GTIS_SOW.pdf

Retrofit of Gun Tube Inspection

Station

Scope of Work #

Rev. A

Quality Control Division

Watervliet Arsenal

Watervliet, New York 12189

12/8/2015

Department of the Army

TACOM

SOW #

Table of Contents

1 Scope:

2 Applicable Standards and Publications:

2.1 Ozone Depleting Substances:

2.2 Lockout/Tagout Procedures:

2.3 Hazardous Material-Free Certification:

3 Requirements:

3.1 Controls:

3.2 Other Requirements:

4 Quality Assurance Provisions:

4.1 Testing:

4.2 Warranty:

5 Preservation and Packaging:

6 Instructions to Offerors:

6.1 Contents of Proposals:

6.2 Offeror’s Statement of Compliance:

1 Scope: Retrofit the Watervliet Arsenal’s 155mm Gun Tube Inspection Station (GTIS) WV #

11111 as described in section 3, Requirements. This project shall include installation, training, and prove out of the upgraded machine components.

2 Applicable Standards and Publications: All work performed and procedures followed in association with this project shall meet or exceed all applicable and current OSHA, local, state, and federal government codes and laws relative to fire, safety, environmental, and electrical issues. The quality of all work performed and material provided shall meet or exceed the latest applicable industry standards and engineering practices for this type of equipment and its intended function. In all instances material, quality, and workmanship shall meet or exceed OEM specifications.

2.1 Ozone Depleting Substances: Section 326 of Public Law 102-484 precludes the Dept. of

Defense from awarding any contract that directly or indirectly requires the use of a class I ozone-depleting substance within the Government specification or standards set forth in the contract. This machine shall utilize new functionally equivalent substances or systems, that are approved for use by the Environmental Protection Agency (EPA) and have an

"Ozone-Depletion-Potential" (ODP) rating of zero.

Definition: Ozone-Depletion-Potential (ODP). The relative capacity of a substance, per unit weight, for destroying the earth's stratospheric ozone layer, in comparison with CFC-11, CFC-12 and CFC- 114, each having been assigned an ODP of 1.00.

Note: Offerors are responsible to obtain and adhere to the most current list of prohibited substances as of the date of the submission of bids or proposals.

2.2 Lockout/Tagout Procedures: The manufacturer is required to provide the proper control of hazardous energy (lockout/tagout) per OSHA 29 CFR 1910.147. This information shall be incorporated into the maintenance manual. The control of hazardous energy sources includes electrical, pneumatic, hydraulic, chemical, mechanical, UV, electromagnetic and thermal.

2.3 Hazardous Material-Free Certification: All materials utilized in the machine retrofit shall be certified as asbestos and mercury free unless substitute materials do not exist. All paints and primers applied to the machine shall be certified as lead free and chromium-free. Lead based paint is paint that contains more than six one hundredths of one percent (0.06%) lead by weight. All materials used for this machine retrofit shall be PCB-free. The contractor shall provide certification prior to contract acceptance that the machine and its equipment is free of the hazardous material identified in this paragraph.

3 Requirements: This shall be a turn-key project with the contractor supplying all tools, materials, supplies, equipment, labor, and supervision necessary for a complete and appropriate execution of the requirements of this SOW. For all requirements in paragraphs 3.1, 3.2, and 3.3, the contractor shall submit their designs to the Watervliet Arsenal for review prior to manufacture. The Watervliet Arsenal with review the designs from an operational stand point, the responsibility for proper machine integration remains with the contractor.

3.1 Controls: The contractor shall replace the existing Personal Computer (PC) based control system with a combination PC and Programmable Logic Controller (PLC) based system controls. The contractor shall develop and configure a new graphical interface, data logging, and report generation PC. A new PLC based control system shall be provided to control the functionality of the unit. The new control system shall include the following hardware:

a. NEMA 12 PLC enclosure with panel

b. PLC Assembly complete with CPU Ethernet port, power supply, digital input & output modules, and analog input modules

c. QTY 8 - Linear Variable Differential Transformer (LVDT) Signal converters

d. Serial to Ethernet convertor

e. 24V DC power supply

f. 1000 VA Uninterruptable Power Supply

g. Ethernet unmanaged switch

h. Desktop PC complete with Windows OS Pro, Microsoft Office Pro, monitor, keyboard, and mouse

i. Laser Printer

j. Supervisory Control and Data Acquisition Software (SCADA) to include a graphical interface, data logging, and report generation

3.2 Other Requirements:

3.2.1 Identification Plate: A corrosion-resistant metal plate shall be securely attached to the machine in a visible location in the vicinity of the operator's workstation. This plate shall bear, as a minimum, the information called for as follows, with space at the bottom for one additional line of information to be applied by the government.

Nomenclature

Manufacturer's name

Model

Manufacturer's Serial Number

Power Input (voltage, phase, frequency, and full load amps)

Government Contract Number

Date of Manufacture

3.2.2 Enclosures:New electrical enclosures shall be NEMA-12 rated. In addition:

a.) If required, given shop environmental conditions, new control system enclosures for electronic circuitry shall be air conditioned and air filtered to maintain constant temperature, to reduce humidity and to prevent contamination of control boards and other critical system components. Air conditioning units shall not utilize Ozone Depleting substances.

b.) New enclosures shall be painted with a color as close to the painted color of the original machine tools as possible.

3.2.3 Interconnecting Wiring: All wiring shall comply with accepted Joint Industry Code

(JIC), National Machine Tool Builders Association (NMTBA), and National Fire Protection

Association (NFPA) Standards.

3.2.4 Special Tools: If any element of machine operation or maintenance requires the use of specially designed tools, these tools shall be provided with the machine and shall become the property of the Government.

3.2.5 Manuals: All data shall be in the English language and shall be furnished in accordance with the quantities, formats and delivery dates below. The contractor shall provide full documentation in the form of (as-built) drawings and manuals. Drawings shall not be generic.

Drawings/schematics shall be provided in the quantities indicated below. A “hardcopy” refers to a reproducible printed, paper copy. An “electronic copy” refers to a document saved on CD. All

AutoCAD drawings shall be provided in AutoCAD version 2009. “On-line” technical data will not be acceptable as the sole means of providing technical data for any of the systems provided.

The Government contract number and the Watervliet WV# shall be printed in a conspicuous place on the covers of every manual, on each drawing/schematic, and on all disks/CDs provided.

3.2.5.1 Operating Instructions: These instructions shall be in provided in separate manuals from other technical data provided. To be delivered prior to contract acceptance. (One hardcopies and one electronic copy)

3.2.5.2 Maintenance Instructions: To be supplied for all machine and control systems included in this SOW. These instructions shall include the mechanical assembly drawings as applicable. To be delivered prior to contract acceptance. (Two hard copies and one electronic copy)

3.2.5.3 Electronic Schematics: To be considered acceptable, these schematics must clearly portray all as-built electrical and hydraulic ties to their respective main systems. To be delivered prior to contract acceptance. (One hardcopy and one electronic copy)

3.2.5.4 Repair Parts Catalog: This catalog shall encompass every replaceable part included in the machine retrofit and shall include appropriate identification and ordering data. Items which can normally be purchased locally may be so indicated provided they are sufficiently described. The repair parts catalog shall include illustrations which clearly locate parts within larger sub-assemblies. To be delivered prior to contract acceptance. (One hardcopy and one electronic copy)

3.2.5.5 Software Documentation: The contractor shall provide documentation of all system software and/or ladder logic developed to control and interface with the control/drives with the machine tool. To be delivered prior to contract acceptance. (One hardcopy and one electronic copy)

3.2.5.6 Programming Manual: PLC programming manuals shall be provided. To be delivered prior to contract acceptance. (One hardcopy and one electronic copy)

3.2.6 Required Training:

3.2.6.1 Operator Training: The contractor shall provide one day of operator training.

Training shall be provided for up to 4 Watervliet Arsenal personnel.

3.2.6.2 Maintenance Training: The contractor shall provide one day of maintenance training. This training shall cover mechanical, electrical, and control systems as applicable.

Training shall be provided for up to 4 Watervliet Arsenal personnel.

3.2.7 Machine Installation, Startup, and Testing:

3.2.7.1 Work to be Performed by the Contractor: This project is classified as a turn-key with the contractor being responsible for all costs and work associated with the installation unless otherwise stated. The Contractor shall be solely responsible for all costs associated with skidding and shipment, rigging, and installation at WVA. The contractor shall ensure they bring all equipment/material necessary for the installation of the equipment.

3.2.7.1.1 Installation: The contractor, through their own service personnel shall be fully responsible for the startup and testing of the equipment, conduct any acceptance tests specified in sections 3 & 4 and perform the required on-site training. The contractor and the service personnel shall remain until the equipment activation and testing have been successfully completed. Under no circumstances should the contractor plan on gratuitous Arsenal assistance for diagnosis, troubleshooting or repair of the equipment during activation and testing. Should such activity prove necessary, it shall be the contractor's responsibility to provide the appropriate labor and materials. If the contractor chooses to request Arsenal assistance in lieu of providing their own resources, the request will be reviewed by the Technical POC who shall reserve the right to impose a charge for the assistance. Approvals, even on a charge basis, should not be taken for granted since there is no guarantee that appropriate Arsenal personnel will be readily available. In such cases, the Arsenal will not be held responsible for delays in acceptance of the equipment resulting from non-availability of Arsenal personnel or Arsenal furnished equipment.

IMPORTANT: Under normal circumstances the contractor will be allowed to work as long as is desired during normal work days. Contractor work outside Watervliet’s normal work days cannot be guaranteed. Watervliet is on a condensed work schedule. Normal work hours/days for this schedule are four 9-hour workdays (Friday off) one week and four 9-hour days, one 8-hour day (Friday) the following week. Contractor work on the Friday off and weekends cannot be guaranteed. Contractor’s classified as foreign nationals may further restrict work hours and days available.

If the contractor requests Watervliet Arsenal to ship misc. material via UPS, FedEx or by other similar carrier then the contractor shall provide their carrier account number for this purpose.

4 Quality Assurance Provisions:

4.1 Testing: The contractor shall be responsible for demonstrating the operation of the upgraded systems details in paragraphs 3

4.2 Warranty: Upon final acceptance of each machine a Standard Commercial Warranty shall commence for One Year, to include as a minimum, parts and labor for the duration of the warranty, at no cost to the Government. The one year period shall commence from the date of notification by the Contracting Officer of the final acceptance of each machine. Final acceptance is defined as the act of an authorized representative of the Government, by which the

Government assumes ownership of existing supplies/equipment and/or approves specific services rendered, as partial or complete performance of the contract (i.e. testing, training, and delivery of all required technical documentation).

5 Preservation and Packaging: The contractor shall utilize standard commercial methods of preservation and packaging appropriate for equipment and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage. The equipment shall be blocked, braced and skidded to prevent damage during transport and to facilitate handling, loading and unloading. The contractor shall be responsible for insuring that the equipment are delivered to Watervliet

Arsenal in good condition and shall retain this responsibility until the machine and equipment are off loaded at Watervliet Arsenal and installed.

Note: If any special lifting devices are recommended by the contractor to facilitate handling, such devices shall be shipped with the machine.

6 Instructions to Offerors: The purpose of these instructions is to provide prospective contractors with guidance relative to the structure of their technical proposals.

6.1 Contents of Proposals: All proposals must as a minimum include:

A. A complete statement of compliance (see 6.2)

Note: Failure of any proposal to meet the above minimum requirements may render that proposal technically unacceptable. In addition, brochures, illustrations, narratives, drawings and sketches pertinent to the equipment being offered are permissible and are encouraged. Offerors are cautioned, however, to screen such materials carefully before submission to insure that they will not introduce any of the deficiencies described in the request for technical proposals.

Generalized information not pertinent to the equipment being offered is not encouraged and will not be evaluated.

6.2 Offeror’s Statement of Compliance: Enclosed with the specification is a prepared form entitled "Offeror's Statement of Compliance". The left hand margin of this form lists, in order, the number of all the paragraphs in the specification containing requirements which must be addressed by offerors. To the immediate right of each paragraph number are two blocks headed

"comply" and "non-comply". The entry of "x" or a check mark is required in one of these two blocks for each numbered paragraph of the form. However, offerors are advised that the checking of the "non-comply" blocks for any paragraph will result in non-acceptance of the offer unless explanation is provided and deemed acceptable by the Arsenal. For this reason, space is also provided on the form for offerors to explain any entry of "non-comply". This explanation should point out the degree of, and reason for, non-compliance, and it should explain what is being offered as an equal or better alternative to the specified requirements. Furthermore, checking of “comply” without providing the pertinent supporting information is not acceptable.

A thorough explanation of how compliance will be achieved is required. Space provided for comply/non-comply explanations on the form is limited. If additional space is required, a separate sheet may be used to continue the explanation. If such a continuation sheet is used, it should refer to the paragraph number being explained. Offerors are further advised that although specified requirements are mandatory, they normally stem from performance needs at the

Arsenal. Thus, when an offeror must take exception to a specified requirement he/she is well advised to provide as much information as possible about what he/she is offering so that the

Arsenal can judge the impact, if any, upon the equipment’s performance, as well as the builders adherence to proper design practices. On the lower right hand corner of each page of the form is a signature block. Each page of the form should be signed by the offeror or his/her authorized representative.