A02_-_0003_-_SOW_FOR_PARTICLE_COUNTERS_JUNE-_9-19-2019.pdf

ROCK ISLAND ARSENAL

SCOPE OF WORK DATE: 09-19-2019

Hach Air Particulate Counter Service

1. GENERAL:

1.1 Purpose: Provide onsite basic/standard air calibration

services for four (4) Met One (previously HACH) Model: 3415 Particle Counters and Original Equipment Manufacturer (OEM) bench testing/calibration for four (4) Met One (previously HACH) Relative Temperature/ Humidity (RH/Temp) sensors located at Rock Island Arsenal Joint Manufacturing Technology Center (RIA-JMTC), Rock Island, IL, 61299-6400. This service shall include prescheduled onsite calibration services and bench testing located at contractor’s facility.

1.2 Equipment:

Model Type Ser No. RIA Bldg

3415 Particle Counter 0908527002 34284 208 3415 Particle Counter 0908527003 34249 208 3415 Particle Counter 0908527004 34250 208 3415 Particle Counter 0908527006 34251 208

RH/Temp Probe RH9700212 RH/Temp Probe RH9700168 RH/Temp Probe RH9700126

RH/Temp Probe RH9700162

1. QUALIFCATIONS

All work performed under this contract shall be accomplished by a Beckman Coulter approved technician.

1.1 The contractor is responsible for cleaning the equipment and the area after the Air Particle Counters calibration are complete. For example.

1.1.1 Clean up spills.

1.1.2 Clean waste materials.

1.1.3 Dispose of extra parts/materials

Note: RIA JMTC Maintenance Personal will assist.

1.2 The Air Particle Counters calibration shall be performed during normal business hours : Monday through Friday 6:00 A.M.-3:30 P.M.

Central Time, except Government Holidays. Any exceptions to these working hours will be authorized and agreed on by the COR and the Contracting Officer.

2. REQUIREMENTS:

2.1. Detailed Specifications: This SOW is a performance-based specification. The objective of this service is to perform Preventative Maintenance, calibration, and certification to four (4) Met One, Model: 3415 Particle Counters located in the North West end of Building 208 Basement, Clean Room to ensure a dust free environment according to the established guidelines of RIA-JMTC-R 702-36 Test Measurement Diagnostic Equipment (TMDE), ISO-21501-4 Calibration of Particle Counters, and ISO-14644 Historical Calibration Method and Standards (cleanroom management standard).

a. Contractor to perform the calibration service to the Particle Counters on-site at RIA-JMTC annually.

b. Contractor to perform the bench calibration service at their facility annually. Contractor is responsible for return shipment of the Relative Temperature/Humidity sensors.

2.2 General: The contractor shall be responsible for performing all lock-out and tag-out of equipment. Contractor shall provide all necessary tools, and equipment to perform the full scope of work.

Contractor shall inform Performance Certifier when scope of work is completed so that the inspection can be performed and scope of work accepted. Performance Certifier will notify RIA personnel so that the machine can be reassembled and put back on line.

2.3 Additional Repairs: The contractor agrees to use its best efforts to perform the work specified in this scope of work and all obligations under this award within the contract award value. The Contracting Office and the Performance Certifier shall be notified immediately of any service requirements, which are identified as extraordinary that would not typically be encountered in this service or will exceed 75% of the contract award value. The contractor shall provide a service report prior to the completion of this type of service for approval. Said report shall contain detailed itemization of all materials and labor necessary. The report shall be legible and have the servicing technicians name printed and signed. Service reports shall be sent to the Performance Certifier and the Contracting Officer for approval prior to work being performed.

2.4. Repair parts: All repair parts shall be new/un-used parts and shall carry the manufacturer’s standard commercial warranty. The contractor shall warrant that services performed and / or parts utilized with the standard commercial warranty and meet or exceed OSHA requirements.

2.5 Materials: Contractor shall furnish all materials, labor, and tools to perform this service.

2.6 Points of Contact and Notifications: The contractor shall identify a point of contact (POC) for the purpose of coordinating the requested service as described above. A Performance Certifier will be assigned for this action. The Performance Certifier shall coordinate all work with the contractor’s POC and the appropriate RIA activities.

If the contractor is unable to meet the requested/scheduled time frame, the contractor must immediately notify the Performance Certifier.

2.6 Period of Performance: The period of performance is 1 year from date of award. There are three-one year option periods that may be exercised by the Contracting Officer.

9. WARRANTY

All services, materials and parts shall include the standard commercial warranty (damage, failures) The contractor shall warrant that the services performed are in accordance with the original equipment specifications and shall carry the standard commercial warranty.

10. SECURITY: Security training (not needing a CAC)

11.1. AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities or controlled access areas shall complete AT Level I awareness training. The COR will be provided a copy of the RIA-JMTC AT Level I awareness training and assuring the training is completed. The contractor shall sign a Memorandum of Record for each contractor employee and subcontractor employee to the RIA-JMTC Operations Center prior to a RIA-JMTC electronic keys and access pass being issued.

11.2. Access and General Protection/Security Policy and Procedures.

The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

11.3. For contractors that do not require CAC, but require access to a DoD facility or installation Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility access and local security policies and procedures (provided by government representative).

The COR will provide guidance to complete the Access Control Records Check request Form thru the RIA Directorate of Emergency Services.

11.4. Access Badges and Electronic Keys

Contractor will acquire and need to return all issued U.S.

Government Common Access Cards, installation badges, and/or access passes. Use FAR 52.204-9 or PADDS Clause IF00015 IF00015 at the end of the contract or the last day of an individual contractor’s employment.

4.1. RIA-JMTC electronic keys and access passes are

accountable items and will be returned within 24 hours of no longer being needed. Items will returned to the COR or placed in a drop box at a RIA-JMTC access point.

4.2 Contractors who routinely fail to return these items

will not be issued them in support of any future contract.

11.5. IWATCH (See Something, Say Something) Training.

The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program. The iWATCH training will be provided in the RIA-JMTC AT training.

11.6. Impact on contractor performance during increased FPCON during periods of increased threat.

During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower. The FPCON descriptions will be provided in the RIA-JMTC AT training.

The COR will keep the contractors informed on the current FPCON or any possible FPCON change.

11.7. Random Antiterrorism Measures Program (RAMP) participation.

Contractor personnel working on Rock Island Arsenal are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.) Contractors will comply with any instructions given by the Rock Island Arsenal Police Department.

The RAMP program is discussed in the RIA-JMTC AT training.

11.8. Parking: The contractor shall park in

Designated/approved parking areas only. The COR and/or the Arsenal Police & Security personal may designate other areas to park depending upon the work situation.

11. SAFETY AND ENVIRONMENTAL

12.1 Safety: When services are performed onsite the

contractor is responsible for complying with all federal state, and local safety and environmental regulations, including, but not limited to: Rock Island Arsenal Department of the Army (DA), Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA). The contractor must adhere to all Rock Island Arsenal Safety requirements, policies and statutes. The contractor shall be responsible for obtaining any hot work/open. flame permits required from the Rock Island Arsenal Fire Department. The contractor(s) while working on equipment at the RIA-JMTC will wear proper PPE, to include but not limited to: safety glasses (with side shields), protective foot wear (steel toe), proper clothing (no shorts, tank tops, etc.), safety harness (when working off the floor), welding and cutting apparel (as needed) and adhere to OSHA NFPA 70E Arch Flash when working on electrical equipment. The contractor shall also have and observe an approved electrical lock out tag-out procedure. As required by the COR, the contractor may be required to submit a Safety Site Plan in limited and justified circumstances

• See attachment ‘‘Contractor Safety Guide’’.

12.2 Environmental: When services are performed onsite all

hazardous wastes, acid, and contaminated material generated by the execution of this service contract will be disposed of IAW all applicable federal state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contracting Officer (KO) for direction.

12. INSPECTION/FINAL ACCEPTANCE:

12.1 The COR will monitor contractor performance on this

contract, in accordance with the Quality Assurance Surveillance Plan (QASP). Upon successful completion of machine services, the COR will inspect the work and if acceptable sign the Service Report. The contractor invoicing shall take place after the Service report is received by the COR.

12.2 Once the COR has signed off on the delivered services and products, and received an invoice, the Contractor shall than invoice using Wide Area Workflow per clause 252.232-7003. When submitting the invoice into the WAWF system, the contractor will select; ‘‘auto send a notification to the COR by email’’. If this is not performed the contractor must contact the COR to notify him/her of pending transactions in WAWF