Synopsis-Solicitation_MHE_-_Crane_Support_Services.pdf

FBO ANNOUNCEMENT: COMBINED SYNOPSIS/SOLICITATION

ACTION CODE: <COMBINED>

DATE: 11 December 2017

YEAR: 2017

CONTRACTING OFFICE ZIP CODE: 98433

PRODUCT OR SERVICE CODE: W039

CONTRACTING OFFICE ADDRESS: BLDG 2015, N. 4th Street, JBLM, WA 98433

CLASSIFICATION CODE: W – Lease or Rental of Equipment

SUBJECT: Heavy Industrial Crane with Operator & Rigging Team Support Services

SOLICITATION NUMBER: W911S8-18-T-0004

CLOSING RESPONSE DATE: 5:00 PM Pacific Standard Time on 18 December 2017

POINTS OF CONTACT: Jerry Owen Andes II at jerry.o.andes.mil@mail.mil

CONTRACT AWARD DOLLAR AMOUNT: To be determined

LINE ITEM NUMBERS: CLIN 0001 – Labor (1x Job): Crane Operator & Cargo Rigging Team (16-29 JAN 2018)

CLIN 0002 – Labor (1x Job): Crane Operator & Cargo Rigging Team (01-28 MAR 2018)

CLIN 0003 – Travel (1x Job): Crane Operator & Cargo Rigging Team (16-29 JAN 2018)

CLIN 0004 – Travel (1x Job): Crane Operator & Cargo Rigging Team (01-28 MAR 2018)

CLIN 0005 – Crane Rental (1x Job): One (1) Heavy Industrial Crane (16-29 JAN 2018)

CLIN 0006 – Crane Rental (1x Job) - One (1) Heavy Industrial Crane (01-28 MAR 2018)

CLIN 0007 – Contract Manpower Reporting (1x Each)

CONTRACT AWARD DATE: To be determined.

SMALL BUSINESS SET-ASIDE: Total Small Business Set-Aside

DESCRIPTION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Solicitation Number for this synopsis/solicitation is W911S8-18-T-0004. This solicitation is issued as a Request for Quotation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.

The Mission and Installation Contracting Command – Joint Base Lewis McChord has identified a service requirement for Heavy Industrial Crane Support Services in support of Bayonet Focus 18-02 at Camp Roberts, CA.

The purpose of this notice is to notify potential vendors of this business opportunity and to award a single purchase hour to a successful vendor to perform the work. The specific details regarding this opportunity are prescribed within this document as a Performance Work Statement.

The North American Industry Classification Code (NAICS) 238990 – All Other Specialty Trade Contractors. The Small Business Size Standard is $15,000,000.00. This requirement is being competed as a Total Small Business Set-Aside.

This solicitation shall close on 18 December 2017 at 5:00 PM. Pacific Standard Time (PST). Contractor Responses which include the Bid Schedule (Exhibit A) and company contact information received after this time may not be considered. All questions and responses are to be sent to the Contract Specialist, Jerry Andes II at jerry.o.andes.mil@mail.mil or phone number (253) 209-7754.

PURPOSE

The purpose of awarding a Purchase Order against this requirement is to provide the U.S. Government with source to provide Crane Support Services as part of the Bayonet Focus Training Exercise Set-Up & Tear Down efforts are described in the Performance Work Statement. In responding to this notice, the Contractor shall provide the following:

1. The Contractor’s quote shall contain a total price for each Contract Line Item (CLINs 0001-0007) on the Bid Schedule (Exhibit A). Additionally, the Contractor shall ensure that their Company information to include name, physical address, phone number, and email address CAGE Code, DUNS Number, and company representative point of contact are included as part of their quote. This information can be provided on a Company Letterhead.

2. Signed Acknowledgement of all issued solicitation amendments (if applicable)

The Government is not responsible for any costs incurred by respondents regarding any responses to this notice.

Respondents should not submit any proprietary information when responding to this notice. Respondents should also note that the Government will not return any information submitted in response to this notice. The offerors are encouraged to provide their best competitive pricing when submitting their Bid Schedule Pricing. The Government intends to award one purchase order to the Offeror that is the lowest priced, technically acceptable Offeror, with acceptable past performance. In order to ensure adequate competition and to get a purchase order established in a timely manner, the U.S. Government reserves the right to conduct discussions with eligible offerors in regard to quotes received. However, Offerors should not anticipate that discussions will occur and are advised to provide their most competitive offer at time of submission. Each quote submitted should be reviewed thoroughly for completeness and accuracy.

Offerors shall comply with all instructions contained in FAR 52.212-1, and Addendum to FAR 52.212-1, Instructions to Offerors--Commercial Items. Contractor shall submit their quote and all accompanying documentation directly to the MICC-JBLM Contracting Office via the Contract Specialist at jerry.o.andes.mil@mail.mil. Offerors shall submit questions to the Contracting Specialist via the email address above. Each question will be answered as they are received. The answers to each question will be provided to all eligible offerors in the form of a solicitation amendment labeled “Questions & Answers Log”, with it being posted on FEDBIZOPPS at www.fbo.gov.

CONTRACTOR ELIGIBILITY FOR AWARD

To be eligible for an award, contractor must be registered in the System for Award Management (SAM) database. A contractor can contact SAM at https://www.sam.gov/portal/public/SAM/. If a contractor submits a response to this solicitation, but does not have a valid SAM Account marked “Active” at the time of response review (immediately following the closing of the solicitation), the response will be rejected and not evaluated. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.eb.mil/index.xhtml.

EXHIBITS

Bid Schedule (Exhibit A)

PERFORMANCE WORK STATEMENT (PWS)

MATERIAL HANDLING EQUIPMENT – CRANE SUPPORT SERVICES

BAYONET FOCUS 18-02, CAMP ROBERTS, CA

16-29 January & 01-28 March 2018

SECTION 1.0 GENERAL

1.1 1 SCOPE OF WORK. Bayonet Focus is an annual training exercise for various Brigade Combat Teams stationed at Joint Base Lewis-McChord, WA. In order to facilitate the set-up, execution, and tear down efforts in support of Bayonet Focus, the contracting of a Heavy Industrial Crane has been determined to be an essential element of the overall logistic concept of support. The crane will be expected to safely lift various types, sizes, shapes, and weights of cargo while unloading a train at the two Camp Roberts Rail Yards (Main & East Garrison) at Camp Roberts, CA. The heaviest piece of equipment is a Stryker Combat Vehicle weighing approximately 50,000 lbs each. The average expected “Reach” to unload the train is 25 feet. An Operator and a two man rigging crew is to be included with the Crane Rental as a total package solution. The basic concept of the operation is that the train will be positioned so that the Crane Rigging Crew can quickly attach the crane to the specific cargo, whether it be a vehicle, large steel shipping containers, etc. The supported military unit will remove all chains and tie downs from the cargo while the Rigging Crew is preparing each piece to be lifted.

The crane will lift the cargo off of the train and set it down on the ground (vehicles) or onto the back of vehicle (shipping containers), such as a Pallet Loading System (PLS) with a Container Handling Unit (CHU). Soldiers will then quickly move the cargo out of the way as the Crane continues to empty the Train. In March 2018, this process will be conducted in reverse as the cargo is lifted from the ground and off of the back of cargo trucks and placed onto the train. The supported military unit is responsible for the securing (chaining, bracing, blocking, etc) of the cargo to the train car once it is lowered in place by the crane. The Government does not have crane assets available to complete these tasks, therefore these tasks must be completed using contracted commercial resources. All Performance under the resulting purchase order will occur at Camp Roberts, CA for a total of 42 days; specifically 16-29 January & 01-28 March 2018. The Contractor shall furnish all necessary personnel, equipment (includes assets to move the forklift further distances than it is typically driven), materials and supplies, fuel, transportation, background investigation verification, and other items or services necessary to perform the work described in this Performance Work Statement (PWS).

1.2 QUALITY CONTROL & ASSURANCE.

1.2.1. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means to assure that the work complies with the requirements of the contract. At a minimum, the Contractor shall develop quality control procedures that address the performance standards identified in this PWS.

1.2.2. The performance standard is that the Government receives no more than three (3) customer complaints during the course of the event. The Contracting Officer will take appropriate action upon receipt complaints to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items) (Jan 2017), if any of the services are not performed to standard. The Contractor shall, if any of the services does not conform to the contract requirements, be required by the Government to re-perform the services in conformity with the contract requirements, at no additional expense to the Government. The Contractor shall be liable for all damage to government and personal property that result from their actions while performing work on the Camp Roberts Railhead. Damage shall be returned to pre-damaged condition at no cost to the government.

1.3 LOCATION.

1.3.1. Performance under the resulting purchase order will be at Camp Roberts, CA for a total of 42 days; specifically 16-29 January & 01-28 March 2018. See Section four of this PWS for more details.

SECTION 2.0 DEFINITIONS

2.1 CONTRACTING OFFICER. A person with the authority to enter into, administer, or terminate contracts for the United States Government and make related determinations and findings.

2.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR). The individual(s) designated in writing to the Contractor as being authorized to perform specific technical or administrative functions. The written designation will be issued and executed by the Contracting Officer.

2.3 MATERIAL HANDLING EQUIPMENT. Commercial equipment commonly used to handle various types, sizes, shapes, and weight of cargo. For the purpose of this PWS, the requested MHE assets include one (1) heavy industrial crane capable of safely loading/unloading Stryker Combat Vehicles weighing approximately 50,000 lbs each, 20’ Shipping Containers weighing approximately 26,000 lbs each and various other types of trailers, vehicles, etc.

2.4 CARGO. The projected cargo varies in type, shape size, and weight, but a preponderance of the cargo can best be described as many Stryker Combat Vehicles weighing approximately 50,000 lbs each, 20’ Shipping Containers weighing approximately 26,000 lbs each and various other types of trailers, vehicles, etc.

The disposition of all cargo at the Camp Roberts will be continuously directed by the Contracting Officer Representative.

SECTION 3.0 GOVERNMENT PROVIDED RESOURCES

3.1 RESOURCES. None. The Contractor is responsible to provide all life support requirements (food, lodging, transportation, medical assistance, etc.) for the duration of the contract.

SECTION 4.0 SPECIFIC TASKS

4.1 GENERAL. The Contractor shall provide services as outlined below:

4.1.1. MHE – Heavy Industrial Crane Support Services. The Contractor shall provide one (1) Heavy Industrial Crane with an Operator and rigging crew from 7:00 AM – 7:00 PM daily. The crane will be expected to safely lift various types, sizes, shapes, and weights of cargo while unloading a train at the two Camp Roberts Rail Yards

(Main & East Garrison) at Camp Roberts, CA. The heaviest piece of equipment is a Stryker Combat Vehicle weighing approximately 50,000 lbs each. The average expected “Reach” to unload the train is 25 feet. The Crane Operator and Rigging Team will receive daily guidance from the Contracting Officer Representative on what work needs to be completed each day. The period of performance for this equipment and operator is a total of 42 days;

specifically 16-29 January & 01-28 March 2018. If the U.S. Government requires crane support outside of the projected POP dates above, the KO will notify the Contractor in writing no later than 72 hours prior to starting and/or the ending of each POP. The Crane will be expected to operate in outdoor bare ground / improved gravel, concrete and asphalt roadway services.

4.1.1.1 Projected Work Site Locations: Camp Roberts Rail Yards (Main & East Garrison) The exact unloading/loading schedule by day will be provided by the Contracting Officer Representative (COR) no later than 14 January 2018.

4.2 SPECIFIC TRAVEL. Contractors are responsible for their own travel and living accommodations while supporting the contract. The Contractor is responsible for providing the required logistics support (Transportation, Food, Lodging, etc) for the duration of the contract while ensuring that all Interpretation personnel are in the correct locations at the designated times.

4.3 EQUIPMENT OPERATOR QUALIFICATIONS: All Work shall be performed by a contractor with experience and certification in inspections, preventive maintenance, load- testing, operation of, assessment and repair of overhead hoists and cranes. The Equipment Operators shall be appropriately licensed to operate the equipment for the duration of the period of performance. Additionally, unless otherwise specified in this contract, the Contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this award.

4.4 DAILY PERFORMANCE COORDINATION & PREPARATION: Upon receipt of the contract, the successful Contractor will be provided with the U.S. Government Point of Contact list by the Contracting Officer. Prior to the beginning of performance, the Contractor shall contact the identified U.S. Government Training Event Logistics Specialist in order to better prepare them to support the exercise as prescribed in Paragraph 4.1.

Equipment and Operators shall be onsite and prepared to begin work as specified by the COR no later than 7:00 AM PST each day during the period of performance. The Period of Performance may be adjusted slightly after award due to unforeseen operational requirements or Government delays. The KO will notify the Contractor within 72 hours of discovering a future event that could disrupt performance to such an extent that the Period of Performance would have to be adjusted through the completion of a modification to the purchase order.

4.5 AVAILABILITY OF EQUIPMENT AND OPERATORS: The Contractor is responsible to ensure that each piece of required equipment with the respective Operator are in the designated locations in accordance with the COR’s direction each day. The Contractor is to provide all necessary services and repairs on equipment in addition to the scheduling of Operators as to avoid delays in performing work. Any equipment or Operator that is not available to work shall be replaced within 12 hours of discovering the delay. Any costs associated with the repair or replacement of equipment and/or the replacement of Operator(s) is solely the responsibility of the Contractor. Upon the discovery of a situation that will cause more than a one (1) hour delay in performance, the Contractor is required to notify the COR of the delay and the solution to resolving the issue.

4.6 CONTRACTOR’S PROJECT MANAGER AND SUPERVISORS:

4.6.1. The Contractor shall provide a project manager and supervisor to ensure the performance of the work. The project manager shall have full authority to act for the Contractor during performance of work.

4.6.2. The Contractor shall provide the telephone number of the project manager so that he/she may be contacted at all times during & after normal work hours. The project manager shall contact Government personnel within two hours of a request from the KO or COR.

4.7 REMOVAL OF EQUIPMENT:

4.7.1 The Contractor shall remove all contracted leased equipment from the specified location(s) with 24 hours after the period of performance end date. Should the contracted equipment remain in place beyond the 24 hours, the Government is not liable for usage, loss, theft, damages, or replacement cost due to the Contractors negligence to take possession of owned items. This includes in the event that the Government shortens the length of the POP. If for some reason the Contractor is unable to pick-up the equipment on notify the on-time, the Contractor is to notify the Contracting Specialist (CS) and/or KO in writing of when you will remove your equipment. The Contracting Officer will provide written response to the request once an agreeable arrangement has been established.

4.8. PERFORMANCE STANDARDS.

4.8.1. The requirement Contractor error rate for work product shall not exceed more than 1% of the total conversations. The Contractor may be required to provide corrections for excessive error rates at no additional cost to the Government, as determined by the designated U.S. Government Representative.

The Contractor shall meet or exceed the quality requirements specified in the Contractor Quality Control Plan.

SECTION 5.0 OTHER REQUIREMENTS:

5.1 QUALIFICATIONS. All work is to be performed by a competent person, experienced and qualified to provide the required services.

5.2 2 CONFIDENTIALITY. All work discussed or carried-out at the Bayonet Focus training exercise shall remain strictly confidential. A statement of confidentiality will be signed by the supporting Contractor(s) prior to 05 January 2018.

5.3 3 CONTRACTING OFFICER AUTHORITY. Only the Contracting Officer has the authority to issue changes to this Performance Work Statement - and the corresponding Purchase Order - which affect price, quality, quantity, delivery, or any other aspect that will change the terms and conditions of the contract. The Contracting Officer is the only official who has the authority to modify or terminate the contract, or to obligate Government funds. If the Contractor deviates from the terms of this PWS and the Purchase Order, a claim to pay additional costs incurred due to following the instruction from an unauthorized person will be denied.

5.4 CONTRACT MANPOWER REPORTING (CMR). Upon completion of contract performance, the Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on “Send email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting.

The contract and/or task order will not be considered complete until report is entered and proof of completion is provided to the contracting office.

5.5 WORK SCHEDULE. The Contractor is expected to work for approximately 12 hours per day, including weekends and during Federal, State, or Local holidays. The typical work hours are 7:00 AM – 7:00 PM with a 30 minute lunch at the discretion of the Contractor during the work shift.

5.6 SAFETY & SECURITY. The Contractor and his/her hired employees shall be responsible for ensuring all safety requirements are adhered to and shall not at any time place the Training Participants in any kind of danger. The Contractor is required to comply with force protection measures as directed by the US Government Representative. Each item of equipment or property furnished under this contract shall be in safe operational condition, and shall comply with the Federal Safety Standards, the American National Standards, and State Safety Regulations applicable to this equipment or property. If the Contracting Officer or their representative determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor(s) become aware of a situation that could harm the training participants, they are required to immediately contact the U.S.

Government Representative identified in the Contract.

5.7 POINTS OF CONTACTS AND AUTHORITIES. The U.S. Government (Exercise Executive Agent) retains the right to make changes to this Performance Work Statement, prior to contract start date, based on factors that are unknown at this time (e.g. funding is formally decreased, direction from U.S. Pacific Command due to changing political conditions, dates shift slightly, etc). The Contracting Officer is the only person authorized to approve any changes to the requirements of the contract and not withstanding provisions contained elsewhere in the contract, the authority remains solely with the contracting officer. In the event the Contractor effects any change at the direction of any person other than the contracting officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price as a result of the change.

5.8 CONTRACTOR NOTICE REGARDING LATE DELIVERY. In the event the Contractor anticipates or encounters difficulty in complying with the contract performance schedule, the Contractor shall immediately notify the Contracting Officer telephonically and via E-mail giving full detailed reasons for the delay. Receipt of Contractor’s notice does not constitute acceptance of an alternate delivery schedule waiver of the U.S.

Government’s rights under this contract or at law.

5.9 LIABILITY. The U.S. Government accepts no liability for the actions of the Contractor or his/her employees and agents.

5.10 ANTI-TERRORISM AND OPERATIONAL SECURITY.

5.10.1. Antiterrorism Level I Training. Contractors must complete Antiterrorism Level I training at https://jkodirect.jten.mil/ and Operations Security at http://cdsetrain.dtic.mil/opsec/ training and iWatch training. Training shall be completed within 7 calendar days of contract award and within 7 days of new employees commencing performance with the results reported to the Contracting Officer Representative NLT 15 days after contract award.

5.10.2. Background Check Standards. Within 24 hours of award of the contract, the successful

Contractor shall provide certain personal identifiable information to the U.S. Government in order to facilitate a security background check of the crane crew and support staff (if applicable). The U.S. Government will safeguard the provided information and conduct a security background check using the National Crime Information Center Interstate Identification Index (NCIC-III). Upon notification that security checks are complete with favorable results, the Contractor is authorized to begin work.

5.10.3. Information Disclosure. Contractors will not disclose details of service members or nature of work to foreign entities.

5.10.4. Increases in Force Protection Conditions. During periods of increased Force Protection Conditions (FPCON) only Contractor personnel essential to mission success will be authorized to gain access.

5.11. TRAINING SITE AND ROAD CLOSURES:

5.11.1 The Contractor shall obtain a Post/Range Pass from Range Control and Department of

Emergency Services (DES) ensure access to Camp Roberts, California. Communication with Range Control and DES is the responsibility of the Contractor as the Government will not provide communication devices/radios to the Contractor.

5.12. IDENTIFICATION OF CONTRACTOR’S EMPLOYEES:

5.12.1. Each employee of the Contractor shall conspicuously display on his/her person while performing services in accordance with resultant contract, an identification card, which shall include the full name of the employee, the legal name under which the Contractor is doing business, and a badge serial number.

5.12.2. The Contractor, before initiating the performance of work shall provide the KO with a written list of all employees who shall perform work under this contract. The list shall include the full name, and badge serial number of each employee. The Contractor shall notify the KO, in writing, of any addition or deletion to the personnel roster within one day of such change.

5.12.3. When directed by the Contracting Officer, the Contractor shall remove any employee from assignment to perform services under this contract for any reasons of misconduct or breaches of security in connection with his/her employment. This will be verified by the Law Enforcement Agency on Camp Roberts, California.

(End Performance Work Statement)

SPECIAL TERMS AND CONDITIONS

CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer (KO) at Mission and Installation contracting Office, Joint Base Lewis-McChord is the only person authorized to approve changes or modify any of the requirements under this contract, and notwithstanding anything contained elsewhere in this contract, the said authority remains solely with the KO. In the event the Contractor or contract employee effects any such change at the direction of any person other than the KO, the change will be considered to have been without authority, and no adjustment will be made in the contract price under the Changes clause or any other clause to cover any increase in costs incurred as a result thereof.

(End of Instruction)

AGENCY PROTEST PROCEDURES

If an interested party have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also officially protest to the contracting officer.

Contract award or performance is suspended during the protest. To be timely, protests must be filed within the periods specified in FAR 33.103. If an interested party has complaints or want to file a protest it must be sent to the address below:

Mission and Installation Contracting Command Chief, Supply and Small Services Branch

BOX 339500, MS 19

JBLM, WA 98433-9500

Facsimile number 253-967-3844 (End of Instruction)

AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level

Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution.

HQ Army Material Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527 Facsimile number (703) 806-8866 or 8875 Packages sent by FedEx or UPS should be addressed to: HQ Army Material Command Office of Command Counsel Room 2-1SE3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp.

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

(End of Instruction)

QUOTES

Quotes MUST be good for 30 days after Request for Quote closing date.

(End of Instruction)

SOLICITATION CLARIFICATIONS

Questions concerning this quote must be submitted at least 2 days prior to the established closing date to reasonably expect a response from the Government. Those questions not received within the proscribed date may not be considered.

(End of Instruction)

NO MULTIPLE AWARDS

Quotes must be submitted per unit price. Multiple awards will not be made; therefore, quotes that cover less than all the items and quantities in this solicitation will be rejected as non-responsive.

(End of Instruction)

PURCHASE ORDER OR DELIVERY ORDER

Buyer intends to issue award using a purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award.

(End of Instruction)

SET-ASIDE REQUIREMENT

Total Small Business.

(End of Instruction)

EVALUATION OF QUOTES: LOWEST PRICE TECHICALLY ACCEPTABLE

In order to enhance the efficiency of the procurement process, the Government intends to evaluate only the lowest priced quote to determine if the quote is technically acceptable and whether the vendor has acceptable or neutral past performance. If the lowest priced quote is reasonably priced and technically acceptable and the vendor has acceptable or neutral past performance, the Government intends to make an award to that vendor and no other quote will be evaluated. If the lowest priced offer is not technically acceptable, the vendor does not have acceptable or neutral past performance, or both, then the Government will evaluate the second lowest priced quote for technical acceptability and acceptable or neutral past performance. This method will continue until the lowest priced, technically acceptable quote, by a vendor with acceptable or neutral past performance, is determined. Quotes will be evaluated based on price and technical acceptability. Quoter certifies that the product quoted meets or exceeds all minimum requirements as stated in this Solicitation. Buyers may use criteria other than price to evaluate offers.

Accordingly, please note that, unless otherwise specified in the Buy Terms, below, to the extent required by applicable regulations and/or guidelines, award will be made to the responsible Seller whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery, and past performance. Price analysis will be conducted on each of the three line items to determine price reasonableness.

Meal Cost will be compared against the per diem rates as authorized by the joint travel regulation and labor cost will be compared against current Department of Labor wage rates.

(End of Instruction)

DEFAULT TERMS

Unless otherwise specified in the buy terms, below, bid must be good for 30 calendar days after close of buy And shipping must be free on board (FOB) destination CONUS (Continental U.S.).

(End of Instruction)

SHIPPING CONDITION

Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

(End of Instruction)

SAM REQUIREMENT

This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

Registration must be ‘ACTIVE” at the time of award.

(End of Instruction)

PURCHASE ORDER POINTS OF CONTACT

Contractor: To be determined upon award of the purchase order.

Customer: To be released upon award of the purchase order.

Contracting Officer: Ashley McBunch at 253.966.3535 or ashly.n.mcbunch.mil@mail.mil

Contract Specialist: Jerry Andes II at 253.209.7754 or jerry.o.andes.mil@mail.mil

BPA PROVISIONS AND CLAUSES

FAR and DFARS Provisions and Clauses:

The following provisions and clauses are applicable to this BPA and subsequent Calls and may be viewed at http://farsite.hill.af.mil/%20#FARSite or www.acquisition.gov/far/.

PROVISIONS & CLAUSES INCORPORATED BY REFERENCE

52.208-9 Contractor Use of Mandatory Sources of Supply or Services

52.212-3 Offeror Representations and Certifications -- Commercial Items

52.222-42 Statement of Equivalent Rates for Federal Hires – May 2014

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

252.203-7000 Requirements Relating to Compensation of Former DOD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204.11 System for Award Management (DEC 15)

252.204-7003 Control of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2016

252.243-7001 Pricing Of Contract Modifications - DEC 1991

252.246-7000 Material Inspection and Receiving Report MAR 2008

CLAUSES INCORPORATED BY FULL TEXT

System for Award Management Maintenance (Oct 2016)

(a) Definition. As used in this clause--

“Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“System for Award Management (SAM)” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c)

(1)

(i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (c)(1)(i) of this clause, or fails to perform the agreement at paragraph (c)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the unique entity identifier is maintained with the entity designated at www.sam.gov for establishment of the unique entity identifier throughout the life of the contract. The Contractor shall communicate any change to the unique entity identifier to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the unique entity identifier does not necessarily require a novation be accomplished.

(d) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.acquisition.gov.

(End of Clause)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) ) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart

4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) ) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) ) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror…