W81XWH19R00980002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the proposal due date to 25 October 2019 at 10:00am EST.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH19R0098

X 9B. DATED (SEE ITEM 11)

19-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Oct-2019

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81XWH19R0098

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Oct-2019 10:00 AM to 25-Oct-2019 10:00 AM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

PROPOSAL SUBMISSION INSTRUCTIONS

a. POINT OF CONTACT (POC): Due to the difficulties in receipt of mail through normal postal services, questions and proposals shall be sent via E-mail to the POC, Mr. Jesse Hoffman at usarmy.detrick.medcom-usamraa.mbx.service2@mail.mil. The Offeror is responsible for ensuring receipt by the

POC.

b. PROPOSAL QUESTIONS: Questions may be submitted to the POC via email No Later than 01 October 2019 at 2:00PM Eastern Time. Follow-up/additional questions will not be accepted after this date.

Answers to Contractor submitted questions will be provided via amendment posted to FedBizOpps.

c. PROPOSAL DUE DATE: No Later Than: 25 October 2019 at 10:00AM Eastern Time (also shown in Block 8 of the solicitation).

d. ELECTRONIC SUBMISSION: Proposals shall be electronically submitted via email to: Mr. Jesse Hoffman, Contract Specialist, Email: usarmy.detrick.medcom-usamraa.mbx.service2@mail.mil. Your submission should include three separate parts: a Price proposal, a Non-Price proposal, and Solicitation/Representations and Certifications. The Non-Price proposal shall be submitted in MS Word or searchable PDF format. The Price proposal shall be submitted in MS Word or MS Excel 2000 or higher, but not greater than MS Word or MS Excel 2007 format. The firewall utilized by the Government contracting office does not authorize or accept zip files.

PROPOSAL CONTENT AND FORMAT INSTRUCTIONS.

The Offeror’s submission shall include three separate parts: a Price proposal, a Non-Price proposal, and Solicitation/Representations and Certifications. Offeror’s shall number the paragraphs in the proposal (e.g.

1.3.2) to accommodate the evaluation process.

a. ADMINISTRATIVE FORMAT INSTRUCTIONS:

(1) PAGE LIMITS: Non-price proposals are limited to 20 single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to page limits:

Table of Contents Title page Past Performance Letters of Commitment OCI Certification OCI Mitigation Plan (if applicable),

(2) FORMATTING: Proposal content shall be no smaller than Times New Roman font 12 pt.

Exhibits, graphics, charts, captions, etc., shall be no smaller than 10 pt.

b. NON-PRICE PROPOSAL CONTENT INSTRUCTIONS: The Offeror’s non-price proposal shall clearly reflect the offeror’s approach to execute and comply with the performance requirements identified in the PWS, regardless of the Government’s estimated effort. Your non-price proposal, including any supporting documentation, is to be clear and concise. The level of effort proposed must be consistent with the proposed solution outlined in your non-price proposal. The proposal must fully document and substantiate a cross mapping of your price approach as it equates to the non-price proposal. If you intend to use any labor categories that you feel are consistent in duties with the level of effort labor categories but are titled differently, in accordance with your cost accounting procedures, you must cross map those labor categories to the Government’s PWS to ensure your proposal receives a proper evaluation. All items should be addressed in the evaluation criteria.

The Offeror’s non-price proposal shall contain the following:

Management Approach Technical Approach Experience Small Business Participation Plan Past Performance

Factor 1: Management Approach

The Offeror shall submit a management approach (including approach to staffing) that effectively demonstrates how it will lead to the successful accomplishment of the requirement.

The Offeror shall submit a Recruitment and Retention Strategy that effectively demonstrates how they plan to meet the requirements in the PWS specific to staffing and managing qualified personnel and include a risk mitigation plan to address unanticipated personnel issues.

The Offeror shall submit a Transition Plan which effectively demonstrates the Offeror’s approach to mitigating the risk of disruption of the Government’s programs due to the loss of experienced, incumbent personnel or the addition of new, inexperienced personnel during the first six months of the contract.

The Offeror shall submit a Management Plan that describes the Offeror’s organizational structure and subcontracting relationships. The management plan shall describe how the Offeror’s chain of command practices contribute in a positive manner to ensuring the completion of all objectives on schedule and flexibility in allocating resources. The Offeror’s proposal shall address methods for managing subcontracts and mitigating organizational conflicts of interest.

The Offeror’s Quality Control Plan (QCP) shall demonstrate how the Contractor will meet and comply with the quality standards established in this PWS. At a minimum, the QCP must include a self-inspection plan and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, and customer satisfaction. The Offeror’s quality control approach shall identify processes, procedures, and metrics which, are likely to result in successful outcome within cost and on schedule.

Factor 2: Technical Approach

The Offeror shall submit a technical approach which effectively demonstrates a clear understanding of all tasks identified in the PWS and demonstrates the excellence and appropriateness of the techniques, methods, and processes the Offeror plans to use to successfully accomplish the objectives specified in the PWS (specifically “how” the objectives will be accomplished).

Factor 3: Experience

The Offeror’s proposal (to include key personnel) shall demonstrate performance of identical, similar to, or related to performing tasks contained within the Performance Work Statement, as well as contracts of comparable risk (the functions, responsibilities, and control exercised by the Offeror are essentially the same as required under this solicitation).

The proposal shall include evidence of how relevant corporate experience in managing subcontractors and providing personnel (to include key personnel) with an appropriate mix and balance in education and training relates to the tasks required in the PWS.

The Offeror’s proposal shall identify problems encountered in previous contracts (related to the Offeror’s performance of services) and how the Offeror resolved the issues.

For all individuals proposed to fill Key Personnel positions, you are to submit resumes. Resumes of Key Personnel do not count against the page totals. These resumes shall include a list of relevant training, education, and certifications. For those individuals proposed as Key Personnel a signed letter of commitment is required with proposal submittal. The contractor must have a signed letter of commitment from the proposed key personnel in response to the solicitation and must be available to begin work at the CDMRP provided facility immediately upon award.

Factor 4: Small Business Participation Plan

All Offerors are required to complete a Small Business Participation Plan.

Submit the total combined percentage of work to be performed by both small and large businesses (include the percentage of work to be performed both by Prime and Subcontractors):

Example: If Prime proposes a price of $1,000,000 (including all options), and large business(es) will provide $250,000 in services/supplies as a subcontractor, the % planned for small businesses is 75%; and 25% for large business equaling 100%.

Total Percentage planned for Small Business(es) _______% = $ _______ Total Percentage planned for Large Business(es) _______% = $ _______ 100%

Factor 5: Past Performance

A Past Performance Questionnaire has been included for offerors to distribute to past customers who offerors had/ have provided similar services in the past 3 years (Attachment 4). There is no limit on the number of past performance questionnaires that may be returned. Please note that questionnaires shall be submitted by the customer directly to usarmy.detrick.medcom-usamraa.mbx.service2@mail.mil. In addition, the offeror shall submit a list of references of relevant contracts/orders within the past 3 years. The contracts/orders may be past or current as long as the performance did not end more than 3 years prior to the due date for the submission of the proposal, and the contracts/orders may have been with Federal, State and/or City agencies and commercial customers. Prime- “Relevant” is defined as like service as stated in this solicitation’s Performance Work Statement in terms of similar scope and complexity. Other team member-“Relevant” is defined as like service in terms of scope and complexity to the portion of the solicitation’s Performance Work Statement that it is proposed to perform. References are required for the Prime and subcontractor(s).

The past performance evaluation will examine how the offeror’s past and present performance validates expected performance and customer satisfaction. In the event an offeror lacks a record of past performance, the lack of past performance will be evaluated as an unknown risk having no favorable or unfavorable impact on the evaluation.

(a) REFERENCE CONTENT: It is the offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the Point of Contact (POC), POC Telephone Number, POC Email address, Contract Number, Period of Performance, and Scope of Work.

(b) POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients (such as public or private sector medical facilities) with whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime or subcontractor relationship), will NOT be considered relevant.

(c) SUBCONTRACTOR CONSENT: If a subcontracting relationship is proposed, the offeror shall submit the consent of its proposed principal subcontractor(s) to disclose their past performance information to the offeror (Prime Contractor) along with the offeror’s proposed submission. If the proposed principal subcontractor(s) consent is not provided at the time of the offeror’s proposed submission, the past performance information for the principal subcontractor(s) may not be considered by the government in assessing the offeror’s past performance.

(d) INFORMATION FROM OTHER SOURCES: The Government may also consider information obtained through other sources. You should ensure that contact information for designated references is accurate and up-to-date.

Factor 6: Price

Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal.

Offerors’ cost/price proposal shall include proposal price assumptions and include required information, i.e. a price breakdown by labor categories and rates.

(1) OTHER DIRECT COSTS:

Estimated ODCs are as follows. The contractor shall include the Government’s estimate of travel costs (provided in the CLIN description) in their price proposal.

Description Quantity Travel $50,000 Base year

$50,000 Option Year One $50,000 Option Year Two $50,000 Option Year Three $50,000 Option Year Four

(2) PRICING SHEET: The Offeror’s proposal shall include a completed pricing sheet in the attached format (See Attachment 1 – Pricing Sheet). The Offeror shall ensure mathematical computations are correct. Errors in addition or multiplication may be considered nonresponsive.

(a) Offerors shall propose on all contract line items, either by price or “NSP” (Not Separately Priced). A line item price left blank will be considered nonresponsive to this request and the proposal will not be considered for award.

(b) Offerors’ proposals shall remain valid for a minimum of 90 days from the date of submission.

(3) CONTRACTOR MANPOWER REPORTING (CMR): CMR is now a requirement of

DOD contracts. Offerors are allowed to include a nominal fee in their price proposal for providing this data. A “nominal fee” is defined as a computation of an administrative assistant equivalent labor category providing approximately 6-8 hours to complete data input. Offerors may opt to not separately price this required annual data input. CMR price will not be evaluated as part of the total evaluated proposal price.

(4) ESTIMATED LEVEL OF EFFORT: The Government estimates that this contract will require an approximate level of effort, as outlined in Attachment 1 – Pricing Sheet, to accomplish the tasks identified in the PWS. Please note that the Government estimate is only put in place for Offerors to ascertain the approximate or estimated level of effort for this contract. However, this is not to be construed as either mandatory or necessarily the best approach. It is only in place as a reference to allow Offerors to better understand the general scope of this effort from the Government’s perspective. The Government is seeking the best level of effort and labor mix your company has determined is right to accomplish the requirements contained in the PWS. Offerors are not bound to propose these labor categories or quantities, rather Offerers are expected to provide their best solution citing the labor mix and quantity required to accomplish the tasks. If Offerors have determined either the labor mix and/or overall level of effort provided in Attachment 1 is inconsistent with their non-price approach, offerors are strongly encouraged and expected to submit a level of effort consistent with all of the cost/price and non-cost/price aspects of their approach.

DISCUSSIONS

In accordance with 10 USC 2305(a)(2), the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary

(End of Summary of Changes)