W911SA-18-Q-3074_Released_Solictation_SF1449.docx

W911SA-18-Q-3074

Section SF 1449 - CONTINUATION SHEET

SUPPLEMENTAL INFORMATION

1. In accordance with FAR 52.232-18; Availability of Fund: FY18 funds are not presently available for this solicitation and resultant contract.

2. Non-Personal Service to provide all labor, transportation, equipment, materials, supervision and other items or services necessary to perform Grounds Maintenance Services at The Commemorative Area, Ft. McCoy, WI 54656; in accordance with the performance work statement and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the Performance Work Statement. The period of performance is 1 April 2018 through 31 March 2019 with four (4) one year options and one six month option to extend services.

3. Place of Performance

The Commemorative Area 800 and 900 Block Ft. McCoy, WI 54656

4. ALL DISCOURSE CONCERNING THIS SOLICITATION AND ITS REQUIREMENT SHALL BE DIRECTED TO THE FORT MCCOY CONTRACTING OFFICE. ANY REMARKS, EXPLANATIONS, OR ANSWERS PROVIDED BY ANY OTHER GOVERNMENT REPRESENTATIVE SHALL NOT CHANGE OR QUALIFY ANY OF THE TERMS OR CONDITIONS OF THE SOLICITATION. THE SOLICITATION SHALL ONLY BE CHANGED BY A WRITTEN AMENDMENT ISSUED BY THE FORT MCCOY CONTRACTING OFFICE.

5. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.org/work_with_us/procurement.html.

6. This requirement is eligible for payment through the GFEBS Supplier Self-Services (SUS) Program. Information on this program can be found in Attachment 4 “SUS Trifold.” Please indicate if you will participate in this program, if your company receives award.

Yes___________ No ___________

7. This procurement is Set Aside as Service Disabled Veteran Owned Small Business under NAICS Code 561730 with a size standard of $7.5 Million.

8. Quotes will only be accepted through Fedbid, www.fedbid.com

9. Quotes are due to the Government on or before the time listed above in CENTRAL TIME.

10. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

11. SITE VISIT:

***A site visit will be held, March 05, 2018 at 10AM Central Time at Building 1108 , South R St., Fort McCoy, WI, 54656.***

The POC for the solicitation is Todd Dempsey, phone: (608) 388-3863, email: todd.a.dempsey.civ@mail.mil

For Site Visit information, see Site Visit clause 52.237-1. Unless you already have a permanent vehicle pass, you will be required to obtain a one-day vehicle pass. You will be required to present the following information: (1) vehicle registration, (2) valid driver’s license, (3) or car rental agreement (if applicable). Attendees at the pre-proposal conference/site visit are cautioned that the Government will not wait for anyone who is late or lost and will not hold another pre-proposal conference/site visit. Remarks, explanations and answers provided by Government representatives before, during and after the site visit shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the Fort McCoy Contracting Office.

12. Written questions must be furnished to the Government no later 08 March 2018 @ 10:00am (CST); in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, offerors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

13. Contract Administrator: TBD at time of award.

If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

14. Contracting Officer: TBD at time of award.

15. Contracting Officer’s Representative (COR): To Be Determined at the time of Award.

16. Post-award Conference: In the event the Contracting Officer decides to conduct a Post-award Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

17. DUNS NUMBER ______________________________.

18. TAXPAYER ID #______________________________.

19. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already registered, please register in the SAM database at https://www.sam.gov/

a. A DUNS number is required for SAM registration. If your company does not have DUNS #, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 561730 under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not registered in the SAM database by close of solicitation, including NAICS 561730 under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful registered offeror.

20. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

21. OFFEROR REPRESENTATIONS AND CERTIFICATIONS REQUIREMENT: Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the SYSTEM for AWARD MANAGEMENT (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

22. If an offer is based on a teaming/partnering relationship or a joint venture, the offeror shall provide, with the proposal, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

23. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-26(b)(3), Equal Opportunity, is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.

24. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

25. INFORMATION FOR EVALUATION

This section supplements clause 52.212-1 and 52.212-2 which is included elsewhere in this request for quotes. The Government intends to evaluate offer and award a contract without discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

This solicitation shall be evaluated by awarding to the quote that is technically acceptable and the lowest price.

TECHNICAL FACTOR:

Evaluation –Each item in Technical Requirements Table will receive one of the adjectival ratings defined below. Any criterion that receives “U” rating will result in an overall unacceptable rating for the factor and are not eligible for award.

The offeror has no active or inactive exclusions listed in their Entity Record on the System for Award Management (SAM).

In accordance with FAR 42.15, the offeror does not have any relevant Past Performance rated at “Marginal” or “Unsatisfactory”.

The agreed upon items and quantities will be multiplied times their respective unit prices found in the RFQ.

As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the offeror's final option period price to the offeror's total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance of period.

As part of its proposal, the offeror must provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine to price or not separately price the CMRA requirement. CMR CLIN(s) is the CLIN(s) under which the Contractor shall bill for all costs associated with the CMRA requirement.

Evaluation – Price will not be assigned an adjectival rating; and will be evaluated to determine if the offeror quoted price is fair, reasonable, and balanced. The government may determine that an offer is unacceptable if prices are significantly unbalanced. Price shall be evaluated at estimated quantities multiplied times their respective unit price.

Unrealistically Low Prices: Prices quoted may be reviewed to determine whether they reflect a lack of technical understanding of the requirements and to assess the risk inherent in an offeror’s quoted prices. Unrealistically low quoted prices, initially or subsequently, may be grounds for rejection for this solicitation.

Unbalanced Pricing: Offeror is cautioned against submitting quote that contains unbalance pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or subline items. Quotes that are determined to be unbalanced may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

26. ALTERNATE DISPUTES RESOLUTION: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

27. CONTRACT PERFORMANCE:

Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

Assessment Period. Performance Assessment Reports (PAR) shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an “interim” assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or “addendum” report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor’s performance relative to contract closeout and other administrative requirements (e.g. final indirect cost proposals, technical data, etc.).

Completion Due Date. The government will complete the PAR within 60 days after the end of the assessment rating period.

Evaluators. The Contracting Officer and the Contracting Officer’s Representative will jointly complete the performance assessment.

Contracts Performance Elements. The contractor’s performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

Contractor Review. The Contracting Officer will furnish a copy of the PAR to the contractor requesting that the contractor submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

Contract Concurrence. Where a contractor concurs with, or takes no exception to a PAR, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor’s rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor’s comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor’s rebuttal or comments shall be made part of the PAR.

Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the PAR occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the PAR is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer’s Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the PAR and the contractor’s response and review comments, if any, shall be retained as part of the evaluation.

Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

Source Selection Information. Departments and agencies will electronically access the PAR information to support future award decisions.

28. REQUIRED INSURANCE:

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Within ten (10) calendar days after contract award, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained.

29. Hours of Operation: The Contractor shall normally perform work during normal duty hours, 6:30am to 3:30pm. Arrangements for work performed during other than normal duty hours hall be made with the COR.

30. Federal Holidays are as follows:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the proceeding Friday is observed as a holiday by U.S. Government Agencies. Any other Congressional or Presidential imposed Federal Holiday.

If the Contractor for his convenience desires to perform work during other than normal working hours or on other than normal work days, or if the Contractor is required to perform work at such times, the Contractor shall reimburse the Government for any additional expense occasioned the Government, thereby, such as, but not limited to, overtime pay for Government Inspectors, utilities service, etc.

Unless otherwise specified in these provisions, services will be performed during normal duty hours.

When required services occur on holidays, work will be performed on either the previous or the following work day, unless specified otherwise.

31. LEGAL COMPLIANCE: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

32. In accordance with FAR 52.222-42, the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

33. ATTACHMENTS:

Attachment 1 – Commemorative Area Map Attachment 2 – Pesticides form Attachment 3 – AT OPSEC Attachment 4 – SUS Trifold

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Grounds Maintenance, Commemorative Area, Fort McCoy

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Grounds Maintenance at the Commemorative Area, Fort McCoy Wisconsin. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Grounds Maintenance at the Commemorative Area, Fort McCoy Wisconsin as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.2 Background: The Fort McCoy Commemorative Area currently consists of 11 acres which includes all buildings, drives and structures. There are currently 70 artifact display pads – with the average pad surface area dimensions being 21 feet by 26 feet. Refer to map (Attachment 1).

1.3 Objectives:

1.3.1. Artifact Display Pad Treatment: Treat display pads to control and eliminate vegetation on the gravel display pads.

1.3.2. Grounds Maintenance: Treat the Commemorative Area grounds for weed and invasive grass control.

1.4 Scope: Provide grounds maintenance at the Commemorative Area at Fort McCoy Wisconsin. Services include treatment of the artifact display pads to control and eliminate vegetation. Treatment of the Commemorative Area grounds for week and invasive grass control. The Contractor shall accomplish this work in several applications throughout the year as specified.

Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12 month option years.

1.5 General Information

1.5.1 Federal Observed Holidays: No services shall be performed on holidays.

1.5.2. Hours of Operation: The Contractor shall perform this work between the hours of 6:30 AM and 3:30 PM, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall coordinate all visits two working days in advice of arriving on site. Rescheduling due to changing weather conditions within the two working days is acceptable.

1.5.3. Place of Performance: The work to be performed under this contract will be performed at the Commemorative Area at Fort McCoy Wisconsin.

1.5.3 Quality Assurance: The contractor shall comply with the government’s quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.5.4 Type of Contract: The Government will award a Service Contract with a base year plus four option years.

1.5.5 Physical Security: NA.

1.5.6 Key Control: NA.

1.5.7 Special Qualifications: A Certified and Licensed by the State of Wisconsin Department of Agriculture, Trade and Consumer Protection (WDATCP) pest management Contractor with knowledge of integrated pest management practices shall apply all materials in this contract.

1.5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.5.9 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the USAR Facilities.

1.5.11 Antiterrorism (AT) and Operations Security (OPSEC)

1.5.11.1 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and /or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation /facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program.

1.5.11.2 Vehicles and personnel are subject to search upon entry to the Installation. Contractor’s employees will be required to show proof of identification, and get a visitor’s pass to enter the Cantonment area. A state driver’s license is used to do this. If regular and multiple trips are required, the Contractor may choose, at its own expense, to register for RapidGate access, which may be accomplished at the Visitor Control Center (VCC) Building 35 adjacent to the Main gate. Call the VCC at (608) 388-4988 for more information.

1.5.12 Emergency Services:

1.5.12.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.5.12.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6 Pre-Award Requirements: Provide the following documents via email.

1.6.1 Products: Submit a list of products proposed and product data to be used in accordance with Part 5 of this PWS. Provide a description of the specific product (material) application processes to be used as well as the specific types of tools and equipment to be employed while fulfilling the requirements of this contract.

1.6.2 Equipment: Submit a list of equipment that will be used in accordance with Part 5 of this PWS. Include the type, size, and other information required to verify conformance to the requirements.

1.6.3 Certification: Provide certification as specified in section 1.5.7.

1.6.4 Quality Control Plan: Submit a plan that will describe the process and pre-cautionary measures that will be used to ensure there is no direct or secondary damage to any Commemorative Area property while the described work requirements of this solicitation are being performed; i.e., damage to artifacts, artifact display pads, the Veterans Memorial Plaza, bollards, buildings, structures, signs, sidewalks, steps, roadways and parking lots, fencing (metal and stone), curbing, light poles, flower beds, etc., as well as the grounds being treated.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contractor Acquired Property: Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.3 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.8 Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.9 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.16 Property: All tangible property, both real and personal.

2.1.19 Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.20 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.25 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.27 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.28 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

CAP Contractor Acquired Property

GFP Government-Furnished Property

PA Property Administrator

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

NONE

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services:

5.1.1 All services will be scheduled in advance with notification being made to the designated COR.

5.1.2 All contracted services will be performed only on a weekday – Monday to Friday.

5.1.3 Services will be performed in accordance with the schedule as specified in the contract and performed in a manner consistent with acceptable industry standards regarding consideration of pending weather conditions; e.g., rain, wind, etc.

5.1.4 Scheduled services will not be performed immediately prior to or on the day of a Commemorative Area activity; advance coordination with the designated COR will identify when these events will occur.

5.1.5 Access into the Commemorative Area is monitored and controlled. The contractor must adhere to these access restrictions. No motorized four-wheel vehicles will be allowed onto the Commemorative Area grounds including the Equipment Park site. Access to the Equipment Park site in order to service the artifact display pads will be by manual means and/or with the use of hoses. All vehicles will remain on the asphalt parking areas of the cul-de-sac or those parking lots adjacent to the Commemorative Area.

5.1.6 The COR will approve the type of application equipment to be used. Manual (push behind) rotary and drop spreaders are acceptable. Mechanical spreaders, including stand-on models that are less 500 pounds in weight are acceptable.

5.1.7 The contractor will be responsible for any damage to any Commemorative Area property during the discharge of the requirements of this contract. Special care must be given to the asphalt surface areas when unloading or re-loading tools, equipment and materials. The COR will designate an authorized staging area when performing all scheduled services.

5.1.8 All un-used products, package and/or other materials will be removed from the Commemorative Area and taken to an off-post disposal site.

5.1.9 The Commemorative Area outdoor rest room is not to be used by contractor personnel for the cleaning of tools and equipment nor for the clean-up of crew personnel. An outdoor water faucet is available if an on-site water source is required.

5.1.10 When treating the Commemorative Area Equipment Park artifact display pads, the contractor will exercise extreme care and caution, using professionally accepted application methods, to prevent any “over spray” of a chemical onto the grounds area – a situation where existing grass would be damaged or destroyed. If such a situation were to occur, the contractor will be fully liable for all damages; i.e., to remove the damaged / contaminated sod and sub-surface top soil and replace the damaged area with new (high quality) top soil and sod. The contractor would need to remove the damaged or contaminated soil/sod and transport said material off the installation for disposal. The vendor will also have to water any such restored areas until the new grass has properly rooted.

5.1.11 During the treatment of each Equipment Park display pad, the contractor will exercise all appropriate precautions and use acceptable industry-standard / professional application techniques to prevent any damage to the artifact item, the display pad (which includes all pedestrian chain, pad posts, and signage). The weed control/treatment material applied must not stain, corrode, discolor or otherwise damage, whether from direct or indirect contact, in any way the existing Commemorative Area property. Such damage may occur from the product applied and/or the technique (methods / means) by which the crew performs the work required. This includes damage whether caused by direct or indirect contact.

5.1.12 Each display pad, once treated, will be marked with a small wire flag placed in the right front corner of the artifact display pad (the artifact information display sign is always located in the front of the item) to indicate for the COR that a treatment has been performed.

5.1.13 All Equipment Park artifact display pads will be treated at the same time with no exceptions unless unforeseen weather conditions necessitate a halt to the process for that day. In these instances, work will resume and be finished at the next opportunity when weather conditions will allow for the resumption of the work.

5.1.14 The contractor must not allow any material (liquid or dry products) to come into contract with Commemorative Area above-ground structure – including the Veterans Memorial Plaza. No mechanical application equipment is authorized to be used within ten feet of the perimeter of the Veterans Memorial Plaza. This grounds area will be treated using manual application methods. The contractor will be held fully liable for any work situation in which tools, equipment and/or product damages the Veterans Memorial Plaza. If such an incident were to occur, the COR must be notified immediately. Only COR directed mitigation actions (clean-up and/or restoration) will be permitted. These remedial actions may involve the use of a government approved contractor to properly rectify the situation in which case the contractor who caused the damage will be fully liable for all associated costs – government and non-government.

5.1.15 The contractor must monitor on-going weather conditions to control and to prevent any wind drift of material onto other Commemorative Area property adjacent to those areas being serviced. This requirement includes all of the following; fencing (all stone and metal fencing and the adjacent concrete maintenance strip), light poles, information signage, flower beds, sidewalks, curbing, bollards, picnic pavilion, buildings, steps, shed, asphalt vehicle areas, benches, picnic tables, outdoor waste receptacles, artifact display pads and the Veterans Memorial Plaza, etc. This protection requirement also extends to the method and means used to provide the specified services.

5.1.16 The contractor will, prior to leaving the Commemorative Area, remove any product residue from sidewalks, steps, vehicle parking areas, the bollard and fence maintenance concrete strip and curbing, etc. Acceptable removal means are by hand sweeping and/or using a mechanical blower to thoroughly remove any such residue.

5.1.17 The contractor will provide the COR with an application summary report immediately at the conclusion of each treatment. This report will state which materials were applied, the rate of the product (or products) application, the means used and the weather conditions at the time (wind, temperature, etc.)

5.1.18 The treatment of the artifact pads does not need to be performed on the same day as when the other grounds areas are serviced. A separate treatment schedule is provided for each of these two activities.

5.1.19 The contractor must adhere to all industry service standards and product specifications regarding the optimum weather conditions as to when and how to apply product and perform the service application. The government’s requirement is that all contracted services will be made during optimum weather conditions (wind, temperature, dew point, rain, sunlight, etc.) prior to, during and immediately afterward; i.e., so that preventable weather situations which will negate or reduce the effectiveness of the serviced treatment on controlling the growth of weeds and/or un-wanted grasses are avoided.

5.1.20 The contractor will return after a scheduled service has been performed and inspect the grounds for any areas inadvertently missed or which may require an additional immediate application of a product treatment. These contractor quality control measures will be performed (product and service) at no cost to the government.

5.1.21 The contractor is responsible for providing all of the tools and equipment necessary to fulfill the requirements of this contract.

5.1.22 Contractor shall submit for review pesticide labels and MSDS sheets for all the proposed pesticide products before each pesticide application season. All pesticides must be approved prior to application by the United States Army Environmental Command (USAEC) per documents Pesticide Use Proposal (PUP), adhering to pesticide labeling: Fort McCoy Memorandum 200-2 Installation Environmental Policy; Fort McCoy Regulation 200-3 Installation Integrated Pest Management Plan; Fort McCoy Regulation 420-28 Spill Prevention Control, Countermeasure and Installation Spill Contingency Plans; Fort McCoy Regulation 420-30 Installation Wellhead Protection Plan; and Department of defense Instructions 4150.7 Pesticide Management Program.

5.1.23 Contractor shall submit the Pest Management Form no later than the fourth day of the month following each application.

5.1.24 The contractor will perform a soil test every two years during the life of this contract and based on the results of that test make recommendations to the government as to adjustments in the products to be used. The government reserves the right to adjust product type and applications based on ground conditions at the time. The government can request an adjustment to this pre-defined application schedule based on conditions at the time.

5.2. Equipment Park Artifact Display Pads: The following are the specified time periods when each of the Equipment Park artifact display pads will be treated for weed control. The exact day within each of these periods will be coordinated between the COR and the contractor based on current and forecasted weather conditions.

5.2.1 Service No. 1:

5.2.1.1 Time Period: 25 April – 10 May (Ground temperature must be above 60 degrees Fahrenheit)

5.2.1.2 Service Requirement: Thoroughly treat each artifact display pad’s entire surface area with a pre-emergent for broad leaf and grass control.

5.2.1.3 Product(s):

5.2.1.3.1 “Gallery” brand, or government approved equivalent, herbicide product for broad leaf control (clover, dandelions, etc.).

5.2.1.3.2 “Dimension” brand product or government approved equivalent for grass control.

5.2.1.3.3 “Glyphosate” brand, or government approved equivalent, product for treatment of existing (visible) vegetation.

5.2.1.4 Special Requirements:

5.2.1.4.1 Both pre-emergent products are to be applied at a 1.5 gallon per 1,000 square feet ratio.

5.2.1.4.2 The “Glyphosate” brand (or government approved equivalent) product is to be at a 5% solution ratio with zero wind conditions and no rain forecasted for at least 24 hours after treatment.

5.2.2 Service No. 2:

5.2.2.1 Time Period: 15 June – 25 June.

5.2.2.2 Service Requirement: Thoroughly inspect each artifact display pad’s entire surface area treat all visible vegetation with treatment product.

5.2.2.3 Product: The “Glyphosate” brand (or government approved equivalent) product must be at a 5% solution ratio.

3.3.2.3.1 Special Requirements: The “Glyphosate” brand (or government approved equivalent) product must be at a 5% solution ratio with zero wind conditions and no rain forecasted for at least 24 hours after treatment.

5.2.3 Service No. 3:

5.2.3.1 Time Period: 5 August – 15 August.

5.2.3.2 Service Requirement: Thoroughly inspect each artifact display pad’s entire surface area treat all visible vegetation with treatment product.

5.2.3.3 Product: The “Glyphosate” brand (or government approved equivalent) product is to be at a 5% solution ratio.

5.2.3.4 Special Requirements: The “Glyphosate” brand (or government approved equivalent)t product must be at a 5% solution ratio with zero wind conditions and with no rain forecasted for at least 24 hours after treatment.

5.2.4 Service No. 4:

5.2.4.1 Time Period: 20 September – 30 September.

5.2.4.2 Service Requirement: Thoroughly inspect each artifact display pad’s entire surface area treat all visible vegetation with treatment product.

5.2.4.3 Product: The “Glyphosate” brand (or equivalent approved equivalent) product must be at a 5% solution ratio.

5.2.4.4 Special Requirements:

5.2.4.5 The “Glyphosate” brand (or government approved equivalent) product must be at a 5% solution ratio with zero wind conditions and no rain forecasted for at least 24 hours after treatment.

5.3 Commemorative Area Grounds.

The following are the specified time periods for the Commemorative Area grounds maintenance. The exact day within each of these periods will be coordinated between the COR and the contractor based on current and forecasted weather conditions.

5.3.1 Service No. 1.:

5.3.1.1 Time Period: 1 May – 15 May.

5.3.1.2 Service Requirement: Thoroughly treat the Commemorative Area grounds as defined in Attachment 1, for weed and invasive grass control. Grounds areas to be treated include those areas identified on the Attachment 1 map that are outside of but immediately adjacent to the perimeter fence.

5.3.1.3 Product(s):

5.3.1.3.1 A granular fertilizer must be used and applied at a rate of 4 pounds per 1,000 square feet.