Statement_of_Work.docx

STATEMENT OF WORK (SOW)

20 FOOT REEFER TRUCKS FOR ROTATIONS 18-06

TABLE OF CONTENTS

APPENDIX A TRANSPORTATION REFRIGERATION UNIT (TRU)

APPENDIX B DECALS

Requirement: The contractor shall provide the requested number of 20 Foot (ft) Reefer Trucks with automatic transmission, to be used for food and ice storage and transportation for each Forward Operating Base (FOB), as outlined in this technical Instruction below:

1.1 Period of Performance

1.2 Rotation 18-06

REEFER TRUCK (20') LSA WARRIOR (RUBA) DESCRIPTION: 20 ft.

Reefer Truck for use of maintaining perishable items. Shall be 20' and be reliable in the Fort Irwin, CA, and NTC Remote Training Areas. Period of Performance is 22MAR18 – 27APR18.

EA

NOTE 1: The Government reserves the right to vary quantities by +/- 30% due to operational requirements and to make multiple awards to meet said requirements. The Government also reserves the right to increase and decrease the Period of Performance dates due to mission requirements. In the event this happens, the Contracting Officer shall notify the Contractor within 12-24 hours to make adjustments accordingly. The Government shall not be charged for mission changes.

2.1 SCOPE

2.2 The contractor shall ensure equipment is delivered with all necessary parts in accordance with the operator’s manual and have a full tank of fuel. The Government will not be responsible for returning the equipment with full fuel tanks nor paying to refuel the vehicles at the end of the period of performance.

2.3 The 20ft Reefer Trucks shall be a 20 feet x 96 inches box refrigerated truck.

2.4 The 20ft Reefer Trucks shall have the capability to maintain a temperature of not more than 30 degrees Fahrenheit for 24 hrs/7day for the required period of performance (POP). The Government reserves the right to alter the POP as well as the delivery and pickup locations for this contract.

2.5 The 20ft Reefer Trucks must have a Generator for the refrigeration unit that can run on Ultra Low Sulfur Diesel (ULSD), please see appendix (A). The contractor shall label all equipment near the fuel tank with the wording “Diesel Fuel Only”. Failure to label accordingly will invalidate contractor claims regarding use of incorrect fuel.

2.6 The contractor shall be available 24 hours per day, 7 days per week, including holidays. The contractor shall ensure the Government has operational equipment within 8 hours from the time the contractor is notified of the initial fault by the Contracting Officers Representative or the Contracting Officer. This 8 hours starts at time of fault notification. All repairs, replacement, delivery, and pick-up costs not due to Government negligence shall be at no additional cost to the Government.

2.7 If an unforeseen installation access closure occurs, the contractor shall ensure the Government has operational equipment within 8 hours, minus the total time of the installation access closure.

2.8 The contractor shall have a company representative on call to respond to maintenance requests with full telephone coverage and authority to make decisions on behalf of the company. The time starts for a required call when the Government calls or texts the company representative. The contractor shall have functioning voicemail. Lack of telephonic capabilities by the contractor does not relieve contractor of liability for required timeframe to make equipment operational.

2.9 The contractor and COR will conduct a joint inspection of the equipment to ensure that they are delivered in operational condition and to annotate each vehicle’s condition.

2.10 All pre- and post-inspection/acceptance sheets must be provided to the Contracting Specialist and/or Contracting Officer. Pre & Post Inspection Sheets will be hard copies only and not that of a vendor’s Portable Electronic Device (PED) or Portable Hand Held Device. The COR is not authorized to sign any electronic device that the vendor wants them to sign.

2.11 For adequate visual inspection, the contractor shall ensure equipment is delivered to the location specified by the COR no later than 10 A.M. on the day that the period of performance is to begin unless agreed upon by the Contracting Officer. In the event that this time line is missed, the Contractor will still deliver the equipment and complete the joint pre-inspection on the original day. However, the period of performance will reset to begin the next day.

2.12 The 20 Reefer Trucks shall have a remote gauge to monitor temperature inside the refrigeration unit.

2.13 The 20 Reefer Trucks shall have a loading ramp in the rear of the vehicle.

2.14 The 20 Reefer Trucks shall be in sound working condition and fully mission capable (FMC).

2.15Claims

All pre- and post-inspection/acceptance sheets must be provided to the Contracting Specialist and/or Contracting Officer.

If a claim is submitted, it shall require the joint inspection pre-and post- inspection/acceptance sheets to accompany the claim form. Both shall be provided to the Contracting Officer at the time of claim submission. The pre-and post- inspection/acceptance sheets shall only be signed by the authorized receiving representative that is indicated in the contract. Inspection/acceptance sheets must be signed and dated. Both parties’ names must be printed legible and signed.

The contractor shall include in their claim invoice the following information, at a minimum:

3.0 Location

NOTE 1: Location(s) and/or quantity may be subject to change. Possible locations that Reefers may move to from the RUBA area are Forward Operating Base (FOB) Santa Fe in Fort Irwin, CA, YERMO, ASP, FASP, Bicycle Lake, ATHP New York on Fort Irwin, CA, Pioneer Cut, and Desert Download.

4.0 Fire Extinguishers

The contractor shall be responsible for furnishing one (1) fire extinguisher per 20ft Reefer Truck. The fire extinguishers shall be at least 10Lbs in size and meet all necessary Fort Irwin safety standards.

6.1 Property Removal

6.2 Contractor shall remove all contracted leased equipment from the specified location(s) with 48 hours after the period of performance end date. Should contracted leased equipment remain in place beyond the 48 hours or after the post-inspection (whichever comes first), the Government is not liable for usage, loss, theft, damages, or replacement cost due to the contractors negligence to take possession of owned items. In the event that the contractor is not available for a joint inspection within 24 hours of being notified about a change to the Period of Performance, to include when the Government shortens the length of the Period of Performance, the Government will conduct its inspection unilaterally and submit the inspection to the contractor as evidence that the Government’s Period of Performance is complete. The contractor shall adjust the invoice in accordance with the adjusted Period of Performance.

7.0 Fuel

7.1 All internal combustion equipment supplied under this contract must operate on ULSD fuel in accordance with California Code of Regulations Title 13, Section 2477, Airborne Toxic Control Measure for In-Use Diesel-Fueled Transportation Refrigeration Units (TRU) and TRU Generator Sets, and Facilities Where TRUs Operate.

7.2 The contractor shall label all equipment near the fuel tank with the wording “Diesel Fuel Only”. Failure to label accordingly will in-validate contractor claims regarding use of incorrect fuel.

7.3 The following is/are applicable: California Code of Regulations Title 1, Section 2281-2285, The California Diesel Fuel Regulations and California Code of Regulations Title 17, Section 93114.

7.4 The following is/are applicable: California Code of Regulations Title 13, Section 2540, Statewide Portable Equipment Registration Program.

7.6 The referenced regulations are not all inclusive. It is the potential vendor’s responsibility to ensure any vehicle and/or equipment that is proposed to be leased or rented to the Government is fully compliant.

7.7 Vehicles and equipment applicable to these regulations, but not in compliance with these regulations, shall not be leased or rent to the Government under any circumstances. Upon inspection of vehicles and equipment leased or rented to the Government, if any are found to be non-compliant, the contract will be modified or terminated at the convenience of the Government.

7.8 Each Reefer Truck must have stenciled on the side of the truck an Air Resources Board (ARB) number. Also, the vendor must produce a certificate bearing the ARB number. Additionally, each generated piece of equipment must have a decal affixed to the generator (See Appendix B). No diesel powered equipment will be allowed on post without a decal from the State of California Air Resource Board.

7.9 Each Reefer Truck must have stenciled on the side of the truck an Air Resources Board (ARB) number. Also, the vendor must produce a certificate bearing the ARB number. Additionally, each generated piece of equipment (i.e. Light Set or 30/60k generator) must have a decal affixed to the generator (See Appendix B). No diesel powered equipment will be allowed on post without a decal from the State of California Air Resource Board.

8.1 NTC Maneuver Area Control Plan

8.2 Purpose. The National Training Center (NTC) and Fort Irwin have established Maneuver Area Control Operational Procedures and Activities within the NTC Training Area to ensure training fidelity, safety and compliance with NTC and Army Regulations. The Maneuver Area Control Operational Procedures ensure that NTC has control over personnel entering and using the NTC maneuver area for tactical, training and support purposes.

8.1 Applicability. Maneuver area control procedures are applicable to all personnel (both military and civilian) who enter the training area in a non-tactical vehicle.

8.2 Responsibility. Organizations and activities requiring military, civilians or contractors access to the range complex are responsible for all approvals required by range regulations, SOPs and this directive. Sponsors will ensure that users understand the requirements and have the required equipment. Sponsors are the first source of Range Communications Systems (RCS) radios. IF RCS radios are not available, Range Support will issue an RCS for the duration of the requirement only.

9 Range Passes. Range Access passes will be issued only when the following criteria are met and only for the duration of the requirement:

NOTE: Increased security may delay contractors’ delivery time. It is the contractors’ responsibility to plan and prepare prior to the beginning of the period of performance to gain access to the installation.

9.1 Valid driver’s license for type vehicle used.

9.2 Valid range briefing and safety card.

9.3 Possession of training area access handbook.

Proof of need to go down range contract number and period of performance (not the contract, work order, etc.,)

10 Range Safety Briefings and Range Cards. All users of the training area are required to have received the range safety briefing within the last year and must carry and present the range card on demand. Range cards are valid for the calendar year from 1 January to 31 December. Personnel who do not have a range safety card must be escorted in the maneuver area by a range safety card holder who accepts the responsibility for their control while down range.

11 NTC Vehicle Markings. All Non-Tactical Vehicles (NTV) that enter the training area are required to have the required Physical Markings. Vehicles will be marked on the left and right door and the front with markings that are clearly legible from 100 feet and indicate the parent or sponsor of the vehicle. Markings can be permanent, magnetic or other type signs that are temporarily used. Range Support will also have generic vehicle ID signs for vehicle not having other required markings. Rotation markings (such as UN or IP) may be used in addition to the identifying signs.

12 Range Communications. Range communications downrange must be maintained in one of two ways. FM communication may be used on the Range control frequency (38.90). The Range Communications System (RCS) radio is the other permissible means. Cell phones are not permissible communications means unless specifically approved by the NTC Chief of Staff. NTVs will not be allowed into the training area without an operating RCS or an escort of a vehicle with an operational RCS.

13 Checkpoints. Checkpoints will serve as the entry control points to the maneuver area for all Non-Tactical Vehicles (NTV) entry into the maneuver area. The checkpoints may not be bypassed by non-tactical vehicles. All NTVs will be physically checked for compliance (marking, range pass, range safety card, and commo means) before admittance to the maneuver area. All checkpoints will be clearly marked with warning signs and access instructions. Common bypass routes will be clearly marked with instructions to use the nearest checkpoint.

a. Checkpoint Locations:

(1) North -- Barstow Road at the water tower.

(2) East -- Langford Lake Road east of the cantonment area.

(3) West -- NASA Security Checkpoint (on the tank trail)

(4) South -- Fort Irwin Road tank trail vicinity NU233967 14 Violators and Enforcement. Military personnel and range patrols are authorized to require violators to leave the maneuver area. Other personnel are encouraged to report violations to Range Support for action. The Range Control Officer will withdraw or suspend installation training area privileges upon determination that any person, organization or agency willfully violated this directive, local range regulations and procedures; or from any person whose ability or conduct is incompatible with the safe use of Government range facilities.

Contractor’s Letterhead Date

MEMORANDUM To:

G3 – TSD, ATTN: Range Officer (Bldg 6100, phone 380-4624)

FOR RANGE CONTROL OFFICE, ATTN: Range Operations Officer (Bldg 6100, phone 380-3875) SUBJECT: Request for Rotation Support Range Access Pass

1. Requesting Organization: (MIL, GOV, Contractor/Address/Duty phone)

2. Purpose: (Type of support/units being supported)

3. Dates: (Dates passes will be needed for) must have/know contract/award number and period of performance.

4. Escort and Radios: (Unit vehicles will be escorted by [whom?]/unescorted and have what type of radio equipment)

5. Vehicle/Personnel Roster: The following personnel have attended the Range Safety Certification class and will be operating the indicated vehicle. Please approve the following (organization) personnel an Annual./Rotation/Temporary Range Access Pass for the duration of the rotation.

NOTE: License of the below will be provided to receive range access.

6. Emergency Points of Contact: (Name[s], Duty Position[s], 24-hour emergency phone number[s]).

7. POC for this request is (name) @ (phone number).

Contractor’s Signature

BELOW FILLED OUT BY RANGE CONTROL

Contract Verification/Work Order Driver’s License

Handbook

Range Safety Card Number/ EXP

RCS or FM Radio

ANNUAL/TEMPORARY/ROTATION PASS #

9.0 REQUIRED INFORMATION FOR RENTAL/LEASE GENERATORS

For rental generators being brought on post, the engine that powers the generator must have a valid air permit issued from the Mojave Desert Air Quality Management District (MQAQMD) or a State registration issued by the California Air Resources Board (CARB) if the engine has a rating of 50 brake horsepower (BHP) or greater.

Prior to bringing the equipment on post, a valid permit from the MDAQMD for each engine or a valid CARB registration for each engine shall be provided to installations Air Quality Program Manager and Contracting Officer. Upon arrival of the engine(s), the Air Program Manager will reconcile the air permit or state registration against the engine(s) to ensure that the engines are in compliance.

Below is the Air Program Manager information for submission of documentations. Contracting Officer’s information can be obtained from the contract and/or the Contracting Officer.

Mark Burns, Air Program Manager IMSW-IRW-PWE, Bldg 602 P.O. Box 105085 Fort Irwin, CA 92310-5085 Phone: (760) 380-3737 Fax: (760) 380-2677

Below is the sample of the information you are required to submit: Please include the award number on this sample being submitted.

Equipment Number Generator Size Kva/Kw Generator Serial Number Engine Serial Number Air Resource Board No.

APPENDIX A

Transportation Refrigeration Units (TRU) and TRU Generator Sets, and Facilities Where TRUs Operate.

All vendors looking to conduct business with the Government by leasing or renting vehicles and equipment to the Government shall ensure those vehicles have been reported to the California Air Resources Board (CARB) by providing the installation contracting agency, MICC, with a copy of the report or other valid documentation showing that the vehicles and equipment being leased or rented to the Government have in fact been reported to CARB. In addition, the vendor shall show proof that each vehicle and/or piece of equipment to be leased or rented to the Government is compliance regulation(s) that is applicable to the vehicle or equipment:

1. CCR Title 13, Section 2477, Airborne Toxic Control Measure for In-Use Diesel- Fueled Transportation Refrigeration Units (TRU) and TRU Generator Sets, and Facilities Where TRUs Operate.

2. CCR Title 13, Section 2449, General Requirements for In-Use Off-Road Diesel- Fueled Fleets.

3. CCR Title 13, Section 2025, Regulation to Reduce Emissions of Diesel Particulate Matter, Oxides of Nitrogen and Other Criteria Pollutants, from In-Use Heavy-Duty Diesel-Fueled Vehicles.

4. CCR Title 13, Section 2275, Large Spark-Ignition (LSI) Engine Fleet Requirements.

5. CCR Title 17, Section 93116, Airborne Toxic Control Measure for Diesel Particulate Matter from Portable Engines Rated at 50 Horsepower and Greater.

Equipment applicable to these regulations, but not in compliance with these regulations, shall not be leased to the Government under any circumstances.

Upon inspections of equipment(s) and if found to be non-compliance, contract shall be modified or terminated at the convenience of the Government.

The contractor must label their equipment near the fuel tank with the wording

“Diesel

Fuel

Only”.

APPENDIX B

Generator or Light Sets Decal

Air Resource Board (ARB) Serial Number for REEFER TRUCKS image1.png image2.jpeg image3.jpeg