Attachment 2_W911S8-20-Q-0007_Amendment 1.pdf

0011485200

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S820Q0007

X 9B. DATED (SEE ITEM 11)

02-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jun-2020

CODE

MICC-JB LEWIS-MCCHORD

BUILDING 2015

JOINT BASE LEWIS-MCCHORD WA 98433-9500

W911S8 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S820Q0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

The purpose of this amendment is as follows:

A) The due date for responses to this soliciation is extended to 17 June 2020 at 3:00PM PST.

B) Revised SOW is incorporated at Attachment 1 of this Amendment.

C) DDC drawings are incorporated at Attachment 2 of this Amendment.

D) Responses to all Requests for Information are as follows:

Q1: Are there any requirements for adding or integrating new water heaters in to the E-stop in the mechanical room? If so please specify.

A1: Reference revised SOW.

Q2: How would you like the door vent repaired? Cut in door grill, and if so what size?

A2: Reference revised SOW.

Q3: Can the room air be used as the makeup air?

A3: Yes, it is vented.

Q4: Are there any existing DDC drawings available for this building?

A4: Yes, please reference Attachment 2 of this amendment.

Q5: What is to be done with the existing flow meters that are installed on the domestic hot water piping of

11465?

A5: Reference revised SOW.

Q6: There are 2 existing mushroom head E-stops, 1 for each boiler. Current law requires only 1 E-stop per mechanical room. It also requires gas domestic water heaters to be controlled by same E-stop. Are we to required to update current wiring to delete 1 E-stop and add new domestic water heaters to same E-stop under this project?

A6: Reference revised SOW.

E) All other terms and conditions remain unchanged.

ATTACHMENT 1:

REVISED SOW

SECTION 01 11 00

STATEMENT OF WORK

CONSTRUCTION

RFP Final

Revised 10 Jun 2020

1. GENERAL DISCUSSION

1.1. Project Identification

1.1.1. Project Title: Replace Domestic Hot Water Heaters BLDG 11465

1.1.2. IJO Number(s): DEJ205610J

1.1.3. Project Package Number(s): PS2065

1.2. Description of Work

1.2.1. The contractor shall supply all supervision, labor, equipment, and materials to perform all work in strict accordance with the contract, this statement of work, and identified drawings to replace two domestic hot water heaters in BLDG 11465.

1.3. Area Description

1.3.1. Location: Building 11465 is located on 19th and A St, JBLM-North

1.3.2. Known Existing Site Condition: Two domestic hot water heaters have failed and will be replaced.

One heater was under warranty with the manufacturer. This replacement heater was shipped to

JBLM BLDG 2064 awaiting installation by the contractor. The other heater will be purchased and installed by the contractor. There is a temporary trailer mounted heater connected to the building.

Doors use the PW-750 key.

1.4. Principal Items To Be Accomplished

1.4.1. The following paragraphs apply to both CLIN 0001 and CLIN 0002.

1.4.1.1. Remove and properly dispose of the two existing DHW Heaters (HWH-1 &2), piping, heat exchanger, gas piping, flue, controls (to include 2 flow meters) and electrical as required to install the new

DHW heaters. All recycled materials and waste shall be documented per the DPW CD Diversion and

Disposal Reporting Instructions. All piping and electrical not to be reused by the new water heaters shall be removed. The temporary hot water heater shall remain connected to the building. Contractor may adjust the temporary piping as need to install the new heaters. Outages shall be planned and not exceed 4 hrs. Mechanical room shall be broom cleaned following demolition.

1.4.1.2. Install or add to the existing cast-in-place concrete equipment pad. Pad shall be larger than equipment with chamfered edges. Match height of existing pad. Equipment shall be securely anchored to the pad.

1.4.1.3. Install two (2) complete and useable 130 gallon, 800 MBH input, 1317 gph recovery rate (70F-

140F), condensing hot water heater with a 97% thermal efficient rating. One heater, a new PVI Conquest

130, will be provided to the contractor as GFE for installation. Contractor shall retrieve the GFE heater at

BLDG 2064. Contractor shall provide second hot water heater for installation. Hot water heater specifications include: (an example that meets these requirements is the PVI Conquest 130)

a. Up to 97% thermal efficiency at full fire from 40-140ºF

b. Up to 99% thermal efficiency at low fire

c. < 20ppm NOx

d. Duplex stainless steel

e. Stainless steel chamber and fire tubes, helically coiled, single-pass 100% submerged

f. Temperature and pressure relief valve

g. Fiberglass insulation

h. 100% recycled polyethylene jacket

i. Pre-mix surface burner and proportional gas/air control

j. Full burner modulation at 5-1 turndown

k. ANSI, UL and FM compliant gas train

l. Electronic operating system with integrated ignition and operating controls:

(1) Programmable electronic operator with digital temperature readouts, adjustable from 70-180°F

(2) Touch-screen interface with plain text status and fault indication with fault history

(3) Alarm with remote contacts - Visual modulation rate

(4) Manual-reset temperature limiting device

(5) Modbus RTU and BACnet MS/TP embedded

m. Electronic low-water cutoff with test switch

n. Relay and proving contact for air louvers

o. 15 year warranty for tank and exchanger (8 yr full, 7 yr pro-rated)

1.4.1.4. Install all piping and components per Attachment #1 Mechanical Schematic and manufacturer’s installation manual. Replace two flow meters with straight pipping. Components to match size of piping for heater supply and return. All DHW piping shall be full size Type K (or match existing type) copper pipe conforming to ASTM B88 unless otherwise specified. Drains maybe Type L. Unions and piping fittings /components shall be brass or bronze with no lead suitable for domestic water. Soldered joints shall be made with flux and are only acceptable for lines 2” diameter and smaller. Use grooved or pressed connections for greater than 2” diameter. Piping shall be new, clean, and properly supported and secured.

All isolation valves shall be full port ball type with stainless steel trim.

1.4.1.5. Install electrical (breakers, conduit, wire, and disconnects) as required powering heaters. Size all electric per equipment and NEC codes.

1.4.1.6. Install gas piping from existing piping in mechanical room. Gas train for heater inlet to include;

low point drain, main gas and pilot light regulators, isolation ball valves and piping to atmosphere if needed. Use full size schedule 40 black gas piping conforming to ASME A53/A53M. Fittings conforming to ASME B16.3 and label piping with name and flow direction. .

1.4.1.7. Install condensate trap assembly with factory neutralizer on flue and heater drain. Silicone tubing

(an example is Silbrade tubing) shall be reinforced with braided mesh and piped to the floor drain to prevent collapsing or pinching.

1.4.1.8. Install flue venting and intake combustion air per manufactures’ requirements. Do not use PVC or dissimilar metals.

1.4.1.9. Connect the DHW system to the building’s existing base wide Energy Management Control

System. Do not use existing as-built sequence of operation as flow meters will be removed. Remove all unneeded control components, wiring, conduit and logic from the EMCS.

a. Set heater’s factory controls to operate independently with the water set point at 140°F. The buildings

EMCS shall monitor heaters showing command / status of heater, and supply water temperature. Adjust

EMCS graphics to match new hot water heater system in Attachment #1.

b. Combine all Emergency Stop switches for the two heating boilers and the two new domestic HW heaters into one switch at the same location. Provide label noting for all boilers and domestic hot water heaters.

1.4.1.10. Install new pipe insulation and labeling. Piping shall be insulated with 1” mineral fiber insulation (ASTM C574) or 1.5” cellular glass (ASTM C552) with factory applied protective jacket.

Corners shall have PVC jacket. Seal the ends of pipe insulation with brush coat of waterproof vapor barrier coating. All new piping and mechanical equipment shall be properly supported.

1.4.1.11. Contractor shall have the heaters started by a factory certified representative with DPW present.

1.4.1.12. Perform start up and PVT of heater with HVAC system manager.

1.4.1.13. Contractor shall have heater inspected and tested by a Washington State Boiler Inspector.

Heater shall have a Washington State boiler inspection certificate.

1.4.1.14. DPW to remove temporary heater once new heaters are operational. Contractor to coordinate with DPW for removal of temporary heater. Contractor to cap off all temporary connections and repair door by installing a 24”x18” double sided door vent.

1.4.1.15. Install a laminated warranty tag; stating contractor’s name, point of contact with phone number, date of install, and warranty dates. Attach with zip tie on equipment in noticeable location and completed before government final inspection.

1.4.1.16. Install an O&M manual metal holder or plastic tote on or near heater, properly labeled “DHW

Heater O&M”. Place all government approved Operation & Maintenance in holder and broom clean mechanical room before final government inspection.

1.4.2. Base Item CLIN 0001. Install GFE (Warranty) Domestic Hot Water (DHW) Heater. DEJ205610J

1.4.2.1. Install government furnished domestic hot water heater as described in paragraph 1.4.1.

1.4.2.2. Government will provide forklift at BLDG 2064 for loading onto contractor truck / trailer.

1.4.3. Base Item CLIN 0002. Replace Domestic Hot Water (DHW) Heater. DEJ205610J

1.4.4. Provide and install one (1) domestic hot water heater as described in paragraph 1.4.1

2. PERFORMANCE AND SCHEDULING

2.1. Performance Period Requirements

2.1.1. The Contractor is required to commence work under this Contract within ten (10) calendar days after the date of issuance of the Notice to Proceed (NTP) for the Base Item(s), prosecute the work diligently, and complete all work on all Base Item(s) no later than 120 calendar days after the date of issuance of the Notice to Proceed for the Base Item(s). The time stated for completion includes final cleanup of the premises and submission of all required close-out documentation.

2.2. Award of Options

2.2.1. Award of Option Item(s): n/a

2.3. Construction Phasing Requirements

2.3.1. Contractor shall coordinate with DPW all hot water shut downs. HW usage in the barracks is low from 0900-1500.

3. SUBMITTALS

3.1. Project Submittal Requirements All submittals shall be submitted electronically (emailed) to the government Project Manager (PM) in Adobe Acrobat .pdf format. A ENG Form 4025 shall accompany each submittal. These forms will be furnished to the Contractor by the PM. The submittal file name shall be in the format “Contract # – submittal #, submittal name” for example; “0020-001

RTU”. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Drawings if required by the SOW shall be in ACAD format and a second electronic copy in PDF format.

3.1.1. Pre-Construction Submittals:

(1) Quality Control Plan

(2) Accident Prevention Plan

(3) Construction Schedule

(4) Training and Completion Letters (AT/FP, OPSEC, iWATCH, E-Verify)

3.1.2. Construction Submittals:

(1) Manufacturer’s equipment specification sheets. All applicable items such as model numbers, sizes, and accessories shall be indicated using arrows or highlight.

(2) Applicable materials meeting specifications of SOW.

3.1.3. Closeout Submittals:

(1) Operation and Maintenance (O&M) manual to include:

(a) Contractor’s Warranty Letter

(b) Equipment operations and maintenance manual

(c) Startup and test reports

(d) Checklists

(2) One printed Operation and Maintenance (O&M) manual in 3-ring binder after government acceptance of electronic copy.

(3) The Contractor shall provide a letter of non-retention for all contract documents, plans, drawings, and specifications after the destruction of all copies that are not required by the contractor to meet legal requirements.

4. DRAWINGS , SPECIFICATIONS & CODES:

4.1. Drawings

4.1.1. The drawings outlined below are attached.

Drawing

Number

Sheet

Number

Title Rev

Number

Date n/a

4.1.2. Dimensions and utility locations are approximate and must be verified in the field.

4.2. Specifications

4.2.1. JBLM DDC Specification 2309023

4.3. Codes

4.3.1. The Contractor shall comply with all pertinent Local, State, and Federal building life/health/safety codes as listed.

a. Applicable Unified Facilities Criteria (UFC)

b. UFC 1-200-01: General Building Requirements http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

c. UFC 1-200-02: High Performance and Sustainable Building Requirements https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-02

d. ASA IE&E SDD policy www.asaie.army.mil/Public/ES/doc/SDD%20Policy.pdf

e. UFC 1-201-01 Non-Permanent DOD Facilities in Support of Military Operations

f. EM 385-1-1

(http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx)

g. National Electrical Code, NFPA 70

h. National Plumbing Code

i. National Fire Protection Association (NFPA) Codes

j. Telecommunication Industry Association/Electrical Industry Association Wiring Standards

(Building Telecommunication Wiring Standards)

k. Army Installation Information Infrastructure Architecture Policy (I3A)

l. JBLM Design Standard specifications (http://www.lewis-mcchord.army.mil/designstandards/)

m. JBLM 420-1 (2017); https://intra.lewis-mcchord.army.mil/dhr/forms/hfl/PubsSite/index.htm

n. JBLM Master Plan, which includes Architectural Appearance Standards

o. PWE-707, Standard Operating Procedure for Construction and Demolition (C&D) Waste

Planning and Reporting (Available through government Project Manager) http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01 http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-02 http://www.asaie.army.mil/Public/ES/doc/SDD%20Policy.pdf http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx http://www.lewis-mcchord.army.mil/designstandards/ http://www.lewis-mcchord.army.mil/designstandards/ https://intra.lewis-mcchord.army.mil/dhr/forms/hfl/PubsSite/index.htm https://intra.lewis-mcchord.army.mil/dhr/forms/hfl/PubsSite/index.htm

p. National Pollutant Discharge Elimination System (NPDES) small Municipal Separate Storm

Sewer Systems (MS4) Permit No. WAS-026638. Use guidance documents found at https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/stormwater

5. SAFETY:

5.1. USACE Safety and Health Requirements Manual (EM 385-1-1), available online at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf shall be considered to be a part of this contract and will be enforced as such. The Contractor shall prepare an accident prevention plan in accordance with the most current version of EM 385-1-1.

6. CONTRACTOR QUALITY CONTROL (CQC) DAILY REPORTS:

Maintain current daily records providing factual evidence that required quality control activities and/or tests have been performed. Contractor shall use the government provided daily inspection form. Daily inspection forms shall start at first day of on-site construction and continue until the final inspection date. Indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; equipment on site, and any delays encountered. Cover both conforming and deficient features and include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. Furnish the electronic copy of the report to the Government daily within 24 hours after the date covered by the report. Reports need to be submitted for days on which no work is performed. As a minimum, prepare and submit one report for every 7 days of no work and on the last day of a no work period. All calendar days must be accounted for throughout the life of the Contract. The first report following a day of no work will be for that day only. Reports must be signed and dated by the CQC Manager or Site Superintendent.

7. CONTRACTOR PERSONNEL AND SUB-CONTRACTOR QUALIFICATIONS

7.1. The Government will not exercise any supervision or control over contractor or subcontractor employees performing work under this contract. Such employees shall be accountable solely to the

Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for all contractor employees.

7.2. The Contractor shall take appropriate personnel action, as required, in the event any employee becomes involved with civilian or local authorities because of misconduct. The Contractor’s employees are subject to the same general rules of conduct while on the Government installation that apply to Government civilian employees.

7.3. The Government reserves the right to refuse access to Government installation grounds to any contractor employee if the KO determines it to be in the best interest of the Government.

7.4. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs, or any other incapacitating agent.

7.5. The Contractor shall provide a Site Superintendent at the work site during any construction and shall be the main point of contact for the Government QA. The Site Superintendent shall not be delegated to a subcontractor.

7.6. The Contractor shall provide a Site Safety and Health Officer (SSHO) as required in the EM385-1-1.

The Contractor SSHO may be assigned other duties in addition to the duties required as SSHO. The

SSHO may not be delegated to subcontractor.

7.7. The Contractor shall provide a Construction Quality Control (CQC) System Manager. The CQC

System Manager may be assigned other duties in addition to the duties required as CQC System

Manager. CQC System Manager may be the Superintendent, Project Manager or Lead Trades person. The CQC may not be delegated to subcontractor.

7.8. The Site Superintendent, Safety and Health Officer, and Construction Quality Control may be the same person but not delegated to subcontractor.

8. CONTRACTOR INSPECTIONS

8.1.1. Near the completion of all work or stated elsewhere in the specifications, the QC Manager shall conduct an internal inspection of all the work performed to ensure it meets all the requirements of the base contract as well as the specific requirements within each TO. Once this is accomplished, contractor shall notify the Government that the facility is ready for the Government pre-final inspection. The contractor shall give 5 working day notice to the Government Quality Assurance

Representative when requesting a pre-final inspection.

8.1.2. Pre-Final Inspection and Punch List Items. Upon request for a pre-final inspection, the

Government will schedule a pre-final inspection to verify that the facility is complete and ready to be occupied. For this inspection to commence a representative from contractor, Directorate of

Public Works (DPW), and Contracting shall be present. A Government pre-final punch list may be developed as a result of this inspection which shall detail the items needing correction. The contractor’s QC Manager shall ensure that all any items noted on the pre-final inspection have been corrected within 7 calendar days. Once these items have been addressed, contractor shall notify the

Government to request a final inspection, giving 5 working day notice.

8.1.3. Final Inspection and Acceptance. Upon request for a final inspection, the Government will schedule a final inspection to verify that the facility is complete and ready to be occupied. For this inspection to commence a representative from contractor, DPW, and Contracting shall be present.

If all items listed in the pre-final punch list have been corrected, and all work meets the requirements of the Base Contract and TO SOW, Specifications, and Drawings, (if included) the

Government shall accept the work and take ownership of the site. If during the pre-final inspection it is discovered that there are no discrepancies, the pre-final inspection may turn into a final inspection.

9. LIQUIATED DAMAGES If the contractor fails to complete the work within the time period specified above, liquidated damages in the amount of $362.50 per calendar day will be assessed, in addition to any amount noted in the Contract.

10. CONTRACTOR LABOR HOURS The Contractor shall report ALL Contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for Joint Base Lewis McChord via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

11. PAYMENT INVOICE: Requests for payment shall be submitted in accordance with Federal

Acquisition Regulations (FAR) Subpart 32.9, entitled "PROMPT PAYMENT", and Paragraphs 52.232-

5 and 52.232-27, entitled "Payments Under Fixed-Price Construction Contracts", and "Prompt Payment for Construction Contracts", respectively, as well as DFARS Clause 252.232-7003, entitled

“ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS”.

Requests for payments to be made by DFAS will be submitted via WIDE AREA WORK FLOW

(WAWF). Requests for payments to be made by paying offices other than DFAS shall be submitted in the number of copies and to the designated billing office as indicated in the Contract. WIDE AREA

WORK FLOW: See DFARS Clause 252.232-7003 .The payment requests shall be emailed to the DPW

Procurement Technicians. The e-mail shall include a copy of the invoice, the release of claims and the invoice checklist. The email subject line name shall read: “W912DW-[insert CONTRACT #]-D-[ insert CONTRACT #]-Contract [insert Contract number] Invoice # [X][Procurement Tech Name].”

Upon approval from DPW, the Contractor is then required to use Wide Area Work Flow (WAWF) to electronically submit invoice payment requests. The contractor is also required to submit the Release of

Claims in WAWF for final invoice payment requests. For approved invoice checklists, input the invoice information into WAWF and send a WAWF generated e-mail to the Procurement Technician and

Acceptor. The designated acceptor will be documented on the returned invoice checklist. For disapproved invoice checklists, make the necessary corrections and submit a new invoice and invoice checklist.

12. ELECTRONIC FILE FORMATS: The Contractor shall establish and maintain the capability to open, create, and send all documents, including contract submittals in Microsoft Office (EXCEL, WORD, PROJECT, etc.), Adobe Acrobat (.pdf), and other similar formats.

13. ELECTRONIC MAIL (E-MAIL) ADDRESS: The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in

Microsoft, Adobe Acrobat, and other similar formats. The Contractor shall provide the Contracting

Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for quotes, and other correspondence. The Contracting Officer may also use e-mail to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc.

Multiple e-mail addresses will not be allowed. It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this e-mail address.

14. ENVIRONMENTAL AND CULTURAL RESOURCES

http://www.ecmra.mil/ http://www.ecmra.mil/

14.1. Asbestos Containing Material

14.1.1. Existing suspect materials involved with all disturbance work are assumed to be Asbestos-

Containing Material (ACM). It is the contractor’s responsibility to either test for, or to assume the suspect material is ACM, and that it is abated /encapsulated in accordance with AHERA, Federal, and Local regulations. No Asbestos Hazard Emergency Response Act (AHERA) inspection is required when the suspect materials are assumed to be ACM. The government reserves the right to accept assumptions of ACM-positive, or to require such AHERA surveys to be performed.

14.1.2. Available AHERA survey data will be included with each Contract. The Contractor shall determine the adequacy of the existing survey documentation and include additional AHERA inspections in the proposal if necessary.

14.1.3. When performed, inspections shall be accomplished in accordance with the Asbestos Hazard

Emergency Response Act (AHERA), Federal and Local regulations. A Certified AHERA

Asbestos Building Inspector shall perform all inspections. The inspection documentation shall comply with AHERA, Federal and Local regulations and shall include assessment of each

Asbestos-Containing Material (ACM), its location, quantity, type, friability and percentage of asbestos.

14.1.4. If the tested material is positive for asbestos, or assumed to be ACM and must be disturbed during project execution, contractor shall have a certified Asbestos Contractor perform all asbestos disturbance work necessary to complete the project in accordance with 29 CFR 1926.1101, WAC

296-62-077, 296-65, and PSCAA Regulation 3.4. A certified abatement plan and all other applicable requirements of ‘UFGS 02 82 00 Asbestos Remediation’ are also required to be submitted and accepted before work is started. If this effort is believed to constitute differing site condition(s), then submit an RFI identifying the situation.

14.2. Lead-Containing Paint

14.2.1. Existing suspect painted surface materials involved in disturbance work will be considered to contain detectable lead paint. It is the contractor’s responsibility to either test for, or to assume the suspect material is either Lead Based Paint (LBP) or Lead Containing Paint (LCP), and that it is abated/encapsulated in accordance with OSHA, HUD, Federal and Local regulations. The government reserves the right to accept assumptions of LCP/LBP-positive, or to require such

LCP/LBP surveys to be performed.

14.2.2. Available lead paint survey will be included with each Contract. The Contractor shall determine the adequacy of the existing survey documentation and include additional lead paint inspections in the proposal if necessary.

14.2.3. When performed, testing shall be accomplished in accordance with OSHA and/or HUD guidelines. A Certified Lead Paint Inspector shall perform lead paint inspections. The inspection documentation shall comply with Federal and Local regulations and shall include identification of all lead paint, its location, quantity, percentage by weight, and TCLP characteristics IAW ASTM

E1908-16, “Standard Guide for Sample Selection of Debris Waste from a Building Renovation or

Lead Abatement Project for Toxicity Characteristic Leaching Procedure (TCLP) Testing for

Leachable Lead (Pb)”

14.2.4. If the suspect lead containing material is tested and proves positive for lead, or when assumed to be a lead containing painted surface, any disturbance work concerning the painted surfaces shall be in accordance with:

a. Federal level: 29 CFR 1926.62:

https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARD

S&p_id=10641

b. Washington WISHA-DOSH: WAC 296-62-07521 http://app.leg.wa.gov/WAC/default.aspx?cite=296-62-07521

c. A contractor work plan is required to be submitted and accepted before work is started, in accordance with applicable sections of ‘UFGS 02 83 00 Lead

Remediation.

d. If this effort is believed to constitute differing site condition(s), then submit and RFI identifying the situation.

14.3. Environmental Coordination

14.3.1. The Contractor shall comply with all Joint Base Lewis-McChord (JBLM) environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and

Enhancement) and Design Standards specification section 01 57 19 (Temporary Environmental

Controls). This includes the submission of an Environmental Protection Plan prior to commencement, as detailed in section 01 57 19. The JBLM Environmental Division will review the Plan and provide any necessary corrections or additions to the Contracting Officer or their representative. Regulation 200-1 and specification section 01 57 19 are available at the JBLM Design Standards website

(https://www.lewis-mcchord.army.mil/designstandards/index1.htm).

14.3.2. In accordance with JBLM Reg. 200-3, no construction process water or wastewater shall be discharged to the ground or stormwater conveyance system. Construction discharge must meet requirements of the NPDES Construction General Permit (CGP) for Discharges from Construction

Activities and guidance documents under the MS4 Permit. In accordance with JBLM Reg. 200-2, any wastewater generated must be collected, processed, characterized, and disposed of into the JBLM sanitary sewer system or other authorized disposal method. Prior to disposal, waste water characterization must at a minimum include pH, Oil and Grease, BOD, and TSS analysis by a NELAC accredited laboratory. Additional analyses may be required if non-conventional wastes or hazardous materials are potential contaminants. Results shall be submitted for review and approval by Public

Works. On site characterization by JBLM Pretreatment staff may waive analytical requirements at the discretion of the Pretreatment program manager. JBLM sanitary sewer discharge requires a Sanitary

Sewer Discharge Permit issued by DPW Waste Water Treatment Plant. The Environmental Protection

Plan for the project must identify any potential wastewater generation and the process of proper disposal.

14.4. Sustainable Acquisition

14.4.1. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10641%20 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10641%20 http://app.leg.wa.gov/WAC/default.aspx?cite=296-62-07521 https://www.lewis-mcchord.army.mil/designstandards/index1.htm

Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement.

14.4.2. Additionally, the JBLM Guide to Sustainable Acquisition for Construction is available in the

“Reference Manuals” section of the JBLM Design Standards webpage (http://www.lewis-mcchord.army.mil/designstandards/index1.htm).

14.4.3. The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the Contracting Officer or their representative for further guidance and exception requirements. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB

Form 225 (Sustainable Acquisition Exception). The form is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf. Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.id-readiness.list.dpw-green-procurement@mail.mil

14.5. Environmental Management System

14.5.1. Environmental Management System (EMS). The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

14.5.2. In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. Additional information regarding the JBLM EMS is available from the installation

EMS Coordinator (253-966-6470).

14.5.3. Both the JBLM environmental policy and an environmental awareness training resource are available at the JBLM EMS webpage: https://home.army.mil/lewis-mcchord/index.php/my-

Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system.

14.6. Hazardous Materials (HM)

14.6.1. For any hazardous materials, the Contractor shall submit an initial list of hazardous materials to be used (including unit of measure and Safety Data Sheet for each product). A copy of these documents must be submitted to the Joint Base Lewis-McChord (JBLM) Pollution Prevention

Program (usarmy.jblm.id-readiness.list.dpw-aul@mail.mil ) prior to commencement. These items must be reviewed by Pollution Prevention and authorized for use by addition to the contractor’s Authorized Use List (AUL) issued by JBLM Pollution Prevention Program. The

Contractor shall not use any hazardous materials not listed on their current AUL issued by

Pollution Prevention.

14.6.2. For any in-use hazardous materials, the Contractor shall submit a hazardous material inventory https://sftool.gov/ http://www.lewis-mcchord.army.mil/designstandards/index1.htm http://www.lewis-mcchord.army.mil/designstandards/index1.htm http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted at the end of the project. If the project goes into a new calendar year, the Contractor shall also submit a copy of this inventory (accounting for all hazardous materials) by 15 January. For any hazardous materials stored on JBLM, this inventory shall be submitted by the 15th day following the calendar year quarter in which the hazardous materials were used or stored. All HJB 953 inventories shall be submitted electronically and addressed to the Contracting Officer or their representative with usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil included in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM

Pollution Prevention Program (966-6469). The current HJB Form 953 and form instructions are available at Section 01 57 19 of the JBLM Design Standards (usarmy.jblm.id-readiness.list.dpw-hm-inventory@mail.mil)

14.7. Archaeological Requirements

14.7.1. Joint Base Lewis-McChord contains many unmarked archaeological sites that may be eligible for listing in the National Register of Historic Places.

14.7.2. In the event that human remains, artifacts, or features of archaeological interest are inadvertently discovered, the contractor will do the following:

14.7.2.1. Immediately cease activity in the vicinity of the discovery.

14.7.2.2. Stabilize and protect such discoveries from further disturbance or public disclosure.

14.7.2.3. Provide immediate notice (no longer than 24 hours following discovery) by telephone and email to the Installation Cultural Resource Manager and Contracting

Officer's Representative.

14.7.2.4. Work may not proceed in the vicinity of the discovery until authorized to proceed by the Installation Cultural Resource Manager and the Contracting Officer's

Representativ

14.8. Construction and Demolition (C&D) Waste Planning and Reporting

14.8.1. The DOD Integrated (Non-Hazardous) Solid Waste Management Policy requires all facilities to meet a non-hazardous solid waste diversion goal of 60% Construction and Demolition

Diversion. Create a waste management plan in accordance with section 01 74 19 of the JBLM

Design Standards to meet or exceed the 60% C&D waste diversion target..

14.8.2. Complete and submit quarterly C&D Diversion and Disposal Reporting Form (HJB Form

229) in accordance with form instructions and paragraph "Reports" in Section 01 74 19 of the

JBLM Design Standards. The form and instructions can be accessed via the links at Division 01

Section 01 57 19 of the JBLM Design Standards website (http://www.lewis-mcchord.army.mil/designstandards/index1.htm). Section 01 74 19 can also be accessed via the

Design Standards website.

mailto:usarmy.jblm.id-readiness.list.dpw-hm-inventory@mail.mil mailto:usarmy.jblm.id-readiness.list.dpw-hm-inventory@mail.mil

15. OTHER CONDITIONS AFFECTING WORK

15.1. Work Coordination

15.1.1. Interfacing With Others

15.1.1.1. Government use of the facilities is anticipated while the work under this Contract is being performed. The work shall be planned and accomplished so that there will be a minimum of interference and inconvenience to occupants in the building and agencies in the vicinity and to other craftsmen who may have to do work in the affected facilities. Any blockage of building exits or driveways must be coordinated in advance.

15.1.1.2. All work will be scheduled and coordinated with the Government Project

Management Team or their designee at all times.

15.1.1.3. The Contractor may not block traffic, roads, access routes, or exits without prior coordination with the Project Manager or other authorized Government representative.

15.1.1.4. Construction restrictions shall be identified as required and indicated on individual

Contracts. Utility outages require 14 calendar day advanced notice.

15.1.2. Pre-Construction Conference. The Contractor shall attend a pre-work meeting presided over by the Project Manager prior to commencing construction activities. The Contractor shall contact the Project Manager within ten (10) business days of issuance of the Contract NTP to establish a date and time for the preconstruction meeting. The Contractor shall submit a site-specific construction schedule and a site specific Work Plan at that meeting for government approval unless these items have been previously approved by the government. The schedule shall be in sufficient detail to identify all aspects of the work including all significant project tasks with durations and start and finish times.

15.2. Compliance with Rules, Regulations, and Statutes

15.2.1. All contractor employees shall observe and comply with all applicable local, State, and

Federal rules, regulations, and statutes including those concerning fire, safety, sanitation, security, vehicle safety, and hazardous material handling while performing this Contract. All work shall meet or exceed all applicable industry standards.

15.3. Firearms

15.3.1. Contractor personnel shall carry no firearms while performing work under this Contract.

15.4. Work Hours

15.4.1. Work hours for the Contractor shall be from 7:30 A.M. to 4:30 P.M, Monday through

Friday, excluding Saturdays, Sundays, and Federal Holidays. . The Contractor must notify the

Contracting Officer (KO) three (3) working days in advance of its intention to work during other periods to allow assignment of additional inspection forces when the Contracting Officer determines that the additional inspection force is reasonably available. All inspections will be done during normal duty hours.

15.4.1.1. Federal Installations under this contract observe the following legal holidays

New Year’s Day, 1 January

Martin Luther King’s Birthday, Third Monday in January

President’s Day, Third Monday in February

Memorial Day, Last Monday in May

Independence Day, 4 July

Labor Day, First Monday in September

Columbus Day, Second Monday in October

Veterans Day, 11 November

Thanksgiving Day, Fourth Thursday in November

Christmas Day, 25 December

15.5. Site Utilities

15.5.1. Outages

15.5.1.1. Any utility outages, including but not limited to, electrical, mechanical, and plumbing systems, shall be coordinated at least ten (10) working days prior to proposed outage. Outages shall be scheduled to minimize interruptions to normal using agency operations. Contractor shall route an outage request form obtained through the government project manager.

15.5.2. Potable Water

15.5.2.1. The Government shall make available to the Contractor, from existing outlets and supplies, reasonable amounts of potable water without charge. The Contractor shall conserve potable water furnished. The Contractor at their own expense shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction. All connections must be coordinated through the Directorate of Public Works.

15.5.3. Electricity

15.5.3.1. Temporary Power Connections: Subject to available supply, the Government, without charge, shall make reasonable amounts of electric current available to the

Contractor for performing work at the work area. The Contractor shall conserve electric current furnished. The Contractor at their own expense shall coordinate with the electrical system owner, City Light & Power (CLP), for temporary electrical connections

15.5.3.2. Permanent Power Connections: The construction contractor shall coordinate with

CLP for all exterior electrical civil work within the project construction perimeter. Per

Army directive memo for utilities privatization, CLP shall perform all civil and electrical work related to exterior electrical system outside of the project construction perimeter. In all situations, CLP shall procure and install electrical components that are separable from the rest of the site electrical system, make final terminations, and connect to the point of demarcation (POD). CLP’s construction will be awarded through a modification to the electrical distribution system privatization contract with Defense Logistics Agency

(DLA). JBLM PW Utilities Branch will be responsible for all CLP modifications with the point of contact Ms. Royanna Solis 253-966-3282, Royanna.E.Solis.civ@mail.mil.

15.5.3.3. For all work performed by the contractor, inspection and acceptance by CLP is required prior to Government acceptance. Acceptance through the Government will not occur without CLP’s concurrence. CLP requirements will govern the installation of the electrical service and Contractor must follow CLP standards and requirements mailto:Royanna.E.Solis.civ@mail.mil

15.5.3.4. YTC and off post locations: Temporary Power Connections: Subject to available supply, the Government, without charge, shall make reasonable amounts of electric current available to the Contractor for performing work at the work area. The Contractor shall conserve electric current furnished. The Contractor at their own expense shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction.

15.6. Permits

15.6.1. The Contractor shall obtain and submit copies of ALL permits, unless otherwise specified. Each permit shall be obtained before starting the respective items of work. This includes, but is not limited to, permits necessary for decontaminating water and sewer systems, and digging permits.

15.6.2. Contractors must obtain a "Dig Permit" from Public Works prior to any ground disturbing activities.

15.6.3. Once utilities have been marked as part of the dig permit process, the contractor shall document (photographs and plan drawings) and maintain the markings for the duration of the project.

15.6.4. Projects disturbing an acre or more must request coverage under the NPDES CGP and provide the JBLM Stormwater Program with a copy of the NOI. Submit an electronic Notice of

Intent (eNOI) for CGP coverage through the EPA CGP-Net by following the link:

https://www.epa.gov/npdes/submitting-notice-intent-noi-notice-termination-not-or-low-erosivity-waiver-lew-underSubmit a copy of the eNOI to the JBLM Stormwater Program email at: usarmy.jblm.imcom.list.dpw-stormwater@mail.mil

15.7. Safety

15.7.1. USACE Safety and Health Requirements Manual (EM 385-1-1), available online at http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx, shall be considered to be a part of this contract and will be enforced as such. The Contractor shall prepare an accident prevention plan in accordance with the most current version of EM 385-1-1.

15.7.2. If required by the Contract SOW, the Traffic Control Plan, as required in section 08 of the EM 385-1-1, shall be prepared in accordance with the Manual on Uniform Traffic Control

Devices.

15.8. Operation and Maintenance Requirements

15.8.1. Operation and maintenance manuals as required by the UFGS Technical Specifications

(Divisions 2 thru 48), shall be provided by the Contractor, and edited as required. The intent of the O&M Manuals is to promote and maximize the efficiency, economy, safety, and effectiveness of the life cycle operation, maintenance, and repair of the facility.

15.9. Construction Facilities And Temporary Controls

https://www.epa.gov/npdes/submitting-notice-intent-noi-notice-termination-not-or-low-erosivity-waiver-lew-under https://www.epa.gov/npdes/submitting-notice-intent-noi-notice-termination-not-or-low-erosivity-waiver-lew-under mailto:usarmy.jblm.imcom.list.dpw-stormwater@mail.mil http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx

15.9.1. Contractor’s staging area requirements shall be discussed for each Contract with the government representative.

15.9.2. The Contractor is responsible for security of his own property and security of government property when construction activities affect existing security measures.

15.9.3. The contractor shall provide and maintain portable toilet facilities at the site for the use of contractor and subcontractor personnel, as required by the EM 385-1-1. The units shall be emptied and cleaned at least once a week, or more often if required by the contracting officer.

The doors to the unit shall be self-closing. Additionally, the toilet units shall be located out of public view as the site allows.

16. ANTI TERRORISM (AT) AND OPERATIONAL SECURITY (OPSEC)

16.1. AT Level I Training. All contractor and their subcontractors required to work on…