W911N224Q0041 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W911N224Q0041 24-Apr-2024

b. TELEPHONE NUMBER

717-267-5756

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 16 May 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TAMMY R.A. LITTLE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1Q401000A0

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE CCAM-DSL BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1Q 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF QUALITY ASSURANCE

GARY WEASE

LETTERKENNY ARMY DEPOT

1 OVERCASH AVE., BLDG 9950

CHAMBERSBURG PA 17201

TEL: 717-267-5407 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF25

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each DYNO COOLING TOWER TESTING SERVICES Base

FFP

Description: The Performance Work Statement (PWS) provides the details and specifications / requirements of the contract for monthly service inspections, chemicals, and chemical feed equipment to control corrosion, scaling, and biological fouling of the Evaporating Condensing Cooling Tower System Dyno Test Cell

FOB: Destination

MILSTRIP: W25G1Q401000A0

MFR PART NR: AASSVC401000A0

PURCHASE REQUEST NUMBER: W25G1Q401000A0

PSC CD: J041

NET AMT

1001 1 Each

OPTION DYNO COOLING TOWER TESTING SERVICES

FFP

Option Year FOB: Destination

MFR PART NR: AASSVC401000A0

2001 1 Each

OPTION DYNO COOLING TOWER TESTING SERVICES

FFP

FOB: Destination

3001 1 Each

OPTION DYNO COOLING TOWER TESTING SERVICES

FFP

FOB: Destination

4001 1 Each

OPTION DYNO COOLING TOWER TESTING SERVICES

FFP

FOB: Destination

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Dyno Cooling Tower Testing Services 18 August 2023

1.0. General

1.1. Scope:

This Performance Work Statement (PWS) provides the details and specifications / requirements of the contract for monthly service inspections, chemicals, and chemical feed equipment to control corrosion, scaling, and biological fouling of the Evaporating Condensing Cooling Tower System Dyno Test Cell

1.2. Background:

This contract is for monthly service inspections, chemicals, and chemical feed equipment to control corrosion, scaling, and biological fouling of the Evaporating Condensing Cooling Tower System Dyno Test Cell. The Cooling tower is a 200 T unit made by Evapco, runs with city water, and runs year-round.

1.3. Period of Performance (PoP):

The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 1 Jun 2024 to 31 May 2025

1.3.2 Option Year One: 1 Jun 2025 to 31 May 2026

1.3.3 Option Year Two: 1 Jun 2026 to 31 May 2027

1.3.4 Option Year Three: 1 Jun 2027 to 31 May 2028

1.3.5 Option Year Four: 1 Jun 2028 to 31 May 2029

1.4. General Information:

1.4.1. Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2. Recognized Holidays: The following are recognized US holidays. The contractor shall not be required to perform services nor deliveries to the depot on these days. Due to variable schedules depending on building numbers, those without a second shift are not able to be accessed for contractor work after 15:30. This schedule to be coordinated with Letterkenny Army Depot (LEAD) Contracting Officer’s Representative (COR):

1.4.2.1. New Year’s Day: January 1st

1.4.2.2. Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3. President’s Day: Third Monday in February

1.4.2.4. Memorial Day: Last Monday in May

1.4.2.5. Juneteenth: June 19th

1.4.2.6. Independence Day: July 4th

1.4.2.7. Labor Day: First Monday in September

1.4.2.8. Columbus Day: Second Monday in October

1.4.2.9. Veteran’s Day: November 11th

1.4.2.10. Thanksgiving Day: Third Thursday in November

1.4.2.11. Christmas Day: December 25th

1.4.2.12. When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.3. Place and Performance of Services: The contractor shall provide services between the hours of 0600 and 1530 on Monday through Thursday and 0600 and 14:30 every other Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Should the need arise due to production, safety etc.

The need may be required to be evenings/weekends. A timely notice from LEAD to contractor will be given. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4. Security Requirements: Contractor and all associated subcontractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5. Security, Safety, and Fire Protection: All work shall comply with LEAD safety manual 385-1. The equipment and the installation shall also meet all the safety criteria set forth in OSHA 1926.501, NEC, NFPA 33 and ANSI/ASSE Z359.

1.4.6. Physical Security: The contractor shall safeguard all Government property including facilities and equipment.

At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7. Anti-Terrorism (AT) Level I Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the Threat following website:

https://www.letterkenny.army.mil/ctrresources/

1.4.8. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.9. For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.10. iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training can be found at: https://www.letterkenny.army.mil/ctrresources/.

1.4.11. OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training can be found at:

https://www.letterkenny.army.mil/ctrresources/.

1.4.12. Badges: Identification badges shall be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and shall be returned upon termination or demand. The contractor/vendor shall ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge office is in Bldg. 2, phone # 717-267-5301. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Thursday, exclusive of Federal Holidays.

1.4.13. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.14. Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they will be serving. The contractor shall submit with the solicitation a certificate or license certifying that the vendor is a certified and or licensed repair location for the manufactures listed in this PWS.

1.4.15. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting Officer (KO) in accordance with Federal Acquisition Regulations Subpart

42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.16. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.17. Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. If visiting, all contractor personnel will be required to contact the COR and will be required to meet all security requirements and regulations which are provided by the COR for site visit. Requirements for a visit to the depot to support this contract are nonexistent.

1.5 Safety

1.5.1. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, AS9100 and AS9110 certified.

1.5.2. LEAD’s safety policy and safety program (LEAD-R 385-1 and Safety Bulletins) can be found at https://letterkenny.army.mil/visitors-Information.

1.5.3. It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

1.5.4. Contractor/Subcontractor will conduct work on Letterkenny Army Depot in compliance with the most current version of 29 CFR 1910 and 29 CFR 1926 (where applicable). Each contractor/subcontractor will be familiar with the types of work they are expected to perform and each phase of the operation and associated hazards. All worksites will be free of recognized hazards (per LEAD-R 385-1 27-2).

i. Each worksite will be assessed for hazards prior to the start of work. All training certifications and an Activity Hazard Analysis (AHA) will be on hand at the job site.

ii. All on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work.

Additionally, the contractors shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1, AR 385-10, and LEAD-R 420-13 prior to the start of any work at LEAD.

iii. As part of the applicability of engineering controls, all equipment with rotating and moving parts at point of operation shall comply with LEAD 385-1 Chapter 17-3 machine guarding requirements.

iv. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work.

v. A list of all hazardous materials will be maintained at all times. All Safety Data Sheets (SDS) will be present and maintained at all worksites. A copy of all SDS’s will be provided to the Safety Office at the beginning of all projects.

1.5.5. Equipment installation/set-up, and testing shall be conducted accordance with the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer.

1.5.6. The coordination of the equipment installation shall be schedule with the COR.

1.5.7 The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they shall be serving.

1.5.8. All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

1.5.9 If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

1.5.10. The contractor shall comply with reporting requirements of 29 CFR Part 1904 and AR 385-40 and APGR and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence. In case of injury/accident, the contractor shall complete an injury/accident investigation report and submit it to the COR with a copy to the LEAD Safety Office within 24 hours of the event, regardless of if the event is reported to another Safety Management System (SMS).

1.5.11. Directorate of Contracting will ensure ergonomic designs are considered in all contracts for the purchase of new equipment and tools.

1.5.12. The Awarding Contracting Office will:

i. Require all suppliers of chemicals to provide current SDSs with each shipment as set forth by the Federal Acquisition Regulation (FAR), Federal Standard 313V Appendix A, and OSHA 29 CFR 1910.1200.

ii. Ensure all procured HazMat is restricted to products that have been approved for use by the HMAG, to include any HazMat provided with equipment or items purchased (e.g., lubricant grease or engine oil).

iii. Pursue sanctions against vendors who consistently do not provide proper SDS.

iv. Require all contractors to provide a completed AMLD Form 4783 LEAD Contractor

Chemical Checklist and include SDSs for all chemicals to be brought onto the Depot prior to performing work on-site.

1.5.13. Requisitioning, Purchasing, or Otherwise acquiring HazMat: All HazMat as defined by LEAD-R 385-1, Safety Bulletin 23-02 shall be approved using an HMAG request prior to being acquired, received, and issued through an

IRP.

1.5.14. Obtaining Approval to Requisition, Purchase, or Use a New HazMat will follow LEAD-R 385-1, Safety Bulletin 23-02, 10.6.b

1.5.15. All safety messages or recalls related to the safe use of products provided by the contractor will be provided to the LEAD POC for the Contract within 5 days of contractor’s awareness of the message or notice.

1.6. Environmental:

General: All work shall comply with LEAD 385-1. The equipment and installation shall meet all the safety criteria set forth in ANSI Z9.4 and OSHA 29 CFR 1910.94. All activities shall comply with OSHA Publication 3697, 29 CFR 1910.94 (ventilation), 29 CFR 1910.1000 (air contaminants), 29 CFR 1910.1025

(Lead), 29 CFR 1910.1026 (chromium), 29 CFR 1910.1027 (cadmium), 29 CFR1910.1200 (hazard communication), 29 CFR 1910 subpart I (132-140 for PPE selection and use to include respirators).

Referenced information can be found at: https://www.osha.gov/Publications/OSHA3697.pdf and https://www.cdc.gov/niosh/topics/blasting/

1.6.1. Environmental Protection: All work shall comply with OSHA 29 CFR 1926.1101 regarding activities where Heavy Metals are to be removed or encapsulated. Work shall also comply with EPA, NESHAP 40 CFR 61 Subpart M regarding requirements for removal of asbestos and prevention of worker/occupant exposure. Reference Para 6.

1.6.1.1. Pollution Prevention / Hazardous Waste Minimization: Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the installation Environmental Office for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for reference material when preparing this part of the plan.

1.6.2. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR) as well as the Director of Public Works.

1.6.3. Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

1.6.4. Notification of Federal and State Regulators: Contractor shall immediately notify Director of Public Works and COR of the arrival on site of any Federal, State, and/or DOD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

1.6.5. Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army, and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months.

1.6.6. Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and Director of Public Works.

1.6.7. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively affect the natural and/or human environment.

1.6.8. Assignment of Environmental Compliance Designee (ECD): Contractor shall appoint an ECD for all contract work periods exceeding 180 consecutive days. Contractor shall appoint a primary and alternate ECD for each production, shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes.

Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliance’s, and verify implementation of directed actions to correct identified environmental noncompliance. Contractor shall have always at least one ECD on duty at each shop or work area. Contractor shall require all personnel designated as ECDs to complete the initial ECD through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. Contractor shall require ECDs to complete a re-certification course within 365 days of the completion of the initial certification course to maintain ECD certification. Failure to complete the re-certification course within 365 days will necessitate re-taking the initial course to maintain ECD certification. Contractor personnel certified as ECDs may perform other duties provided they do not prevent the performance of ECD duties. Contractors may request a waiver of this requirement through the COR to Director of Public Works, if using and/or storing very small quantities of hazardous materials.

1.6.9. Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

1.6.10. Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

1.6.11. Generation of Waste and Hazardous Waste: Contractor shall follow Letterkenny SOP for waste management covered in LEAD EMSP 21-17 Waste Management. This will be provided in the specification package.

2.0 Definitions and Acronyms:

2.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.5. DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.14. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFP Contractor’s Furnished Property COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEAD Letterkenny Army Depot OEM Original Equipment Manufacturer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): LEAD shall provide no equipment or property.

3.1. Government Responsibility:

3.1.1. LEAD POC shall report non-compliance issues immediately to depot environmental and safety personnel upon notification from the contractor or area personnel.

3.2. Utilities: All utilities in the facility will be available for the contractors use in the performance of this contract.

4.0. Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.3. Supply all equipment/supplies necessary for testing of the Dyno cooling towers along with chemicals needed.

4.1.7. All excess equipment, shipping crates, scrap and materials used by the contractor shall be removed.

5.0 Requirements:

5.1. The contractor will be responsible for monthly service inspections of the Dyno Cooling Tower System. Specific testing needed done is pH, CL, Fe, Ca, phosphates, and alkalinity or other tests as required to keep the system functionally operable and to keep the water microbe-free.

5.2. The contractor shall provide all necessary chemicals and chemical feed equipment to control corrosion, scaling, and biological fouling.

5.3. Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR) as well as the Director of Public Works.

5.4. Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

5.5. Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

5.6. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

5.7. The contractor shall perform these tasks at the specified location.

5.8. The contractor shall allow monthly inspections from the LEAD POC and provide documented feedback as to what work is performed each day.

6.0. Applicable Publications:

Publications applicable to this PWS are listed below:

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

29 CFR 1925 Safety and Health Standards for Federal Service Contracts 29 CFR 1910 Occupational Safety and Health Standards (Copies may be obtained at www.osha.gov)

LETTERKENNY ARMY DEPOT (LEAD)

LEAD-R 385-1 Safety and Occupational Health Program (Copies may be obtained from LEAD Directorate of Contracting, Bldg. 2)

LEAD-P 385-4

Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on LEAD AR 385- 10 The Army Safety Program

W911N224Q0041

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method/ By Whom

1.4.11 Complete

OPSEC

Training

Complete AT level 1, and

IWATCH

Training

Employees must be trained within 30 calendar days of their reporting for duty and annually thereafter

Provide Training Certificates to COR

5.1 Provide

monthly inspection services

The contractor shall perform inspection services

100% monthly inspection

100% inspection by COR

5.2 Provide all

necessary chemicals and chemical feed equipment

The contractor shall fill chemicals

100% chemical fill

100% inspection by COR

TECHNICAL EXHIBIT 2

Item Activity Result

REPAIR/REPLACE/COMPLIANT

Sign/Date

Dyno cooling tower inspection

Provide chemicals needed for chemical fill each month

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 1001 N/A N/A N/A Government 2001 N/A N/A N/A Government 3001 N/A N/A N/A Government 4001 N/A N/A N/A Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUN-2024 TO

31-MAY-2025

N/A DIRECTORATE OF QUALITY

ASSURANCE

GARY WEASE

LETTERKENNY ARMY DEPOT

1 OVERCASH AVE., BLDG 9950

CHAMBERSBURG PA 17201

717-267-5407

W25G1Q

1001 POP 01-JUN-2025 TO

31-MAY-2026

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUN-2026 TO

31-MAY-2027

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JUN-2027 TO

31-MAY-2028

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JUN-2028 TO

31-MAY-2029

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

Section H - Special Contract Requirements

SOLICITATION NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102 Policy, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://sam.gov/content/entity-registration. Registration in this database shall remain active. There has been a recent SAM requirement for submission of notarized letters for all new vendor registrants, and for renewals of existing registrations. Please check your SAM registration and if the registration is due for renewal in the next few months, it is important to start that process immediately. For additional information on notarized letters, visit https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0016652&sys_kb_id=8cfe46491b1cb8909 ac5ddb6bc4bcbbb&spa=1.

2. Annual Representations and Certifications: In accordance with FAR 4.1201 Policy, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://sam.gov/content/entity-registration.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 7 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Specialist for this action is Tammy Little, e-mail:

tammy.r.little.civ@army.mil .

4. Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2 Evaluation-Commercial Products and Commercial Services, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions for more information.

https://www.acquisition.gov/

7. If authorized to offer a “Brand Name or Equal”, the vendor must provide supporting literature for review to demonstrate that the offered product meets the salient characteristics listed above. The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the quote and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. See FAR 52.211-6 for more information.

https://www.acquisition.gov/

8. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Products and Commercial Services (Deviation 2023-O0008)

FEB 2024

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.225-7048 Export-Controlled Items JUN 2013 252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.)

Technical and past performance, when combined, are . (Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of clause)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Department of Defense FAR Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense FAR Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC** ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Ot…