W911SD-16-T-0068_Scope_of_Work.pdf

STATEMENT OF WORK

SCOPE OF WORK

ELAP Sampling and Analysis

Revised 17 December 2015

1. General and Scope of Work. Contractor shall provide all necessary labor, equipment, materials, and supervision required to collect and analyze potable water / waste water samples in accordance with all parameters described herein at the United States Army Garrison, West Point, NY 10996. The Contracting laboratory shall be certified for all analyses required under this contract by the New York State Department of Health Environmental Laboratory Approval Program at time of bidding.

Type and Location of Wastewater Systems: (Federal I.D #.)

Transportation Motor Pool NY0274666 Target Hill NY0023761 Camp Buckner NY0023213

Type and Location of Water Systems: (Federal I.D #.)

Transportation Motor Pool NY 3530232 Camp Buckner NY 3551339 Lusk NY 3511887 Stony NY 3511338 Round Pond NY 3521853

TABLE I provides a time frame reference for services.

1.1 Sub-Contracting. Sub-Contracting shall be allowed for non-standard analyses such as, but not limited to: Whole Effluent Toxicity. Sub-contractor shall meet certification requirements.

1.2 Background Information. The United States Military Academy is a college campus with full range of academic, social, and athletic activities. West Point is also a military installation and a national tourist attraction. West Point is a community for over 1,500 military personnel. This community has many recreational areas such as Lake Frederick’s located near Central Valley, and Round Pond. The United States Military Academy is located just 50 miles north of New York City, along the west bank of the Hudson River.

1.3 Operating Hours. Contractor shall perform all services during normal duty hours (8:00 a.m. - 4:00 p.m.), Monday thru Friday, excluding Federal Holidays.

1.4 Personnel. The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this work statement shall remain employees of the Contractor and will not be considered employees of the Government.

1.4.1 Conduct of Personnel. The Contracting Officer may require the Contractor to remove, from the job site, any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises and shall not delay the Contractor of the requirements to provide sufficient personnel to perform work under this contract.

1.4.2 The Contractor shall provide an identification badge for each employee performing service under this contract. The identification badges shall contain the contractor’s name, employee’s name, contract number and project description. Each Contractor employee shall conspicuously display on their person the identification badge while performing work under this contract.

2. Definitions.

2.1 Normal Duty Hours. 8:00 a.m. to 4:00 p.m. Monday thru Friday (excluding Federal Holidays).

2.2 Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contract on behalf of the government.

2.3 Contracting Officer Representative (COR). An individual, designated in writing by the Contracting Officer, to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

3. Government Furnished Property. Not Used.

4. Contractor Furnished Property. The Contractor shall provide suitable containers with preservatives added where applicable. The Contractor shall provide personnel to collect samples and other services as required.

5 Specified Tasks. The Contractor shall adhere to the instructions of the COR either telephonically or written. The instructions will include a date by which the Contractor must respond. Contractor responses shall be made to Allen Baty, Water/Wastewater Branch Chief, Bldg. 726, telephone number (845) 938-7174 or to the Environmental Office at (845) 938-8000 (attn: Jeff Sanborn). Allen Baty or a representative will then coordinate, accompany, and observe contracting personnel during sample collection.

5.1 The Contractor shall provide emergency services on an “on call” basis. The call will originate from Allen Baty or Jeff Sanborn and the Contractor shall respond within 24 hours after notification. The Contractor shall be paid a fixed fee.

5.2 The Contractor shall collect and analyze water and waste water at the direction of the COR.

Transportation Motor Pool Wastewater Treatment Plant

5.2.1 Biological Oxygen Demand – 5 day (BOD5)

5.2.2. Coliform Fecal

5.2.3 Total Suspended Solids

Target Hill Wastewater Treatment Plants

5.2.4 Biological Oxygen Demand – 5 day (BOD5)

5.2.5 Coliform Fecal

5.2.6 Total Suspended Solids

Camp Buckner Wastewater Treatment Plants

5.2.7 Biological Oxygen Demand – 5 day (BOD5)

5.2.8 Coliform Fecal

5.2.9 Total Suspended Solids

Lusk, Stony, Camp Buckner, Round Pond and TMP Water Treatment Plants

5.2.10 Total Coliform

5.3 Collection and analysis of samples shall be performed in accordance with EPA methods (Table 1). The analysis shall have the method detection limit capability as specified for that analytical method in Standard Methods, Edition 22nd or newer. Note: Required Sample containers, Preservation Techniques and Sample Holding Times are a requirement under this contract. Contractor Sample pickup will be coordinated with the COR or the Lab on-site government personnel.

5.4 In the case of exceeded maximum contaminant levels, as specified in attachment #2, the contractor shall notify the Contracting Officers Representative telephonically within four (4) hours upon knowledge of same. In all cases of exceeded maximum contaminant levels, the COR must be kept fully informed to protect the interest of the U.S. Government. If the result is due to an error on the part of the Contractor, the Contractor shall be responsible for any/all cost incurred in repeating the sampling and analysis of those parameters. If the parameter should exceed the permit limits due to natural occurrences, the Government shall be responsible for any cost incurred by the contractor in accordance with the rates specified in Section B.

5.5 In the case the Government must cancel sampling due to unforeseen reasons at least one day prior to the date. There will be additional charge to the Government. If the sampling is cancelled after the lab has arrived on site, the charge will be $ 50 per visit.

5.6 Contractor to provide clean with or without preservative containers in sufficient quantity to complete sample collection. (See C.5.3 above)

5.7 The Contractor shall follow Quality Control, Chain of Custody, Document Control and Data Reporting as follows:

a. Quality Control. The Contractor shall adhere to all elements of Quality Control as outlined in New York State Department of Health Environment Laboratory Approval Program

Certification Manual and in Standard Methods for the Examination of Water and Wastewater, 22nd Edition or newer.

b. The contractor shall either participate in the Environmental Protection Agencies’ Quality Assurance Proficiency Tests or analyze EPA QA samples provided by USMA for ammonia nitrogen and TKN nitrogen. Request for service will be either written or telephonic when required. Results shall be provided to USMA before EPA QA deadline.

c. Chain of Custody. Shall include procedures for identification, receipt of samples, maintenance of custody, tracking of analysis and assembly of completed data. Log books, printed forms or other written documents must be available to trace each sample through sample receipt, analysis, data reduction and data reporting. These procedures are necessary to ensure that analytical data collected under this contract are acceptable for use in litigation. The Contractor shall send copies of chain of custody along with analysis results.

d. Document Control. Contractor must have procedures to ensure that all documents including log book pages, sample tracking records, measurement readout records, computer printouts, raw data summaries, correspondence and any other written documents having reference to the samples are complied in one location for submission to the United States Military Academy. Document control and chain-of custody records include, but are not limited to, sample tags, custody records, sample tracking records, analysis log book pages, bench sheets, measurements readout records, analysis chronicles, computer printouts, raw data summaries, instrument log book pages, correspondence and the documents inventory.

e. Data Reporting. The contract laboratory shall report data electronically to United States Army Garrison, ATTN: IMNE-MIL-PWE-M (Allen Baty-COR, Jeff Sanborn and Nicole DeCerbo), 667A Ruger Road, West Point, New York 10996-1592, within five (5) working days of a water sample collection, within ten (10) working days of a wastewater sample collection and within ten (10) working days of collection for all emergency samples. The Contractor shall provide the COR with a formal invoice of all services performed indicating proper contract CLIN numbers prior to billing input into the government payment system (WAWF).

Section B (Supplies or Services and Price/Costs) lists the quantity and analyses or analytic family required. The quantity listed is an estimated number.

6. Applicable Documents. Documents applicable to this contract are listed below. The documents are mandatory and the Contractor shall be obligated to follow these only to the extent stated in this contract. Supplements and amendments to these documents are applicable and shall be in full force and effect.

Permit Limits and Laboratory Methods

Parameter Limit Laboratory Method EPA Standard Method Biological Oxygen Demand –

(BOD5)

5 mg/l 405.1 5210B

Coliform Fecal 200 / 100 ml 9222D Total Suspended Solids Total Coliform <1/100

Standard Method for the Examination of Water and Wastewater USEPA Manual Methods for Chemical Analysis Waster and Waste The Code of Federal Regulations, Title 40, Part 136 New York State Environmental Approval Program Manual.

Federal Register / Vol. 77, No. 97 / Friday, May 18, 2012 / Rules & Regulations

- Table II – Required Containers, Preservation Techniques and Holding Times

TABLE I

List of Services to be performed:

Parameter Date

BOD5 Government will notify laboratory approximately one week in advance of the sampling date Coliform Fecal Government will notify laboratory approximately one week in advance of the sampling date Total Suspended Solid Government will notify laboratory approximately one week in advance of the sampling date Total Coliform Government will notify laboratory approximately one week in advance of the sampling date Government will notify laboratory approximately one week in advance of the sampling date