Redacted_JA_ScifinderDPG3-5-17.pdf

Control No: MICC-DPG-17-

Version – August 2015

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: MICC-DPG 5330 Valdez Circle MS#1, Dugway, UT 84022

2. Description of Action: SciFinder subscription Base +4 years

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number: 0010960911

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds:

_RDTE_______ FY: __17______

Name of Proposed Contractor(s) and Address:

American Chemical Society/Chemical Abstracts Service 2540 Olentangy River Rd Columbus, OH 43202-1505

Brand Name Buy: Yes No

3. Description of Services or Supplies: Estimated amount of this requirement is:

$64,000.00. Purchase SciFinder subscription to the Chemical Abstracts Service (CAS a division of American Chemical Society) web-based software product SciFinder from 3/1/2017 through 2/28/2022. See below for base year and options schedule.

The requiring activity for this requirement is the West Desert Technical Information Center (WDTIC).

paul.frailey Typewritten Text

For Actions with Options*:

Base Period: 03/01/2017 to 02/28/2018 Value: $12,000.00 Option Period 1:03/01/2018 to 02/28/2019 Value: $12,000.00 Option Period 2:03/01/2109 to02/28/2020 Value: $13,000.00 Option Period 3:03/01/2020 to 02/28/2021 Value: $13,000.00 Option Period 4:03/01/2021 to02/28/2022 Value: $14,000.00

Total: $64,000.00

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. Dugway scientists require an online bibliographic database that provides access to an index of the world's largest, most comprehensive collection of chemical information including molecular substances, reactions, and related content. Included in this collection must be the complete suite of current and archival American Chemical Society journals and other publications. In addition the database user interface must be web-based, user friendly, intuitive, and require no expertise in command language searching. Searching by keyword, structures, reactions, substances, patents, and journal references must be available. The recent market research proved the only product available on the market today that meets all these criteria is CAS SciFinder.

b. The American Chemical Society (ACS) holds the intellectual property rights to the information in the databases produced by CAS, a division of ACS. Chemical Abstracts Service databases are the only known source for the proprietary data that includes over 23 million records from over 9,000 journals and patents of chemical information.

SciFinder, a Trademark of ACS, provides direct access to this source of scientific literature and patents that is unique in its comprehensive coverage.

c. SciFinder software provides the most powerful, flexible, user friendly, and highest quality access to chemical literature. CAS provides the world’s most comprehensive body of general chemical literature. There is no competitor in the market who provides this comprehensive a collection coupled with this effective and efficient an access method.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 ______________________. (Fill in exception).

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research:

Mandatory sources: AbilityOne, UNICOR, GSAAdvantage searched with negative results. Conducted Google search: found SciFinder in Facebook, Twitter discussion boards. LibGuides at Univ of San Diego, CA also provided by CAS. SciFinder used at Univ. of CA, restricted to students, also provided by CAS. Searched the Federal Procurement Data System. In general prices depend on the size of the agency purchasing the product; exception might be educational institutions who are educating future product users. In 2015 West Point paid $6,605, USDA Agricultural Research Service paid $7,690, US Army Natick paid $32,475, and APG paid $68,455. Also noted that on the Federal Procurement Data System and FedBizOpps sites, all agencies let sole source contracts for SciFinder. The rationale varies slightly from agency to agency but comes down to the fact that SciFinder is the only known source that provides the proprietary data covering over 23 million records from over 9,000 journals and patents of chemical information.

8. Other Facts:

2006: Partnered with NGIC; Remote server and client software. $49,378-Actual cost.

2008: Fixed Price, limited access / client software. $18,650-Actual (62% dec.)

2012: Unlimited Web access. Library of Congress BOA. $9,840-Actual (47% dec.)

2013: Unlimited Web access. Library of Congress BOA. $9,840-Actual (0% change) 2014: Unlimited Web access. MICC Contract. $9,872-Actual (negligible inc.)

2015: Unlimited Web access. MICC Contract. $10,260-Actual (4% inc.)

2016: Unlimited Web access. MICC Contract. $10,875-Actual (6% inc.)

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Mr. Tracy L. Mullendore Date:

Title: Chief, Data Management Division

Signature: __________________________________________________________

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon historical decrease of cost to Dugway, FedBizOpps review and FPDS-NG.pdf review.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Paul E. Frailey Date: 21 February 2017 Title: KO Signature: __________________________________________________________ paul.frailey Typewritten Text