19Q0308.pdf

COMBINED SYNOPSIS SOLICTATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The solicitation number is W81XWH19Q0308. The solicitation is issued as a request for quotation (RFQ). Provisions and clauses in effect through Federal Acquisition Circular 2019-03 are incorporated. It is the contractor’s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses https://acquisition.gov/far/index.html and http://www.acq.osd.mil/dpap/sitemap.html. The NAICS code is 339112, with a small business size of 1000 employees. This is a Small Business set-aside requirement; all qualified small business vendors are encouraged to submit a quote.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each VSP Autoclave #1

FFP

FOB: Destination

NET AMT

0002 2 Each VSP Autoclave 2 & 3 https://acquisition.gov/far/index.html http://www.acq.osd.mil/dpap/sitemap.html

0003 1 Each Set-Up & User Training

0004 3 Each De-Installation of Existing Equipment

0005 3 Each Warranty

SOW

STATEMENT OF WORK (SOW)

Title: VSP Autoclaves

Requiring Activity Name: Walter Reed Army Institute of Research (WRAIR)

1. INTRODUCTION

The WRAIR aims to conduct biomedical research that is responsive to Department of Defense and US Army requirements and delivers life-saving products including knowledge, technology and medical material that sustain the combat effectiveness of the Warfighter.

With our headquarters dedicated to Senator Daniel E. Inouye and located in Silver Spring, Maryland, the Walter Reed Army Institute of Research is the largest biomedical research facility currently serving the Department of Defense.

Established in 1893, our research and development now reaches around the world from Maryland to Germany, Thailand, and Kenya.

Our vision is to be the premier DoD biomedical research organization, constantly relevant, integrating basic research and advanced technology that protects, projects, and sustains the Warfighter today, invents global medical solutions for the future, and keeps the Warfighter on point for the Nation. We host two Centers of Excellence for Military Psychiatry and Neuroscience Research and for Military Infectious Disease Research, each center ranging from blast induced neurotrauma to malaria vaccine development.

2. PURPOSE AND BACKGROUND

The Veterinary Services Program (VSP) provides comprehensive animal care, protocol consultation, support, and pathology services to the Walter Reed Army Institute of Research (WRAIR). To meet this mission VSP, provides quality veterinary medical care and environmental enrichment programs for all animals, representing nine different species. VSP provides guidance for regulatory compliance issues related to animal-based research, comprehensive animal research support through scientific consultation with investigators and medical/surgical care to the research animal colony. VSP conducts training for laboratory animal techniques and animal handling workshops for investigators, research support staff, veterinary staff, and animal care personnel. VSP trains military veterinarians chosen by a selection board for the DoD Laboratory Animal Medicine Residency Training Program.

3. SCOPE

The scope of this requirement is to furnish all labor, materials, equipment and supervision required to remove 3 existing autoclaves and furnish and install 3 newly manufactured autoclaves. This is expected to be a turn-key process that results in fully functional equipment. The contractor shall also provide a one-year warranty covering parts and labor. In addition, the contractor will be required to provide WRAIR personnel with training in how to complete preventive maintenance and repairs. The intent is that WRAIR personnel will then assume responsibility for these activities. The training will be conducted off-site at the contractor facility. The table below includes the autoclaves that will be installed for VSP by size, location and end-user.

Autoclaves List

Autoclave WRAIR Location End User

Sterilizer 26x36x72 single door hinged (2) GE04 Vet Med Animal Resources MR6

Sterilizer 20x20x38 single door vertically sliding GW85B Vet Med Surgery MR6

MINIMUM ESSENTIAL CHARACTERISTCS

VSP Autoclave #1

The Surgery Autoclave is located in room GW85B. Vendor shall replace existing autoclave with new autoclave with the following features:

• Will not exceed more than 6” outside the footprint of existing autoclave.

• Sterilization chamber will be approximately 20” W x 20” H x 38” L

• Single door either right hand swing or sliding

• Approximately 10” touch screen operator interface panel

• insulated on all sides, ends and top to reduce hot surfaces and heat loss

• Audible and visual alarms

• Parts shall be non-proprietary

• Provides a vacuum source that reduces water consumption

• Thermal Printer provided

• Provides a pressure relief valve to ensure rated pressure within the vessel is not exceeded

• Provides a signal when door seal is energized

• Provides an emergency stop button

• Adds cooling water to ensure discharge temperature is below 140oF

• Provides up to 25 programmable cycles to include:

o Prevacuum cycles o Gravity cycles o Liquid cycles o Leak Test cycle

• Allows cycle parameters to be selected and programmed by the operator

• Allows for operator to name cycles

• Provides a minimum of four custom configurable authorization levels

• Provides maintenance staff the ability to monitor the life cycle of parts

• Allows for visual monitoring of cycle phases

• Two loading levels

• Minimum 316L SS chamber and 304 SS jacket

• Cabinet enclosure panels

• Minimum Available utilities Autoclave 1:

o 120V, 1Ph, 20A o House steam 80 PSIG dynamic pressure o Floor Drain o Cold Water

Autoclave located in room GW85B

Footprint dimensions: 32” W x 76” H x 38” D

VSP Autoclaves #2 and #3 (two similar units):

Clean Cage Wash Autoclave Features located in Room GE06

• Autoclaves will fit into current location

• Autoclaves shall include a load and unload door

• Both load end and unload ends equipped with an interlock system; which will allow only one of the two doors to be opened at any one time

• Contractor shall install barrier walls on load and unload end of autoclave. Load end shall include a bio-seal and unload end shall include entry doors on each side of autoclave large enough for entry by maintenance staff (minimum 15” x 60”)

• Sterilization chamber shall be a minimum of 26” W x 36” H x 72” L

• Insulated on all sides to reduce hot surfaces and heat loss

• Vendor shall supply a cart and carriage for the load and unload ends

• Approximately 10” touch screen operator interface panel on the load and unload side

• Parts shall be non-proprietary

• Audible and visual alarms

• Provides a vacuum source that reduces water consumption

• Thermal Printer provided

• Provides a pressure relief valve to ensure rated pressure within the vessel is not exceeded

• Provides a signal when door seal is energized

• Provides an emergency stop button

• Adds cooling water to ensure discharge temperature is below 140oF

• Provides up to 25 programmable cycles to include:

o Prevacuum cycles o Gravity cycles o Liquid cycles o Leak Test cycle

• Allows cycle parameters to be selected and programmed by the operator

• Allows for operator to name cycles

• Provides a minimum of four custom configurable authorization levels

• Provides maintenance staff the ability to monitor the life cycle of parts

• Allows for visual monitoring of cycle phases

• Minimum 316L SS chamber and 304 SS jacket

• Minimum Available utilities Autoclave 2:

o 115V, 1Ph, 15A o House steam 80 PSIG dynamic pressure o 70 PSI compressed air (requires wall penetration and tie in to existing air) o Floor Drain o Cold Water

Load End:

Unload End

Enclosure dimensions for both autoclaves: 170”W x 108” H x 66”D

4. PERIOD OF PERFORMANCE

The periods of performance for this contract are as follows:

Base period 1 September 2019 – 31 August 2020

5. WORK SCHEDULE AND LOCATION

5.1. Work Location

The work location is 503 Robert Grant Avenue, Silver Spring, MD 20910.

5.2. Federal Holidays

5.2.1. The contractor shall not perform services on days designated as a Federal Holiday by Federal Status, Executive

Order, Presidential Proclamation or Installation Commander

5.2.2. Federal holidays are an exception to the regular duty hours. Any of the holidays listed below falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. The following is a list of legal federal holidays that services shall not be performed.

The following are Federal Holidays:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Independence Day

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

5.3. Work Schedule

The contractor shall provide support from 0745 to 1630 Eastern Time.

6. PERFORMANCE REQUIREMENTS

6.1. Objectives

The following general requirements apply to all activities involved with the removal of existing equipment and installation and testing of new equipment:

• To minimize down time, the contractor shall schedule and coordinate with the Technical Point of Contact (TPOC) the installation and testing of the new system to ensure that minimal delays in operation are experienced between the shutdown of the old system and full operation of the new system. The schedule may be modified on a periodic basis as required by project activities. The TPOC will be responsible for approving all schedule modifications.

• All mechanical, piping, and electrical components will be readily accessible for maintenance.

• Prior to the use of any welding or cutting torches, compliance with regulatory requirements and coordination with the TPOC is the responsibility of the contractor. The contractor shall insure that all safety requirements regarding the use of the freight elevator size and weight capacities are adhered to.

• Equipment shall comply with all industry and government design, testing, assembly, and fabrication requirements for specified equipment.

6.2. Specific Tasks / Requirements

6.2.1. Removal of Existing Equipment

The contractor shall be responsible for disconnecting, disassembling and placing the existing equipment on the building 503 loading dock for removal by the government. The schedule for removal of existing equipment shall be coordinated with and approved by the TPOC. (Deliverable 1)

6.2.2. Installation of New Equipment

The installation is intended to be turn-key. If current utilities are not adequate for proposed equipment, contractor will ensure proposal includes all costs to provide utilities (electrical, plumbing, HVAC) necessary for normal operation of equipment. The contractor shall be responsible for ensuring equipment can be moved from loading dock to installation location. Any damage or changes to door openings shall be the responsibility of the contractor to repair to existing condition. (Deliverable 2)

6.2.3. Equipment Testing

The contractor shall test all equipment following the completion of installation and ensure that the equipment is operating in accordance with OEM performance specifications. (Deliverable 3)

6.2.4. Installation of Information Plate

Vendor shall supply an information plate permanently affixed to the autoclaves with the following information:

• Name and Address of Manufacturer

• Serial number and Unit Identification

• Chamber Pressure and Temperature Ratings

• Jacket Pressure and temperature Ratings

• Stamp of the Inspection Authority (Deliverable 4)

6.2.5. Warranty:

The contractor shall propose as a separate item a one-year warranty and service/maintenance agreement providing a “next business day” response time. If accepted, this will commence from the last day of the standard commercial warranty. (Deliverable 5)

6.2.6. Training:

The contractor shall provide one session on site user training to include basic operation, operator level maintenance and troubleshooting for two sessions for not less than four hours. Contractor will provide onsite training for medical maintenance staff on preventive maintenance schedules and procedures, calibration instructions, piping and electrical schematic diagrams, and cycle descriptions that describe the sequence of events controlling the individual cycles during each session. Training dates and times shall be coordinated with the Government appointed TPOC.

(Deliverable 6)

6.2.7. Equipment Specific Documentations

The contractor shall be provided three full sets of Operation and Maintenance manuals for each piece of equipment.

At a minimum, manuals shall include Programmable Logic Controller (PLC) ladder diagrams and Operator Interface Terminal (OIT) diagrams. In addition, a complete list of purchased parts including original manufactures’ part numbers, descriptive information and where the parts were purchased shall be included in the manuals. Operation manuals shall also include a description of operator-level periodic (e.g. daily, weekly, monthly) maintenance requirements as well as a trouble-shooting guide for common problems. Software copies of the PLC and OIT programs shall be supplied. Maintenance manuals shall include preventive maintenance schedules and procedures, calibration instructions, piping and electrical schematic diagrams, and cycle descriptions that describe the sequence of events controlling the individual cycles. (Deliverable 7)

6.3. Management Reports and Plans

Contract Manpower Reporting Application (CMRA) (Deliverable 8). This is a mandatory requirement IAW Army Federal Acquisition Regulation Supplement (AFARS) 5137.91, Accounting for Contract Services.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the WRAIR via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

7. DELIVERABLES

The contractor shall complete and submit deliverables in accordance with the “Deliverables Table” below. Unless specified in the SOW within the description of the deliverable, all deliverables will be made to the TPOC electronically.

DELIVERABLES TABLE

SOW Ref. Number Title/Description Due

6.2.1 Deliverable 1 Removal of Existing Equipment

Disconnecting, disassembling and placing the existing equipment on the loading dock for removal by the government.

Per project schedule.

6.2.2 Deliverable 2 Installation of New Equipment

Responsible for ensuring equipment can be moved from loading dock to installation location.

Per project schedule.

6.2.3 Deliverable 3 Equipment Testing

Test all equipment following the completion of installation and ensure that the equipment is operating in accordance with OEM performance specifications.

On completion of installation.

Within 24 hours.

6.2.4 Deliverable 4 Installation of Information Plate On completion of installation and testing. Within 24 hours of successful testing.

6.2.5 Deliverable 5 Warranty One year warranty covering

parts and labor.

One year after installation of equipment.

6.2.6 Deliverable 6 Laboratory Required Safety Training On completetion of installation.

6.2.7 Deliverable 7 Equipment Specific Documentations

On successful installation and testing of equipment. Within 48 hours successful installation and testing.

6.3 Deliverable 8 Contract Manpower Reporting

Application (CMRA) The contractor shall complete and deliver the CMRA.

By October 31 or on the last day of contract performance – whichever is first.

9.1.2Erro r!

Reference source not found.

Deliverable 9 OSHA 300A Report The contractor shall complete and deliver the OSHA 300A.

1 February of each year.

14.6 Deliverable 10 Anti-Terrorism and Operational

Security Training

Due within 30 days of contract award.

7.1. Inspection and Acceptance

The TPOC delegated oversight of specific technical, functional and oversight responsiblities is responsible for inspection and acceptance of all services, incoming shipments, documents, and services.

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the Statement of Work and all terms and conditions of this order, including all modifications.

7.2. TPOC Information

To be determined upon award.

8. PERFORMANCE REQUIREMENTS SUMMARY MATRIX

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the TPOC will provide a copy of the final QASP to the contractor. The QASP is a living document and may be updated by the Government as necessary.

The Government will use the following performance requirements to measure the performance of the contractor. The contractor shall meet the Performance Objective(s) and Acceptable Quality Level(s) within the “Performance Requirements Summary Matrix” (PRS Matrix).

Performance Requirements Summary Matrix

SOW

Ref.

Performance Objective

Performance Measurement

Acceptable Quality Level

Method of Surveillance

Incentive

1. 6.2.1 The contractor shall remove existing equipment without damage to the building and any surrounding areas. The contractor shall be liable for any damages.

The contractor shall adhere to the schedule.

Removal of all debris.

Repair of any damage to doors or other structures.

Meets: 99.0

- 99.99%.

Direct observation by TPOC to ensure site is ready for installation of new equipment.

Weekly status meetings to review progress and schedule.

Positive Past Performance.

2. 6.2.2 The contractor shall install all new equipment in accordance with the relevant section within the SOW.

Equipment properly installed and connected to utilities.

Inspection by technical staff to ensure proper installation and utility connections.

Positive Past Performance.

3. 6.2.3 The contractor shall complete successful testing of equipment.

Successful operation test demonstrating compliance with OEM specification.

TPOC validation of test results.

Positive Past Performance.

4. 6.2.4 The contractor shall install information plates on each piece of equipment.

Validation that required information is included.

Direct observation by TPOC and training staff.

Positive Past Performance.

5. 6.2.5 Contractor personnel shall complete any laboratory-required safety training.

Successful completion of training by contract personnel.

Lab director verification that training was conducted.

Positive Past Performance.

6. 6.2.6 The contractor shall provide a one year warranty for parts and labors.

Review of the warranty documentation.

TPOC approval and acceptance of warranty.

Positive Past Performance.

7. 6.2.7 WRAIR shall receive equipment specific documentations.

Receipt of 3 copies of Equipment Specific Documentations.

Validation by technical staff. TPOC acceptance.

Positive Past Performance.

8. 6.3 The contractor shall complete the CMRA.

Submittal of CMRA by contractor.

TPOC review and acceptance.

Positive Past Performance.

9. 9.1.2 The contractor shall submit the OSHA 300A form.

Receipt of completed form by reporting date.

TPOC acceptance and approval of 300A form.

Positive Past Performance.

10. 14.6 Contractor personnel shall complete AT/OPSEC training.

Contractor personnel completed required training.

< 30 calendar days after contract award

TPOC receipt of training certifications.

Positive Past Performance.

W81XWH19Q0308

9. COMPLIANCE DOCUMENTS

9.1. General Compliance

9.1.1. Federal Law

The services provided under this contract must be conducted in accordance with all Federal law, Department of Defense (DOD), Department of the Army (DA) and Medical Research and Material Command (USAMRMC) laws and command laws, regulations, policies, and procedures that govern the conduct of regulated research.

Federal regulations governing regulations for human subject’s protection are found in 45 CFR 46. The International Convention on Harmonization Guidelines for Good Clinical Practice is the standard governing the conduct of research trials. References for military regulations and policies governing regulated research may be found at https://mrmc.amedd.army.mil/rodorphrpo.asp.

9.1.2. Occupational Safety and Health Administration

The contractor shall comply with Occupational Safety and health Administration Standard Number

1904.32. The contractor shall deliver the 300A by February 1 of each year (Deliverable 9)

9.1.3. DoD Compliance Documents

A complete list of Department of Defense compliance documents providing specifications, standards, or guidelines can be found at http://www.dtic.mil/whs/directives/corres/dir.html

A complete list of Department of Defense compliance documents providing specifications, standards, or guidelines can be found at http://www.dtic.mil/whs/directives/corres/dir.html

a) Army Regulation 340-21, Army Privacy Program.

http://www.army.mil/usapa/epubs/340_Series_Collection_1.html

b) Army Regulation 25-1, Information Technology.

http://armyhpubs.army.mil/epubs/25_Series_Collection_1.html

c) Army Regulation 25-2, Information Assurance.

d) Department of Defense (DOD) 6025.18 Regulation, DOD Health Information Privacy Regulation, 24 January 2003.

e) DOD Instruction 3210.7, Research Integrity and Misconduct, 14 May 2004.

f) Department of Defense (DOD) Instruction 8500.01 Cybersecurity

g) Title 42 Part 493 Laboratory Requirements, 1 October 2011 https://www.gpo.gov/fdsys/granule/CFR-2011-title42-vol5/CFR-2011-title42-vol5-part493/content-detail.html

h) National Institutes of Allergy and Infectious Diseases, DAIDS Guidelines for Good Clinical

Laboratory Practice Standards, https://www.niaid.nih.gov/LabsAndResources/resources/DAIDSClinRsrch/Documents/gclp.pdf

i) ICH Guideline for Good Clinical Practice, Consolidated Practice (E6) http://www.ich.org/products/guidelines/efficacy/efficacy-single/article/good-clinical-practice.html

j) Title 21, CFR Part 11 Electronic Records: Electronic Signature.

https://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfcfr/CFRSearch.cfm?CFRPart=11

k) Title 21 CFR Part 812, Investigational Device Exemptions, April 1, 2014 http://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfcfr/CFRsearch.cfm?CFRPart=812

10. KEY PERSONNEL

Not applicable.

11. TRAVEL/TEMPORY DUTY (TDY)

12. GOVERNMENT FURNISHED PROPERTY

13. CONTRACT MANAGEMENT

13.1. Government Management

The Technical Point of Contact (TPOC) for this contract will be appointed by the Contracting Officer (KO). The TPOC will serve as the primary point of contact for all activities and issues that occur under this contract. Only the KO has the authority to enact changes to this award.

13.2. Contractor Organization

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall ensure that all contractor personnel are advised of their chain of command and who they should contact if they have questions.

The contractor shall designate a single Program Manager (PM) to be the contractor’s authorized point of contact (POC) with the TPOC. The PM will be responsible for formulating and enforcing performance standards, assigning contractor schedules, reviewing performance quality, communicating policies, purposes, and goals to subordinates. This will include coordination with the KO and the TPOC to resolve any issues that may arise, trends relating to the contract, or proposed changes or modifications to the contract.

14. OTHER TERMS, CONDITIONS, AND PROVISIONS

14.1. Non-Personal Services

This SOW identifies services that are strictly non-personal in nature, as defined by Federal Acquisition Regulation (FAR) Part 37, Service Contracting. To ensure there is no appearance of any personal services, the Government shall neither supervise contractor personnel nor control the method by which the contractor performs the required tasks.

Under no circumstances shall the Government assign tasks or prepare work schedules for individual contractor personnel. It shall be the responsibility of the contractor to manage its personnel and to guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contractor Officer (KO) immediately.

14.2. Severable / Non-Severable Services

This award identifies services that are severable in nature.

14.3. Inherently Governmental Functions

This requirement has been reviewed and contains no services that are inherently governmental functions.

14.4. Acquisition Functions Closely Associated with Inherently Governmental Functions

Not applicable for this award.

14.5. Invoices

The contractor shall submit invoices monthly to Wide Area Work Flow (WAWF) with sufficient documentation to provide certification of invoice.

The contractor is responsible for properly preparing and forwarding to the appropriate Government official, the invoice and receiving report for payment. The contractor shall attach back up information to receiving reports for direct labor and Other Direct Costs (ODCs). Direct labor backup information shall reflect the person’s name, job title and quantity of hours worked for each pay period at a minimum. Backup information for ODCs shall list all elements of costs, such as travel breakout backup, including itinerary, dates of travel, name of employees traveling plus per diem costs shall accompany the receiving report. All ODCs exceeding $3,000 requires that the contractor conduct appropriate competition and obtain approval from the TPOC prior to purchase. Equipment purchases are not authorized under this contract. The Wide Area Workflow – Receipt and Acceptance application is the required method of submission.

14.6. Anti-Terrorism and Operational Security (Deliverable 10)

14.6.1. AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the TPOC or to the contracting officer, if a TPOC is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

14.6.2.

This standard language requires U.S.-based contractor employees and associated subcontractor employees to make available and to receive Government-provided area of responsibility (AOR)–specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander, with the unit ATO being the local point of contact.

14.6.3. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.

14.6.4. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to Government information systems.

14.6.5. For Contracts That Require an OPSEC Standing Operating program.

The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per

AR 530-1.

14.6.6. For Contracts That Require OPSEC Training.

http://jko.jten.mil/

Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

14.6.7. For IA/IT training.

14.6.8. For Information Assurance (IA)/Information Technology (IT) Certification.

Per DoD 8570.01-M , DFARS 252.239.7001, and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

14.6.9. Threat Awareness Reporting Program (TARP).

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 90 dys. ADC 1 W03K W REEDARMYINSTRSCH(WRAIR)

WALTER REED ARMY INSTITUTE OF

RESEA

503 ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-808-2837

W74MYF

0002 90 dys. ADC 2 (SAME AS PREVIOUS LOCATION)

0003 90 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 90 dys. ADC 3 (SAME AS PREVIOUS LOCATION)

0005 90 dys. ADC 3 (SAME AS PREVIOUS LOCATION)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government

INSTRUCTIONS TO OFFERORS

Offerors shall submit a quote in response to the requirements of the United States Army Medical Research Acquisition Activity (USAMRAA) in support of the Walter Reed Army Institute of Research (WRAIR) to provide to furnish all labor, materials, equipment and supervision required to 3 existing autoclaves and furnish and install 3 newly manufactured autoclaves.

TECHNICAL INSTRUCTIONS:

Vendors shall provide sufficient written technical documentation to allow for a thorough evaluation of their quote in accordance with the Statement of Work (SOW). The Quote shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

The Offeror shall demonstrate that it has a clear understanding of the requirements outlined in the SOW and the ability to meet the SOW requirements in order to be considered for award.

Technical quotes shall include sufficiently detailed information to enable evaluation based on the factors listed below:

1. Technical Ability – Each proposing contractor will be evaluated based on whether they confirm to the requirement as outlined in the MEC’s and the SOW

PRICE QUOTE INSTRUCTIONS

Vendor shall specify the Total Price for each CLIN in the solicitation. Contractors shall be evaluated to ensure fairness, reasonableness and completeness. The Government anticipates award of a Firm Fixed Cost contract. Contractors shall submit firm-fixed pricing for all the above requirements. Include any applicable discounts to the Government.

The contractor’s initial quote shall contain the contractor’s best terms from a cost and technical standpoint. The Government intends to evaluate quotes and award an order without discussions, but reserves the right to discussions if later deemed by the Contracting Officer to be necessary.

The Government reserves the right to make no award as a result of this solicitation.

PROPOSAL SUBMISSION INSTRUCTIONS.

POINT OF CONTACT (POC): Questions and proposals shall be sent via E-mail to the POCs for this RFQ:

Kasey Carroll: Kasey.l.carroll.civ@mail.mil

The Offeror is responsible for ensuring receipt by the POC.

QUESTIONS DUE: No Later Than 4 September 2019 by 10:00 AM EST

PROPOSAL DUE DATE: No Later Than (NLT): 10 September 2019 at 10:00 AM Eastern Time. Late proposals will not be accepted.

ELECTRONIC SUBMISSION: Quotes shall be electronically submitted to the POC above.

The Price proposal shall be submitted in PDF format, MS Word or MS Excel.

OTHER ADMINISTRATIVE INSTRUCTIONS:

System for Award Management (SAM): Contractors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov; provide DUNS number; Cage Code and TIN.

EVALUATION FACTORS

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 Technical Factor 2 Past Performance Factor 3 Price

Basis for Award & Evaluation

This will be a LPTA procurement. The Government intends to evaluate quotations and award a contract without discussions with Offerors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable quotation with the lowest evaluated price. An overall technical rating must be at least "ACCEPTABLE" in order to be eligible for award. An "UNACCEPTABLE" rating, results in the technical quotation being rated "UNACCEPTABLE" unless corrected through discussions. An overall technical rating of "UNACCEPTABLE" makes a quotation ineligible for award.

An offeror is expected to submit sufficient information in response to the RFQ to allow for the evaluation of his/her quotation.

Each of the evaluation factors will be rated as follows:

mailto:Kasey.l.carroll.civ@mail.mil http://www.sam.gov/

Factor 1 - Technical The Government will evaluate the offeror's capabilities to provide the autoclaves and to meet the SOW.

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the requirements of the SOW in the RFQ.

Unacceptable Proposal does not clearly meet the minimum requirements of the SOW in the RFQ.

Factor 2 – Past Performance: Offeror’s past performance references’ questionaires,submitted directly from their references, will be reviewed and considered in assigning a rating. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy, recentcy, and quality of the past performance rests with the Offeror. Other sources available to the Government include, but are not limited to, the Past Performance Information Retrieval System (PPIRS) and Federal Awardee Performance and Integrity Information System (FAPIIS).

In the case of an Offeror without a record of recent/relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance in accordance with FAR 15.305(a)(2)(iv). Therefore, the Offeror shall be determined to have unknown past performance. In the context of Acceptability/Unacceptability, “Unknown” shall be considered “Acceptable.”

Past Performance Evaluation Ratings Rating Description Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

Factor 3 - Price Offerors’ price proposals will be evaluated to determine the price is fair and reasonable in accordance with FAR 12.209 and FA 13.106-3. Quotations should include a proposed price for each Contract Line Item Number (CLIN) to include Part Numbers.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

CLAUSES INCORPORATED BY REFERENCE

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-3 Offeror Representations and Certifications--Commercial Items

OCT 2018

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items

MAY 2019

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7002 Requests for Equitable Adjustment DEC 2012

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.] https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC** ____ Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)