CIFS_SOW_FY18.pdf

Statement of Work

FOR

Laundry Services for the Central Issue Facility (CIF)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform Laundry Services, as defined in this PWS.

1.2 Background: All Soldiers in the Florida Army National Guard are regularly issued the

5-part sleep system upon reporting to their respective unit. When a Soldier transfers or leaves the service, he returns the sleep system to the CIF. CIF receives the sleep system in various state of cleanliness, most of which needs washing in order to be reissued to the next Soldier.

1.2.1 The equipment referred to in this PWS is the 5-part sleep system consisting of 5 components: the bivy cover ($134.14 ea), the foliage green sleeping bag ($64.09 ea), the urban gray sleeping bag ($101.99), the small stuff sack ($14.42) and the large stuff sack ($19.25).

1.3 Period of Performance (PoP): The Period of Performance shall be 90 days.

Cleaning Instructions : Wash in water less than 90° F, rinse in clear cold water, do not dry at temperatures above 130° F.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC

Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical

Exhibit 1, Performance Requirements Summary

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.6 Labor Day: September7

1.4.3.7 Columbus Day: October12

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: November 26

1.4.4 Place and Performance of Services: The contractor can pick up equipment to be laundered between the hours of 0800-1600, Monday through Friday, except on off-

Mondays and on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar

Government-directed facility/installation closings. Performance shall be at the contractor’s site. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the

Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of

Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.0 Definitions and Acronyms

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the

Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privacy of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS

CIF Central Issue Facility

OCIE Organizational Clothing and Individual Equipment

COR Contracting Officer Representative

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

TM Technical Manual

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1, to include bins for equipment to be laundered. All bins owned by the contractor will be picked up by the contractor on the last delivery.

4.2 Base Pass: The contractor shall maintain a base pass that will allow delivery personnel and trucks to enter Camp Blanding.

5.0 Requirements: The contractor shall:

5.1 Pick up the following items to be laundered at the CIF in Camp

Blanding 5.1.1 Bivy cover – Not to Exceed (NTE) 1800 ea

5.1.2 Foliage green sleeping bag – Not to Exceed (NTE) 1800 ea

5.1.3 Urban grey sleeping bag – Not to Exceed (NTE) 1800 ea

5.1.4 Small stuff sack –Not to Exceed (NTE) 1800 ea

5.1.5 Large stuff sack – Not to Exceed (NTE) 1800 ea

5.2 Provide an itemized laundry slip that records the quantity of each item picked up to establish accountability.

5.2.1 Obtain a signature from a CIF representative acknowledging the amount picked up.

5.3 Launder all items at their location according to the laundering instructions provided in TM 10-8400-203-23&P, Chapter 3, page 60.

5.4. The contractor will return to CIF in Camp Blanding the same number of items picked up cleaned and folded within 90 days of the date of pick up.

5.4.1 The items laundered will be counted upon return with a CIF representative present.

5.4.2 The quantity of items returned as laundered will be compared to the corresponding laundry slip at pick-up. Any missing components will be replaced or reimbursed by the contractor according to unit cost.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication Mandatory or Advisory

Website

TM 10-8400-203-

23&P, Chapter 3/Page 60

I October 2014 Mandatory Not applicable

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The

Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard

Acceptable Quality

Levels (AQL)

Surveillance Method / By Whom

5.1 The contractor

will pick up all items at the

CIF.

The contractor will have the equipment to haul all items to their location.

100% of all items will be picked up.

CIF personnel will ensure all items designated to be laundered is picked up.

5.2 The contractor

will record the amount received on a laundry slip.

The contractor will list the amount broken down to per item.

100% accounting of all items received from

CIF

CIF

representative be present as the contractor counts all items.

5.2.1 The contractor

will obtain a

The contractor will have the

100% of laundry slips

CIF

representative signature from the CIF representative acknowledging the amount of items given to the contractor.

CIF

representative print their name, affix their signature and date it.

will have the

CIF

Representative signature.

will obtain a copy of the laundry slip at every pick up.

5.3 The contractor

shall launder the 5 components of the sleep system.

The items laundered will be free of mud, foreign matter, stains and odor

2% (quantity) failure to perform a thorough cleaning of all items.

CIF

representative will inspect items as they are counted upon return from the contractor.

5.4 The contractor

will return the same number of items picked up cleaned and folded

100% of all items picked up will be returned.

All like items will be grouped, folder and packaged together.

CIF personnel will count each item received from the contractor.