SOW_-_8PW136.pdf

STATEMENT OF WORK (SOW)

FOR

Replace Building Entry Signs

AT

Watervliet Arsenal

Buildings 10 & 20

Project #: 8PW136

Installation Management, Public Works Division

Facilities Engineering (TAWV-IMP-F)

PART 1 GENERAL

1.1 SUMMARY OF WORK

1.1.1 Project Description

a. This Statement of Work (SOW) defines the effort required for 8PW136, Replace Building Entry

Signs.

1.1.2 Location of Work

a. The work is located at buildings 10 & 20, approximately as indicated in the included drawings. The exact location will be shown by the Contracting Officer.

1.1.3 Period of Performance

a. The contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use not later than 60 calendar days after notice to proceed was given. The time stated for completion shall include final cleanup of the premises.

1.1.4 Hours of Operation

a. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following

Monday is a work holiday.

1.2 SUBMITTALS

1.2.1 General Submittal Requirements

a. The contractor shall provide submittal documents via e-mail to the Contracting Officer for review and approval. Provide all physical (non-document) submittals (including but not limited to material swatches, samples, etc.) directly to the Contracting Officer for review and approval. All submittals require government approval unless otherwise explicitly stated.

b. The contractor shall reference APPENDIX A “Consolidated List of Submittals” for the complete list of required submittals.

c. The contractor shall provide detailed shop drawings for each of the signs and their mounting details.

d. The contractor shall provide all relevant product data from the manufacturer including installation details and requirements and any specifications provided in regards to the exterior signage.

e. The contractor shall provide evidence that the sign design meets or exceeds the applicable wind load requirements.

f. The contractor shall provide samples as specified in section 1.2 of the included UFGS 10 14 00.10.

g. The contractor shall provide operation and maintenance data in accordance with

1.2.2 Contractor Safety Plan

a. The contractor shall submit a safety plan which is specific to the work activity being performed under the scope of this project for Government review and approval.

1.2.3 Lockout / Tagout (LOTO) Acknowledgement

a. The Contractor shall sign and submit a “Lockout/Tagout (LOTO) Notification Acknowledgement

Record” prior to working on or de-energizing any electrical equipment.

1.2.4 Asbestos Notification Acknowledgement Record

a. The contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Project COR prior to starting project work.

1.2.5 Project Schedule

a. The contractor shall create a project schedule and submit for Government review and approval.

b. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The contractor shall include delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

1.3 GENERAL REQUIREMENTS

1.3.1 Watervliet Arsenal Information for Contractors (WAIC)

a. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

<http://www.wva.army.mil/Documents/Contracting/WAIC.pdf>

1.3.2 Utility Outage Requests and Utility Connection Requests

a. Schedule work to minimize outages. For utility outages and connections required during the execution of work that affect existing systems, coordinate schedule with COR. Schedule utility outages and connections to minimize disruptions to the Government. No additional payment will be provided for utility outages and connections required to be performed outside the regular work hours.

b. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

1.3.3 Safety Requirements

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf

a. The contractor is required to provide the proper control of hazardous energy (lockout/tagout) per

OSHA 29 CFR 1910.147.

b. The contractor shall inspect the project work site prior to starting work, and shall request a copy of the asbestos building inspection records to verify the location and description of known asbestos-containing materials.

1.4 ON-SITE PERMITS

1.4.1 Excavation (Dig Permit)

a. The clearance of buried utilities will be performed by the Government in advance of the Contractor performing subsurface work, unless otherwise explicitly stated.

b. The Contractor shall obtain a copy of the completed Utility Clearance Permit (WVA Form 420-2-E) from the COR prior to performing subsurface work. Verify existing utility locations indicated on contract drawings, within area of work.

1.4.2 Hot Work and Confined Space

a. Obtain permit for welding, burning, use of flame, or entry into confined space from WVA Fire

Department by calling (518) 266-5990 each day the permit is to be used.

1.5 APPLICABLE DOCUMENTS

1.5.1 Drawings

a. The following drawings accompany this Statement of Work and are a part thereof.

i. Building Signage, Bldg 10 & 20

1.5.2 References

a. The following references accompany this Statement of Work and are a part thereof.

i. Watervliet Arsenal Instructions for Contractors (WAIC).

ii. NFPA 70 – National Electric Code (NEC).

iii. UFC 3-120-01 Sign Standards with Change 3

iv. UFGS 10 14 00.10 Exterior Signage

1.6 CONTRACTOR EQUIPMENT

1.6.1 Equipment Identification

a. The contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

i. Company Name, POC Name (first, last), POC phone number, Project Number.

1.6.2 Waste Dumpster

a. The contractor shall place any waste dumpsters in a manner that does not interfere with thru-traffic.

b. Place waste dumpsters with a minimum of 33’ clearance from any building. The final location shall be coordinated with, and approved by the COR before any dumpsters are mobilized.

c. Cover all waste dumpsters when not in use, and before the end of each work shift. The cover shall be weather-tight.

d. Note: The Contractor shall be required to retain and submit copies of all Bills of Lading and Weight

Slips associated with the disposal of construction and demolition C&D) debris.

PART 2 PRODUCTS

2.1 GENERAL

All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

2.1.1 Hazardous Materials

a. The contractor shall submit Safety Data Sheets (SDS) for all hazardous materials to be used.

2.1.2 Asbestos, Mercury, Lead, PCB

a. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

2.1.3 DoD Green Procurement Program

a. All construction materials shall meet the applicable requirements of the DoD Green Procurement

Program, specifically recycled content products, environmentally preferable products and services, biobased products, energy-and water-efficient products, alternate fuel vehicles and alternative fuels, products using renewable energy, and alternatives to hazardous or toxic chemicals as found at

<http://www.acq.osd.mil/dpap/cpic/cp/docs/USA001967-08-DPAP.pdf>.

2.1.4 Paint

a. To meet the Affirmative Procurement Program (Federal Government’s Buy Recycled

Requirements) all paint used in the project shall adhere to the below listed requirements of the

Comprehensive Procurement Guideline for recovered materials. This applies only to interior latex paint, only if available at the time of the project.

i. Reprocessed Latex Paint (White, Off-White, Pastel Colors) shall contain 20% Post consumer content.

ii. Reprocessed Latex Paint (Grey, Brown Earth tones, and Other Dark Colors) shall contain 50-99% Post consumer content.

iii. Consolidated Latex Paint shall contain 100% Post consumer content.

2.2 PRODUCTS

2.2.1 Building Entry Sign

a. Three building identification signs shall be provided by the contractor that comply with UFGS 10 14

00.10 and UFC 3-120-01 except where deviations are needed to match the supplied design.

b. The name plaques on the sign shall be removable to allow updating in the future.

c. The signs shall be “Dark Bronze” or other equivalent color as approved by COR.

PART 3 EXECUTION

3.1 ITEMS OF WORK

3.1.1 Provision of Signs

a. The contractor shall provide three signs as described in section 2.2.

3.1.2 Installation of Signs

a. The contractor shall install all three signs where indicated in provided drawings. Contractor shall verify exact location before commencement of work.

b. The contractor shall install the sign post foundations in accordance with all applicable building codes.

c. The contractor shall provide permanent mounting of the sign by embedding posts in a concrete footing.

i. Mounting post or flange shall be embedded into concrete a minimum of 18 inches with a minimum of 18 inches of concrete below the bottom of the post or flange.

i. Post hole shall be a minimum of 39 inches in depth with a minimum of 3 inches of gravel in the bottom of each hole.

ii. Footing shall be a minimum of 9 inches in diameter.

iii. Top of footing shall be trowel finished and sloped to shed water away from post.

iv. The contractor shall encase the post or flange base with concrete in a continuous pour.

v. The contractor shall mix concrete following manufacturer’s instructions and not using the “dry bag” method of placing dry concrete mix in the ground and pouring water on top.

vi. Concrete shall have attained at least 75% of its minimum 28-day compressive strength, but in no case sooner than 7 days after placement, before the sign is installed on the post or flange.

d. The contractor shall ensure the posts are plumb and set at the correct height.

3.2 CLOSEOUT REQUIREMENTS

3.2.1 Construction and Demolition Debris

a. The Contractor shall submit copies of all Bills of Lading and Weight Slips associated with the disposal of construction and demolition (C&D) debris and/or recycled materials, under this scope of work. Submit documentation per Appendix A, “Consolidated List of Submittals”.

3.2.2 Cleanup of Work Site

a. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

b. The contractor shall remove all debris from any remote holding locations, to include any excavation and concrete equipment chute cleanout debris.

c. The contractor shall remove their equipment from Watervliet Arsenal premises within five (5) working days after completion of project work.

3.2.3 Restoration of Work Site

a. The contractor shall repair any items, building surfaces, equipment or miscellaneous items which were damaged during the execution of this SOW. Items that cannot be repaired to restore original function or aesthetics shall be replaced in kind by the Contractor at no additional charge to the

Government.

b. Grass, trees, and other vegetation affected by project work shall be restored to same or better condition as existed prior to the start of project work. The Contractor shall prepare the affected areas to eliminate uneven areas and low spots. Remove foreign materials, weeds, and damaged soil. The

Contractor shall scratch the area to a depth of three (3) inches where topsoil is to be placed. Spread topsoil to a uniform, compacted depth of less than five (5) inches over areas to be reseeded. Rake until smooth. The Contractor shall seed, fertilize, and water the area to establish grass.

3.2.4 Warranty

a. The contractor shall provide a 1 year warranty on workmanship.

b. The contractor shall follow all manufacturer’s instructions so as to maintain the manufacturer’s warranty on all work completed under this SOW.

3.2.5 As-Built Drawings

a. The contractor shall provide as-built drawings for the signs and installation details if the design or installation changes from those submitted prior to work commencement.

3.2.6 Operations and Maintenance Manuals

a. The contractor shall provide 2 copies of full operations and maintenance manuals to the project

COR in accordance with UFGS 10 14 00.10.

PART 4 APPENDICES

a. Consolidated List of Submittals

b. Quality Assurance Surveillance Plan (QASP)

c. Acronym Definitions

APPENDIX A: Consolidated List of Submittals

Line Item Submitted Submittal Needed By Submittal Reviewed By (Office)

1 Safety Data Sheets for Hazardous Materials

(SDS)

NLT 7 Calendar

Days After Award

Safety Office

2 Signed Contractor Asbestos Notification Form NLT 7 Calendar

Days After Award

Environmental Office

3 Signed Lockout/Tagout (LOTO) Notification

Acknowledgement Record

NLT 7 Calendar

Days After Award

Safety Office

4 Project Schedule NLT 7 Calendar

Days After Award

COR

5 Contractor Safety Plan NLT 7 Calendar

Days After Award

COR

6 Bills of Lading, Dump Slips for C&D Debris and

Recycled Materials

Before Closeout Environmental Office

7 Detailed shop drawings for signs and installation details

With Bid Engineer/COR

8 Specifications and data sheets for all proposed components

With Bid Engineer/COR

9 Wind load qualification and calculations With Bid Engineer/COR

10 Samples as specified in UFGS 10 14 00.10 With Bid Engineer/COR

11 Operaion and Maintenance Data NLT 7 Calendar

Days After Award

COR

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance

Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government

Technical point of contact or Contracting Specialist Representative, if appointed, using the above 3 evaluation criteria.

APPENDIX C: Acronym Definitions

COR: Contracting Officer’s Representative

COTR: Contracting Officer’s Technical Representative

EMT: Electrical Metallic Tubing

IMP-E: Installation Management Public Works - Environmental

IMP-F: Installation Management Public Works - Facilities Engineering

LBP: Lead Based Paint

LOTO: Lockout/Tagout

NEC: National Electric Code

NEMA: National Electrical Manufacturers Association

NLT: No Later Than

PCB: Polychlorinated Biphenyls

POC: Point of Contact

PSF: Pounds per Square Foot

QAP: Quality Assurance Personnel

QASP: Quality Assurance Surveillance Plan

SDS: Safety Data Sheets

SOW: Statement of Work

UFC: Unified Facilities Criteria

UFGS: Unified Facilities Guide Specifications

VOC: Volatile Organic Compound

WAIC: Watervliet Arsenal Instructions for Contractors

WVA: Watervliet Arsenal