Exhibit_B_PERFORMANCE_WORK_STATEMENT.pdf

PERFORMANCE WORK STATEMENT (PWS)

Moving Services

MEDDAC

IRWIN ARMY COMMUNITY HOSPITAL

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide moving services for Irwin Army Community Hospital (IACH), Fort Riley, Kansas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. If there is conflict among any law, regulation, specification, standard, or policy, the most stringent will apply.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform to move equipment and property within and between IACH Buildings, Fort Riley, KS 66442 as defined in this Performance Work Statement. Except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The IACH moving requirement is an on-going requirement in support of IACH.

Furniture, equipment moving, and storage are not a core competency of the Government and as such, it would continue to be in the best interest to contract out this requirement for price competitiveness and allow contractors to utilize “best commercial” practices for moving services.

1.3 Objectives: The required service is limited to performance at those buildings owned and operated by Fort Riley MEDDAC, on or around the Fort Riley, Kansas area, to include Junction City, Kansas. Provide all resources, except Government Furnished Property (GFP), necessary complete moves of office furniture and equipment in a timely manner according to set guidance from the facility point of contract.

1.4 Scope: Contractor shall provide Services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below. Contractor shall produce complete moves of office furniture and equipment in a timely manner according to set guidance from the facility point of contract. All moving of equipment and furniture will be completed in the set time agreed upon prior to the initial movement. Contractor shall move the following items from office location assembly and disassembly to the designated destination (list may not be all-inclusive):

desks office chairs office files office related furniture filing cabinets medical record power files professional books computer components such as CPU’s, monitors, keyboards fax machines and other similar office equipment medical equipment freezers and refrigerators or other similar items

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows (adjusted to award date):

Base Year: 15 December 2015 to 14 December 2016 Option Year I: 15 December 2016 to 14 December 2017 Option Year II: 15 December 2017 to 14 December 2018 Option Year III: 15 December 2018 to 14 December 2019 Option Year IV: 15 December 2019 to 14 December 2020

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

1.6.1.1. The Contractor shall develop, implement and maintain an effective Quality Control System that includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The contractor shall upon request provide to the Government their quality control documentation Submit the QCP for approval within 15 calendar days following award of the contract. After acceptance of the quality control plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system. Approval of the QCP is required prior to the start of contract services. Performance shall begin after the KO provides the Contractor written acceptance of the QCP and/or any proposed changes in writing. Changes shall be made within five (5) days of receipt of notification. Contractor shall not perform any services until the KO has approved the QCP. The Government reserves the right to require the Contractor to make changes in the QCP and its operations as necessary to obtain the quality specified. Provide updated copies of the QCP to the KO within 5 working days prior to any proposed changes and any thereafter as changes occur; the KO will provide approval. Include the following items of information in the QCP as a minimum: (1) a description of the QC organization including an organization chart showing lines of authority and acknowledgment that the QC staff report to the contract manager or someone higher in the Contractor's organization.

(2) The name, qualifications, duties, responsibilities, and authorities of each person assigned a

QC function. (3) Procedures for scheduling announced and unannounced inspections. (4) Specify the tasks and areas to be inspected. (5) Method of identifying deficiencies in the quality of services performed. (6) Method of identifying deficiencies in the QCP. (7) Reporting procedures including proposed reporting formats.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: Contractor may be required to perform services on observed State and Federal Holidays.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730-1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The required services may not be limited to performance within the IACH building. Government may request moving services within any of the medical facilities on post.

1.6.6 Type of Contract: The government will award a firm fixed price requirements contract under FAR Part 12, Acquisition of Commercial Items; FAR Part 13, Simplified Acquisition Procedures; and FAR Part 47, Transportation.

1.6.7 Service Contract Act of 1965: The Service Contract Act applies to the requirement.

Contractor shall pay their employees at least the wages and fringe benefits found by the

Department of Labor to prevail in the locality or, in the absence of a wage determination, the minimum wage set forth in the Fair Labor Standards Act.

1.6.8 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.9 Key Control: NA

1.6.810 Special Qualifications: NA

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.12 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel: The follow personnel are considered key personnel by the government:

The contractor shall provide a Contract/Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available telephonically between normal business hours, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.14 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key

Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.15 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.16 Contractor Travel: NA

1.6.17 Other Direct Costs: NA

1.6.18 Data Rights: NA

1.6.19 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 PHASE IN /PHASE OUT PERIOD: NA

1.6.19 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Police Department, Director of Emergency Services, or Security Office, if required for any reason during the performance of this contract. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.20 Installation Access and Control: Entry to the installation requires the following: current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and picture identification for other personnel. Contractors/Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply.

1.6.21 Search and Control: All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor owned and personal), Contractor employees, and their personal property shall be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190-16 shall apply to Contractor personnel entering or leaving Fort Riley.

1.6.22 Special Badges: Access to classified information is not a requirement of the contract.

However, if the Government requires access to a classified area during the performance of this contract, the Contractor may be obligated to obtain and maintain special badges for all personnel associated with the contract. The badge must contain, at a minimum, the employee’s name and company affiliation. Access to sensitive areas must be coordinated with the Division Commandant. The Contractor shall require their employees wear issued ID badges visibly when performing work at Government workplaces.

1.6.23 Building Access: Access to buildings must be coordinated through the COR. In the event that the contractor needs to enter a sensitive area, the contract shall notify the COR and/or Department Chief for approval at least 24 hours in advance. The Contractor shall be escorted at all times while in any sensitive areas.

1.6.24 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at . AT Level 1 Training can also be coordinated with the ATO at 239-6303.

1.6.25 iWATCH Program Information: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award. iWATCH information can be obtained from the iWATCH Homepage:

http://www.riley.army.mil/UnitPage.aspx?unit=iWatch

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3 Government Furnished Items And Services: This section describes those items that will be furnished by the Government to the Contractor for performance of the requirements of this contract. The Contractor shall not make use of any property or services described in this section for any purpose other than performing the requirements of this contract. Contractor personnel are responsible for safeguarding GFP, equipment, and facilities. The Contractor shall be required to reimburse the Government for lost, damaged, or misappropriated property for which Contractor personnel are responsible.

3.1 Government Furnished Supplies: No other supplies will be provided by the Government except for items listed in 3.1.1.

3.1.1 Facilities: The Government will provide access to IACH medical facilities located on or around Fort Riley, 66442 and the surrounding area of Junction City, Kansas 66441, during the performance of this contract.

3.1.2 Storage: NA

3.2 Government Furnished Services: No other services will be provided by the Government except for items listed under 3.2.1 through 3.2.4.

3.2.1. Emergency Services: Government furnished medical service is not available to Contractor personnel, except in emergency on-the-job situations when Contractor personnel suffer serious injury or acute pain. Government emergency treatment will be provided as the first point of medical care. Transfer to non- Government facilities shall be affected as soon as possible and as determined by attending medical authorities.

3.2.1.1. Emergency Medical Treatment: Contractor employees experiencing emergency on-the-job injuries or illnesses may use Irwin Community Hospital (IACH). The Contractor shall be responsible for any charges resulting from treatment at IACH. Any arrangement between the Contractor and Contractor employees relative to health care, and insurance(s) for health care, shall not interfere with the Government's right to reimbursement in the manner selected by the Government for each occurrence where emergency medical service is rendered. The Emergency Medical Services (EMS) telephone number is 911 (or 766 from a cell phone).

3.2.1.2. Fire Protection: The Government will provide fire protection and prevention services to the contract site. These services are obtained by calling the Fort Riley for non-emergencies at and by dialing 911 (or 766 from a cell phone) for emergencies.

3.2.1.3. Police Protection and Law Enforcement: The Government will provide Police Protection and Law Enforcement services to the Contractor and Contractor personnel on the installation.

This service shall also include any investigative services related to physical security of Government owned property and incidents involving Contractor owned property inclusive of privately owned property of Contractor personnel if the incident occurs on the installation. These services are obtained by calling the Directorate of Emergency Services.

3.3. Utilities: The Government will furnish the Contractor domestic water, sanitary sewer, natural gas, and electricity free of charge for use in Government-furnished and Contractor-furnished facilities. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. Opening of windows and doors in conditioned spaces shall be kept to a minimum. The Contractor shall ensure all lighting and electrical equipment is operated in an energy efficient manner. All appliances and lighting (except minimal security lighting) shall be turned off overnight, on weekends, and when facilities are unoccupied.

3.3.1. Interruption of services: If the project requires interruption of utility and fire protection services to buildings or facilities, coordinate the interruption with building occupants and obtain written approval from the Contracting Officer. Unless otherwise specified, provide temporary water, sewer, electrical, gas, and fire protection services to the buildings or facilities when the required work cannot be accomplished in one workday. Relight pilot lights and check gas-fired equipment for proper operation after relighting pilot lights.

3.4. Personnel Access: The Government will provide the Contractor access to installation sites for the purpose of evaluating environment, power, and safety requirements prior to installation.

To arrange for a site visit, the Contractor shall contact the Ordering Contracting Officer or the Ordering Contracting Officer’s Representative.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1 of this PWS. The Contractor, at its own expense, shall procure and maintain all licenses, permits, and any insurance, which are or may be required by regulatory bodies, State or Federal, for the transportation and performance of services required by this contract, and shall pay all taxes assessed on said vehicles, or the operations thereof.

4.1.1 Permits, Taxes, Licenses, Ordinances, and Regulations: The Contractor shall, at his own expense, obtain all necessary permits, give all notices, pay all license fees and applicable taxes, comply with municipal, State, and Federal laws, ordinances, rules and regulations applicable to the business carried on under this contract.

4.1.2 Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.1.3 Equipment: The Contractor shall provide all labor, parts, and supervision to move its equipment and property as needed to meet the requirements under this PWS. Contractor shall provide qualified personnel, trailers, trucks, dumpsters, forklift, dolly, and any special equipment needed to performance this requirement throughout the life of the contract.

4.2 Secret Facility Clearance: NA

4.3 Quality Control: The contractor shall implement procedures to identify, prevent, and ensure non- recurrence of defective services. The Contractor shall ensure quality control procedures are enforced to ensure all task are completed as prescribed in the PWS.

4.4 Quality Assurance: IAW DFARS 246.404, Government contract quality assurance for acquisitions at or below the simplified acquisition threshold; the Government does not require a formal contract quality assurance at source for contracts or delivery orders valued at or below the simplified acquisition threshold. The Contractor, and not the Government, shall be for all management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

4.5 Environmental And OSHA Requirements: The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with the requirements of the contract shall be immediately brought to the attention of the Administrative Contracting Officer for final resolution. The Contractor shall notify the Administrative Contracting Officer or the Contracting Officer's Representative in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs, which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the

Contractor or Contractor personnel may be grounds for the Ordering Contracting Officer to halt any and all Contractor performance until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. The Contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication 29 CFR 1910.

4.5.1 Safety Requirements: The Contractor shall safeguard and maintain all Government property as well as provide for the safety and well-being of personnel employed in the administration of this contract. The Contractor shall be responsible for complying with applicable OSHA standards, DOD, Army (AR 385-10), Federal, state, and local safety and health requirements.

4.5.2 Safety Deficiencies: The Contractor shall immediately correct safety deficiencies upon notification of the deficiencies by the Ordering Contracting Officer’s Representative and shall, upon notification, identify the corrective action to be taken and the completion date.

4.5.3 Equipment: When within Contractor’s control, the Contractor shall not leave equipment unattended while in use or unsecured while being stored at the work site.

4.5.4 Personnel: The Contractor shall have personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other Federal and State requirements to care for minor injuries normally sustained by personnel performing services related to this contract.

4.6 Serious Accident and Incident Reporting: The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible but not more than one hour following the accident or incident to the Fort Riley Directorate of Emergency Services, the Safety Office, and Contracting Officer.

Serious accidents and incidents include, but are not limited to, those defined in AR 385-10 and AR 190-40 respectively or referenced in other applicable directives. Examples are as follows:

One or more lives lost, one or more persons critically injured, three or more persons hospitalized due to one incident, property damage estimated to exceed $2,000, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and HAZWASTE incidents.

4.6.1 Record of Injury Form: Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it to the Contracting Officer's Representative (COR). The COR will forward the incident/accident report to the Command Safety Office. If more information is required the Command Safety office will coordinate with the COR for the required information.

4.7 Claims Liability Article: The Contractor shall indemnify, save harmless, and defend the Government from and against any and all claims, damages, actions, debts, liabilities, and attorneys' fees arising out of or in any manner predicated upon loss of or damage to the property of and injury to or death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his agents, servants, employees or subcontractors while in, upon, or about the military installation wherein this work is located, or while going to or departing from the same; and to indemnify and save harmless the Government from, and on account of damage of any kind which the Government may suffer as the result of acts of negligence, fraud or misconduct of any of Contractor's agents, servants, employees, or subcontractors in or about said military installation.

4.8 Clean Up: Maintain work area(s) in a neat, orderly and safe condition during the course of the work, and cleanup work areas at the end of each workday and upon completion of the work.

Dispose of refuse and debris in appropriate trash containers as determined by the COR/ACOR.

Dispose of hazardous materials and hazardous wastes if required in coordination with Environmental Division, Public Works.

4.9 Wide Area Workflow (WAWF): The WAWF system is the method to electronically process contractor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. Pursuant to DFARS 232.7002, Contractors shall submit payment requests and receiving reports in electronic form.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Specific Tasks: The Contractor shall provide all personnel, equipment, packing supplies, boxes, facilities, transportation, tools, materials, supervision, transportation, and all other items (non-personal services) necessary to perform the task as described within this Performance Work Statement (PWS). The furniture will be disassembled, transported, and reassembled as prescribed in each task order, to include, building number, room number, type of furniture, and quantity of furniture. The Contractor may need to work in areas where Government business remains ongoing while furniture installation is taking place. The Government will make all reasonable attempts to accommodate the installation work when conducted during normal business hours. All costs, damages, and loss shall be covered by contractor.

5.1.1 The Contractor may be required to move existing furniture and/or equipment from one location to another. The COR will identify the furniture and/or equipment, or groups of equipment to be moved, the applicable locations, and the general move requirements.

The Contractor shall provide appropriate staffing, materials, and vehicle(s) to facilitate moves. Contractor shall provide transportation to and from work areas including fuel and any other specialized equipment such as dollies, lifts, and etc.

5.1.2 Contractor shall provide a written document to the COR identifying the following for each scheduled move under this contract beforehand: building number, room number, item description, and recordings of all damages prior to movement from facility on provided inventory sheets. The COR or ACOR must be present during the inventory process. The written document shall be signed by the Contractor and the Government. A copy of the written document shall be given to the Government.

5.1.3 Contractor shall reassemble furniture identified in a task order after each move. The Government shall inspect the furniture upon completion and recorded on a written document.

The Contractor and the Government at time of completion shall sign the written document. A copy of the written document shall be given to the Government.

5.1.4 Damages and/or Loss: The Government requires that any government owned equipment furniture, or facility that is damaged during the move to be repaired or replaced by the Contractor. The Contractor is responsible for maintaining sufficient replacement value insurance to cover each task order. The mechanism for determining if damages have occurred will be based on a pre- and post- building/room walk through inspection as stated in section 5.1.3 and 5.1.4.

The Contractor shall be responsible for all damages to any property facility located on Fort Riley, Kansas. Damages to equipment or facilities that result from the Contractor’s carelessness or insufficient attention to relevant best practices, the Contractor will be liable to restore the facility to its original condition, or restore/replace the damaged equipment. All damages must be settled within a reasonable period of time, or within 120 days of occurrence of the damage. All repairs and/or replacement parts should be at cost to the Government. Please see FAR Clause 52.228-5 and FAR Clause 52.237-2.

5.2 Standards: Contractor shall relocate furniture: from designated Irwin Army Community Hospital building(s), which may include warehouses, storage facilities or disposal locations, as specified in the scheduled move to other designated related IACH building(s) as specified in the scheduled move and IAW this PWS.

5.2.1 Disassemble: Contractor shall disassemble the furniture to a level that it can be moved, transported and re-assembled without damages. Parts, hardware and components, if removed, shall be clearly marked as sets and integrity maintained with the major end item. Not all items will require disassembly.

5.2.2 Transporting: Contractor is responsible for transporting the Government owned furniture from one location to another location as prescribed in each task order. If required, the Contractor shall move the furniture to and from the transport vehicle without causing damage to the item, facility, and/or other Government property located at Fort Riley. All items transported shall have all the necessary padding, blocking and tie- downs to allow transportation without damage.

5.2.3 Cleaning: Contractor shall wash said items with appropriate cleaning material provided by contractor to such a level that items are free smudges, spills, dust, dirt, tape or any other foreign debris. Permanent stains are not required to be clean if obtained prior to move and indicated during inventory pre-move checklist, see section 5.1.3.

5.2.4 Reassemble: Contractor shall re-assemble furniture back to original state without damage to the item or facility as identified by the COR. All hardware and components must be secured to ensure item is safe and functional.

5.3 Contractor is responsible for cleaning work site and disposal of all materials, to include, packing materials and trash before departing work site daily.

5.4 Internal Move:

Contractor shall relocate furniture as specified, from one location to another, staying within the same IACH building as prescribed by the COR. Elevators may or may not be available for use.

The quantity and size of entrances will vary from each building.

5.5 External Move:

Contractor shall relocate furniture as specified from one IACH building(s), externally to another building identified by the COR. Please refer to section 5.11. Elevators may or may not be available for use. The quantity and size of entrances will vary from each building.

5.6 Small Move:

A small move is defined as a room, clinic, or building with less than 3,000 square feet.

5.7 Medium Move:

A medium move is defined as a room, clinic, or building with more than 3,000 square feet but less than 10,000.

5.8 Large Move:

A large move is defined as a room, clinic, or building with more than 10,000 square feet but less than 25,000. Moves greater than 25,000 square feet can be billed under the “Special Moves” on paragraph 5.9, with an approved offer by the Contracting Officer.

5.9 Special Moves:

Special moves are defined as an extra-large room, clinic, building, or extra-large items/medical equipment requiring special handling. Vendor shall provide an offer for all special moves to the Contracting Officer for approval. The COR will make the determination for what is considered an extra-large item. An example of an extra-large item (not all-inclusive) is a freezer or a Leiktriever medical record filing cabinet that requires special accommodations.

5.10 Site Visit:

All site visits performed under this contract is at no cost to the Government. The Vendor may have an opportunity to visit building sites after award, if requested, at a time that is convenient to the COR. Site visits to review the scheduled move beforehand is not required. If the Vendor wants a site visit before a schedule move, it will be coordinated through the COR and cost is at the vendor’s expense.

5.11 Buildings:

All performance under this contract will be within buildings assigned to, related to, or owned by IACH, Fort Riley, KS 66442. The main campus is the central location to check-in with the COR.

All buildings on Fort Riley are within a 5-mile radius. There is one off-site location in Junction City, KS 66441 that may require services as well; the location is within 15-miles of the main campus.

5.12 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor labor (including subcontractor labor) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Applicable Publications: Publications listed below form a part of this section to the extent referenced. Publications are referred to in the text by basic designation only. Assume publications to be the most current edition in effect at the time a contract is awarded.

6.1.2 Location of Publications and Forms. The Contractor shall utilize the Internet to view and print electronic versions of required publications and Forms.

DA publications can be obtained through http://www.usapa.army.mil.

DOD publications can be obtained through http://www.web7.whs.osd.mil/corres.htm.

FORSCOM publications and Forms can be obtained through http://www.forscom.army.mil.

TMs are available through Army Knowledge Online (AKO) at https://www.us.army.mil/suite/login/welcome.html or the Logistics Support Activity at https://www.logsa.army.mil/etms/online.htm.

PUBLICATION TITLE DATE

AR 190-13 – ADV The Army Physical Security Program Sep 93

AR 190-16 – MAN Physical Security May 91

AR 385-10 – MAN Army Safety Program Feb 00

AR 385-40 – MAN Accident Reporting and Records Nov 94

AR 420-1 Army Facilities Management Nov 07

AR 420-90 – MAN Fire and Emergency Services Sep 97

AR 735-5 – MAN Policies and Procedures for Property Accountability Feb 05

OTHER RELATED PUBLICATIONS

29 CFR 1910. - ADV Department of Labor, Occupational Safety and Health Act

Jul 00

29 CFR 1920 - ADV Hazardous Waste Operations and Emergency Response;

Final Rule, Monday, March 6, 1989

Mar 89

29 CFR 1926 - ADV Department of Labor, Occupational Safety and Health Act, Part III

DOD 5500.7-R MAN DOD Joint Ethics Regulation Aug 93

EM 385-1-1 – MAN U.S. Army Corps of Engineers Safety and Health Requirements Manual

Nov 03

EM 385-40 Safety Accident Reporting and Records 1994

FAR – MAN Federal Acquisition Regulation Jun 98

FORSCOM Supp 1 AR 340-21 The Army Privacy Program Jul 85

FORSCOM Supp 1 AR 380-5 Department of The Army Information Security Program

Sep 00

OSHA 2201 - MAN General Industry Safety Sep 83

U.S.C. Title 18, Sections 793 and

Crimes and Criminal Procedures Jan 04

Public Law 93-502, and 5 U.S.C., Section 552.

Freedom of Information Act of 1975 Updated

6.2 Forms. The following is a list of forms the Contractor may use in performance of Tasks outlined in Section 5 of this PWS.

FORM TITLE DATE

DA Form 285 U.S. Army Accident Investigation Report Jan 92

DA Form 4755 Employee Report of Alleged Unsafe or Unhealthy Working

Conditions

Oct 78

DA Form 5513-R Key Control Register and Inventory Aug 93

DD Form 1662 DOD Property In The Custody of Contractors Jun 03

FORSCOM Form 247-R Area Security Checklist Jul 80

SF 364 Report of Discrepancy (ROD) Feb 80 OSHA #200 Log of Occupational Injuries/Illnesses AR 190-40 Serious Accident Report AR 190-13 The Army Physical Security Program

DA Form 285 U.S Army Accident Investigation Report