Statement_of_Work.docx

SCOPE OF WORK

Wastewater Analysis

General and Scope of Work. Contractor shall provide all necessary labor, equipment, materials, and supervision required to collect and analyze samples in accordance with all parameters described herein at the United States Military Academy (USMA), West Point, NY 10996. The Contracting laboratory shall be certified for all analytes required under this contract by the New York State Department of Health Environmental Laboratory Approval Program at time of bidding. Performance period from 1 October 2018 thru 30 September 2019 with four (4) option years.

TABLE I provides a time frame reference for services.

Sub-Contracting. Sub-Contracting shall be allowed for non-standard analytes such as, but not limited to: Whole Effluent Toxicity. Sub-contractor shall meet certification requirements.

Background Information. The United States Military Academy is a college campus with full range of academic, social, and athletic activities. West Point is also a military installation and a national tourist attraction. West Point is a community for over 1,500 military personnel. This community has many recreational areas such as Lake Frederick’s located near Central Valley, and Round Pond. The United States Military Academy is located just 50 miles north of New York City, along the west bank of the Hudson River.

Operating Hours. Contractor shall perform all services during normal duty hours (8:00 a.m.- 4:00 p.m.), Monday thru Friday, excluding Federal Holidays.

Personnel. The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this work statement shall remain employees of the Contractor and will not be considered employees of the Government.

Conduct of Personnel. The Contracting Officer may require the Contractor to remove, from the job site, any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises and shall not delay the Contractor of the requirements to provide sufficient personnel to perform work under this contract.

The Contractor shall provide an identification badge for each employee performing service under this contract. The identification badges shall contain the contractor’s name, employee’s name, contract number and project description. Each Contractor employee shall conspicuously display on their person the identification badge while performing work under this contract.

Definitions.

Normal Duty Hours. 8:00 a.m. to 4:00 p.m. Monday thru Friday (excluding Federal Holidays).

Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contract on behalf of the government.

Contracting Officer Representative (COR). An individual, designated in writing by the Contracting Officer, to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

Government Furnished Property. Not Used.

Contractor Furnished Property. The Contractor shall provide suitable containers with preservatives added where applicable. The Contractor shall provide personnel to collect samples and other services as required.

Specified Tasks. The Contractor shall adhere to the instructions of the COR either telephonically or email (written). The instructions will include a date by which the Contractor must respond. Contractor responses shall be made to TWW Armstrong Water/Wastewater Branch Chief, Bldg. 726, telephone number (845) 938-7174 or to the Environmental Office at (845) 938- 2116 (attn: Karl Weed). TWW Armstrong or a representative will then coordinate, accompany, and observe contracting personnel during sample collection.

The Contractor shall provide emergency services on an “on call” basis. The call will originate from TWW Armstrong or Karl Weed and the Contractor shall respond within 24 hours after notification. The Contractor shall be paid a fixed fee.

The Contractor shall collect and analyze wastewater at the direction of the COR.

Transportation Motor Pool Wastewater Treatment Plant Biological Oxygen Demand – 5 day (BOD5) Total Suspended Solids (TSS) Coliform Fecal Phosphorous Ammonia Oil & Grease Chlorides Nitrate-N Cadmium Lead Zinc Cyanide Methylene Blue Active Substances (MBAS)

Target Hill Wastewater Treatment Plants Whole Effluent Toxicity (WET) (Acute and Chronic) TKN in Wastewater Ammonia as Nitrogen in WWT Copper in Wastewater Mercury (low level) Lead in Wastewater Zinc in Wastewater

Whole Effluent Toxicity (WET): Testing requirements – WET testing shall consist of Acute and, if necessary, Chronic and Acute testing. WET testing shall be performed in accordance with 40 CFR Part 136 and TOGS 1.3.2 unless prior written approval has been obtained from the Department. The test species shall be Ceriodaphnia dubia (water flea – invertebrate) and Pimephales promelas (fathead minnow – vertebrate). Receiving water collected upstream from the discharge should be used for dilution. The appropriate dilution series bracketing the IWC and including one exposure group of 100% effluent should be used to generate a definitive test endpoint. Otherwise an immediate rerun of the test is required. WET testing shall be coordinated with the monitoring of chemical and physical parameters limited by the permit so that the resulting analysis are also representative of the sample used for WET testing. The ratio of critical receiving water flow to discharge flow (i.e. dilution ratio) is 471:1 for acute, and 942:1 for chronic. Discharges which are disinfected using chlorine should be dechlorinated prior to WET testing or samples shall be taken immediately prior to the chlorination system.

Collection and analysis of samples shall be performed in accordance with EPA methods (Table 1). The analysis shall have the method detection limit capability as specified for that analytical method in Standard Methods, edition 18,19, or 20.

In the case of exceeded maximum contaminant levels, as specified in attachment #2, the contractor shall notify the Contracting Officers Representative telephonically within four (4) hours upon knowledge of same. In all cases of exceeded maximum contaminant levels, the COR must be kept fully informed to protect the interest of the U.S. Government. If the result is due to an error on the part of the Contractor, the Contractor shall be responsible for any/all cost incurred in repeating the sampling and analysis of those parameters. If the parameter should exceed the permit limits due to natural occurrences, the Government shall be responsible for any cost incurred by the contractor in accordance with the rates specified in Section B.

In the case the Government must cancel sampling due to unforeseen reasons at least one day prior to the date. There will be additional charge to the Government. If the sampling is canceled after the lab has arrived on site, the charge will be $______ per visit.

Contractor to provide clean without preservative, containers in sufficient quantity to complete test.

The Contractor shall follow Quality Control, Chain of Custody, Document Control and Data Reporting as follows:

a. Quality Control. The Contractor shall adhere to all elements of Quality Control as outlined in New York State Department of Health Environment Laboratory Approval Program Certification Manual and in Standard Methods for the Examination of Water and Wastewater.

b. The contractor shall either participate in the Environmental Protection Agencies’ Quality Assurance Proficiency Tests or analyze EPA QA samples provided by USMA for ammonia nitrogen and TKN nitrogen. Request for service will be either written or telephonic when required. Results shall be provided to USMA before EPA QA deadline.

c. Chain of Custody. Shall include procedures for identification, receipt of samples, maintenance of custody, tracking of analysis and assembly of completed data. Log books, printed forms or other written documents must be available to trace each sample through sample receipt, analysis, data reduction and data reporting. These procedures are necessary to ensure that analytical data collected under this contract are acceptable for use in litigation. The Contractor shall send copies of chain of custody along with analysis results.

d. Document Control. Contractor must have procedures to ensure that all documents including log book pages, sample tracking records, measurement readout records, computer printouts, raw data summaries, correspondence and any other written documents having reference to the samples are complied in one location for submission to the United States Military Academy. Document control and chain-of custody records include, but are not limited to, sample tags, custody records, sample tracking records, analysis log book pages, bench sheets, measurements readout records, analysis chronicles, computer printouts, raw data summaries, instrument log book pages, correspondence and the documents inventory.

e. Data Reporting. The contract laboratory shall report data to United States Army Garrison, ATTN: IMNE-MIL-PWE-M (Alex Duran), 667A Ruger Road, West Point, New York 10996-1592, within thirty (30) days of sample collection. The Contractor shall provide a written report within ten days of collection for all emergency samples. The Contractor shall provide the above with an informal invoice of all services performed.

Section B (Supplies or Services and Price/Costs) lists the quantity and analytes or analyte family required. The quantity listed is an estimated number.

Applicable Documents. Documents applicable to this contract are listed below. The documents are mandatory and the Contractor shall be obligated to follow these only to the extent stated in this contract. Supplements and amendments to these documents are applicable and shall be in full force and effect.

· When submitting invoices into WAWF, a copy of each invoice will be emailed to the attention of TWW Armstrong, Water/Wastewater Branch Chief at Thomas.armstrong2@usma.edu.

ANTI- TERRORISM OPSEC:

Identification for Contractor personnel The company will have a law enforcement background and NCIC check completed for all employees who will be entering Army-controlled installations or facilities (central area/Restricted area). Documentation of these checks will be made available to the COR upon request.

The company will provide to the COR, ten days in advance of the event, names and Social Security numbers of all employees who will be entering Army-controlled installations or facilities.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes (if required) in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

*** DOD Level I Antiterrorism (AT) Standards Clause (As of 1 July 14)

(a) Pursuant to Department of Defense Instruction Number 2000.16, “DoD Antiterrorism (AT) Standards, “dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at http://jko.jten.mil/ follow the below instructions:

1. Click – DOD CAC or No DOD CAC

2. Next click - I am a U.S. mil, government civil servant, or contract employee

3. Next click - I've been directed to take required training on JKO

4. Next click - Courses

5. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student

6. Fill out the contact sheet and email to sponsor (COR)

7. Sponsor (COR) will email to the JKO help desk

The COR and contractor are responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer’s Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system.

(b) In the event that the automated system is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. (c) Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

ECMRA: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US ARMY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

Contracting Official Representative (COR):

(1) Will ensure that all contractors/subcontractors are processed for a background check or National Agency Check with Inquiry (NACI) as needed. The background check is the minimal investigation to be adjudicated for a USMA Identification Card (yellow badge) versus the NACI, which requires fingerprinting and submission of EQIP. NACIs are required for contractors/subcontractors that require a CAC and/or government computer accounts.

(2) Will ensure that the USMA Form 13-16, Personnel Background Check, dated Apr 06, is correctly completed and signed by the COR who is a properly cleared Federal Employee.

(3) Will ensure that the USMA Form 13-16, Personnel Background Check, dated Apr 06, is submitted within 10 days prior to personnel starting projects on West Point, depending on when contract is awarded and work is scheduled to start. Waivers are made for the 10 day suspense on a case by case basis, in emergency situations as needed only.

(4) Will ensure that all identified contractors requiring a CAC and/or government computer access, submit fingerprints and complete a NACI investigation submission via EQIP, prior to being issued a CAC and/or given access to the government computer network.

(5) Will ensure that all government issued identification and vehicle stickers are confiscated from contractors/subcontractors upon termination of employment or end of project. These items will be returned to MPD and DES. Force Protection Conditions (FPCON's) Clause:

a. During higher Force Protection Conditions (FPCON's) Contract personnel are required to comply with all Antiterrorism policies and procedures while on the installation. Contract personnel may be directed to enter the installation through certain access control points where they can best be identified and searched. Contractor personnel may be prohibited from certain portions of the installation during exercises and actual emergencies.

b. Contractors will comply with parking restrictions and will not park in unauthorized parking areas or within 82 feet of an inhabited building when directed.

c. Access control roster (personnel and vehicles) must be provided. Names / vehicles verified by the company and received background screening. Substitutes receive same vetting process prior to work.

d. All contractor personnel and vehicles are subject to search while on the installation

e. In the event of an identified restricted/exclusion area, the contractor personnel will not be authorized without specific permission or an escort.

f. Access may be denied during increased readiness or Force Protection Conditions (FPCON's).

Alien Employment The contractor shall not employ any alien who does not have a valid US Immigration I-551 or I-94. The contractor shall provide valid social security numbers and citizenship status of all employees to the Government, upon request.

E-Verify E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees. E-Verify is currently free to employers and is available in all 50 states. E-Verify provides an automated link to federal databases to help employers determine employment eligibility of new hires and the validity of their Social Security numbers. E-Verify are the best means for determining employment eligibility of new hires and the validity of their Social Security numbers. Contractors shall use E-Verify on all employees that will be working on this installation, under this contract. This shall be done prior to the employee starting work on the installation. For E-Verify information: www.dhs.gov/E-Verify 1-888-464- 4218 The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Additional information about trafficking in persons may be found at the website for the Department of State's Office to Monitor and Combat Trafficking in Persons' at http://www.state.gov/g/tip. Government contracts shall -

(a) Prohibit contractors, contractor employees, subcontractors, and subcontractor employees from -

(1) Engaging in severe forms of trafficking in persons during the period of performance of the contract;

(2) Procuring commercial sex acts during the period of performance of the contract; or

(3) Using forced labor in the performance of the contract;

(b) Require contractors and subcontractors to notify employees of the prohibited activities described in paragraph (a) of this section and the actions that may be taken against them for violations; and

(c) Impose suitable remedies, including termination, on contractors that fail to comply with the requirements of paragraphs (a) and (b) of this section.

Contractor Vehicles - ensure the contractor understands the parking policy dated 29 July 2013. Contractors and construction vehicles can only park in pre-approved designated staging areas or as identified in their contract.

Central Area Parking is reserved for Staff and Faculty and requires a special pass. In accordance with AR 190-5, persons who operate a motor vehicle on West Point shall be deemed to have given consent for the removal and temporary impoundment of the privately owned vehicle (POV) and construction equipment when it is:

(1) Parked illegally

(2) Interfering with operations

(3) Creating a safety hazard

(4) Left unattended in a restricted or controlled area

(5) Parked in a Central Parking Area (CPA) lot without the proper CPA Pass

(6) Parked in a reserved space authorized by the Installation Commander

The COR overseeing the contract will review and coordinate all contractor pass requests.

Permit Limits and Laboratory Methods

9222D

4500-NH3, E

4500-NH3, B,E

Cyanide

335.4

Methylene Blue Active Substances (MBAS)

5540C

Target Hill Wastewater Treatment Plants

Whole Effluent Toxicity (WET)

See WETs requirements above

TKN in Wastewater

EPA 351.2 REV 2.0

Ammonia as Nitrogen in WWT

4500-NH3, E / C

200.8 Rec 5.4

Standard Method for the Examination of Water and Wastewater USEPA Manual Methods for Chemical Analysis Waster and Waste The Code of Federal Regulations, Title 40, Part 136 New York State Environmental Approval Program Manual.

TABLE I

List of Services to be performed:

Part I. Waste Water Distribution Sampling and Analysis

Parameter Date

Transportation Motor Pool Wastewater Treatment Plant BOD5 Government will notify laboratory a minimum of one week in advance of the sampling date Total Susp. Solids Government will notify laboratory a minimum of one week in advance of the sampling date

Target Hill Wastewater Treatment Plants Whole Effluent Toxicity (WET) Government will notify laboratory a minimum of one week in advance of the sampling date TKN in Wastewater Government will notify laboratory a minimum of one week in advance of the sampling date Ammonia as Nitrogen in Wastewater Government will notify laboratory a minimum of one week in advance of the sampling date Copper Government will notify laboratory a minimum of one week in advance of the sampling date Mercury Government will notify laboratory a minimum of one week in advance of the sampling date Lead in Wastewater Government will notify laboratory a minimum of one week in advance of the sampling date Zinc in Wastewater Government will notify laboratory a minimum of one week in advance of the sampling date