Amedment 0003 Clean up description RELEASED.pdf

RANDY ALLISON

717-267-5216

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE CCAM-DSL BLDG 2S

CHAMBERSBURG PA 17201-4150

W25G1Q323000JT

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to remove restrictive language in the CLIN description as there are NO brand name or sole source restrictions for this reuirement, correct the Delivery Schedule location, and extend the Offer Due date 05 June 2024.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-May-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911N224R0009

X 9B. DATED (SEE ITEM 11)

02-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-May-2024

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE CCAM-DSL BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N224R0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-May-2024 12:30 PM to 05-Jun-2024 12:30 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from BALANCER, TIRE Part Number: HDE10 to BALANCER, TIRE, HEAVY DUTY.

The CLIN extended description has changed from:

Description: DELIVER TO PBO BLDG 331 BEFORE ISSUING TO COST CENTER FOR LOGISTICS DIVISION USE ONLY MOHAWK LIFTS TIRE BALANCER, HEAVY DUTY (For full descripton see Purchase descriptionm in his solicitation)

To:

IN ACCORANCE WITH THE PURCHASE DESCRIPTION

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

10-OCT-2023 1 DIRECTORATE OF

SUPPLY/TRANSPORTATION

CALIFORNIA AVENUE

AMSAM-LE-TT

CHAMBERSBURG PA 17201

FOB: Destination

W25G1Q

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

60 dys. ADC 1 DIRECTORATE OF EMERGENCY

SERVICES

GARY WEASE

LETTERKENNY ARMY DEPOT

1 OVERCASH AVE., BLDG 9950

CHAMBERSBURG PA 17201-4150

717-267-5407 FOB: Destination

W25G1Q

The following have been modified:

PURCHASE DESCRIPTION:

PRODUCTION ENGINEERING DIVISION

PURCHASE DESCRIPTION FOR

HEAVY DUTY TIRE BALANCING MACHINE

1.0 General Information:

1.1 Scope: Request the purchase of one (1) Heavy Duty Tire Balancing Machine that has the capabilities to balance a wide range of tires to include the largest tire Letterkenny currently works with. The heavy-duty tire balance machine shall be setup and started up in accordance with Original Equipment Manufacturer specification and standards. The heavy-duty tire balance machine shall include equipment specified in Section 4.0. Other requirements within the specification are, setup, startup, troubleshooting, training, all required equipment calibration, Operating and Maintenance (O&M) manuals, and shipping to Letterkenny Army Depot (LEAD), Chambersburg, Pennsylvania in accordance with (IAW) the following specifications. This specification establishes the minimum requirements for the purchase of a government installed heavy-duty tire balance machine at Letterkenny Army Depot (LEAD). The contractor shall provide all professional architectural, engineering and construction services for the preparation of all necessary drawings, specifications, calculations, cost estimates and related design, permits, fabrication, construction, installation and testing services for the completion of this project. The heavy-duty tire balance machine specifications are based upon commercially available products and shall meet or exceed the minimum requirements specified in section 4.0 Specifications. The contractor must address the requirements listed in this purchase description and disclose where in their proposal they address the requirements.

1.2 Place and Performance of Installation: All work shall be performed during Letterkenny’s tour of duty which is a compressed work schedule with eight days that are nine hours in duration, one day that is eight hours in duration and one standard day off within a two week pay period (80 hours). Monday through Thursday will be nine-hour days scheduled from 0600 through 1530. The first Friday of the pay period will be an eight-hour day scheduled from 0600 through 1430. The second Friday of the pay period will be the standard day off.

Other hours, weekend, and holiday work will be considered separately as requested by the contractor and approved by the Contracting Officer.

1.3 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The contractor and all associated subcontractor employees shall also comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.3.1 Security, Safety and Fire Protection: All work shall comply with LEAD Regulation 385- 1 and Pamphlet 385-4. The equipment and the installation shall also meet all the safety criteria set forth in OSHA 1926.501 and ANSI/ASSE Z359.

1.3.2 If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

1.3.3 All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

1.3.4 The contractor shall comply with reporting requirements of 29 CFR Part 1904, AR 385-40 and APGR 385-4, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

1.3.5 In case of an injury/accident, the contractor shall complete a “Safety Investigation of injury/accident report” and submit it to the COR Office with a copy to the LEAD Safety Office.

1.3.6 All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil.

1.3.7 All safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the Contract with 5 days of contractor’s awareness of the message or notice.

1.3.7.1 It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

1.3.8 If the requirements of the contract change, the proponent of the contract must submit all changes to the LEAD Safety Office for review.

1.3.9 Media Devices: All pictures shall be taken by an authorized LEAD representative and shall go through an approval process before release.

1.3.10 AT Level I Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://www.letterkenny.army.mil/ctrresources/

1.3.11 Physical Security: The contractor shall safeguard all Government property provided for contractor use.

1.3.12 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: https://www.letterkenny.army.mil/ctrresources/

1.3.13 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website: https://www.letterkenny.army.mil/ctrresources/

1.3.14 Badges: Identification badges will be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he will ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg 2, phone # 717- 267-8003. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

1.3.15 Information Assurance Requirements: This system will operate in stand-alone mode only (no network connection of any kind). If there becomes such a time where this system requires the use of another PC (laptop, tablet, etc.) or network connection it will conform to all requisite DoD and Army cybersecurity requirements. Additionally, since this system operates in stand-alone mode there will be no ability to connect via either wireless (e.g Bluetooth) or wired (e.g. Ethernet cable), to a network. If these parameters change then the system will be subject to Change Configuration Board (CCB) approval for operation.

2.0 Government Responsibilities:

2.1 Government Furnished Property and Materials: The Government will provide the facilities, equipment, materials and/or services listed below:

2.1.1 Facilities: The Government will provide clear access to all working areas necessary for the contractor to perform the setup and start up, during the specified hours listed in section 1.2.

2.1.2 Equipment: none

2.1.3 Materials: Stock material for testing.

2.1.4 Services: none

2.2 Site Preparation: Letterkenny Army Depot will provide a clear area for setup, calibration, and testing of the Heavy-Duty Tire Balancing Machine.

2.3 Utilities: LEAD will provide adequate utilities to the equipment in disconnect(s) for the installation and operation of the machines. LEAD will also provide temporary utilities for the operation of equipment required for the setup, calibration, and testing of the industrial equipment.

2.4 Utility Installation: The Government will connect all utilities (power, air, water, etc.).

2.5 Delivery and Storage: The Government will unload and locate Heavy-Duty Tire Balancing Machine to final location. The equipment will be installed by the government.

Calibration and testing will be conducted by the contractor during agreed upon time with the Government. Startup will be scheduled to be done in a timely manner.

3.0 Contractor Responsibilities: The contractor shall be responsible to inform all of his workers, direct or contracted, and ensure they follow the information within this specification. The contractor shall also have a representative onsite to perform the setup, startup, testing, training, and be the point of contact (POC) to communicate and coordinate with Letterkenny’s POC.

3.1 Post Processor: None.

3.2 Project Schedule: A project schedule shall be submitted by the contractor, within 30 days after receipt of the purchase order, to include a timeline for material delivery, as well as a plan for testing and training. The plan for testing and training will be implemented after the government notifies the contractor that installation of Tire Balancer is complete.

3.3 Special Foundation: None.

3.4 Installation of New Equipment: The contractor shall perform the startup, testing, debugging, troubleshooting, and training for the equipment provided under this contract.

3.5 Fluids: The contractor shall provide all necessary fluids and chemical additives required for the start-up and proper operation of the equipment. The contractor shall supply LEAD with MSDSs for all the necessary fluids within 30 days after award of contract.

4.0 Requirements:

4.1 Machine Features: The Heavy-Duty Tire Balancing Machine shall have the following minimum features.

4.1.1 The unit shall balance wheels with rim diameters of at least 30”.

4.1.2 The unit shall balance wheels with rim widths of at least 19.5”.

4.1.3 The unit shall balance wheels with an overall diameter of at least 52”.

4.1.4 The unit shall balance wheels with an overall width of at least 20”.

4.1.5 The unit shall balance wheels with an overall weight of at least 500 lbs.

4.1.6 The unit shall balance large wheels (a.k.a. Truck Tires) with an accuracy of ± 1 grams (± 0.05 oz) or better.

4.1.7 The unit shall have a wheel lift mechanism capable of lifting a wheel with an overall weight of 500 lbs. or greater from the floor to the balance position and vice versa.

4.1.8 The unit shall be powered solely via a 210v-230v 60hz 3Ph wall outlet.

4.1.9 The unit shall require no more than 110 PSI of air pressure for normal operation.

4.1.10 The unit shall come furnished with Heavy duty and Medium Duty Collet sets, as well as any additional components required for balancing 8.7” bore and 11” bore rims.

4.2 General Requirements:

4.2.1 Documentation: Two sets (each) of paper and one (each) CD of operator instruction manuals, maintenance service manuals, and parts listing manuals shall be provided for the furnished systems. These manuals shall be written in the English language.

4.2.2 Preservation, Packaging and Delivery: The contractor shall utilize standard commercial methods for preservation and packaging appropriate for each unit and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage. The contractor shall be responsible for ensuring the equipment is delivered to LEAD in good condition.

4.2.3 Warranty: The contractor shall furnish the equipment with a standard commercial warranty or full one year warranty (parts, labor, and shipping, at minimum), whichever is greater. The contractor shall provide commercial warranties for any subcontracted components that will be underwritten. The contractor shall supply all corresponding warranty contact names and phone numbers before the end of the project. The warranty shall be effective beginning immediately after final acceptance of the equipment and not before that time.

4.2.4 Inspection and Acceptance: The equipment shall be examined for design, construction, materials, components, and workmanship to determine compliance with the contract and this specification. Any deviation from these requirements shall be cause for rejection.

As part of the applicability of engineering controls, all equipment with rotating and moving parts at point of operation shall comply with LEAD 385-1 Chapter 17-3- Policies: One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, nip/pinch points, rotating parts, flying chips, and sparks. Examples of guarding methods are: physical barrier guards, electronic safety devices, guarding by distance, and physical restraints. The point of operation of machines whose operations exposes an employee to injury shall be guarded. The guarding device shall be in conformity with any appropriate standard (OSHA, ANSI, Equipment Owner’s Manual). In the absence of applicable specific standards guarding shall be designed and constructed as to prevent the operator, or any employees who may come in contact, from having any part of his/her body in the danger zone during operation. All machines designed for fixed locations shall be securely anchored to prevent walking or moving during operation.

4.3.1 Equipment Hazards: All hazards inside the machinery shall be guarded against unauthorized access. Clearly visible signs and symbols shall warn personnel in the area, and interlocks, safety mats and redundant deactivation systems shall guard against accidental access to the tooling and moving parts. Guards shall be easily removable to facilitate inspection, maintenance, or repair.

5.0 Applicable Documents:

OSHA Safety and Health Standards 29 CFR 1910 Occupational Safety and Health Standards (copies may be obtained at http://www.osha.gov)

Letterkenny Army Depot (LEAD) Publications:

LEAD Regulation 385-1: LEAD Safety and Occupational Health Program LEAD Pamphlet 385-4 – Safety Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on LEAD (Copies may be obtained at LEAD Directorate of Contracting, Bldg 2)

National Fire Protection Association

NFPA Standard 70 – National Electric Code

NFPA Standard 79 – Electrical Standard for Industrial Machinery (copies may be obtained from http://www.nfpa.org/)

Unified Facilities Criteria

UFC 3-600-01 - Fire Protection Engineering For Facilities (copies may be obtained from http://www.nfpa.org/)

6.0 Quality Assurance:

6.1 Quality Conformance Inspection: The Heavy Duty Tire Balancer and all accessory components shall be subject to a quality conformance inspection, performed by a designated Depot representative, to determine compliance with this specification.

6.2 Tests:

6.2.1 Accuracy: If an accuracy test was performed by the OEM before the machine was shipped, the contractor shall repeat the accuracy test at LEAD after complete installation.

The results of the test performed at LEAD shall be compared to those from the test at the factory. If no accuracy test was performed at the factory, the contractor shall be responsible for developing test procedures to demonstrate the accuracy and operation of the machine to comply the requirements of this specification. All test procedures shall be submitted to and approved by Depot Technical Point of Contact (TPOC) prior to the start of testing. To support the testing procedures, LEAD will provide tire assemblies and materials as defined by the contractor.

6.2.2 Post Processing Verification: None.

6.3 Technical Instruction: The contractor shall be responsible for providing technical instruction of four (4) Depot personnel in the operation of the equipment and software and four (4) Depot personnel in the maintenance of the equipment supplied under this contract.

The training will be onsite for at least one day. All instructions, oral and written, shall be in the English language. The project LEAD TPOC will coordinate with individuals to be trained upon successful completion of all installation and test specifications.

7.0 Final Acceptance: Once all conditions of this contract are met, final acceptance will be after 100 hours of continuous operation without a breakdown or failure, or 14 days, whichever comes first. If the machine has a failure or breakdown and it is determined that is the fault of the machine hardware or software, the operating time and 14 days timeframe start over each time this happens. After the 100-hour operating time or 14 days have been met, final payment of this contract will be made.

(End of Summary of Changes)