SOW.docx

REFURBISH OFFICE AND REST ROOMS

Room 110, 112, and 114 Building 135

Work Order #: 5PW089

AAS #: TBD

Watervliet Arsenal Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

Revised: 23 June 2015

PART 1 GENERAL

1.01 Scope.

A. This Statement of Work (SOW) defines the effort required to refurbish the following areas, all within the northeast corner of Building 135:

1. Room 114 - Conference Room, 260 square feet.

2. Room 110 - Men’s Restroom, 56 square feet.

3. Room 112 - Women’s Restroom, 44 square feet.

4. Hallway Area, 154 square feet.

1.02 Existing Conditions.

A. Adjacent to the project work location is room 113, which was renovated in the spring of 2014 (Watervliet Arsenal IMP-F project # 3PW127). The intent of this SOW is to renovate room 114 in a similar fashion to room 113, with the exception of floor finish. Hardwood flooring exists under the vinyl tile flooring, which shall be refinished and restored, rather than covered with new flooring.

B. A ductless split AC system currently serves rooms 111 and 113, with the exterior unit mounted approximately 12’ in height on the north exterior wall of Building 135. The system has capacity for an additional circuit, which was provisioned in anticipation of the expansion of air conditioning to room 114. A new indoor unit is required to serve room 114, to include new line-set and power.

C. Room 114 has two (2) windows which must be removed via NYS CR56 complaint asbestos abatement due to ACM presence (caulking and glazing). Existing windows are approximately 7’ by 5’ in size.

1.03 Submittals.

A. The contractor shall e-mail all submittals to the Contracting Specialist for review and approval. All submittals require government approval unless otherwise explicitly stated.

B. The contractor shall reference Appendix A “Consolidated List of Submittals” for complete list of required submittals.

1.04 Hours of Operation.

A. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

1.05 General Requirements.

A. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf

B. The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for the complete execution of the requirements within the contract documents and requirements of this SOW.

C. The contractor shall, prior to submitting a proposal, review (i) all contract documents, and (ii) the project work site, and shall provide written notice to Contracting Specialist detailing any discrepancies that are found between the contract documents and the project work site.

D. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

E. The contactor shall clean all work areas, at the end of each work day, to remove all tools, equipment, debris, materials, and all waste from the work site.

1.06 Safety Requirements.

A. The contractor shall be responsible for complying with all DOD, Army, Federal, and State health and safety requirements which are applicable to this project, and shall use all means and precautions available to ensure the safety of the occupants and protection to the existing buildings and structures.

B. The contractor shall inspect the project work site prior to starting work, and shall request a copy of the asbestos building inspection records to verify the location and description of known asbestos-containing materials. The contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Contracting Specialist.

1.07 Period of Performance.

A. The contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use not later than 45 calendar days after notice to proceed was given. The time stated for completion shall include final cleanup of the premises.

1.08 Project Schedule.

A. The contractor shall create a project schedule and submit for Government review and approval. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The contractor shall include delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

1.09 Equipment Identification.

A. The contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

1. Company name

2. POC name (first, last)

3. POC phone number

4. Project Number: “5PW089”

1.010 Waste Dumpster.

A. The contractor shall provide their own waste dumpster for removal and disposal of ACM.

B. The contractor shall place any waste dumpsters in a manner that does not interfere with thru-traffic. Waste dumpsters shall be placed with a minimum of 33’ clearance from any building. The final location shall be coordinated with, and approved by the COR before any dumpsters are mobilized.

C. The contractor shall cover all waste dumpsters when not in use, and before the end of each work shift. The cover shall be weather-tight.

1.011 Applicable Documents.

A. Watervliet Arsenal Instructions for Contractors (WAIC).

PART 2 PRODUCTS

2.01 General.

A. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

B. All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

2.02 Products.

A. Windows.

1. The windows shall be awning style with A70 frame, minimum frame bite of 3/8” or 1” for non-structurally glazed windows.

2. Frames, sashes and mullions shall be dark brown, steel or aluminum, to be anchored into the brick/concrete.

3. Window panes shall be 0.25 inch laminated glass, consisting of a 0.030 inch polyvinyl-butyral (PVB) layer, covered on both sides by 0.125 inch annealed glass panes. The outboard pane shall contain low E glass.

4. Windows shall be equivalent to those installed in Building 135, room 113.

B. Air Conditioning.

1. Indoor Unit Model: Panasonic CS-MKE12NKU, line-set to be provided in-kind with existing installed circuits.

C. Ventilation Fan.

1. Panasonic FV-05-11VK1 (Set to 110 CFM) or equivalent, 110 CFM, <0.3 sones, ENERGY STAR.

D. Wall Cap (Ventilation Exhaust).

1. Broan Model 641 or equivalent wall cap, sized for ventilation exhaust duct, to include bird screen and backdraft louver.

E. Light Switch for Restrooms.

1. Motion activated, white color, decora style, manufactured by Leviton or Lutron.

2.03 Materials.

A. Window Sills (Interior).

1. Red oak, stained, three coats of commercial grade water based polyurethane.

B. Paint.

1. Ceiling Grid, HVAC Ducts.

a. White, waterbased, suitable for metal surfaces per manufacture, satin finish.

2. Walls / Doors.

a. Interior grade latex, waterbased, neutral color (selected by COR), low VOC, eggshell finish.

3. Restroom Interior.

a. Exterior grade, manufacturer intended for moisture and wet environments, satin finish.

C. Ceiling Tile.

1. 24” x 48” white, tegular, medium texture, Armstrong Cirrus High-NRC Model 551 or equivalent.

D. Restroom Partition Panels.

1. Solid phenolic panels, sized to replace existing metal panels in-kind. All new hardware shall be stainless steel.

PART 3 WORK TASKS

3.01 Refurbish Light Fixtures

A. The contractor shall replace the light fixture cover panels with new replacement covers, shall clean and paint the face frames of the light fixture.

B. The contractor shall replace the existing ballasts with new T8 electronic ballasts and shall provide new T8 32W lamps sourced to fit existing socket locations.

Room 114 – Conference Room

3.02 Replace Windows

A. The contractor shall remove the two (2) existing windows, frames and other associated window hardware, under an approved NYS Asbestos Abatement project. The contractor shall follow all NYS regulations for the removal of the asbestos, as well as the attached Asbestos Abatement Work Plan.

B. The contractor shall purchase and install two (2) awning (opening out) windows with an A70 window frame and laminated safety glass.

1. The contractor shall provide window specifications and cut sheets for Government review and approval before purchase and installation.

C. The contractor shall install new interior wood window sills in the window wells where these items were removed. The sills shall extend one inch over the edge of the wall under the window, and shall extend the full width of the window and surrounding window trim. The sills shall be stained and then coated with at least three coats of polyurethane.

1. The species of wood, as well as any stain and polyurethane applied for finish, shall match the hardwood flooring which exists in room 114. It is assumed the hardwood flooring is red oak. The contractor shall not purchase or install the window sill materials until the species of hardwood flooring is known in room 114 by way of uncovering the flooring.

3.03 Repair Ceiling

A. The contractor shall remove and dispose of existing ceiling tiles. Smoke detectors shall be removed, and then reinstalled in the same locations in new tile once new tile is in place.

1. Note: Prior to removing the smoke detectors, the smoke detectors must be tested for proper operation by WVA Fire Department. The contractor shall not remove the smoke detectors until the COR provides consent to do so.

B. The contractor shall prepare surface of ceiling tile grid with red “scotch brite” pad (or equivalent) to ensure proper adhesion of paint, then clean and paint the existing ceiling grid white. All grid members shall be reattached, straight and level prior to new tile installation. The contractor shall repair areas of missing or damaged grid with new grid which matches the existing in-kind.

C. The contractor shall install new 2’ x 4’ ceiling tiles.

1. Tiles shall be cut to fit tight in around all penetrations. The contractor shall install escutcheons around penetrations where there are gaps. Tiles shall lay flat and level once the installation is complete.

D. The contractor shall clean HVAC vent and shall prepare for new paint with red “scotch brite” (or equivalent) pad. Vent shall be cleaned and then painted white (satin finish).

3.04 Refurbish Light Fixtures

A. The contractor shall replace the light fixture cover panels with new replacement covers, shall clean and paint the face frames of the light fixture.

B. The contractor shall replace the existing ballasts with new T8 electronic ballasts and shall provide new T8 32W lamps sourced to fit existing socket locations.

3.05 Install Door Hardware

A. The contractor shall remove all stickers, markings, and any other items from the door, and shall prep the door for new paint.

B. The contractor shall install new ADA compliant door handle hardware that accepts a Best Core interchangeable small format lock. The government will install a new 6-pin core in hardware after the contractor has finished the install. Door handle shall be provided in-kind with the door handle on doorway to room 113.

C. The contractor shall install swing door closer which shall be manufactured by LCN or Norton. The contractor shall install a door stop to enable the door to be held in an open position, and shall install a guard which prevents the door from contacting the wall and/or wall trim at full open swing.

3.06 Patch and Paint Walls

A. The contractor shall prepare the wall and painted surfaces for repainting.

1. Remove any loose/chipping paint using lead safe work practices; paint shall be assumed lead containing. Remove all unused wall anchors, inserts. Remove chalkboard from wall along with installation hardware. Fill all holes, cracks and uneven surfaces with wall patch product.

2. Remove existing base board and vinyl base cove molding.

B. The contractor shall provide paint samples to the Contracting Officer for review, approval and color selection prior to purchase and application.

C. The contractor shall purchase and install new base molding. Base molding shall match room 113 in style. Wall sections which were behind original baseboard shall be patched, repaired, and painted prior to installation of new baseboard molding.

D. The contractor shall prime and paint the room.

1. The areas to be painted include: walls, door, door jam, trim, and other previously painted surfaces in the room to include conduit and raceways.

2. The contractor shall reference the paint scheme in rooms 111 and 113 for guidance, with the intent of providing a similar finish and final product in room 114. Door color and trim color shall match room 113. Wall color shall be selected from swatches and approved by COR.

3. Two coats of paint shall be applied at minimum. More coats shall be applied to areas where marks or bleed-through occurs, until the wall surfaces appear uniform in color and saturation.

3.07 Refinish Hardwood Flooring

A. The contractor shall remove and dispose of the existing vinyl floor and underlayment down to existing hardwood flooring.

B. The contractor shall sand, strip, screen, and/or use industry standard methods to remove existing finish, stains, and unevenness to wood floor coverings.

1. Nail heads shall be recessed. Gaps, cracks and divots shall be filled prior to final sanding using filler media intended for floor refinishing. All edges shall be closely sanded to same depth and finish as the main body of flooring. Any areas which cannot be sanded by equipment shall be hand-sanded to depth and finish of surrounding flooring. Dust capture equipment shall be used to minimize spread of dust to work environment. Final sanding to floor surface shall present smooth, level floor covering in all areas ready to receive sealant.

C. Contractor shall apply a minimum of three (3) full coats of sealant/coating to the wood floors and thresholds. Coating shall be tinted/”amberized” to take on the appearance of aged oil based polyurethane.

D. Coating, once cured, shall be even with no blotchiness, waving, unevenness or obvious visible tool marks at the edge of coats. The Contractor shall spot repair each area as necessary, where discovered by the COR or the Contractor, until the entire body of the refinished wood appears smooth, even, and consistent in sheen and coating.

3.08 Install Air Conditioning Unit

A. The contractor shall install new air conditioning unit, Panasonic CS-MKE12NKU, in room 114 on north wall, and shall fully connect the refrigerant line set to existing outdoor condensing unit located on north exterior wall. Refrigerant lines and power shall be routed above the drop ceiling, shall be properly supported and routed, and shall not rest on ceiling grid. Power shall be sourced from the same power panel used for the existing system. The contractor shall install and label a new circuit breaker within the power panel.

B. After installation, all three (3) circuits shall be tested for proper charge and operation. All remote controls and literature shall be turned over to the project COR.

3.09 Miscellaneous Items

A. The contractor shall replace all wall plates, switches, and outlet receptacles with new color matching pieces, white in color.

B. The contractor shall remove thermostat and wiring back to source. The thermostat no longer controls HVAC in room 114, and has been abandoned in place.

Hallway Area

3.010 Repair Ceiling

A. The contractor shall remove and dispose of existing ceiling tiles. Smoke detectors shall be removed, and then reinstalled in the same locations in new tile once new tile is in place.

B. The contractor shall prepare surface of ceiling tile grid with red “scotch brite” pad (or equivalent) to ensure proper adhesion of paint, then clean and paint the existing ceiling grid white. All grid members shall be reattached, straight and level prior to new tile installation. The contractor shall repair areas of missing or damaged grid with new grid which matches the existing in-kind.

C. The contractor shall install new 2’ x 4’ ceiling tiles.

1. Tiles shall be cut to fit tight in around all penetrations. The contractor shall install escutcheons around penetrations where there are gaps. Tiles shall lay flat and level once the installation is complete.

D. The contractor shall clean HVAC vent and shall prepare for new paint with red “scotch brite” (or equivalent) pad. Vent shall be cleaned and then painted white (satin finish).

3.011 Refurbish Light Fixtures

A. The contractor shall replace the light fixture cover panels with new replacement covers, shall clean and paint the face frames of the light fixture.

B. The contractor shall replace the existing ballasts with new T8 electronic ballasts and shall provide new T8 32W lamps sourced to fit existing socket locations.

3.012 Install Hardware on Manufacturing Door

A. The contractor shall install new ADA compliant door handle hardware that accepts a Best Core interchangeable small format lock. The government will install a new 6-pin core in hardware after the contractor has finished the install.

B. The contractor shall install swing door closer which shall be manufactured by LCN or Norton. The contractor shall install a door stop to enable the door to be held in an open position, and shall install a guard which prevents the door from contacting the wall at full open swing.

3.013 Patch and Paint Upper Walls and Trim

A. The contractor shall prepare the wall (above the tile surface) for repainting. Remove any loose/chipping paint using lead safe work practices; paint shall be assumed lead containing. Remove all unused wall anchors, inserts. Fill all holes, cracks and uneven surfaces with wall patch product.

B. The contractor shall provide paint samples to the Contracting Officer for review, approval and color selection prior to purchase and application.

C. The contractor shall prime and paint the hallway above the tiled wall surface (tile shall not be painted), to include conduit and raceways. Two coats of paint shall be applied at minimum. More coats shall be applied to areas where marks or bleed-through occurs, until the wall surfaces appear uniform in color and saturation.

1. The contractor shall paint three (3) electrical disconnects. Prior to painting over any label data, the contractor shall document the data on the electrical labels, and shall reinstall self-sticking printed labels after disconnects have been painted. The electrical disconnects shall be painted a similar color to the existing tile. The COR shall approve final selection of color prior to painting.

2. The contractor shall paint the door exiting to the manufacturing area “Philly Brown”, inside and out, to include jamb side faces with hardware removed.

3.014 Clean Existing Tile Flooring and Walls

A. The contractor shall thoroughly clean tile surfaces within the hallway area, to include deep cleaning the grout to remove all dirt, grease, and staining.

3.015 Install Door Kick Plates

A. The contractor shall install new kick plates on the hallway side of doors entering into rooms 111, 113, and 114, four (4) kick plates in total. Kick plates shall be stainless steel with dimensions to cover the width of the door, height in-kind with those existing on the Men’s and Women’s restroom doors. The contractor shall submit kick plate product data to COR prior to purchase/installation.

3.016 Repair Exterior Door Operation.

A. The contractor shall repair the north exterior door which enters into the hallway. The door does not swing freely due to binding in the hinges and misalignment within the jamb. After repairs and adjustments, the door shall swing freely and latch shall catch within the strike plate without push-assistance of the door.

Room 110 & 112 – Men’s & Women’s Rooms (Required for each area)

3.017 Install Ventilation Fan

A. The contractor shall install one (1) ventilation fan in each restroom, generally centered within the room. Power shall be sourced from the existing light circuit.

B. The contractor shall install a new light switch which is motion activated, and shall tie in the light circuit power to the ventilation fan such that light operation also activates fan operation.

C. The contractor shall duct the fan exhaust over the drop ceiling to a new penetration in the east wall. The ducting from each fan shall connect to form a single exit exhaust, with check dampers installed in each duct upstream of the 2-to-1 connection. The contractor shall make a penetration through the wall and provide exterior mounted wall cap sized for the duct size, installed and sealed to be weather tight with the building exterior.

3.018 Replace Switch and Outlet Covers

A. The contractor shall replace any existing electrical receptacles with GFCI receptacles where existing.

B. The contractor shall replace all outlet and switch wall plates with new color matching pieces, white.

3.019 Repair Ceiling

A. The contractor shall remove and dispose of existing ceiling tiles. Smoke detectors shall be removed, and then reinstalled in the same locations in new tile once new tile is in place.

B. The contractor shall prepare surface of ceiling tile grid with red “scotch brite” pad (or equivalent) to ensure proper adhesion of paint, then clean and paint the existing ceiling grid white. All grid members shall be reattached, straight and level prior to new tile installation. The contractor shall repair areas of missing or damaged grid with new grid which matches the existing in-kind.

C. The contractor shall install new 2’ x 4’ ceiling tiles.

1. Tiles shall be cut to fit tight in around all penetrations. The contractor shall install escutcheons around penetrations where there are gaps. Tiles shall lay flat and level once the installation is complete.

3.020 Refurbish Light Fixtures

A. The contractor shall replace the light fixture cover panels with new replacement covers, shall clean and paint the face frames of the light fixture.

B. The contractor shall replace the existing ballasts with new T8 electronic ballasts and shall provide new T8 32W lamps sourced to fit existing socket locations.

3.021 Install Door Hardware

A. The contractor shall install new ADA compliant door handle hardware with no lock.

B. The contractor shall retain the sliding hasp existing on the door.

C. The contractor shall install swing door closer which shall be manufactured by LCN or Norton. The contractor shall install a door stop to enable the door to be held in an open position, and shall install a guard which prevents the door from contacting the wall at full open swing.

3.022 Clean Existing Tile Surfaces

A. The contractor shall thoroughly clean tile surfaces.

1. Walls - Loose, peeling paint on tile surfaces shall be removed in preparation for new paint, to include deep cleaning the grout to remove all dirt, grease, and staining.

2. Floors - Floors shall be deep cleaned such that the grout is free of all dirt, grease, and staining.

3.023 Patch and Paint Walls (Including Tile Walls)

A. The contractor shall prepare the tile wall and painted surfaces for repainting. Remove any loose/chipping paint using lead safe work practices; paint shall be assumed lead containing. Fill all holes, cracks and uneven surfaces with wall patch product.

B. The contractor shall provide paint samples to the Contracting Officer for review, approval and color selection prior to purchase and application.

C. The contractor shall prime and paint the room. Two coats of paint shall be applied at minimum. More coats shall be applied to areas where marks or bleed-through occurs, until the wall surfaces appear uniform in color and saturation.

1. The topcoat paint used throughout room 110 and 112 shall be exterior grade, moisture resistant paint intended for exposure to wet elements.

2. The contractor shall paint the entry doors “Philly Brown”, inside and out, to include jamb side faces with hardware removed.

3. All removable items such as soap dispenser, towel dispenser, etc shall be removed prior to painting, and reinstalled once paint has dried.

3.024 Miscellaneous Restroom Finishes and Equipment

A. The contractor shall replace the toilet seat with new seat.

B. The contractor shall replace hot and cold supply fixtures and faucet on sink with ADA compliant fixtures.

C. The contractor shall fabricate/install escutcheon under sink to cover cleanout. The cleanout should be accessible, not permanently covered.

D. The contractor shall remove and replace all partition panels with solid phenolic panels which replace each existing panel in-kind, reusing the existing hardware mounted to the floor and walls.

1. The contractor shall provide a new latch assembly and new hinges for the doors.

E. The contractor shall provide new jacketed insulation over the toilet water supply pipe.

F. The contractor shall thoroughly clean the mirror and remove any stickers, marks or other visible items.

PART 4 CLOSEOUT REQUIREMENTS

4.01 Cleanup of Work Site.

A. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

B. The contractor shall remove all debris from any remote holding locations, to include any excavation and concrete equipment chute cleanout debris.

C. The contractor shall remove their equipment from Watervliet Arsenal premises within five (5) working days after completion of project work.

4.02 Warranty.

A. The contractor shall provide a one (1) year warranty on workmanship.

PART 5 APPENDICES

A. Consolidated List of Submittals B. Quality Assurance Surveillance Plan (QASP) C. Paint Register

APPENDIX A: Consolidated List of Submittals

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government Technical point of contact or Contracting Specialist Representative, if appointed, 3 using the above evaluation criteria.

APPENDIX C: Paint Register

(To be completed after selections are made by COR)