Amendment W911N2-21-Q-0011 0001.pdf

W25G1Q0314004P

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions, all other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911N221Q0011

X 9B. DATED (SEE ITEM 11)

14-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jan-2021

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911N221Q0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1) Are you open to an equivalent manufacturer which may have a slightly different design/manufacturing process and features?

A1) No. The requirements of the purchase description must be met.

Q2) These machines are custom built and require longer than 90 days to deliver, can the 90 day delivery be extended?

A2) Yes, the 90 days is an estimate provide a best Lead time.

Q3) 4.1.8 - our operator controller is located at the side of the machine, is this acceptable?

A3) No The requirements of the purchase description must be met.

Q4) 4.1.12 – our machines have safety features built in that will immediately stop machine movement in the event someone or something enters the access opening, is this sufficient in lieu of automatic shutter doors?

A4) No The requirements of the purchase description must be met.

Q5) 4.1.14 - we offer 1 service door on the side of the machine for service access, are multiple doors actually required? Industry standard is to provide 1 service door which we do.

A5) One service door is acceptable provided that it is on the side of the machine that is accessible.

Q6) 4.2.3 – This is a proprietary feature and no one else can provide.

A6) This requirement will be deleted.

Q7) 4.2.7 – Please confirm that an actual weigh scale is required? This seems like a very expensive option that is not needed.

A7) The real time tray weight is required in accordance with para 4.2.7

******NOTE 4.2.7 was changed to 4.2.6 with the deletion of 4.2.3, see A6 above.******

The following have been modified:

PURCHASE DESCRIPTION

PRODUCTION ENGINEERING

PURCHASE DESCRIPTION

VERTICAL LIFT MODULE

1.0 GENERAL

1.1 Scope: This specification will apply to one each vertical lift module (VLM) to be located in Bldg 370, Letterkenny Army Depot, Chambersburg, PA. The contractor will install the new VLM as described herein in its entirety (turnkey operation), including connection to the provided utilities. The equipment and installation will comply with all specifications, standards, and requirements listed in this document.

1.2 General Information

1.2.1 Hours of Work: All work will be performed during Letterkenny’s tour of duty which is a compressed work schedule with eight days that are nine hours in duration, one day that is eight hours in duration and one standard day off within a two week pay period (80 hours). Monday through Thursday will be nine hour days scheduled from 0600 through 1530. The first Friday of the pay period will be an eight hour day scheduled from 0600 through 1430. The second Friday of the pay period will be the standard day off. Other hours, weekend, and holiday work will be considered separately as requested by the contractor and approved by the Contracting Officer.

1.2.2 Safety, and Fire Protection:

1.2.2.1 The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified.

1.2.2.2 LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/PDF/385-1.pdf

1.2.2.3 Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, DOT, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards/requirements.

1.2.2.4 In order to document electrical panel ARC Flash rating deficiencies at Letterkenny Army Depot IAW (NFPA 70E Article 130.5), the contractor shall be so advised that all electrical panels require ARC Flash labels IAW NFPA 70E and are considered to be non-representative of the actual ARC Flash hazard contained within the panel or system circuits at Letterkenny Army Depot.

1.2.2.5 The lack of maintenance to depot electrical panels have caused the previous labeled ARC Flash ratings to become invalid. It shall be advised that since the incident energy cannot be properly evaluated by utilization of the label, the contractor shall conduct a field study at the panel and don the appropriate PPE prior to validating de-energization. Don ARC Flash PPE IAW NFPA 70E [Table 130.7 (C) (15) (c)] to verify energy at the source. The ARC Flash PPE requirement will be followed at all times until the contractor can validate that the electrical system has been de-energized. Additionally, the contractor shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

1.2.2.6 If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

1.2.2.7 All contractor supervisors and employees shall read and be knowledgeable of the governing SOP(s) prior to signing the SOP(s) and starting the operation.

1.2.2.8 All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

1.2.2.9 The contractor shall comply with reporting requirements of 29 CFR Part 1904, AR 385-40 and APGR 385- 4, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

1.2.2.10 In case of an injury/accident, the contractor shall a complete safety Investigation of injury/accident report and submit it to the COR Office with a copy to the LEAD Safety Office.

1.2.2.11 All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil.

1.2.2.12 All safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the Contract with 5 days of contractor’s awareness of the message or notice.

1.2.2.13 It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

1.2.2.14 If the requirements of the contract change, the proponent of the contract must submit all changes to the LEAD Safety Office for review.

1.2.3 Security Requirements: The contractor will be responsible to ensure that all employees and subcontractor employees that will visit the depot will comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor will also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce will comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.2.4 OPSEC Training: Per AR 530-1, Operations Security. Contractor employees and associated sub-contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil

1.2.5 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area will brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC or contracting officer. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor will report completion for each affected contractor employee and subcontractor employee, to the TPOC and contracting officer within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil

1.2.6 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas will complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.2.7 Badges: Identification badges will be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he will ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg 2, phone # 717-267- 8003. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

1.2.8 Information Assurance Requirements: This system will operate in stand-alone mode only (no network connection of any kind). If there becomes such a time where this system requires the use of another PC (laptop, tablet, etc.) or network connection it will conform to all requisite DoD and Army cybersecurity requirements. Additionally, since this system operates in stand-alone mode there will be no ability to connect via either wireless (e.g Bluetooth) or wired (e.g. Ethernet cable), to a network. If these parameters change then the system will be subject to Change Configuration Board (CCB) approval for operation.

2.0 GOVERNMENT RESPONSIBILITIES: LEAD will be responsible for the following:

a. Provide access to the installation site during the hours specified.

b. Provide electricity for vendor hand tools.

c. Provide the appropriate fused electrical disconnect within 20’ of the machine installation.

3.0 CONTRACTOR RESPONSIBILITIES: the contractor will be responsible for the following:

3.1 Upon award of the contract, the contractor will perform an in depth inspection of the installation site to ensure that their equipment will fit in the space provided. Any required facilities modifications will be made known to the LEAD POC at this time.

3.2 Provide all utility requirements and expected arrival date of equipment 60 days prior to equipment delivery. At this time the contractor will also provide a firm installation start date.

3.3 Ensure the electrical installation is performed in accordance with the National Electrical Code and National Electrical Manufacturer's Association. All electrical work will be subject to inspection by LEAD electricians.

3.4 Supply all equipment, parts, labor and materials necessary for the shipping, off-loading, storage, positioning, installation, and proper operation of the equipment.

3.5 Installation of the equipment will be performed by technicians familiar with/certified to perform this type of work.

3.6 Onsite training will be provided following equipment installation (4 hrs each for up to 4 operator personnel and 2 hrs each for 2 maintenance personnel).

4. SPECIFICATIONS:

4.1 Design Specifications:

4.1.1 The new VLM will have 40 each 750 lb minimum capacity trays and 5 each 1,000 lb minimum capacity trays.

4.1.2 Each tray will be a minimum of 96.5” wide with a 32” minimum depth of clear storage and with a potential vertical storage on each tray of 26” minimum.

4.1.3 The overall height of the unit will be no greater than 22’-6”. The unit width will be 115” wide maximum.

The overall depth of the unit will be no greater than 125”.

4.1.4 The maximum footprint of the unit will be no more than 100 square ft.

4.1.5 Maximum vertical lifting speed with an unloaded tray will be no less than 150 ft/min.

4.1.6 Tray Dividers: Each tray will feature a partition and divider kit which includes the following:

- All partitions/dividers will be 3.75” high

- Eight lanes 6” wide with 3 dividers per lane

- Four lanes 12” wide with 2 dividers per lane

- All dividers and partitions are adjustable on 1” centers

- All partitions/dividers are made of metal

4.1.7 A full light curtain will be located immediately in front of the access opening. The light curtain will prevent an operator from coming into contact with any moving parts of the machine. The light curtain scans the entire operating area and is only active when a tray is transported to the access opening or returned to the extractor.

4.1.8 The operator panel will be centrally located at the access opening.

4.1.9 The accessible area will be provided with fluorescent lighting. Power for the lighting will be provided through a contractor supplied step down transformer utilizing existing power.

4.1.10 The VLM will be modular in design to allow the height to increase in the future in the event that the unit is moved to an area with more headroom.

4.1.11 The required power for the VLM will be 480V, 60 cycle, 3 phase.

4.1.12 An automatic shutter door will be provided that ensures the operator area and extractor shaft are completely separated.

4.1.13 A means will be incorporated into the design of the VLM which will detect a dislodged tray within the vertical shaft of the unit. In the event that a tray is dislodged, the extractor motion will stop and an error message will be displayed.

4.1.14 A series of doors and/or hinged panels will be provided on the side of the machine for easy access to the equipment for servicing purposes.

4.1.15 The unit will be provided with positive engaged tray guidance.

4.1.16 Tray locking devices will be provided that ensures no movement of the tray when either loading or unloading.

4.1.17 A belted tooth drive will be provided with the unit.

4.2 Electronic Controller

4.2.1 The controller will provide for automatic storage of the trays based on actual height. The height of the tray will be automatically measured and the tray will be stored to the closest 1” increment (example: 4.75” actual height will be stored in a 5” space).

4.2.2 The controller will allow the operator to compress open space when necessary. The controller will automatically maximize the storage space within the device.

4.2.3 The controller will allow the operator to enter a tray number on the control panel and the tray will be delivered to the access area.

4.2.4 The controller will provide for variable speeds for both the vertical and horizontal movements for sensitive components that might be stored in the unit.

4.2.5 The controller will automatically open and close the shutter door allowing trays to be presented to the operator. The door will automatically open/close before a tray passes through the access area.

4.2.6 The control panel will display the weight of each tray in real time. The controller prevent trays from being overloaded.

4.2.7 Access to the control panel/trays will be password protected.

5 DRAWINGS AND MANUALS: Two sets of the manufacturers clearance diagrams will be submitted for approval. Three sets of operator instruction manuals, maintenance service manuals and parts listing manuals will be provided for the unit. These manuals will be written in the English language.

6. WARRANTY: A one year minimum warranty will be furnished with the provided equipment. The warranty will cover all components. The warranty period begins when the LEAD Contracting Officer provides official confirmation that the equipment has satisfied all operational provisions of the contract.

7. PRESERVATION, PACKAGING AND DELIVERY: The contractor will utilize standard commercial methods for preservation and packaging appropriate for the provided equipment and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements will be preserved and/or packed to prevent damage. The contractor will be responsible for ensuring the equipment is delivered to LEAD in good condition.

8. INSPECTION AND ACCEPTANCE: The VLM and associated equipment will be examined for design, construction, materials, components, and workmanship to determine compliance with the contract and this specification. Any deviation from these requirements will be cause for rejection.

9. OFFEROR'S PROPOSAL AND COMPLIANCE: The offeror’s proposal will clearly demonstrate that the proposed equipment meets the detailed performance and equipment specifications described in this document. All information required to verify compliance with this specification will be provided, (i.e. manufacturers specifications, drawings, brochures, etc.).

10. APPLICABLE DOCUMENTS: The following documents form a part of this specification and may be obtained from the sources listed.

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)/NATIONAL FIRE PROTECTION

ASSOCIATION (NFPA) 70, National Electrical Code (copies may be obtained at www.ansi.org)

AMERICAN WELDING SOCIETY (AWS)

AWS D1.1/D1.1m Structural Welding Code (copies may be obtained at www.aws.org)

LETTERKENNY ARMY DEPOT (LEAD)

LEAD Regulation 385-1 - Safety and Occupational Health Program (copies may be obtained at LEAD directorate of Contracting, Bldg 2)

NATIONAL ELECTRICAL MANUFACTURER'S ASSOCIATION (NEMA)

NEMA 250 Enclosures for Electrical Equipment (copies may be obtained at www.nema.org)

(End of Summary of Changes)