16-C-0006_P00004_EXECUTED_J A.pdf

Control No: MICC 2016-91 Contractor: Missouri Department of Social Services

Supply/Service: Full Food Services at Fort Leonard Wood, MO

For Official Use Only

JUSTIFICATION REVIEW DOCUMENT

FOR OTHER THAN FULL AND OPEN COMPETITION

Supply/Service: Full Food Services for the Logistics Readiness Center (LRC), Fort Leonard Wood, Missouri.

Authority: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Amount: $8,200,000

Prepared by: Frederick W. Bloch DSN: 581-0864 Contract Specialist Date: 14 July 2016 MICC-Fort Leonard Wood Email: frederick.w.bloch.civ@mail.mil

Contracting Officer: David R. Westall DSN: 581-0252 Contracting Officer Date: 14 July 2016 MICC-Fort Leonard Wood Email: david.r.westall.civ@mail.mil

Technical: William J. Moffitt Phone: 573-596-1774 Food Program Manager Date: 14 July 2016 LRC Fort Leonard Wood Email: william.j.moffitt.civ@mail.mil

Requirements: Randy Cheniault Phone: 573-596-0614 Director Date: 14 July 2016 LRC Fort Leonard Wood Email: randy.b.cheniault.civ@mail.mil

Supply/Service: Full Food Services at Fort Leonard Wood, MO

For Official Use Only

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager:

Name: Randy Cheniault

DSN: 573-596-0614

Date: ____________ Signature:______________________

Acting Director, MICC – Fort Leonard Wood Name: Carol A. L. Sadler

DSN: 581-0244

Date: ____________ Signature:______________________

MICC Office of Counsel Name: Bruce Topletz

DSN: 450-2273

Date: ____________ Signature:______________________28 Jul 2016

CHENIAULT.RANDY.B

ERNARD.1065961365

Digitally signed by

CHENIAULT.RANDY.BERNARD.1065961365

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=CHENIAULT.RANDY.BERNARD.1065961365 Date: 2016.07.28 14:25:41 -05'00'

SADLER.CAROL.A

LASTRAPES.11183

75145

Digitally signed by SADLER.CAROL.A

LASTRAPES.1118375145

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=SADLER.CAROL.A

LASTRAPES.1118375145

Date: 2016.07.28 15:07:03 -05'00'

TOPLETZ.BRUCE.IRVING.11270

04729

Digitally signed by TOPLETZ.BRUCE.IRVING.1127004729 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=TOPLETZ.BRUCE.IRVING.1127004729 Date: 2016.07.28 15:44:57 -05'00'

Supply/Service: Full Food Services at Fort Leonard Wood, MO

For Official Use Only

Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: Mission and Installation Contracting Command (MICC) Fort Leonard Wood (FLW), Missouri

2. Description of Action: The Logistics Readiness Center (LRC) at FLW requests a firm-fixed price contract modification with the Missouri Department of Social Services, 615 Howerton Ct., Jefferson City, MO 65109-6806. The Government projects award for August 2016 and Fiscal Year 2016 Operations and Maintenance funds will be used.

The Principal Assistant Responsible for Contracting approved a combined acquisition strategy/plan in accordance with DFARS 207.103(d)(i)(B) on 15 October 2014. An addendum to the combined acquisition strategy/plan was approved on 5 February 2016.

This action is a proposed modification to contract W911S7-16-C-0006. Contract W911S7-16-C-0006 is a fixed-price bridge contract awarded under authority of 10 U.S.C.

2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

The actions taken to increase competition include posting a sources sought notice and conducting market research. Both were accomplished in compliance with DFARS PGI

206.304. Based on the results of market research MICC-FLW developed the Acquisition Strategy and Solicitation as a HUBZone set-aside with the caveat that the State Licensing Agency (SLA), considered other than a small business, will be allowed to compete under the provisions of the Randolph-Sheppard Act of 1936 (R-SA). The solicitation was published on the Government Point of Entry (FBO) on 10 February 2016 and proposals were received 11 March 2016.

Competition was achieved. However, the administrative record had to be more closely reviewed.

3. Description of Supplies/Services: The US Army Sustainment Command (ASC), Rock Island, Illinois; 407th Army Field Support BDE, Fort Hood, Texas; FLW-LRC, Supply and Services Division has a requirement under the Army Food Program to provide Full Food Services (FFS) in ten (10) dining facilities (DFACs) at FLW. FFS operations are those activities that comprise the full operation of an Army dining facility.

These include, but are not limited to, requisitioning, receiving, storing, preparing, and serving rations. FFS facilities are staffed entirely by contractor personnel. This requirement is subject to R-SA.

Period of Performance: Not To Exceed (NTE) 90 days from date of award.

Total Value: $8,200,000

Supply/Service: Full Food Services at Fort Leonard Wood, MO

For Official Use Only

4. Authority Cited: 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Reason for Authority Cited: As described at FAR 6.302-1(a)(2), when the supplies or services required by the agency are available only from one responsible source, or for DoD, NASA and the Coast Guard, from only one or a limited number of responsible sources, and no other types of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

(a) The proposed sole source Contractor is the State of Missouri SLA. This requirement is subject to the RSA, which provides a priority for blind vendors recognized and represented by SLAs in the award of contracts for, among other things, the operation of cafeterias on Federal property. The previous contract for FFS, W911S7-09-D-0029, was awarded to the State of Missouri SLA on a noncompetitive basis under the authority of 10 U.S.C.2304(c)(1), as implemented by FAR 6.302-1. The follow-on acquisition planning process was delayed for multiple reasons. At the beginning of the process, FLW still had military cooks in one (1) DFAC so MICC-FLW began processing two requirements; one for FFS and one for Dining Facility Attendants only in accordance with the Army policy that the term “operation of the cafeteria” (which is the predicate for applying the priority afforded the SLA under the R-SA) applies strictly to FFS only.

Based upon reorganization at FLW, there have been military reductions that have resulted in no military cooks remaining at FLW. The approach was revised again to incorporate changes to the PWS prepared and promulgated by the requiring activity.

The dynamic nature of the requirement delayed the Army’s ability to develop a competitive follow-on solicitation packet in a timely manner. Acquisition Strategy approval was granted on 15 October 2014. However, due to discussions between ASC and Field Directorate Office – Eustis (FDO-Eustis) regarding the period of performance, an addendum to the Acquisition Strategy was developed. The Acquisition Strategy Addendum and Solicitation Review Board packet was submitted to FDO-Eustis for initial review on 26 January 2015. Due to the various levels of reviews and multiple Procurement Analyst changes, Acquisition Strategy Addendum and Solicitation Review Board clearance was not granted until 5 February 2016. Due to the delays noted above, eight (8) sole source contract extensions or bridge contracts (1 June 2014 – 12 August 2016) have been awarded in order to allow the necessary time to process the follow-on contract.

(b) Alternatives: There are two alternatives: Alternative 1; FFS ceases at 23:59 on 12 August 2016 until the new contract is in place; Alternative 2; award an extension for 90 calendar days to continue services.

Alternative 1 may be viable at installations that are populated by permanent party Soldiers. These personnel could conceivably be placed on separate rations and procure their own meals. The situation at FLW is different; the Soldiers here are in a training status with the majority of Soldiers being in One Station Unit Training (OSUT) or Basic Training (BT). These new Soldiers do not have the means to procure their own meals if

Supply/Service: Full Food Services at Fort Leonard Wood, MO

For Official Use Only placed on separate rations nor does the training rhythm permit the time required for these Soldiers to travel to an eatery and return to training without undue disruption to the training cycle. For these two reasons Alternative 1 is not a viable option for FLW.

Alternative 2 is viewed as the only real option available to FLW. As stated above the majority of Soldiers served by the FFS contract at FLW are in an initial training status and have no viable alternative to the DFAC for their meals. Extending the services with the current contractor on a short term basis ensures that the initial entry training Soldiers will be able to maintain their training tempo while being sustained with the meal support that is critical to their mission accomplishment.

(c)

1) The verified minimum requirement of the Government is FFS in ten (10) dining facilities (DFACs). The current contract expires 12 August 2016. A 90-calendar day contract modification will provide the necessary time to complete the source selection and Contract Review Board process.

2) This requirement is for a 90-calendar day contract extension with the incumbent contractor. The FFS effort at FLW encompasses 10 DFACs and prepares and serves approximately 25,000 meals per day. Given the time constraints in this situation, the SLA and its subcontractor are the only entity in position to ensure continuation of these FFS operations.

3) If this J&A is not approved, no Soldiers will be fed from 13 August 2016 until the new contract is awarded.

6. Efforts to Obtain Competition: The Contracting Officer published the notice required by FAR 5.201 on 6 November 2015. The solicitation was published on the Government Point of Entry (FBO) as a HUBZone set-aside with the caveat that the SLA, considered other than a small business, would be allowed to compete under the provisions of the R- SA on 10 February 2016 and proposals were received 11 March 2016.

Effective competition was achieved because multiple proposals were received.

7. Actions to Increase Competition: The actions taken to increase competition included posting a sources sought notice and conducting market research. Both were accomplished in compliance with DFARS PGI 206.304. Based on the results of market research MICC-FLW developed the Acquisition Strategy and Solicitation as a HUBZone set-aside with the caveat that the SLA, considered other than a small business, would be allowed to compete under the provisions of the R-SA. The solicitation was published on the Government Point of Entry (FBO) on 10 February 2016 and proposals were received on 11 March 2016.

Supply/Service: Full Food Services at Fort Leonard Wood, MO

For Official Use Only

Competition was achieved. However, an unexpected event occurred and the evaluation process was placed on hold pending guidance from higher headquarters.

8. Market Research: In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 205.205-71, DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information (PGI) 206.302-1(d), an intent to sole source/sources sought was posted to Federal Business Opportunities on 29 April 2016. Six responses were received, however, none of the vendors meet the requirements of the R-SA.

9. Interested Sources: To date, no sources have written to express interest in the acquisition other than the sources sought responses that were received.

10. Other Facts:

a. Procurement History – See paragraph 5(a)

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

William J. Moffitt Food Program Manager, LRC Fort Leonard Wood Date: See Digital Signature

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Randy Cheniault Director, LRC Fort Leonard Wood Date: See Digital Signature

MOFFITT.WILLIA

M.J.1099673598

Digitally signed by

MOFFITT.WILLIAM.J.1099673598

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=MOFFITT.WILLIAM.J.1099673598 Date: 2016.07.28 14:07:03 -05'00'

CHENIAULT.RANDY.B

ERNARD.1065961365

Digitally signed by

CHENIAULT.RANDY.BERNARD.1065961365

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=CHENIAULT.RANDY.BERNARD.1065961365 Date: 2016.07.28 14:24:46 -05'00'

Supply/Service: Full Food Services at Fort Leonard Wood, MO

For Official Use Only

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

Certified cost or pricing data shall be obtained.

This determination will be made using the following:

Cost Analysis Should Cost Price Analysis IGCE

Audit Other

As a part of this basis, certified cost or pricing data:

will be required.

will not be required and the following exception applies (FAR 15.403):

Prices that will be agreed upon are based on adequate price competition.

Prices that will be agreed upon are based on prices set by law or regulation.

A commercial item is being acquired.

A waiver has been granted by the head of the contracting activity (HCA) in accordance with DFARS PGI 215.403-1.

The contract action is a modification to a contract or subcontract for commercial item(s).

The estimated cost of the contract action is less than the threshold for certified cost or pricing data.

David R. Westall Contracting Officer, MICC Fort Leonard Wood Date: See Digital Signature

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

David R. Westall Contracting Officer, MICC Fort Leonard Wood Date: See Digital Signature

WESTALL.DAVID.R.

1162212814

Digitally signed by WESTALL.DAVID.R.1162212814 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=WESTALL.DAVID.R.1162212814 Date: 2016.07.28 14:48:29 -05'00'

WESTALL.DAVID.R.1162

212814

Digitally signed by WESTALL.DAVID.R.1162212814 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=WESTALL.DAVID.R.1162212814 Date: 2016.07.28 14:48:57 -05'00'

Supply/Service: Full Food Services at Fort Leonard Wood, MO

For Official Use Only

Approval

Based on the foregoing justification, I hereby approve the procurement of Full Food Services at Fort Leonard Wood to the Missouri Department of Social Services at an estimated amount of $8,200,000 on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c)(1), subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.

_______________________ Date: _________________ Jennifer L. Hastedt Special Advocate for Competition US Army Mission and Installation Contracting Command, Fort Sam Houston, TX

HASTEDT.JEN

NIFER.LEE.123

3400552

Digitally signed by

HASTEDT.JENNIFER.LEE.1233400552

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=HASTEDT.JENNIFER.LEE.1233400552 Date: 2016.07.28 16:29:02 -05'00'