RIPD_J9000-17-9-01_Narrative_02_October_2017.docx

MODULAR OFFICE FOR DESMA MACHINE

GENERAL SYSTEM DESCRIPTION

The purpose of this project is to purchase one (1) Porta-King In-Plant Modular Office or equal for the rubber manufacturing production equipment in Building 220 of the Joint Manufacturing and Technology Center of Rock Island Arsenal. This shall be a turn-key operation, where the contractor shall be solely responsible for providing and installation of the modular office in accordance with this purchase description. No Government labor, equipment, or materials will be used to support this project.

STANDARDS AND PUBLICATIONS

2.1 Clarification

Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF BIDDING/receipt of proposal. Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

2.2 Fire Prevention and Protection

The contractor shall comply with all fire prevention measures prescribed in the installation Fire Regulations, a copy of which is on file in the office of the Contracting Officer. A written fire permit shall be obtained from the installation Fire Marshall for use of open flame devices, such as torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment, in, on, or within 15-ft of the building. The contractor shall be liable for any fire loss to the Government properly attributable to negligence on the part of the contractor, including failure to comp1y with fire prevention measure described by the terms of this purchase description.

2.3. National Standards and Specifications

The following specifications in effect on the Date of Invitation for Bid/Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

1.3.1 Occupational Safety and Health Act of 1970 (OSHA).

2.3.2 American Society of Mechanical Engineers (ASME).

2.3.3 American National Standards Institute (ANSI).

2.3.4 National Electrical Manufacturers Association Standards (NEMA).

2.3.5 Electronic Industries Association (EIA).

2.3.6 American Welding Society (AWS).

1.3.2 National Fire Protection Association (NFPA).

1.3.2.1 NFPA-70 National Electrical Code

2.3.7.2 NFPA-79 Electrical Standard for Industrial Machinery.

REQUIREMENT

3.1. Ownership

This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

3.2. General Design Standards

3.2.1. DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable.

3.2.2. UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All drawings or performance specifications shall be in the English-US system or both the English-US and the metric systems, unless otherwise specified in this document.

3.2.3. CONDUIT: Flexible conduit is not permitted in exposed areas. All wires, cables, and hoses will be enclosed by rigid, oil-proof protection, except where flexibility is necessary for operation of the equipment. Flexible wires, cables and hoses shall be arranged to prevent draping or tripping hazards. All conduit used shall be type EMT for exposed conduit.

3.2.4. NEW EQUIPMENT: The equipment provided and installed by the contractor to satisfy this purchase description shall be new and unused. The pre-engineered construction walls shall be pre-constructed to be completely reusable, and easy for relocation.

3.2.5. COMPONENT ENVIRONMENT: Under no circumstances shall a component be used in an application not recommended by the component manufacturer. Components shall not be subjected to conditions of operation beyond the recommendations of the manufacturer, such as excessive heat, lack of lubrication, over-loading.

3.2.6. REPLACEMENT COMPONENTS: All replaceable components shall be manufactured to definite standards for tolerance, clearance, and finish, enabling components to be field installed without further machining.

3.2.7. PAINTING: All unfinished surfaces of the equipment shall be painted with a lead free and chromium free commercial grade of metal primer and a minimum of one finish coat. The color will be determined at a later date.

3.3 Modular Office

3.3.1. WALLS AND ROOF: The contractor shall provide and install a modular office/full enclosure in Building 220 to surround JMTC’s Desma Rubber and Plastic Mixing Machine, Model 968.250ZOB750 Serial Number 084590, Year of Manufacture: 2007. The overall size of the modular office shall be approximately 17-feet X 24-feet. Provided at enclosure 1 is a floor plan for the proposed modular office. The interior of the modular office shall be one large room, without any interior walls. All walls shall be prefinished panels, pre-cut, prewired and ready for immediate installation. The walls should use VERSA-King 3 modular and interlocking walls, or equal. Walls components shall be 3-inches thick by 48-inches wide. The panel finish shall be white, minimum of 26-gauge embossed steel laminated directly to core on both interior and exterior surfaces. Wall core shall be expanded polystyrene ASTM E84 Class A fire-resistant, 1-pound per square foot density. The roof will be required to have a load bearing weight of 50-pounds per square foot. All framing components (i.e. floor track, vertical connector, roof cap, etc) are to be extruded aluminum painted to match wall color. Building can be no greater than 13-feet and 0-inches tall.

3.3.2. MAN-DOORS: The contractor shall provide two (2) 3-foot (wide) X 7-foot (tall) man-door, constructed of at least 18-gauge steel. The doors shall be painted on both sides of doors and jams. Door frames shall be constructed of steel. Doors operation shall be compliant with Americans with Disability Act (ADA). The doors shall have appropriate hardware, and a single 23-inches x 29-inches glass panel with minimum .1875-inch thick tempered safety glass in the door. Doors will include hinges, hardware, closure and door sweep, door stop, kick plate, and transition strips. The contractor is required to provide and install Yale 5407 lever locks with Y8 keyways with 26D finish on the door sets and provide 3 keys for each door.

3.3.3. ROLL-UP TYPE DOOR: The contractor shall provide and install a roll-up type insulated door for the modular office. The roll-up door shall be installed on the East facing wall of the modular office, and have a steel construction frame. The door shall be at least 8-foot wide, and 9-foot tall. The roll-up door will be manually operated, with a mechanical lock. The unit shall be constructed/insulated so the door incorporates an R-8 equivalent in insulation material. The unit shall be installed with weather-strip material to ensure proper seal between the door, and the building floor and the rough opening of the modular office.

3.3.4. WINDOWS: The contractor shall provide and install (2) windows (or have the panel pre-installed with windows) on half of the West-facing building panels, and the man-door, at eye level, except on the roll-up door). Windows will have removable window stops that allow quick removal on site for replacement of any damaged glazing etc. Windows shall be constructed of extruded aluminum, with .1875-inches clear tempered safety glass. All window panes will be the same color.

3.3.5. TRANSFORMER: Contractor will comply with all current NEC codes. Contractor will use Journeymen Electricians on all electrical connections. The contractor will supply a transformer with 480-Volt Alternating Current (VAC) primary x 208Y/120-Volt secondary, three-phase, dry, pad mounted. The contractor shall provide a fused 100-amp lockable disconnect mounted on side of office before transformer. RIA will make single point of electrical connection to Contractor supplied 100-amp fused lockable disconnect. Transformer will mount under disconnect, Contractor will use Electric Metallic Tube (EMT) conduit, if exposed. The contractor shall provide and install compression fittings instead of setscrew fittings for EMT. Contractor will supply a panel board which will be 100-amp, single-phase with at least 12 circuits. The load center will provide electrical feed for the HVAC system, lights, and outlets. All breakers will be identified with proper location and typed into the panel directory. The modular building will be installed with at least (8) 115-Volt duplex outlets.

3.3.6 FLOOR: No floor modifications shall be required as part of this project. There may be a transition strip/thresholds under the doors, and wall rails installed by the contractor on the existing floor.

3.3.7 CEILING AND LIGHTS: The contractor shall provide and install a new suspended 2-feet x 2-feet x 5/8-inch acoustic Tegular (Class A fire-rated) ceiling tiles in new the new room. Contractor will provide 3½-inch of eco-friendly (green) insulation installed above ceiling tiles. Ceiling shall incorporate 2-feet x 4-feet Light Emitting Diode (LED) lighting with modular wiring. Lighting intensity shall be a minimum of 50-foot candle at 2.5-feet from the floor in the modular office. Contractor will provide all bulbs for all new fixtures. Lights switches shall be activated with motion controlled sensors. The installation of the ceiling or lights will not interfere with the operation or maintenance of the De3sma Machine.

3.3.8. UTILITY FEEDS AND APPENDAGES: This modular office structure will house the Desma Rubber and Plastic Mixing Machine. Various utility feeds including electrical, and air will have to be accommodated. The contractor shall trim/accommodate the protrusions with minimal effect in sealing the modular office, to minimize the effect those protrusions have on maintaining temperature and humidity. Contractor shall ensure office installation does not impede machine operation, or machine servicing.

3.4 Heating, Ventilating, and Air Conditioning (HVAC) Units

3.4.1 The contractor shall provide and install a HVAC system to heat, and cool the modular office. The unit will also require a Stainless Steel (SS) water tight drip pan (6” bigger than the unit on all sides) with a 3-inch lip (minimum). HVAC in SS pan will be free of vibrations. The unit with have a condensate pump that will be located within the stainless steel pan. The pan will have a 1-inch plug for easy cleanout. The system will have the capacity to cool and maintain 70º Fahrenheit (º F) in the summer, and to heat and maintain 74º-F in the winter. Unit will use 410A refrigerant. The unit will have a 7-day programmable thermostat. The contractor will perform a heat and cooling load analyses. The air handling unit will be sitting on top of the roof of the modular facility. The condensing unit will be installed outside of the modular office, directly west of the modular office. Pipe must be sized correctly to bring in adequate outside air (ducts will be insulated.). All supply diffusers will be dampened and system will be balanced according to each area. The contractor shall define the electrical service required by the HVAC system in their proposal.

3.4.2. The system shall be able to cool the space with ambient air once certain conditions are met. The cooling shall be a DX (Direct expansion) system. The heating shall be on DX heat pump system. Heat load of building will consist of the Desma Machine and approximately 1 body, and 1 Personal Computer, with monitor.

3.4.3. The supply/return ductwork will come off the sides of the package HVAC unit. The supply ductwork shall be wrapped with 1 ½-inch foil back insulation. The return shall be a ducted system. The system will have a 2-inch thick replaceable filter. Return lines will have ½-inch sound absorbing insulation.

3.4.4. Air will be circulated by multiple supply diffusers and return grilles, provided and installed by the contractor.

3.4.5. Ductwork and supports shall be sealed, insulated and designed per American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 90.1-2007.

3.4.6. System should be balanced before the testing of the HVAC. The HVAC will run for 2 consecutive separate days both on the heat and cooling before project is accepted without any issues on the system maintaining 70 degrees Fahrenheit (ºF) cooling and 74ºF heating, with an allowable variance of plus or minus 2ºF. This will be monitored by the contractor and Contracting Officer’s Representative (COR).

3.5 Electrical

3.5.1. Wiring for power, lighting, and branch circuits shall be copper type.

3.5.2. All branch, feeder, and lighting circuits shall be provided with a separate insulated ground wire.

3.5.3. Disconnect switches shall be heavy duty type, with quick make, quick break blades.

3.6 Fire Suppression and Alert Systems

3.6.1. Fire Suppression requirements and audio or visual alarm system(s) shall be provided and installed by JMTC after modular office construction.

3.6.2. The contractor shall provide and install LED exit lights with battery backup as necessary. Location shall be coordinated with the COR.

3.7 JMTC Activities: To enable a smooth installation of the Modular Office, JMTC will perform various activities to minimize obstructions and protrusions through walls and roofs. Some of these activities include moving the Desma machine East 1-2 feet, moving the Desma Machine hydraulic chiller outside the walls of the proposed modular office, removing (2) machines within the Desma Machine enclosure, rerouting steam lines, removing cable trays, reinstalling machine air supply through a hard line rather than a soft drop.

Safety and Environmental

4.1 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

4.2 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

4.3 SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard OSHA and RIA safety standards including, but not limited to Personal Protective Equipment (PPE) usage, confined space work application, hot work permits, etc.

Responsibilities

5.1 DELIVERY: It is the contractor’s responsibility to deliver all materials to Rock Island Arsenal/Joint Manufacturing and Technology Center.

5.2 SITE INSPECTION: A site inspection may be performed prior to bidding. It may not be possible to responsibly bid on this project without first examining the location and determining the existence of any potential obstacles. All site inspections and/or measurements, which must be taken in order to determine the suitability of the proposed location or to perform the design of the system, are the sole responsibility of the contractor. Rock Island Arsenal will support this function through the point of contact (POC) by guiding personnel, facilitating security registration, and providing general assistance. The contractor will be responsible for providing any and all equipment necessary for this process.

5.3 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safe guards, various precautions, and plant protection measures. At all times during the execution of this Purchase Description, the contractor will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal Island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the Island.

5.4 SITE CONDITIONS: Rock Island Arsenal will be responsible for additional costs incurred by unforeseen, but controllable manmade issues with the location of the system. Examples would include, but are not limited to, buried sewer lines, standing water, and so forth. The contractor will be responsible for all costs associated with correcting foreseeable conditions, including but not limited to low hanging electrical lines which are clearly visible, encountering rock during excavation, inclement weather, interference with established machines or structures by components not shown on the footprint drawing, etc.

5.5 SITE PREPARATION REQUIREMENTS: The contractor shall be solely responsible for any necessary site inspections required for determining the specifications of work that must be completed prior to final system installation. The contractor will then provide detailed information of any preparation work that must be performed prior to system installation to Rock Island Arsenal.

5.6 SITE PREPARATION EXECUTION: The contractor will be solely responsible for site preparation except, as specifically excluded in this document. This includes but is not limited to surface preparation. This work may be performed through the use of a sub-contractor, but the specification, supervision, and certification of the work remains the responsibility of the primary contractor.

5.7 PREPARATION EXECUTION SUPPORT: Rock Island Arsenal will support this project by providing utilities to the points of first connection.

5.8 LABOR AND MATERIAL: The contractor is solely responsible for providing all labor, materials, hardware, tools, and equipment necessary for complete installation of this system except as specifically listed in this document as being provided by the Rock Island Arsenal. Contractor shall be responsible for removing all debris generated from this project and clean office (walls and windows) after installed.

5.9 SUPERVISION: Supervision of the installation process will be the responsibility of the contractor. Rock Island Arsenal shall retain the right to periodic inspection and evaluation of the installation, as it deems necessary.

5.10. OFF-LOADING/PLACEMENT: Off-loading of the equipment/building supplies from the delivery vehicle, and placement of the equipment in position for the installation is the responsibility of the contractor. The contractor shall not be allowed to use government equipment to accomplish this work.

5.10.1. OFF-LOADING/PLACEMENT OPTION: At the request of the contractor, Rock Island Arsenal will perform the off-loading and placement of the equipment or building supplies.

5.10.1.1. Any special requirements or precautions to be observed shall be the responsibility of the contractor to provide.

5.1.10.2. The contractor or his representative may be present during this process; however, such person will be responsible for being present upon arrival of the equipment at Rock Island Arsenal. Off-loading and placement shall not be delayed to allow arrival of the contractor or his representative.

5.1.10.3. If, due to contractor caused difficulties, the equipment or components of the equipment must be moved, removed or replaced by Rock Island Arsenal after initial placement, the contractor shall be billed for such work at current Rock Island Arsenal labor and overhead rates.

5.11. DELIVERY HOURS AND SERVICE HOURS: Deliveries and service calls will only be allowed from 0600-1530 hours, Monday through Fridays, on non-Government holidays. Unloading of contractor equipment or supplies performed by JMTC employees shall only be performed from 0630-1200 hours Monday through Friday. These hours are subject to change, however, the Government will notify the contractor of such changes. Deliveries and service calls will be coordinated with the COR to address any emergency situations. The vendor will contact the designated COR to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility.

5.12. LIABILITY: The equipment remains the property of the contractor, and the contractor shall assume all responsibility and liability for the equipment and the work performed upon it. The government shall be held harmless for any damage done to the equipment at any time up until final acceptance of the modular office by Rock Island Arsenal, except in the case of intentional damage and/or gross negligence on the part of Rock Island Arsenal personnel.

Completion Final acceptance of the equipment shall occur after the following:

1. Set-up completion by the contractor.

1. Final inspection approval by the government representative or inspector. This is to verify full compliance with this description to include amendments and modifications to the final contract, and will include any testing required to ensure compliance with this purchase description. Contractor will remove all debris generated from this project and clean office (walls and windows) after installed.

Enclosure 1 Attached (as referenced in paragraph 3.3.1)