0011127084_Technical_Instructions_Reefer_Trucks_.pdf

Technical Instructions

40 FOOT REEFE R TR AI LERS AN D 16 FOOT REEFER TRUCKS

FOR

BAYONET FOCUS 18-02

TABLE OF CONTENTS

Page

1.0 PERIOD OF PERFORMANCE 2

2.0 SCOPE 2

3.0 CLAIMS 3

4.0 LOCATION 4

5.0 ADDITIONAL LOCATION 4

6.0 FIRE EXTINGUISHERS 4

7.0 PROPERTY REMOVAL 5

8.0 FUEL 5

1.0 Period of Performance See Contract Line Items (CLIN) for dates.

1.1 Bayonet Focus 18-02

CLIN DESCRIPTION QT UNIT

REEFER TRAILERS (40') BAYONET FOCUS 18-02: 40 ft.

Reefer TRAILERS for use of maintaining perishable items. Shall be a 40' foot reefer trailer that will remain stationary at the class one break point at Fort Hunter Liggett, California. Period of Performance is 10 JAN 2018 –

15 APR 2018.

EA

REEFER TRUCKS (16') BAYONET FOCUS 18-02: 16 ft.

Reefer Trucks for use of maintaining perishable items. Shall be 16' and be at Fort Hunter Liggett, California. Period of Performance is 10 JAN 2018 –

15 APR 2018.

Pallet Jack: – 4000 lbs. Capability 10 JAN 2018 – 15 APR 2018.

NOTE 1: The Government reserves the right to vary quantities by +/- 30% due to operational requirements and to make multiple awards to meet said requirements. The Government also reserves the right to increase and decrease the Period of Performance dates due to mission requirements. In the event this happens, the Contracting Officer shall notify the Contractor within 12-24 hours to make adjustments accordingly. The Government shall not be charged for mission changes.

1.2 Requirement: The contractor shall provide two 40 Foot (ft.) Reefer Trailers and sixteen 16 (ft.) Reefer Trucks with automatic transmission, to be used for food and ice storage and transportation for each Forward Operating Base (FOB), as outlined in this technical Instruction below:

2.0 Scope

2.1 The contractor shall ensure equipment is delivered with all necessary parts in accordance with the operator’s manual and have a full tank of fuel. The Government will not be responsible for returning the equipment with full fuel tanks nor paying to refuel the vehicles at the end of the period of performance.

2.2 The 2 x 40ft Reefer Trailers shall be a 40 foot x 8 foot refrigerated trailers. The 16 x 16ft Reefer Trucks shall be a 16 foot x 8 foot inches box refrigerated trucks.

2.3 The 40ft Trailers and 16ft Reefer Trucks shall have the capability to maintain a temperature of not more than 30 degrees Fahrenheit for 24 hrs. /7day for the required period of performance (POP). The Government reserves the right to alter the POP as well as the delivery and pickup locations for this contract.

2.4 The 40ft Trailers and 16ft Reefer Trucks must have a Generator for the refrigeration unit that can run on Ultra Low Sulfur Diesel (ULSD), please see appendix (A). The contractor shall label all equipment near the fuel tank with the wording “Diesel Fuel Only”. Failure to label accordingly will invalidate contractor claims regarding use of incorrect fuel.

2.5 The contractor shall be available 24 hours per day, 7 days per week, including holidays. The contractor shall ensure the Government has operational equipment within 8 hours from the time the contractor is notified of the initial fault by the Contracting Officers Representative or the Contracting Officer. This 8 hours starts at time of fault notification. All repairs, replacement, delivery, and pick-up costs not due to Government negligence shall be at no additional cost to the Government.

2.6 If an unforeseen installation access closure occurs, the contractor shall ensure the Government has operational equipment within 8 hours, minus the total time of the installation access closure.

2.7 The contractor shall have a company representative on call to respond to maintenance requests with full telephone coverage and authority to make decisions on behalf of the company. The time starts for a required call when the Government calls or texts the company representative. The contractor shall have functioning voicemail. Lack of telephonic capabilities by the contractor does not relieve contractor of liability for required timeframe to make equipment operational.

2.8 The contractor and COR will conduct a joint inspection of the equipment to ensure that they are delivered in operational condition and to annotate each vehicle’s condition.

2.9 All pre- and post-inspection/acceptance sheets must be provided to the Contracting Specialist and/or Contracting Officer. Pre & Post Inspection Sheets will be hard copies only and not that of a vendor’s Portable Electronic Device (PED) or Portable Hand Held Device. The COR is not authorized to sign any electronic device presented to them, until verified by Contracting Officer.

2.10 For adequate visual inspection, the contractor shall ensure equipment is delivered to the location specified by the COR no later than 10 A.M. on the day that the period of performance is to begin unless agreed upon by the Contracting Officer. In the event that this time line is missed, the Contractor will still deliver the equipment and complete the joint pre-inspection on the original day. However, the period of performance will reset to begin the next day.

2.11 The 40ft Trailers and 16ft Reefer Trucks shall have a remote gauge to monitor temperature inside the refrigeration unit.

2.12 The 40ft Trailers and 16ft Reefer Trucks shall have a loading ramp in the rear of the vehicle.

2.13 The 40ft Trailers and 16ft Reefer Trucks shall be in sound working condition and fully mission capable

(FMC).

2.14 Each of the 16ft Reefer Trucks shall be driven for less than 50 miles per day.

3.0 Claims

All pre- and post-inspection/acceptance sheets must be provided to the Contracting Specialist and/or Contracting Officer.

If a claim is submitted, it shall require the joint inspection pre-and post- inspection/acceptance sheets to accompany the claim form. Both shall be provided to the Contracting Officer at the time of claim submission. The pre-and post- inspection/acceptance sheets shall only be signed by the authorized receiving representative that is indicated in the contract. Inspection/acceptance sheets must be signed and dated. Both parties’ names must be printed legible and signed.

The contractor shall include in their claim invoice the following information, at a minimum:

Item Description

Vin/Serial Number

Concise Damage Description t i l d

Repair and Material Cost Authorizing

COR

4.0 Location

Starting Location: Cantonment Area of Fort Hunter-Liggett, next to the TISA for storage purposes.

Period of performance: 10 JAN 2018 – 15 APR 2018.

40FT Reefer Trailers 16FT Reefer Trucks

Number of Items requested: Two 40’ foot reefer trailers; Sixteen 16’ foot reefer trucks

NOTE 1: Location(s) and/or quantity may be subject to change.

5.0 Additional Equipment

The vendor will also provide a single(1) pallet jack with each reefer truck and two (2) pallet jacks with each trailer.

6.0 Fire Extinguishers

The contractor shall be responsible for furnishing one (1) fire extinguisher per 40ft reefer trailer and 16ft reefer truck. The fire extinguishers shall be at least 10Lbs in size and meet all applicable California, Fort Hunter-Liggett, and AR 385-10 safety standards.

7.0 Property Removal

7.1 Contractor shall remove all contracted leased equipment from the specified location(s) within 48 hours after the period of performance end date. Should contracted leased equipment remain in place beyond the 48 hours or after the post-inspection (whichever comes first), the Government is not liable for usage, loss, theft, damages, or replacement cost due to the contractors negligence to take possession of owned items. The contractor acknowledges that failure to appear for joint inspection within 24 hours of POP change/notification, forgoes all claims against the Government. The Government will conduct its inspection unilaterally and submit the inspection to the contractor as evidence that the Government’s Period of Performance is complete. The contractor shall adjust the invoice in accordance with the adjusted Period of Performance.

8.0 Fuel

8.1 All internal combustion equipment supplied under this contract must operate and be compliant with Fort Hunter-Liggett standard operating procedures and adhere to California Revised Code requirements.

8.2 The contractor shall label all equipment near the fuel tank with the wording “Diesel Fuel Only”.

Failure to label accordingly will in-validate contractor claims regarding use of incorrect fuel.

8.3 The referenced regulations are not all inclusive. It is the potential vendor’s responsibility to ensure any vehicle and/or equipment that is proposed to be leased or rented to the Government is fully compliant.

8.4 Vehicles and equipment applicable to these regulations, but not in compliance with these regulations, shall not be leased or rent to the Government under any circumstances. Upon inspection of vehicles and equipment leased or rented to the Government, if any are found to be non-compliant, the contract will be modified or terminated at the convenience of the Government.