Mod_01.pdf

ARMY CONTRACTING COMMAND - WARREN (ANAD)

SARA B. YOUNG

7 FRANKFORD AVE

256-235-4746

ANNISTON AL 36201-4199

W31G1Y819100I5

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

ANSWER QUESTIONS AND UPDATE CONTRACT ADMINISTRATION INFORMATION.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911KF18Q0072

X 9B. DATED (SEE ITEM 11)

26-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Aug-2018

CODE

ARMY CONTRACTING COMMAND - WARREN (ANAD)

ANNISTON ARMY DEPOT

7 FRANKFORD AVENUE, BLDG 35

ANNISTON AL 36201-4199

W911KF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911KF

FACILITY CODECODE

EMAIL:TEL:

W911KF18Q0072

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

AMENDMENT NOTES

1. The purpose of this amendment is to answer questions and to update the contract administration information.

2. The contract administrator is hereby changed to Sara B. Young. If you have any questions or concerns, please call or email Sara at 256-235-4746 or sara.b.young.civ@mail.mil

3. Deadline to submit questions in response to this solicitation is: 22 August 2018 @ 10:00

AM, all questions should be sent to the contract administrator via email. Please see email above.

4. No questions will be accepted after the specified date and time.

5. All other terms and conditions remain the same.

QUESTIONS:

1. Per the solicitation, it states in the following screen shot that the OHSAS 18001 Certificate expires August 2019.

This implies that there would actually be a recertification audit in 2019. However, in the screen shot for the SOW it states that the quote should be for Surveillance Audits with the recertification at the end of three years. This conflicts with the certification cycle. It also conflicts with what is stated within the solicitation’s requirements of 6 audits only, with 5 Surveillance Audits and Recertification at the end.

Based on the known certification cycle, can you clarify the order of the 6 required audits? (The illustration below shows the known certification cycle, but with 7 audits.) Is the 2022 recertification audit to be included, added to the solicitation, or otherwise?

2019 – recertification;

2020 – SA 1 and SA 2;

2021 – SA 3 and SA 4;

2022 – SA 5 and recertification.

ANSWER: Surveillance Audits are required with the recertification at the end of (OUR - READ: Anniston Army Depot's) three year cycle.

2. Will current certificates be provided?

ANSWER: Yes, upon contract award.

3. What is the employee count?

ANSWER: 2,640

4. What is the complexity level of processes? (i.e. simple labor assembly, repetitive tasks, etc.)

ANSWER: Broad range.

5. Is this an integrated QMS/EMS implementation?

ANSWER: No.

6. How many shifts per location?

ANSWER: 2

7. Are the previous 3 years of audit reports including non-conformances and corrective actions, if any, available for each site? (Presumably to be provided upon contract.)

ANSWER: Yes, provided upon contract award.

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

LOCAL NARRATIVES

NARRATIVE #1: The following document is incorporated as part of this solicitation:

1) Statement of work

NARRATIVE #2: It is your responsibility to furnish all information requested. We will not confirm information by telephone. If you do not fully respond (such as price, delivery date) to the Request for Quotation, you will be determined non-responsive.

IMPORTANT: IT IS YOUR RESPONSIBILITY TO ENSURE YOUR

BID HAS BEEN RECEIVED BY THE CLOSING DATE AND TIME AS

SPECIFIED IN THE SOLICITATION.

NARRATIVE #3: Award will be made to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, considering price and price related factors.

NARRATIVE #4: Vendor must submit technical literature which will be an important factor.

NARRATIVE #5: Item quoted must meet or exceed standards of the suggested parts listed in the item description. Technical evaluations will be performed. Contractor to show how your proposal meets each and every salient feature listed within the statement of work.

NARRATIVE #6: Please provide your very best pricing when submitting your quote for this solicitation.

NARRATIVE #7: ELECTRONIC SUBMISSION OF OFFERS

All responses to this solicitation must be submitted in digitized/electronic format. Paper copy responses will not be accepted. All solicitation responses must be submitted through the Federal Business Opportunities (FedBizOpps) Website, fbo.gov.

Offers submitted using any other means will not be accepted, unless stated otherwise in the solicitation.

FedBizOpps provides industry with a single point of access to all U.S. Army contracting opportunities. The Contracting Opportunities Search feature allows vendors to easily locate opportunities and submit offers/bids online.

Vendors must be registered before being able to respond to a solicitation. Before registering, a Data Universal Numbering System (DUNS) Number is required and registration in the SAMS System (www.sam.gov) is required.

Registration is completed by choosing the Register Now option on the fbo.gov webpage and following the steps. If a format is other than Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, or Portable Document Format (PDF), a "reader" must be provided. Offeror must insure its offer, in its entirety, reaches the Army Contracting Command- Warren, Anniston Army Depot (ANAD), before the time set for opening or closing of the solicitation.

Any clauses or provisions of this solicitation which mention writing, returning, or submission of offer will mean electronic submission as stated in the paragraph above. Electronic offers must identify the solicitation and the opening/closing date, and include, as a minimum, the following:

a. The SF33/SF1449/SF18/SF1442 filled out and signed.

b. All applicable fill-in provisions from the solicitation must be completed.

c. Any other information required by the solicitation. Lateness rules are outlined in the solicitation.

If you choose to password-protect access to your offer, you must provide the password to ANAD before the opening or closing date. Contact the buyer identified on the cover page of this solicitation to arrange a means of providing the password. Passwords used only for the purpose of write protecting files need not be provided.

Offerors shall make every effort to ensure that their offer is virus-free. Offers (or portions thereof) submitted which DO reflect the presence of a virus, or which are otherwise rendered unreadable by damage in either physical or electronic transit, shall be treated as “unreadable.”

See Federal Acquisition Regulation 14.406 or 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

Any bid bond required by this solicitation must be submitted with offer. Also, the properly completed original bid bond must be furnished to the Army Contracting Command-Warren, Anniston Army Depot (ANAD), 7 Frankford Ave, Anniston, AL 36201-4199, prior to the opening or closing of the solicitation.

NARRATIVE #8: WAWF PROCEDURES

If your order WILL BE PAID BY DFAS (not by credit card) and contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests, you must submit your invoice through Wide Area Workflow (WAWF). This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic means. The Wide Area Workflow system satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/

Ensure the Electronic Business POCs listed in the Central Contractor Registration (CCR) for your company are the same individuals that will submit invoices through WAWF before using WAWF. CCR has been migrated to the System for Award Management (SAM) and accessible at www.sam.gov. For CCR access and navigation issues, follow the instruction provided at “User Guides and Helpful Hints” on SAM Home page.

If your Electronic Business (EB) POCs are correct, contact the WAWF helpdesk at 1-866-618- 5988 or by e-mail at cscassig@ogden.disa.mil and ask them to establish a group for your CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation. Once the group is established and the account is activated, you will be able to create a Combination Invoice/Receiving report (SUPPLIES/MATERIALS) or a 2 in 1 Invoice (SERVICES/EQUIPMENT) using the codes below and instructions available from our contract administrator/buyer.

Questions concerning payment should be directed to the responsible Defense Finance Accounting Services (DFAS).

Please have the order number and invoice number ready when calling about payment status information using the DFAS web site at http://www.dfas.mil. Your purchase order/contract number or invoice will be required to inquire status of your payment. Go to DFAS on the web at: www/dfas.mil/money/vendor

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR

INVOICES AND ADDITIONAL EMAILS CORRECTLY THROUGH WAWF:

WAWF

Data/CODES needed for Invoice

SUPPLIES

MATERIA

LS

(PRs that start with W31G1Y)

SERVICES

SUPPLIES

(PRs DO NOT that start with W31G1Y)

CONSTRUCTION

CAGE CODE SAM Cage code listed in Contractor/Of fer or field of contract

SAM Cage code listed in Contractor/Of fer or field of contract

SAM Cage code listed in Contractor/Of fer or field of contract

SAM Cage code listed in Contractor/Offeror field of contract

ISSUE/ADMIN

BY DODAAC

W911KF W911KF W911KF W911KF

INSPECT BY

DODAAC (If needed)

W31G1Y (Must have inspector code)

W911KF W911KF

(Unless Inspected by

DCMA)

W911KF

SHIP TO

(Supplies/Material s Only)

W911KF NOT

AVAILAB

LE

W911KF W911KF

ACCEPTOR

(Services/Equipmen t Only)

NOT

AVAILAB

LE

W911KF NOT

AVAILAB

LE

NOT AVAILABLE

Type of Invoice COMBO 2 IN 1 COMBO CONSTRUCTION

Pay DODAAC HQ0303 HQ0303 HQ0303 HQ0303

CONTRACT NUMBER:

DELIVERY ORDER NUMBER (IF APPLICABLE):

EMAIL POINT OF CONTACT LISTING: (Please insert following email addresses for additional email distribution)

CONTRACT

ADMINISTRATOR:

CONTRACTING OFFICER:

USER AND/OR

INSPECTOR:

ADDITIONAL CONTACTS:

NARRATIVE #9: Prospective contractors may complete electronic annual representations and certifications at HTTP://ORCA.BPN.GOV in conjunction with required registration in the System for Award Management (SAM) contractor registration database (see FAR 4.1102).

Prospective contractors shall update the representations and certifications submitted to ORCA as necessary, but at least annually, to ensure they are kept current, accurate, and complete. The representation of submission or update to ORCA.

NARRATIVE #10: COMPLETE THE FOLLOWING

INFORMATION:

ACCEPT VISA ________YES_______ NO

IF NO: EFT ADDRESS:_______________________________

FEDERAL TAX IDENTIFICATION NO:__________________

DUN & BRADSTREET NUMBER:_______________________

CAGE CODE: __________________________________________

System for Award Management Registry:_______ YES _ _ _ _ NO

FAX# _______________________________________________

VENDOR POC & PHONE NUMBER: ________________________________________

Statement of Work OHSAS 18001: 2007 Audit Services for

Anniston Army Depot, Alabama 12 Jun 2018

1.0 BACKGROUND

Anniston Army Depot (ANAD) is registered under Occupational Health and Safety Assessment Series (OHSAS) 18001. OHSAS 18001 is an internationally applied British Standard (BS) for Occupational Health and Safety (OH&S) management systems.

In 2007, ANAD first achieved certification under OHSAS 18001:2007 and has maintained certification since that date. Initial certification and recertification dates for OHSAS 18001:2007 follow:

Original Registration: 30 August 2007 Recertification: 21 June 2010 Recertification: 25 June 2013 Recertification: 30 August 2016

The current certificate of conformance to OHSAS 18001 has been issued by International Accreditation Forum (IAF) certified British Standards Institute (BSI) and is valid until August 29, 2019. No major nonconformances have been issued in the past three (3) years. ANAD currently holds certificate number OHS 511113 and operates an OH&S management system which complies with the requirements of BS OHSAS 18001:2007 for the following scope:

The management of health and safety hazards associated with the repair and refurbishment of armored vehicles, artillery pieces, vehicle components, small arms and conventional munitions for the Department of Defense (DoD) to include all tenant activities such as: Anniston Munitions Center (ANMC), Defense Contract Management Agency (DCMA), DLA Disposition Services (DRMO), Dear Occupational Clinic, U.S. Army Medical Command (MEDCOM) and Test, Measurement, and Diagnostic Equipment (TMDE).

This certificate was issued on 30 August 2016 and expires on 29 August 2019. To maintain OHSAS 18001:2007 certification, ANAD requires an IAF certified OHSAS 18001:2007 registrar service to provide a surveillance audits and one recertification audit performed at the end of a three (3) year period by a certified OHSAS 18001:2007 Safety and Health Management System Lead Auditor. A certified Exemplar Global (formerly RABQSA), International Register of Certificated Auditors (IRCA), or Board of Environmental, Health, and Safety Auditor Certifications (BEAC) Lead Auditor must conduct all audits.

Additionally, ANAD requires a transition plan to International Organization of Standardization (ISO) 45001, which replaced OHSAS 18001 in March of 2018. The Technical and Price Proposals must also include any additional costs associated with transitioning between these two standards. ANAD’s 18001 certificate must be converted to ISO 45001 no later than March 2021. ISO 45001 audits must be conducted by a certified ISO 45001:2018 Lead Auditor.

2.0 STATEMENT OF WORK

To maintain OHSAS 18001:2007 certification, ANAD requires an IAF certified OHSAS 18001:2007 registrar service to provide a surveillance audits and one recertification audit performed at the end of a three (3) year period by certified OHSAS 18001:2007 Safety and Health Management System Lead Auditors.

The scope of work includes five surveillance audits and one reassessment audit, for a total of six audits. An audit plan and report will be prepared for each of the surveillance audits as well as for the re-assessment audit. The Contractor shall perform the recertification audit occur at least sixty (60) days prior to the expiration of a certificate. A certificate of registration will be issued within thirty (30) days from the date the recertification audit ending.

Additionally, ANAD requires a transition to ISO 45001, which replaced OHSAS 18001 in March of 2018. The Technical and Price Proposals must also include any additional costs associated with transitioning between these two standards. ANAD’s 18001 certificate must be converted to ISO 45001 no later than March 2021.

The Contractor shall complete risk based OHSAS 18001:2007 surveillance audits twice per year and re-assessment audit at the end of our three year certificate period. The Contractor must be accredited through IAF for OSHAS 18001:2007 systems. Audits must be performed by certified OHSAS 18001:2007 Safety and Health Management System Lead Auditors. A certified Exemplar Global (formerly RABQSA), International Register of Certificated Auditors (IRCA), or Board of Environmental, Health, and Safety Auditor Certifications (BEAC) Lead Auditor must conduct all audits. The Contractor must provide training certificates and resumes to ANAD.

The Contractor shall provide all necessary surveillance audit services which shall result in an audit plan, report, and certifications to enable ANAD to achieve 18001:2007 recertification. The Contractor shall provide certified Exemplar Global, IRCA, and/or BEAC ISO Lead Auditors, and an ISO 17021 accredited Certification Body, to perform the required ISO surveillance, certification and recertification audits set forth in this Scope of Work (SOW). The Contractor shall provide a certified Exemplar Global, IRCA, and/or BEAC ISO 45001:2018 (OHSAS 18001) OH&S Lead Auditor to perform surveillance and recertification audits.

The three year period of this contract encompasses work from three (3) years from the actual date of contract award (tentatively June 2018 through June 2021). The audits will include both a document review and a field audit of actual operations. The results of the audits shall include a recommended path forward and suggest corrective actions for non-conformances identified during the audit.

The Contractor shall provide periodic updates on the OHSAS 18001:2007 standard as well as ISO 45001:2018. The Contractor must also provide report history and any checklist used by Auditors.

The Contractor will provide Audit Plans and Audit Reports in accordance with OHSAS 18001:2007 standards and ISO 45001:2018 standards once transition is complete.

The Audit Plans shall include:

1) Documents to be reviewed

2) Date of the audit

3) Length of audit

4) Areas to be visited during the audit

5) List of current regulatory issues OSHA focused on at other installations

The Audit Reports shall include:

1) Identified non-conformances

2) Applicable elements of the OHSAS 18001:2007 standards

3) All corrective action plans relating to Minor and Major nonconformances be submitted within thirty (30) calendar days of audit completion. The Plans must include deadlines for when actions will be completed.

ISO 45001 replaced OHSAS 18001 in March of 2018. The Technical and Price Proposals must also include any additional costs associated with transitioning between these two standards. ANAD’s 18001 certificate must be converted to ISO 45001 no later than March 2021.

3.0 Contractor Manpower Reporting (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil.

The required information includes:

1) Contracting Office, Contracting Officer, Contracting Officer's Technical

Representative;

2) Contract number, including task and delivery order number;

3) Beginning and ending dates covered by reporting period;

4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

5) Estimated direct labor hours (including sub-contractors);

6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

7) Total payments (including sub-contractors);

8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

9) Estimated data collection cost;

10) Organizational title associated with the Unit Identification Code (UIC) for the

Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

12) Presence of deployment or contingency contract language; and

13) Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

4.0 DELIVERABLE SCHEDULE

Audit Plans:

Time of Award, 2018 November 2018 May 2019 Nov 2019 May 2020 Nov 2020

Audit Report (Surveillance Audits):

No later than 30 days after Time of Award, 2018 December 2018 December 2019 June 2020 December 2020

Audit Report (Reassessment Audit):

June 2019

Base Year (Time of Award, 2018 – 31 Mar 2019):

1 Audit Plan (Time of Award, 2018) 1 Surveillance Audit (No later than 30 days after Time of Award, 2018) 1 Audit Report (No later than 30 days after audit, 2018) 1 Audit Plan (Nov 2018) 1 Surveillance Audit (Dec 2018) 1 Audit Report (Dec 2018)

Option Year 1 (1 Apr 2019 – 31 Mar 2020):

1 Audit Plan (May 2019) 1 Recertification Audit (Jun 2019) 1 Audit Report (Jun 2019) 1 Audit Plan (Nov 2019) 1 Surveillance Audit (Dec 2019) 1 Audit Report (Dec 2019)

Option Year 2 (1 Apr 2020 – 31 Mar 2021):

1 Audit Plan (May 2020) 1 Surveillance Audit (Jun 2020) 1 Audit Report (Jun 2020) 1 Audit Plan (Nov 2020) 1 Surveillance Audit (Dec 2020) 1 Audit Report (Dec 2020)

(End of Summary of Changes)