Appendix_4_(SUS_Pilot_Brochure_for_Vendors)_to_Annex_C_(Operations).pdf

Appendix 4 (SUS Pilot Brochure for Vendors) to Annex C (Operations)

Department of the Army General Fund Enterprise Business System

GFEBS GFEBS

Supplier Self-Services (SUS):

Easy-to-Use Fewer errors Faster payments

Contact Us

HQDA, ASA (FM&C), P2P Team Mr. Roger A. Pillar

(703) 545-8855

Email roger.a.pillar.civ@mail.mil

For more information, please visit our website:

https://www.asafm.army.mil/ offices/documents.aspx?

category=324 It’s your money

Get it faster With SUS!

*Contact your local contracting office for participation requirements.

Get Paid Faster….

Supplier Self-Services (SUS):

o linked to Wide Area Workflow

(WAWF)

o improves invoice accuracy o enables you to GET PAID FASTER

Vendors comments include:

Easier ….

Easy to use -- similar to other common websites

You validate contract correctly recorded after award to prevent invoice errors and payment delays

You can view conformed contract, i.e., base contract with all modifications applied

You can view outstanding quantity or value on purchase order (PO) prior to submitting e-invoice

SUS prepopulates e-invoice for you

SUS validates e-invoice for you in real-time before submission

SUS eliminates erroneous data and the need for you to call Contracting Office and DFAS Customer Service for correct payment

SUS delivers payment faster

Only 3 Steps

Army Contracting Officer converts contracts to SUS and purchase order

(PO) is uploaded automatically

You complete three easy steps:

Step 1. Acknowledge Accuracy of PO

You log into WAWF and enter contract #; you’re automatically routed to the SUS portal You review PO in SUS for accuracy You are prompted to acknowledge/ confirm initial award and/or any modifications to PO

Step 2. Create Advanced Ship Notice (ASN) or Confirmation for Services

You create ASN or confirmation for services which is similar to WAWF receiving report for goods Serves as notification to COR/Acceptor of what you have delivered

Step 3. Create/Submit E-Invoice You create e-invoice in SUS which is prepopulated from ASN or Confirmation for Services with total value automatically calculated You can change the quantity and replace default invoice number field with internal reference number You can check payment status and obtain disbursement info in SUS

GFEBS GFEBS GFEBS

SUS contract summary data can also be viewed in WAWF