Amendment 4 Answer Questions.pdf

DOC-ANNISTON ARMY DEPOT(2)

BARBARA GUNTER 7 FRANKFORD AVENUE 256-2

ANNISTON AL 36201-4199

W31G1Y027902OI

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE PAGE TWO

1. CONTRACT ID CODE PAGE OF PAGES

1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Feb-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911KF21Q0005

X 9B. DATED (SEE ITEM 11)

26-Oct-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Feb-2021

CODE

ACC-ANAD

ANNISTON ARMY DEPOT

7 FRANKFORD AVENUE, BLDG 35

ANNISTON AL 36201-4199

W911KF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911KF

FACILITY CODECODE

EMAIL:TEL:

W911KF21Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

1. The purpose of this amendment is to answer vendor questions and revise statement of work

2. Questions & Answers:

Question: It is indicated that 350 hours of court reporter services were required in the 2019- 2020 calendar year. What was the average amount of hours of hearings held weekly? monthly?

Answer: This is approximate hours based on 400 hours for 2019-2020:

- weekly - 8

- monthly - 33

Question: What was the average number of hearings held weekly? monthly? during 2019- 2020?

Answer: This is approximate average number of hearings based on formals (28) filed in 2019-2020:

-monthly – 2

NOTE: Due to COVID-19, much of the hearings were by declaration rather than physically meeting. Some of hearings requested did not warrant a court reporter. The Administrative Judge(s) elected to make summary judgement.

Question: What were the average number of original transcript pages generated from hearings monthly? annually? for the 2019-2020 year?

Answer: Monthly estimates are as follows:

Fact Finding: 3 per month. 3 transcripts are required for each fact finding event, which equals 2115 pages each month.

Hearing: 3 per month. 3 transcripts are required for each Hearing event, which equals 2115 pages each month.

Discovery Proceedings: Historical data is not available at this time

Annual estimates are as follows:

Fact Finding: 36 annually. 3 transcripts are required for each fact finding event, which equals 25,380 annually.

Hearing: 36 annually. 3 transcripts are required for each fact finding event, which equals 25,380 annually.

Discovery Proceedings: Historical data is not available at this time

Question: Is a cancelation fee applicable? If so, what were the number of cancelations of hearing during the 2019-2020 year?

Answer: Statement of Work has been revised to include cancellation fee details.

There were no cancellations during 2019-2020.

Question: Is there an appearance fee?

Answer: Statement of Work has been revised to include appearance fee details.

Question: Will the Discovery Proceedings transcripts that are provided within 7 days be considered as expedites?

Answer: Yes

Question: Section 2.1 indicates transcripts are due within 14 calendar days, Section 2.3.4 indicates transcripts are due within 10 days and Section 2.3.5 indicates the same. Please explain the difference in transcript submission deadlines.

Answer: Statement of Work has been revised to change 2.3.4 & 2.3.5 to fourteen (14) calendar days.

3. Revised Statement of Work is as follows:

STATEMENT OF WORK

Court Reporting Services

1.0 SUMMARY: This contract is for the provision of court reporting services and will have a base contract with four option years.

2.0 REQUIREMENTS: The contractor shall provide a certified court reporter to perform all duties herein. The contractor shall provide court reporter services on an as-needed basis during Fact Finding Conferences (FFC), Administrative Hearings and/or Discovery Proceedings.

2.1 For FFCs and Administrative Hearings, the contractor shall provide the transcript of verbatim testimony within fourteen (14) calendar days of the close of the hearing as follows:

a. One (1) original and two (2) copies to the Anniston Army Depot (ANAD) Equal Employment Opportunity (EEO) Office.

b. One (1) copy to the assigned investigator either electronically or hard copy as required by the investigator.

2.2 For Discovery Proceedings, the contractor shall provide the following no later than seven

(7) calendar days from the close of the proceedings:

a. One (1) original transcript.

b. Quantity of copies requested by Attorneys representing either side.

2.3. The contractor shall provide support during Hearing Electronic Case Processing (HECAP) System verbatim hearings which will be held at Anniston Army Depot via video teleconference

(VTC).

2.3.1 The contractor shall provide verbatim hearing transcripts in the PDF format.

2.3.2 The contractor shall convert all paper hearing exhibits into PDF Format if the court reporter is designated as the hearing exhibits custodian.

2.3.3 The contractor shall not provide verbatim hearing transcripts in "Real Legal E- Transcript" form (or similar proprietary formats) that require special software downloads from the Internet in order to access.

2.3.4 The contractor shall provide an electronic PDF copy of the hearing exhibits and transcript of the proceeding via encrypted email to the assigned EEO Officer within fourteen (14) calendar days.

2.3.5 The contractor shall provide the original copy of the hearing exhibits and transcripts within fourteen (14) calendar days of hearing to the EEO Officer.

2.4. The contractor shall provide transportation to and from each scheduled event at ANAD.

2.4.1 The Fact Finding Conferences, Hearings and/or Discovery Proceedings will be held in either the ANAD Legal Office Conference Room in Building 7, the ANAD Legal Office Library in Building 7, or the EEO Office Conference Room in Building 100.

2.4.2 The government contracting officer’s representative (COR) will contact the contractor as soon as an event is known to be planned.

2.4.3 The contractor shall provide e-mail confirmation of the request for services to the COR and the contract specialist.

2.4.4. The Government reserves the right to cancel a scheduled court reporting service two business days prior to the event date. The contractor shall be entitled to a cancellation fee if service is not cancelled within this timeframe.

2.4.5 The Contractor shall be entitled to an appearance fee if it is determined the service is no longer required after arrival at ANAD.

2.4.6 One (1) day prior to the scheduled event, the contractor shall provide an e-mail confirming appearance to render services on the following date and time to the COR and the contract specialist.

2.5 The Contractor shall provide an itemized (detailed) invoice including the following:

a. The type of appearance fee

b. The date(s) of service

c. The number of days to complete service (if more than full day)

d. The number of copies provided

e. The document number, and

f. The plaintiff's name.

2.6 Scope Changes. The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

4. All other terms and conditions remain unchanged.

(End of Summary of Changes)