Amendment_1_Description_and_Specifications.pdf

Descriptions and Specifications

STATEMENT OF WORK

1. DESCRIPTION: This scope of work is for the delivery of bulk Limestone.

(a). Occasional weekend deliveries might be required throughout the period of this contract.

These deliveries are expected not to exceed four (4) in any 12-month period. The vendor will be given two (2) working days (Monday through Friday, excluding holidays) notice prior to a weekend delivery. The contractor will be given one (1) working day notice for normal weekday deliveries. Normal weekday delivery hours are noted in Paragraph 8.

(a)(1). Orders over $250,000 will be scheduled on an individual basis with the contractor.

Reference paragraph 5 herein.

(b). Delivery sites will be at various locations on the Fort Leonard Wood reservation. The distance the delivery sites are from the front gate will range between 1/4 to 18 miles. The majority of all deliveries will be at a location approximately ten (10) miles from the front gate.

(c). Range 50. This delivery location is 20 miles further from than the mileage range identified in 1(b). Contractors shall provide a price for any additional fees for delivery to this location in subCLIN 0001AR and 0002AR. Price shall be per SHORT TON.

(d). The minimum amount of material per order will be fifteen (15) tons. The maximum order of material placed by the Directorate of Public Works (DPW) shall not exceed $25,000.00 in value.

The maximum amount of material requested on an order placed by the Directorate of Contracting (DOC) shall not exceed $4,000,000.00 in value. All material must be screened/separated to meet industry standards.

2. EXTENT OF OBLIGATION: This action is a requirements type contract. The quantities contained on the bid schedule represent the Government’s best estimate of its requirements for the period of contract performance. The Government reserves the right to order quantities in excess of the stated estimated quantities on the Bid Schedule. However, such quantities shall not exceed 150 percent of the total estimated contract dollar amount. It is estimated that the Government’s requirements for any additional quantities for each line item will be in approximately the same proportions that each item currently bears relative to the entire estimate; however, mathematical precision is not required. The Contractor shall perform work on these quantities at the same bid price. The Contractor’s lack of receipt of quantities shall not create an entitlement to an equitable adjustment from the Government

3. All cost associated with the delivery of the material must be included in the bid price per ton except for deliveries involving Range 50 where an additional fee may be assessed for the additional transportation. See paragraph 1(c) above.

4. PLACING ORDERS AND CALLS: Only authorized individuals will place orders under this contract. Individual orders placed by Directorate of Public Works (DPW) for the purchase of limestone, under this contract, shall not exceed $25,000.00. Mission and Installation Contracting

Command will make all purchases exceeding $25,000.00. A listing of individuals authorized to place orders under this contract and their individual order limit are as follows:

Mayra Preble, DPW $25,000.00 per order

Contracting Officer, MICC $4,000,000.00 per order

5. PLACING ORDERS AND CALLS OVER $250,000.00: If an order is over $250,000.00 the MICC Contracting Command representative will submit the order and proposed delivery schedule to the contractor. The contractor shall have 2 business days to accept the offer/delivery schedule or propose a revised delivery schedule. If the Government does not receive a response within 2 business days, the contractor rejects the order OR the Government does not accept the revised delivery schedule the requirement will be procured by other means outside this Requirements contract.

6. DELIVERY TICKETS: All deliveries of materials shall be accompanied by three (3) legible copies of a delivery ticket or sales slip (invoice) which will include (at a minimum) the following information:

(a). Contractor's name and complete mailing address.

(b). The Contract Number and/or the Job Order Number.

(c). The date of purchase.

(d). The date that the order was placed.

(e). Itemized list of materials being furnished.

(f). Quantity, unit price, and extension of each item of material, less any applicable discounts.

(g). Tickets must be certified/metered.

(h). Total weight of material per load.

(i). Place of delivery.

(j). Driver's name.

(k). The date of delivery.

(l). A statement that the load's weight has been verified using certified scales and signed by the driver or other authorized agent.

(m). Individual delivery orders shall be sequentially numbered by the month of delivery.

(n). The signature of the Point of Contact at the job site. Failure to obtain the Point of Contact’s signature may result in no payment for that delivery.

7. INVOICING:

(a) The government intends to use the Government Purchase Card (VISA) to provide payment of materials delivered as a result of authorized orders made under this contract when the order is under $25,000.00. The contractor is responsible for providing delivery tickets and invoices to the ordering officer in order to substantiate all payments.* Invoicing shall be by completed job order.

The contractor shall obtain and maintain, during the life of this contract, the capability of accepting Government Purchase Card (VISA). This must include the ability to accept Government Purchase Card (VISA) payments via telephone.

* NOTE: Invoices shall be sent to the following address:

Directorate of Public Works ATTN: Mayra Preble/Ordering Officer Building 2222 Fort Leonard Wood, MO 65473 (Telephone number: 573-596-5353)

In addition, a monthly record of orders under $25,000.00 shall be maintained by the contractor and submitted by e-mail no later than the 5th business day of every month to the Ordering Official AND the Contract Administrator.

(b) Orders over $25,000 shall be issued via delivery orders from the Mission and Installation Contracting Command (MICC). Contractor shall invoice for these orders via WAWF IAW DFARS 252.232-7003. Multiple invoices may be submitted for orders over $25,000; however individual invoices must be for AT LEAST $25,000.

8. DELIVERY HOURS: The vendor shall make all deliveries during normal installation hours (7:30 AM to 4:00 PM) Monday through Friday, excluding holidays.

9. CERTIFIED SCALES AND METERING REQUIREMENTS: Vendor shall submit a certified weight ticket with each delivery. Vendor scales must be calibrated in accordance with state regulations. Calibration costs are to be at the vendor's expense.