Solicitation.doc

Section SF 1449 - CONTINUATION SHEET

SCHEDULED SERVICES

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PURCHASE REQUEST NUMBER: 0011043526

PSC CD: J054

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REPAIR LABOR

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REPAIR PARTS

Repair Parts Parts will be funded not to exceed $5,000.00. Repair parts must be approved by the COR as per the SOW. The cost for parts will be drawn down from the total funded amount.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

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UNSCHEDULED SRVC-NORMAL HOURS

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UNSCHEDULE SRVC-AFTER NORMAL HRS

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CMR

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Repair Parts Parts will be funded not to exceed $5,000.00. Repair parts must be approved by the COR as per the SOW. The cost for parts will be drawn down from the total funded amount.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

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Repair Parts Parts will be funded not to exceed $5,000.00. Repair parts must be approved by the COR as per the SOW. The cost for parts will be drawn down from the total funded amount.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

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Repair Parts Parts will be funded not to exceed $5,000.00. Repair parts must be approved by the COR as per the SOW. The cost for parts will be drawn down from the total funded amount.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

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Repair Parts Parts will be funded not to exceed $5,000.00. Repair parts must be approved by the COR as per the SOW. The cost for parts will be drawn down from the total funded amount.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

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INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-MAY-2019

SEE INSTRUCTIONS

WEST POINT NY 10996

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PERFORMANCE WORK STATEMENT

SCOPE OF WORK (SOW)

Annual Inspection, Testing, Repair and Maintenance of Rolling Fire Doors and Shutters at the US Army Garrison – West Point, West Point, New York

1.

General The Contractor shall provide all necessary labor, equipment, materials, and supervision required to perform the Annual Inspection, Testing, Report Preparation, Repair and Maintenance of Rolling Fire Doors and Shutters located at the United States Military Academy (USMA), West Point, NY 10996. Regulations that govern the performance of this work are the National Fire Protection Association 80 (NFPA 80) Standard for Fire Doors and other Protective Opening Protectives (latest edition), and NFPA 101 Life Safety Code (latest edition). Additional doors/shutters may be added or subtracted in the course of the life of the contract.

1.1 INSTRUCTIONS

The Contractor shall adhere to the instructions given by the COR either verbally or in writing. The instructions will include a date by which the Contractor must respond. Contractor responses shall be made to the COR, who will then coordinate, accompany, and observe contracting personnel during work activities. All work shall conform to referenced state and federal regulations.

1.2 UNSCHEDULED SERVICES

The Contractor shall also provide unscheduled services on an “on call” basis. The call will originate from the COR. See Section 1.7.2 for details.

1.3 Operating Hours

Contractor shall perform all scheduled services during normal duty hours (8:00 a.m. - 4:00 p.m.), Monday thru Friday, excluding Federal Holidays.

1.4 personnel

The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this contract shall remain employees of the Contractor and will not be considered employees of the Government.

1.5 Conduct of Personnel

The KO may require the Contractor to remove from the job site, any employee working under this contract for reasons of misconduct, security, or if found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises. Contractor employee dismissal shall not relieve the Contractor of the requirements to provide sufficient personnel to perform work under this contract, nor shall it allow the Contractor to submit work late.

1.6 Identification The Contractor shall provide an identification badge for each employee performing services under this contract. The identification badges shall contain the Contractor’s name, employee’s name, contract number and project description. Each Contractor employee shall conspicuously display on their person the identification badge while performing work under this contract.

1.7 General Requirements and Procedures: The Contractor shall perform both Scheduled (Type I) and Unscheduled (Type II) services.

1.7.1 Scheduled (Type I)

1.7.1.1 Scheduled services include tasks listed in Section 5. Contractor shall update the schedule submitted during their bid/proposal (See Section 9 Submittals) for the inspection, testing and report preparation portion of the work, and submit it to the COR within 5 days of Award. This Scheduled (Type 1) portion of the work shall be completed no later than 60 days after Award. Upon completion of the inspection and testing, Contractor shall then submit to the COR for review and approval the completed reports showing the results of the inspections as well as the costs and schedule to perform any repairs that are required. The completed reports shall include a Schedule of Values for the repair portion of the work. The Schedule of Values shall show the labor hours, labor rates and repair parts costs individually for each fire door or shutter that needs repair. This Schedule of Values for the repair portion of the work will be the basis for invoicing during this phase. All repairs must be completed no later than 120 days after Award.

1.7.2 Unscheduled Services (Type II): Unscheduled services include tasks listed in Section 6. The Contractor shall perform unscheduled additional maintenance/repair/inspection/testing/reporting as authorized by the COR. Contractor shall provide the hourly labor rate for these unscheduled services with their bid/proposal. Separate rates shall be provided for these services during regular working hours as well as for after regular working hours including weekends and holidays. The Government will pay the Contractor for actual labor quantities provided as well as for required repair parts at cost plus 20 percent.

1.7.2.1 Work Initiation: Work is initiated at the direction of the COR. Both the COR and the West Point Fire Captain, Mr. Ken Canfield, have the authority to issue a verbal urgent or emergency request, which will be followed up with written direction from the COR. The Contractor shall provide the COR a status update upon completion.

1.7.2.2 Response Times: During regular working hours, routine requests shall be physically responded to within forty-eight (48)-hours, urgent requests within two (2) hours. Outside regular working hours, service response shall be: routine - forty-eight (48) hours; urgent - four (4) hours.

2.

Area Information

USMA is a college campus with a full range of academic, social, and athletic activities. West Point is also a military installation and a national tourist attraction. West Point is a community for over one thousand five hundred (1,500) military personnel. This community has many recreational areas such as Lake Frederick located near Central Valley, and Round Pond. USMA is located just fifty (50) miles north of New York City, along the west bank of the Hudson River.

3.

Period of Performance

Base year – 1 June 2018 through 31 May 2019 to include four (4) option years.

4.

Definitions

4.1 Contracting Officer (KO): A person duly appointed with the authority to enter into and administer the contract on behalf of the Government.

4.2 Contracting Officer Representative (COR): An individual, designated in writing by the KO, to act as an authorized representative of the KO to perform specific contract administrative functions within the scope and limitations as defined by the KO.

4.3.

Contractor: The individual and/or business performing the work described in this SOW. The Contractor is responsible for the proper completion of project activities in accordance with these contract specifications even where a subcontractor has been retained to perform the actual maintenance task.

5.

INSPECTION, TESTING, REPORT PREPARATION AND REPAIR

Contractor shall provide all labor, material, parts and supervision to provide annual inspections, testing, report preparation and repair of specified doors and shutters with immediate attention to needed repairs and correction of defects in buildings 500, 601, 606, 628, 667, 693, 700, 714, 727, 753N, 758, 845, 950, and 1946; all located at the United States Military Academy, West Point N.Y. 10996.

The buildings have rolling fire doors and/or fire shutters requiring annual inspections, testing, reporting and maintenance. The contractor shall inspect, test, report and perform the appropriate maintenance on these doors and shutters so as to ensure their proper operation during a fire. All work shall be fully documented.

DOORS AND QUANTITIES: see attached Table Contractor shall perform all work in accordance with the National Fire Protection Association 80, (NFPA 80) Standard for Fire Doors and other Protective Opening Protective’s, latest edition, and NFPA 101 Life Safety Code, latest edition.

Fire door and shutter assemblies shall be inspected and tested not less than annually and a written record of the inspection shall be signed and provided to the Contracting Officer Representative (COR).

Inspection shall include an operational test for automatic closing doors and windows to verify that the assembly will close under fire conditions.

The assembly shall be reset after a successful test.

Resetting of the release mechanism shall be done in accordance with the manufacturer’s instructions.

Hardware shall be examined, and inoperative hardware, parts, or other defective items shall be replaced without delay.

Tin-clad and kalamein doors (if any) shall be inspected for dry rot of the wood core.

Chains or cables employed shall be inspected for excessive wear, stretching, and binding.

Emergency on call service shall be performed on an as needed basis as when called for.

5.1 INSPECTION OF HORIZONTALLY SLIDING, VERTICALLY SLIDING AND ROLLING DOORS AND SHUTTERS:

Fire door assemblies shall be visually inspected from both sides to assess the overall condition of door assembly.

Inspections shall comply with the requirements of NFPA 80 including but not limited to::

Labels are clearly visible and legible

No open holes or breaks exist in surfaces of either the door or frame

Slats, end locks, bottom bar, guide assembly, curtain entry, hood, and flame baffle are correctly installed and intact for rolling steel fire doors

Glazing, vision light frames, and glazing beads are intact and securely fastened in place, if so equipped

Curtain, barrel, and guides are aligned, level, plumb, and true for rolling steel doors

Expansion clearance is maintained in accordance with the manufacturer’s listing

Drop release arms and weights are not blocked or wedged

Mounting and assembly bolts are intact and secured

Attachments to jambs are with bolts, expansion anchors, or as otherwise required by the listing

Smoke detectors, if equipped, are installed and operational

No parts are missing or broken

Fusible links, if equipped, are in the correct location; chain/cable, s-hooks, eyes, and other parts are in good condition (i.e., no kinked or pinched cable, no twisted or inflexible chain), and links are not painted or coated with dust or grease

Auxiliary hardware items that interfere or prohibit operation are not installed on the door or frame

No field modifications to the door assembly have been performed that void the label

Doors have an average closing speed of not less than 6 in./sec (152 mm/sec) or more than 24 in./sec (610 mm/sec)

Any deficiencies noted during the inspection process shall be repaired without delay, but in no case later than 5 days from the date of identification.

5.2

FUNCTIONAL TESTING:

Functional testing of fire doors and window assemblies shall be performed by Qualified Persons with knowledge and understanding of the operating components of the type of door being subject to testing. A Qualified Person is a person who, by possession of a recognized degree, certificate, professional standing or skill, and who, by knowledge, training, and experience has demonstrated the ability to deal with the subject matter, the work, or the project.

Before testing, a visual inspection shall be performed to identify any damaged or missing parts that can create a hazard during testing or affect operation or re-setting.

Since all doors are linked to the building fire alarm system, a representative from the West Point Fire Department must accompany the individual(s) performing inspection, testing and maintenance. POC: West Point Fire Prevention Div.; Office of the Fire Protection Specialist – 845-938-6132.

Before testing, a visual inspection shall be performed to identify any damaged or missing parts that can create a hazard during testing or affect operation or resetting

Acceptance testing shall include the closing of the door by all means of activation

A record of these inspections and testing shall be made in accordance with Chapter 5.2.2 of NFPA 80 (see Section 5.3 below)

Rolling steel fire doors shall be drop-tested twice. The first test shall be to check for proper operation and full closure. The second test shall be done to verify that the automatic-closing device has been reset correctly.

Fusible links, release devices, and any other moveable parts shall not be painted or coated with other materials that could interfere with the operation of the assembly.

5.3

INSPECTION AND TESTING RECORD KEEPING/REPORT PREPARATION:

Fire door assemblies shall be inspected and tested not less than annually IAW NFPA 80 Standard for Fire Doors and Other Protective Opening Protective’s, latest edition. Inspections shall include an operational test for automatic closing doors to verify that the assembly will close under fire conditions. A written Report of the inspection shall be signed and submitted to the COR. COR will coordinate with the West Point Fire Prevention Division for access to fire alarm controls as needed to perform functional testing.

A record of all inspections and testing shall be provided that includes, but is not limited to, the following information (in addition to any other requirements of NFPA 80):

Date of inspection

Name of facility

Address of facility

Name of person(s) performing inspections and testing

Company name and address of inspecting company

Signature of inspector of record

Individual record of each inspected and tested fire door and shutter assembly

Opening identifier and location of each inspected and tested fire door and shutter assembly

Type and description of each inspected and tested fire door and shutter assembly

Verification of visual inspection and functional operation

Listing of deficiencies in accordance with 5.2.3, Section 5.3, and Section 5.4 of NFPA 80

5.4 REPAIR

As part of the Inspection Report, Contractor shall prepare a detailed cost estimate for performing any repairs required in order to meet the functionality requirements of the codes and submit it to the COR. Upon review and approval by the COR, Contractor shall perform the required repairs and then revise the applicable Inspection Reports showing which repairs were performed and that the fire doors and shutters are now in compliance with the code requirements. Any fire doors or shutters that have rope assemblies shall be replaced with metal cable assemblies and comply with NFPA requirements.

6. INDEFINITE QUANTITY SERVICE TASKS (Type II services)

6.1 Troubleshoot and repair fire doors and shutters. These tasks will be initiated by direction from the COR as necessary. Replaced defective parts will be returned to COR.

6.2 Perform Inspections, Tests and Reports on additional fire doors and shutters. This task will be initiated by direction from the COR.

7.

QUALITY CONTROL

The Contractor shall submit a Quality Control Plan outlining their methods to assure the quality of their services.

8.

Data Reporting The contractor shall report all data to United States Army Garrison, ATTN: IMML-PWE (the COR), 667A Ruger Road, Third Floor Mailroom, West Point, New York 10996-1592, within three (3) days of generating results. Digital files may be e-mailed. All forms shall be completed as MS Word documents. All hand notations for the field shall be transferred electronically onto MS Word documents. All field notes will be scanned and supplied to the COR for storage.

9. SUBMITTALS

The Contractor shall submit the following with their Bid/Proposal:

9.1 Company qualifications to perform this work (Project Descriptions, Certifications, Licenses, etc.)

9.2 Qualifications, Certifications and Resumes’ of the personnel who will be performing the work

9.3 Examples of the Inspection and Testing Checklists and Reports proposed to be used for this work

9.4 Proposed schedule for completing the Scheduled (Type 1) portion of the work.

9.5 A Schedule of Values for the inspection, testing and reporting portion of the work as described in Sections 5.1, 5.2 and 5.3 of this SOW. This Schedule of Values shall list each fire door and shutter and show the proposed cost for performing this work for each fire door and shutter. This Schedule of Values will be the basis for the Contractor’s invoicing.

Rooms 101, 105 and 115

2 Vertical Doors at Bookstore and 3 Vertical Doors across the hall at Gift Shop

1 Horizontal Rolling Door on second floor at Paper Clips (fusable links are painted); 2 Vertical Rolling Doors on first floor at IMES; 2 Vertical Rolling Doors on first floor in Carpenter Shop; and 2 Horizontal Rolling Doors on the second floor at the old paint shop (one single door and one double door - fusable links are painted and both have rope instead of cable) 1 Horizontal @ DFMWR Warehuse/Loading Dock

In Kitchen

2 Vertical Doors in 3rd Floor Atrium Area

1 Vertical Door on 2nd Floor at Class of 56 Walkway

Vertical Rolling Doors in Hayes Gym (1 on first floor north; 1 on second floor north; and 1 on first floor south): Shutters ( 1 in DPE Equipment Room and 1 in DIA Equipment Room)

Basement/5th/4th/3rd

Vertical Door for Electric Vault

2nd Floor has 1 Vert Door, 1 Horiz Accordian Door, and 1 Vert Shutter at Circulation Desk; 3rd and 5th Floors each have 7 Vert Doors and 1 Horiz Accordian Door; and 4th Floor has 7 Vert Doors

6 Horizontal Rolling Doors on first floor (some have rope instead of steel cable)

Horizontal Accordian Doors (1 on first floor of Athletic Bldg and 1 on second floor of Athletic Bldg)

1 Vert Shutter on First Floor in Kitchen Area

2 Vertical Shutters in Boodlers Café

PERFORMANCE WORK REQUIREMENT

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

INSPECT/TEST/MONITOR/MAINTAIN ROLLING FIRE DOORS & SHUTTERS POST WIDE

Performance Objective

(from PWS Section 5)

-Customer feedback will be documented. Test for proper operations.

May not invoice for work that is not complaint. Failure to meet requirement on three occasions may be considered a failure to successfully meet the terms of the contract and require disciplinary actions.

SITE VISIT

WEST POINT SITE VISIT REQUIREMENTS

A site visit will be held on May 8, 2018 at 0800 (8:00a.m.) The initial meet and greet will take place at MICC Headquarters. The address is:

681 Hardee Place

1st FLR Room 104

West Point, New York 10966

RSVP required no later than noon May 7, 2018 via e-mail to Jerry.l.lee7.civ@mail.mil. The Point of contact will be Jerry Lee who can be reached at 845.938.8180 and the secondary point of contact will be David Ariosto who can be reached at 845.938.8205. We will depart MICC headquarters for to begin the site visit no later than 0900 (9:00a.m.). Transportation will NOT be provided so please plan accordingly.

Identification Requirements to Visit West Point. You must obtain a visitor or vendor DOD ID card prior to site Visit. It is strongly encourage that you obtain DOD ID card prior to the date of site visit.

DoD Identification Card: If you are in possession of a valid (not expired)

Department of Defense issued identification card, you may enter West Point and other

Federally controlled installations.

Unescorted Visitors: Visitors 17 years of age and above without a valid (not expired) Department of Defense issued identification card are asked report to the Visitor Control

Center at 2107 New South Post Road, West Point N.Y. 10996 to apply for a West Point Local Area Credential.

The Visitor Control Center is open Monday-Friday from 6 a.m. to 6 p.m. When the Visitor Control Center is closed, visitors will be directed by electronic signs to proceed to the entrance gates. Call the Visitors Control Center at (845) 938-0390 or (845) 938-0392 if you have questions.

The credential, for local residents and personnel who return on a regular basis (e.g., Army football and Ike Hall season ticket holders) will be valid for one year. All others will be given a credential that will be valid for the duration of their stay. We encourage you to fill out and bring a completed

West Point Local Area Credential Application

Local Area Credential Requested: o Alumni o Guest o Contractor o Delivery

Administrative Data

Last Name:

First Name:

MI:

Gender: o Male o Female o Other

SSN:

Driver’s License Number:

State:

Current Street Address:

City:

State:

Zip Code:

Phone Number:

Email Address:

Height: Weight:

Hair Color:

Eye Color:

Contractor/Sponsor Information

Project/Contract:

Employer:

Supervisor:

Sponsor Information:

COR:

COR Phone Number:

COR Email Address:

Criminal History Have you been convicted of a crime in the past 10 years: o Yes o No o Don’t Know If Yes, what type: o Misdemeanor o Felony o Other o Don’t Know If Yes, explain:

For Administrative Use Only Received By:

Received Date:

NCIC Date: NCIC Request #: Badge Issued: o Yes o No If No Why:

If Yes- Issue Date:

Expiration Date:

Badge #:

Privacy Act Statement Authority HSPD-12: Principal Purpose: to record names, signatures and other identifiers for the purpose of validating he trustworthiness of individuals requisition access to West Point, New York. Records may be maintained in both electronic and paper form.

Routine Uses: None

Disclosure: Disclosure of the information is voluntary however, failure to provide any of the requested information may impede, delay or prevent further processing of this request. USMA Form 13-16

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items

Rolling Fire Doors Maintenance

W911SD-18-T-0053

In order to be considered for the award:

1. One (1) digital copy of solicitation response shall be sent to the acquiring office at the following email: jerry.l.lee7.civ@mail.mil (Please put "W911SD-18-T-0053 & Your Company Name" in the subject line).

2. A cover letter shall be included along with the solicitation to include the following at a minimum:

a. Name of Company (or on Company Letterhead)

b. Solicitation number: W911SD-18-T-0053

c. Offer Totals for:

i. Base Year Amount.

ii. 1st Option Year Amount.

iii. 2nd Option Year Amount.

iv. 3rd Option Year Amount.

v. 4th Option year Amount.

vi. Total Combined Offer Amount.

d. Signature of Authorized Party

3. Offerors will use the guidelines in attachment "Relevant Contracts" to report previous/current requirements that are similar in scope as this requirement. All reports must be completed and received along with the final response to this solicitation. If none, please submit one form stating so.

4. Send copies of attachment "Past Performance Questionnaire" to previous customers. Those customers will send the completed forms directly to the office address below via email. This offices contact email is included on the form and completed forms are required to be received no later than the date that the solicitation is due. Preference is to have three (3) previous customer send their responses.

Office Address and email:

MICC-West Point

681 Hardee Place

1st Floor Rm. 104

West Point, NY 10996

Attention: Jerry Lee jerry.l.lee7.civ@mail.mil

PAST PERFORMANCE QUESTIONNAIRE

PAST PERFORMANCE QUESTIONNAIRE

Please return this completed questionnaire to:

Jerry.l.lee7.civ@mail.mil with W911SD-18-T-0053 in the subject heading. Thank You

When filled in this document is source selection sensitive information iaw FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor: _______________________________________________________________________________

B. Cage Code: _________________________________

C. Contract number: _______________________________________

D. Contract type: ______________________________

E. Was this a competitive contract? Yes _____ No _____

F. Period of performance: _________________________________________________________

G. Initial contract cost: $____________________________

H. Current/final contract cost: $_______________________________

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of service provided: ______________________________________________________________

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name: _______________________________________________________________________________________

B. Customer or agency description (if applicable): _______________________________________________________________________________________

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

A. Evaluator's name: ______________________________________________________________________________________

B. Evaluator's title: ______________________________________________________________________________________

C. Evaluator's phone/fax number: ______________________________________________________________________________________

D. Number of years evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE

PERFORMANCE LEVEL

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

US

UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

NA

NOT APPLICABLE - Unable to provide a score.

T1. Quality & repeatability of operations & maintenance.

T2. Quality of technical system testing and certification efforts

T3. Quality/integrity of technical data/report preparation efforts

T4. Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements

T5. Adequacy/effectiveness of environmental safety procedures

T6. Ability to implement current standard practices for computer hardware design, operation, maintenance, upgrades and configuration control

T7. Ability to implement current standard practices for computer software design, operation, maintenance, upgrades and configuration control

P1. Effectiveness of overall contract management (including ability to effectively lead, manage and control the program)

P2. Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes)

P3. Timeliness/effectiveness of contract problem resolution without extensive customer guidance

P4. Understand/complied with customer objectives and technical requirements

P5. Successfully responded to emergency and/or surge situations

P6. Quality/effectiveness of sub-contracted efforts

P7. Effectiveness of material management (including Government Furnished Property or Material)

P8. Effectiveness of acquisition management

P9. Contractor proposed alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the customer

P10. Contractor implemented responsive/flexible processes to improve quality and timeliness of support.

T1. Contractor ability to smoothly transition resources and personnel.

T2. Contractor effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts.

E1. Ability to hire/apply a qualified workforce to this effort.

E2. Ability to retain a qualified workforce on this effort.

E3. Effectiveness of employee compensation towards quality of work.

1. Please discuss each and every response for which you indicated M (Marginal) or US (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

2. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes____ Default____ Convenience____ Pending Terminations____

No ____

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature

Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

Jerry.l.lee7.civ@mail.mil with W911SD-18-T-0053 in the subject heading.

SPECIFIC RELEVANT CONTRACT

Specific Relevant Contracts Sheet

The quoter shall provide documentation outlining the quoter’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the effort being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Quoters are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number, Award Date and Contract type.

2. Price/Cost – original awarded AND final (or projected final, if contract is current).

3. Delivery Schedule – original AND final (or projected final, if the contract is current).

4. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

Name, telephone number, fax number and e-mail address for the following:

5. Procuring Contracting Officer (PCO)

6. Administrative Contracting Officer (ACO)

7. Government or commercial technical representative or COR

Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as project similarity, project, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

8. Narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Quoters may include a discussion of efforts accomplished by the quoter to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable rating, since the problems encountered may have been on a more complex program, or an quoter may have subsequently demonstrated the ability to overcome the problems encountered. The quoter is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the quoter to be considered an acceptable past performance candidate.

9. Negative Performance Documentation. A copy of any cure notices, show cause letters or contract discrepancy reports received on each contract listed and a description of any corrective action by the quoter or proposed subcontractor.

10. Completion Date/Delivery Schedule. The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.203-16 Preventing Personal Conflicts of Interest (DEC 2011)

(a) Definitions. As used in this clause--

Acquisition function closely associated with inherently governmental functions means supporting or providing advice or recommendations with regard to the following activities of a Federal agency:

(1) Planning acquisitions.

(2) Determining what supplies or services are to be acquired by the Government, including developing statements of work.

(3) Developing or approving any contractual documents, to include documents defining requirements, incentive plans, and evaluation criteria.

(4) Evaluating contract proposals.

(5) Awarding Government contracts.

(6) Administering contracts (including ordering changes or giving technical direction in contract performance or contract quantities, evaluating contractor performance, and accepting or rejecting contractor products or services).

(7) Terminating contracts.

(8) Determining whether contract costs are reasonable, allocable, and allowable.

Covered employee means an individual who performs an acquisition function closely associated with inherently governmental functions and is--

(1) An employee of the contractor; or

(2) A subcontractor that is a self-employed individual treated as a covered employee of the contractor because there is no employer to whom such an individual could submit the required disclosures.

Non-public information means any Government or third-party information that--

(1) Is exempt from disclosure under the Freedom of Information Act (5 U.S.C. 552) or otherwise protected from disclosure by statute, Executive order, or regulation; or

(2) Has not been disseminated to the general public and the Government has not yet determined whether the information can or will be made available to the public.

Personal conflict of interest means a situation in which a covered employee has a financial interest, personal activity, or relationship that could impair the employee's ability to act impartially and in the best interest of the Government when performing under the contract. (A de minimis interest that would not ``impair the employee's ability to act impartially and in the best interest of the Government'' is not covered under this definition.)

(1) Among the sources of personal conflicts of interest are--

(i) Financial interests of the covered employee, of close family members, or of other members of the covered employee's household;

(ii) Other employment or financial relationships (including seeking or negotiating for prospective employment or business); and

(iii) Gifts, including travel.

(2) For example, financial interests referred to in paragraph (1) of this definition may arise from--

(i) Compensation, including wages, salaries, commissions, professional fees, or fees for business referrals;

(ii) Consulting relationships (including commercial and professional consulting and service arrangements, scientific and technical advisory board memberships, or serving as an expert witness in litigation);

(iii) Services provided in exchange for honorariums or travel expense reimbursements;

(iv) Research funding or other forms of research support;

(v) Investment in the form of stock or bond ownership or partnership interest (excluding diversified mutual fund investments);

(vi) Real estate investments;

(vii) Patents, copyrights, and other intellectual property interests; or

(viii) Business ownership and investment interests.

(b) Requirements. The Contractor shall--

(1) Have procedures in place to screen covered employees for potential personal conflicts of interest, by--

(i) Obtaining and maintaining from each covered employee, when the employee is initially assigned to the task under the contract, a disclosure of interests that might be affected by the task to which the employee has been assigned, as follows:

(A) Financial interests of the covered employee, of close family members, or of other members of the covered employee's household.

(B) Other employment or financial relationships of the covered employee (including seeking or negotiating for prospective employment or business).

(C) Gifts, including travel; and

(ii) Requiring each covered employee to update the disclosure statement whenever the employee's personal or financial circumstances change in such a way that a new personal conflict of interest might occur because of the task the covered employee is performing.

(2) For each covered employee--

(i) Prevent personal conflicts of interest, including not assigning or allowing a covered employee to perform any task under the contract for which the Contractor has identified a personal conflict of interest for the employee that the Contractor or employee cannot satisfactorily prevent or mitigate in consultation with the contracting agency;

(ii) Prohibit use of non-public information accessed through performance of…