SOL AMENDMENT W911N2-21-Q-0020 0001.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

It has been determiend necessary and in the best interest to the Government to amend this solicitation for the follow ing actions amend the verbage in the purchase description in section 4.2.1., answ er potential offeror questions, extend solicitation closing date from 01 APR 2021 to 06 APR 2021. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Mar-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911N221Q0020

X 9B. DATED (SEE ITEM 11)

17-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Mar-2021

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911N221Q0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Apr-2021 01:00 PM to 06-Apr-2021 01:00 PM.

The following have been added by full text:

QUESTION & ANSWERS

Q1: Section 4.1.1 states that there should be attached photos. I did not see the photos either in the original solicitation pdf file, nor could I find them on Beta SAM. Can you direct me to where these photos may be?

A1: Photos will be posted to BETA.SAM.GOV Q2: Section 4.2.1 calls for equipment on "all four of the central vacuum units" while section 1.1 SCOPE mentions only two vacuum systems. Can you please clarify this?

A2: Section 4.2.1. will be revised to read "both of the central vacuum units".

The following have been modified:

PURCHASE DESCRIPTION

PRODUCTION ENGINEERING

PURCHASE DESCRIPTION

CENTRAL VACUUM EXPLOSION PROTECTION SYSTEMS (2 EA.)

AT LETTERKENNY ARMY DEPOT (LEAD)

1.0 GENERAL

1.1. SCOPE

Furnish two each explosion protection systems for existing central vacuum units. The central vacuum units are located at Bldg 320 (LEAD no. R6742) and Bldg 37 (LEAD no. S3238). The explosion protection systems include explosion isolation valves, abort gates, control panels, and all labor and materials required to reposition and reinforce the existing equipment. Specifications are based upon commercially available products and shall meet or exceed the following minimum required specifications.

1.2. GENERAL INFORMATION

1.2.1. Hours of Work: All work shall be performed during Letterkenny’s tour of duty which is a compressed work schedule with eight days that are nine hours in duration, one day that is eight hours in duration and one standard day off within a two week pay period (80 hours). Monday through Thursday shall be nine hour days scheduled from 0600 through 1530. The first Friday of the pay period shall be an eight hour day scheduled from 0600 through 1430.

The second Friday of the pay period shall be the standard day off. Other hours, weekend, and holiday work shall be considered separately as requested by the contractor and approved by the Contracting Officer.

1.2.2 Safety, and Fire Protection:

1.2.2.1 The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified.

1.2.2.2 LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/PDF/385-1.pdf

1.2.2.3 Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, DOT, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards/requirements.

1.2.2.4 In order to document electrical panel ARC Flash rating deficiencies at Letterkenny Army Depot IAW (NFPA 70E Article 130.5), the contractor shall be so advised that all electrical panels require ARC Flash labels IAW NFPA 70E and are considered to be non-representative of the actual ARC Flash hazard contained within the panel or system circuits at Letterkenny Army Depot.

1.2.2.5 The lack of maintenance to depot electrical panels have caused the previous labeled ARC Flash ratings to become invalid. It shall be advised that since the incident energy cannot be properly evaluated by utilization of the label, the contractor shall conduct a field study at the panel and don the appropriate PPE prior to validating de-energization. Don ARC Flash PPE IAW NFPA 70E [Table 130.7 (C) (15) (c)] to verify energy at the source. The ARC Flash PPE requirement will be followed at all times until the contractor can validate that the electrical system has been de-energized. Additionally, the contractor shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

1.2.2.6 If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

1.2.2.7 All contractor supervisors and employees shall read and be knowledgeable of the governing SOP(s) prior to signing the SOP(s) and starting the operation.

1.2.2.8 All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

1.2.2.9 The contractor shall comply with reporting requirements of 29 CFR Part 1904, AR 385-40 and APGR 385- 4, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

1.2.2.10 In case of an injury/accident, the contractor shall a complete safety Investigation of injury/accident report and submit it to the COR Office with a copy to the LEAD Safety Office.

1.2.2.11 All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil.

1.2.2.12 All safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the Contract with 5 days of contractor’s awareness of the message or notice.

1.2.2.13 It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

1.2.2.14 If the requirements of the contract change, the proponent of the contract must submit all changes to the LEAD Safety Office for review.

1.2.3 Security Requirements: The contractor will be responsible to ensure that all employees and subcontractor employees that will visit the depot will comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor will also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce will comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.2.4. OPSEC Training: Per AR 530-1, Operations Security. Contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil

1.2.5. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the TPOC and contracting officer within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil

1.2.6. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.2.7. Badges: Identification badges shall be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he shall ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg 2, phone # 717-267- 5301. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays

2.0. GOVERNMENT RESPONSIBILITIES: LEAD will be responsible for the following:

2.1. Facilities: The government will provide clear access to all working areas necessary for the contractor to perform the installation outlined, during the hours listed in section 1.2.1 above.

2.2. Materials/Services:

2.2.1. Provide electricity and compressed air for vendor hand tools.

2.2.2. Provide space to layout out supplies, tools, etc. needed to complete the project.

3.0. CONTRACTOR RESPONSIBILITIES: the contractor will be responsible for the following:

3.1. Upon award of the contract, the contractor will perform an in depth inspection of the installation site to familiarize themselves with the site conditions. Any required facilities modifications will be made known to the LEAD POC at this time.

3.2. Provide expected arrival date of equipment 60 days prior to equipment delivery. At this time the contractor will also provide a firm installation start date.

3.3. Supply all equipment, parts, labor and materials necessary for the shipping, off-loading, storage, positioning, installation, and proper operation of the provided equipment.

3.4. Installation of the equipment in its entirety

3.5. Remove all excess equipment, shipping crates, scrap and consumable materials used by the contractor for shipment and installation of the equipment.

4.0. SPECIFICATIONS

4.1 General

4.1.1 The attached photographs show the general layout and inlet/outlet locations for each of the existing central vacuum units.

4.1.2 It has been determined that all of the existing central vacuum unit components, with the exception of the cyclone/hopper, can withstand the forces generated when the explosion devices are activated. The cyclones/hoppers, at the bottom of each of the dust collectors, shall be removed, repair welded where necessary, and reinforced as required.

4.1.3 The equipment/installations shall be in compliance with NFPA 69.

4.1.4 The central vacuum system components may need to be relocated to make room for the explosion protection devices. All labor and any additional duct and/or fittings required to perform the relocation shall be provided.

4.1.5 All components shall be finished as required for outside service.

4.2 Explosion Isolation Valves

4.2.1 Explosion isolation valves shall be provided/installed on the 6” diameter inlet ducts for both of the central vacuum units.

4.2.2 Structural steel frames shall be installed to support the valves.

4.2.3 Inspection/access doors shall be provided for the valves.

4.2.4 Sensors shall be provided to indicate if a valve has been activated.

4.2.5 Dust level sensors shall be provided for each valve.

4.2.6 Grounding lugs shall be provided for the valves.

4.2.7 Locking mechanisms shall be provided for the valves.

4.2.8 The valve blades shall be wear resistant and easily replaceable.

4.3 Abort Gates

4.3.1 Abort gates will be installed on each of the central vacuum system 6” diameter outlet ducts. The abort gates will isolate the dust collectors and the explosion diverter will divert the airflow to a safe outside location and shutdown the blower.

4.3.2 Structural steel frames shall be installed to support the valves.

4.3.3 Sensors shall be provided to indicate if an abort gate has been activated.

4.3.4 Grounding lugs shall be provided for the abort gates.

4.4 Control Panels: Control panels for sensor power and integration shall be provided. Audible and visual alarms shall be provided for notification of sensor activation. Sensor activation shall also initiate dust collector fan shutdown.

5.0. DOCUMENTATION: Two sets of installation drawings shall be submitted for approval. Two sets of operator instruction manuals, maintenance service manuals, and parts listing manuals shall be provided for the furnished systems. These manuals shall be written in the English language.

6.0. WARRANTY: Supplier shall provide a minimum of one year warranty on all components and workmanship, commencing with the date of final acceptance by LEAD.

7.0. PRESERVATION, PACKAGING AND DELIVERY: The contractor shall utilize standard commercial methods for preservation and packaging appropriate for each unit and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage. The contractor shall be responsible for ensuring the equipment is delivered to LEAD in good condition.

8.0. INSPECTION AND ACCEPTANCE: The equipment shall be examined for design, construction, materials, components, and workmanship to determine compliance with the contract and this specification. Any deviation from these requirements shall be cause for rejection.

9. START-UP/TRAINING:

9.1 All equipment functions shall be tested following installation.

9.2 Two hours of hands on training shall be provide for 2 ea. operators and 2 ea. Equipment Maintenance personnel.

10. INFORMATION ASSURANCE REQUIREMENTS: These systems shall operate in stand-alone mode only (no network connection of any kind). If there becomes such a time where these systems require the use of another PC (laptop, tablet, etc.) or network connection it shall conform to all requisite DoD and Army cybersecurity requirements. Additionally, since these systems operate in stand-alone mode there shall be no ability to connect via either wireless (e.g Bluetooth) or wired (e.g. Ethernet cable), to a network. If these parameters change then the systems shall be subject to Change Configuration Board (CCB) approval for operation

11.0. APPLICABLE DOCUMENTS

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

29 CFR 1910.94 Ventilation Copies may be obtained at http://www.osha.gov

AMERICAN CONFERENCE OF GOVERNMENTAL INDUSTRIAL HYGIENISTS (ACGIH) - Industrial Ventilation Guide Copies may be obtained at http://www.acgih.org

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

ANSI Z9.4 - Ventilation and Safe Practices of Abrasive Blasting Operations Copies may be obtained at http://www.ansi.org

AMERICAN WELDING SOCIETY (AWS) - AWS D1.1/D1.1M Structural Welding Code Copies may be obtained at http://www.aws.org

NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

NEMA ICS 6 - Enclosures for Industrial Controls and Systems NEMA 12.1 - American National Standard for Electric Meters Code for Electricity Metering Copies may be obtained at http://www.nema.org

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 69 – Standard on Explosion Prevention Systems NFPA 70 - National Electrical Code NFPA 91A - Exhaust Systems for Air Conveying of Vapors, Gas, Mists, and Particulate Solids Copies may be obtained at http://www.nfpa.org

SHEET METAL AND AIR CONDITIONING CONTRACTOR'S NATIONAL ASSOCIATION (SMACNA) -

Industrial Duct Construction Standards Copies may be obtained at http://www.smacna.org

LETTERKENNY ARMY DEPOT (LEAD)

LEAD reg. 385-1 - Safety and Occupational Health Program Copies may be obtained from LEAD Directorate of Contracting

(End of Summary of Changes)