AMENDMENT_0001_-_ALL_QUESTIONS_AND_RESPONSES.xlsx

XLSX spreadsheet 40 KB Posted Mar 31, 2017

Attached to: AMENDMENT 0005 Federal contract opportunity
Solicitation number: W911QY-17-R-0029
Issued by: Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground

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Written by GovTribe AI · Dec 28, 2023

This document provides an amendment notice for solicitation number W911QY-17-R-0029. The Army Contracting Command, Aberdeen Proving Ground, Natick Contracting Division intends to issue the solicitation for scientific and technical development support, program management and operational support, laboratory management support, clinical research coordination support, protocol review support, physiological support, psychological support, veterinarian and animal care support, statistical support, polysomnographic support, clinical monitoring support and administrative support at the Walter Reed Army Institute of Research. The solicitation will be issued as a 100% small business set-aside with a North American Industry Classification System code of 541712 and size standard of 1,000 employees. The resulting contract will be a firm-fixed-price contract for a base period and four option periods to be exercised at the government's discretion. The anticipated award date is 30 May 2017. The solicitation will be issued on the Federal Business Opportunities website on or about 10 March 2017 with quotes due on or about 11 April 2017. Offerors must register with the System for Award Management. The incumbent contractor is Clinical Research Management, Inc. under contract number W81XWH-11-D-0021.

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Other files for this federal contract opportunity

Other files attached to AMENDMENT 0005, newest first.
File	Type	Posted
Attachment_C_-_Price_Proposal_Form-_revised_Amendment_0005.xlsx	XLSX spreadsheet	May 2, 2017
Amendment_0002.pdf	PDF	Apr 4, 2017
Attachment_C_-_Price_Proposal_Form-_revised_Amendment_0002.xlsx	XLSX spreadsheet	Apr 4, 2017
QA_-_Questions_and_Answers_Amendment_0002.xlsx	XLSX spreadsheet	Apr 4, 2017
Attachment_A_-_Labor_Categories_and_Descriptions-_revised.docx	DOCX document	Mar 31, 2017
AMENDMENT_0001.pdf	PDF	Mar 31, 2017
Attachment_C_-_Price_Proposal_Form-_revised.xlsx	XLSX spreadsheet	Mar 31, 2017
B_-_Past_Performance-_revised.docx	DOCX document	Mar 31, 2017
B_-_Past_Performance.docx	DOCX document	Mar 16, 2017
W911QY-17-R-0029.pdf	PDF	Mar 16, 2017
Attachment_C_-_Price_Proposal_Form.xlsx	XLSX spreadsheet	Mar 16, 2017
Attachment_A_-_Labor_Categories_and_Descriptions.docx	DOCX document	Mar 16, 2017

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Sheet1

Document Name	Section Number	Page	Question	Responses
Solicitation	SF33 Cell 3	1	Is this Solicitation number correct?	The solicitation numbder is W911QY-17-R-0029.
Solicitation	C.6.1 - 6.5, 7.1.1 - 7.1.22, 7.2.1 - 7.9.14	26	Will the government consider combining these sections to streamline and better organize the required tasks? As written, the PWS revisits and reorganizes tasks, specific tasks, and duties/tasks in each of these sections.	Section 7.2.1 - renumbered to correct sequence. Added BINT under 6.0 as 6.6.
Solicitation	C.7.1.1 - 7.1.22	27	Does this section of the PWS list the desired positions to be filled, and does is complement or overlap the duties spelled out in Attachment A? The C.7.1.1 - 7.1.22 paragraphs appear to describe specific roles/duties for each named Labor Category/Position, but they do not align with Attachment A. For example, C.7.1.3 describes the duties of a Biomedical Engineer, but neither Attachment A nor Attachment C include the position of a Biomedical Engineer. Another example: C.7.1.18 describes the role of the Subject Matter Expert/Consultant in supporting the Military Psychiatry Branch, but no such position is listed in either Attachment A or C. C.7.1.21 Technical Program Manager is not reflected in either Attachment A or C, etc.	Eliminated sections 7.1.1 thru 7.1.22 as suggested to avoid the PWS competing with the labor categories (attachment C).
Solicitation	C.7.2.2	34	Section C.7.2.2 is nested under C.7.2.1, making all the requirements under it fall under C.7.2.2. Should these be under C.7.2.1 - Performance Assessment and Chemical Evaluation (PACE) Laboratory Support?	Sections have been renumbered.
Solicitation	C.7.3	36	Should paragraphs C.7.3 through C.7.13 be nested under C.7.2 - Task Requirements, or are they a standalone requirement under C.7 - Specific Tasks?	Renumbered to remove nest tasks to identify the stand alone sections
Solicitation	C.7.6	38	Will brain and poly trauma support be provided to BITN (per C.6.2, C7.6 and Attachment C), or BTNN (per Attachment A Positions 10, 11, and 12)?	Item 6.2 in Attacment A01 remains unchanged. Removed items 10-12 and added two BINT-specific labor categories in Attachment C.
Solicitation	C.7.10	41	Section C.7.10 is missing; the numbering jumps from C.7.9 to C.7.11	Section C, PWS, has been revised.
Solicitation	C11.4.2	52	What are the actual number of Key Personnel required in this solicitation? This section states Key Personnel are identified in Attachment A. However, Attachment A does not closely align with the staff tables within the Attachment C Pricing template. For example, Attachment A does not include the Pricing template Task 100 (Military Psychiatry) positions of Epidemiologist, Principal Investigator, or Administrative Coordinator. Attachment A only includes two labor categories for the Military Psychiatry Branch: Labor Category 15 (Administrative Assistant) and 16 (Program Coordinator (Key Personnel)), yet neither of these labor categories are included in the Task 100 position list in the Pricing Volume. This type of mismatch is found between several sections of the Pricing template and Attachment A.	Attachment A has been update and is now aligned with the PWS, per Section 11.4.2 (Key Personnel)
Solicitation	L.3.1	94	Please clarify proposal submission instructions. Section L.3.1 indicates that only electronic submittal is required, but Sections L.8.2.6 and L.8.3.1 refer to hard copy submissions.	No hard copies are to be submitted. Submittals are electronic only IAW L.3.1.
Solicitation	L.8.2.2	97	Is there a desired/required proposal font?	Times New Roman is acceptable, but there is no required font.
Solicitation	L.8.8	99	Should the title of L.8.8 be Volume III - Personnel to be consistent with L.8.3.1 - Table 1?	Section L has been revised to remove reference to hard copies.
Solicitation	L.8.7.1	99	Section L.8.7.1’s instructions on how to respond to the Technical Approach (Vol 2) just indicate to respond to the PWS. However, Section C is the PWS, and within Section C, there is a subsection called ‘Performance Work Statement.’ It is unclear what specifically Offerors need to respond to.	Section C is the Performance Work Statement. All Elements in Section C are the Performance Work Statement.
Solicitation	L.8.10.1.1	100	Solicitation states that subcontractor's rates must be rolled up into prime's data. This would allow prime contractors to see the proprietary data of their subcontractors. Will the government consider allowing subcontractors to reveal only loaded rates to their Prime, and submit their pricing detail directly to the government via sealed package?	Subcontractors, may submit pricing proposals directly to the Government POC or as part of the Offeror's proposal package. In this case, the subcontractor is responsible for ensuring all identifying data linking to the RFP # and the Prime contractor submittal is correct. The Government will not make assumptions or request clarification of incorrect data relating to a separate direct submittal.
Attachment C: Price Proposal Form	Base and Option Year Tabs		Is this a fixed level of effort across all contract years (base and options)?	This is a fixed level of effort. All positions, as listed in Attachment C, are to be in place on day 1 of the base period.
Attachment C: Price Proposal Form	Base Year-Option Years	N/A	The overhead calculation in the current pricing template does not accurately reflect our approved DCAA/DCMA accounting practices. More specifically, the base to which overhead is typically applied, consists of both Direct Labor and Fringe on Direct Labor. The calculation in the pricing template only considers direct labor. Will the government consider revising the pricing template, or allow offerors to modify the template to adhere to their approved accounting procedures?	Attachment C has been revised to allow for contractor caluclation versus autocalculation . The contract is FFP, and the pricing proposal sheet is broken out to allow for adequate evaluation of proposal prices for price reasonableness IAW all the methods identified in FAR 15.404(b), to include data other than certified cost or pricing data.
Solicitation	C.5.2 and L.8.8.1	21, 99	Section C.5.2 details requirements for discussion within the Task Management Plan - Deliverable 1. These include "the Offeror's approach to recruiting, selecting, hiring, and managing employees in multiple duty locations."

Section L.8.8.1 describes the required content of the Personnel Volume, which also includes "provide staffing plans, specifically addressing vacancies and maintaining Key Personnel."

Because the Task Management Plan must address the management of both Key and no-Key personnel, can the offeror limit the Key personnel management discussion to just one location, within the Task Management Plan?	Section L.8.8 has been revised. The submittal requirement for Section L.8.7 remains unchanged and Offeror's shall submit for multiple duty location for the TMP.
	Solicitation	C.5.4.1 and C.5.4.3	22-23	The C.5.4.3 Outgoing Transition Plan - Deliverable 6 required topics include "Transfer of compiled and uncompiled source code, to include all versions, maintenance updates and patches (if applicable)". This would be consistent with contractor-maintained or developed tools transferring to the successor contractor.

However, the C.5.4.1 Incoming Transition Plan - Deliverable 4 topics do NOT include similar source code, updates, etc.

Does any such code currently exist for the tasks covered by this PWS?

If yes, will the government require the outgoing contractor to turn over any contractor-developed or maintained tools and source code/updates for the incoming contractor to use, as would be required for us under C.5.4.3?	Yes, the Government will provide all Government owned materials, databases, software, etc, post-award, to the awardee only.
	Solicitation	C.7.7.3	39	Are the 'in house resources' mentioned in this section government-owned, and available for contractor use to update resilience training materials?	Yes.
	Solicitation	C 7.7.8	39	Will the government provide the incoming contractor with all current source code, existing databases, data templates, query scripts, etc. related to resilience research and training?	Yes, the Government will provide all Government owned materials, post-award, to the awardee only.
	Solicitation	C.7.7.8	39	Will the government provide the incoming contractor with all current resilience-related marketing, video and printed matter for update purposes?	Yes, the Government will provide all Government owned materials, post-award, to the awardee only.
	Solicitation	L.7	95	We are almost halfway through the proposal calendar without clarification of the titles/duties of Key personnel, and related scope inconsistencies between the PWS, pricing template, and Attachment A. Assuming such clarifications are forthcoming, will the government consider extending the proposal due date to allow vendors to adjust thiir proposal development and Key personnel recruiting efforts accordingly?	The proposal due date has been extended to April 25th, 2017 at 4pm EST.
	Solicitation	L 8.8.1	99	Do any of the positions covered under this RFP require a security clearance? The discussion of required CV/resume content omits any reference to security clearance. The RFP appears to be silent on clearance requirements.	No security clearance required.
	Solicitation	L.8.3	98	Per the RFP in L.8.3.1, offerors will prepare the number of copies “as shown in the table below.” However, there is no such indication. For the proposal volumes, the RFP states to provide “one hardcopy” marked ORIGINAL and “additional hardcopies” clearly marked as COPY.

a. How many additional hardcopies of each of the five volumes will the government require?

b. Since no amount is indicated, did the Government intend to have the volumes delivered electronically?

No hard copies are to be submitted. Submittals are electronic only IAW L.3.1. All references to hard copy submittals has been removed.
Attachment A – Labor Categories and Descriptions	#6 and #27	2 and 7	Labor category # 6 and 27 both indicate “Experimental Human Stress Study Specialist.” How many Experimental Human Stress Study Specialist are required to fill the Key Personnel requirements?	Please see the revised Attachments A.
Solicitation	SECTION 5.1 Performance Requirements		“The Contractor shall furnish the necessary personnel, equipment, supplies…” does this include laboratory equipment?	No. All equipment is in place at the Government facilites, where performance will occur.
Solicitation	SECTION 11.4.2 Key Personnel		Must the key personnel proposed be current employees of the Offeror or can they be potential employees as long as the Offeror provides a signed LOI from the candidate?	Key personnel may be potential employees but a LOI is required for Key Personnel.
Attachment A – Labor Categories and Descriptions	#6 and #27		Experimental Human Stress Study Specialist (Key Personnel). The position is listed twice. Is this a duplicate entry or 2 key personnel positions?	Please see the revised Attachment A.
Solicitation	H.2 and L.8.8.1		As shown in Attachment A and referenced in RFP Section’s H.2 and L.8.8.1, there are a significant number of key personnel, and thus a significant number of resumes to be submitted with the proposal, which can give a competitive advantage to the incumbent. Would the Government consider reducing the number of key personnel/resumes?	Please see the revised Attachment A.
Attachment A - Labor Categories and Descriptions			Given the number of Key Personnel specified, there is an assumption that these are personnel currently on the contract and are preferred individuals by the Government. The incumbent or its Small Business surrogate would have a competitive advantage knowing the salaries of such personnel. Are all of these personnel “key” as defined by the FAR?	The assumption that the key personnel listed relate directly to the personnel currently employed is incorrect. The Key personnel are listed as such as they are vital to mission success of the requirement.
Attachment A - Labor Categories and Descriptions