Attachment_5_-_Quality_Control_Plan.docx

ABBREVIATED QUALITY CONTROL PLAN

Contract Number

TYGART DAM

RENOVATE PUBLIC RESTROOM

Contractor Name Contractor Address

1. SIGNATURE SHEET.

This QUALITY CONTROL PLAN was

Prepared By:

Name Title of Preparer

Approved By:

Name President/Owner

2. BACKGROUND INFORMATION

a. Contractor : Name Address City, State Zip

b. Contract Number W911WN-##-#-####

c. Project Name: Enter Name of Project

d. Project Description: Enter description of work

3. Organization

a. Name of the (QCSM) Person will perform the duties and responsibilities of the Quality Control System Manager (QCSM) for this contract.

b. It is acknowledged that Name of the (QCSM) Person shall conduct 3-phase inspections for all of the definable features of work.

c. The Name of the (QCSM) Person and the Quality Control staff reports to the project manager or someone higher (President or Owner of the Company) in the organization. List the name of the Individual that CQC reports too.

d. The Project Superintendent is Name the Superintendent. (if specs permit, the Superintendent may be the QCSM)

4. Personnel and Assignments Name of the (QCSM) Person

a. Name of the (QCSM) Person and name the staff all work for the Name of the Contractor.

b. Provide the qualification of QCSM and any staff in a Resume format.

c. Name of the (QCSM) Person has the authority to stop work which is not in compliance with the contract. (See copy of letter) In addition to the above experience and/or education requirements the CQC System Manager must have completed the course entitled "Construction Quality Management for Contractors". This course is periodically offered by the Pittsburgh District and sponsored by the Contractors Association of Western Pennsylvania. Completion of the course offered by other Corps of Engineers Districts will be accepted upon presentation of a valid certificate. Submit a copy of the Certificate.

d. Name of Superintendent

e. The Major definable features of work for this contract List the Major definable features of work for this contract. Also list any test that may be required to be performed for each definable feature of work.

A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. This list will be agreed upon during the coordination meeting.

5. 3-Phase Control Inspections The Contractor Quality Control System Manager (CQC-SM) Name of the (QCSM) Person, will conduct a minimum of three phases of control for each definable feature of work to ensure that the construction, including sub-contractors and suppliers complies with the requirements of the contract. The three phases of control are:

· Preparatory Phase

· Initial Phase

· Follow Up Phase

Three Phase Control Inspections will be tracked by the CQC-SM on the Three Phase Inspection Checklist included in the Attachments Section of this Plan.

a. Preparatory Phase Inspection

i. After all required plans, documents and materials are approved and before work begins on each definable feature of work, a Preparatory Phase Inspection will be performed. The CQC-SM will conduct a meeting attended by the Contracting Officer, project superintendent, other QC personnel (as applicable), subcontractors, and the foreman responsible for the definable feature. The results of the preparatory phase actions will be documented by separate minutes prepared by the CQC-SM and attached to the Daily QC Report. The superintendent and/or foreman responsible for the work will instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

ii. The CQC-SM will prepare a Preparatory Inspection Checklist (see sample in Attachments Section of this plan) and submit it for approval to the Contracting Officer before any Preparatory Inspection Meetings. At least 48-hour notice will be provided to the government for all Preparatory Inspection Meetings.

iii. Items covered-at- Preparatory Inspection Meetings will-be-as follows, - -

· A review of each paragraph of applicable Specifications.

· A review of the Contract Drawings.

· A check to insure that all materials and/or equipment have been tested; submitted and approved.

· A review of provisions that have been made to provide required control inspection and testing.

· An examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract.

· A physical examination of required materials, equipment and sample work to verify that all items are on hand, are properly stored and conform to the approved submittals.

· A review of the appropriate Activity Hazard Analysis (AHA) to assure safety requirement is met.

· A discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards.

b. Initial Phase Inspection

i. At the beginning of a definable feature of work, Initial Phase Inspections will be performed by the QC Personnel assigned to the work. Initial Phase Inspections will be repeated for each new crew to work on site, or any time acceptable specified quality standards are not being met.

ii. The Contracting Officer will be notified by the CQC-SM at least 48 hours in advance of beginning the Initial Phase Inspection. The CQC-SM will prepare an Initial Inspection Checklist (see sample in Attachments Section of this plan) to document the inspection and attach it to the Daily QC Report. The exact location of the Initial Inspection will be indicated for future reference and comparison with Follow-Up Inspections.

iii. Items covered at Initial Phase Inspections will be as follows.

· A check of work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting.

· A verification of the adequacy of controls to ensure full contract compliance. Verify required control inspection and testing.

· Establish the level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required samples as appropriate.

· Resolve all differences.

· Check safety to include compliance with and upgrading of the Safety Plan and Activity Hazard Analysis (AHA). Review the AHA with each worker.

c. Follow-up-Phase Inspection – Daily checks will be performed to assure control activities, including control testing are providing continued compliance with contract requirements until completion of the particular Feature of Work.

Those daily checks shall be documented on the Contractor's Daily Quality Control Report. Control testing reports shall be attached to the Daily Quality Control Report.

Final Follow-Up Inspections will be conducted and all deficiencies corrected prior to the start of additional features of work that may be affected by the deficient work. All deficiencies will be addressed before follow-on work is initiated.

6. Completion Inspections

a. Punch-Out Inspection Near the completion of all work or any increment thereof established in the contract, the Contractor Quality Control System Manager (CQC-SM) will conduct an inspection of the work and develop a punch list of items which do not conform to the approved drawings and specifications. The punch list of deficiencies will be provided to the Project Superintendent for corrections. The CQC-SM will make a second inspection to insure that all deficiencies have been addressed. Once this is accomplished, the CQC-SM will notify the Contracting Officer that the work is ready for the Government

b. Pre-Final Inspection.

The government will perform this inspection to verify that the work is complete. A Government Pre-Final Punch List may be developed as a result of this inspection. The CQC-SM will insure that items on this list have been corrected before notifying the Contracting Officer that the work is ready for Final Inspection.

c. Final Acceptance Inspection The CQC-SM will provide 14 - days notice to the Contracting Officer that the work is ready for Final Inspection. The Contracting Officer will schedule the Final Inspection. The CQCSM, the Project Superintendent and the Contracting Officer will be in attendance.

7. Deficiency Tracking Procedures The CQC-SM will review inspections and tests conducted either by Name of the Contractor or subcontractors-for compliance with the contract-documents. Corrective-actions to repair unsatisfactory items will be monitored and documented using the following procedures. .

a. Discrepancies in Contract Documents The following procedures will be followed as soon as subcontractors, vendors or field personnel discover discrepancies in the contract documents or field layout.

· CQC-SM will prepare a Request for Information (RFI) and submit it to the Contracting Officer for review and comment.

· All RFl's and government responses will be submitted and tracked electronically in the Construction

b. Deficiencies in Workmanship All Quality Control Representatives will report deficiencies in the work they are inspecting to the CQC-SM immediately for corrective action. The CQC-SM will report to the Contracting Officer immediately upon receiving reports from his field staff.

c. Tracking The QCS/RMS system will be used to track deficiencies. Deficiencies identified by the QC staff will be numerically tracked using QC punch list items. QCS will be used to maintain a current log of all QC punch list items. The Contracting Officer will track deficiencies they have identified using its QA punch list item log. The CQC-SM will regularly update the correction status of QC punch list items.

8. Daily Quality Control Reports A Daily Quality Control Report will be prepared at the end of each shift, detailing activities performed on that particular day. At a minimum, this report will contain the following information.

• Date & Shift

• Description & Location of Work

• Weather (including delay time, if applicable)

• Subcontractors on Site

• Work Performed Today (location & description), listed by Contractor/Subcontractor

• Results of Surveillance (satisfactory work completed or deficiencies with action to be taken)

• Test Required by Plans & Specs with Results of Tests

• Verbal Instructions Received from Government Personnel

• Remarks (conflicts in plans, specifications or instructions)

• Accident Reports.

The CQC-SM will compile reports received from all QC Representatives and prepare the Daily QC Report for submission to the Contracting Officer within 24-hours of the period being recorded. The Daily QC Report will be compiled and submitted on-line within the QCS system and a written a copy.

Place on Company Letter Head

(Date) Reference: Contract Number Contract Title

Name of the (QCSM) Person

Please be advised that you are appointed as the Contractor Quality Control Systems Manager (CQCSM) for the above referenced project. You are charged with establishing and maintaining an effective quality control system consisting of plans, procedures and organization necessary to produce an end product that complies with the contract requirements. The system shall cover all construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers and purchasing agents. Your specific responsibilities are as follows.

· Insure that your Contractor Quality Control staff maintains a presence at the site during all progress of the work.

· Organize and maintain complete records of all letters, submittals, schedules and all other project documentation at the site.

· Certify that all submittals are in compliance with the contract requirements.

· Administer the Corps of Engineers' 3-Phase Control System, consisting of Preparatory Inspections, Initial Inspections and Follow-up Inspections for each definable feature of work.

· Verify that all materials used in the project conform to the requirements of the contract by insuring that specified or required tests are performed.

· Conduct Final Inspections and make sure deficiencies are corrected.

· Prepare and submit to the Contracting Officer a Daily Contractor Quality Control Report that documents all required quality control activities and/or tests that have been performed.

As the CQCSM for the project, you have complete authority and responsibility to take any action necessary to ensure contract compliance, including the authority to stop work that is not in compliance with the contract, and shall report directly to me.

Regards, Signed by President/Owner of Company