J_A_19_RHCO_P_712_.pdf

Control #: 19-RHCO-P-712Limited Sources Justification or Sole Source Justification for Acquisitions under the Simplified Acquisition Threshold

(Simplified Acquisition Threshold is $250K)

1. Contracting Activity: Regional Health Contracting Office-Pacific, Health Contracting Cell, Joint Base Lewis-McChord (JBLM), 673 Woodland Square Loop SE, Lacey, WA 98503.

2. Description of Action: Madigan (MAMC) Army Medical Center, WA, Department of Pathology Joint Base, Lewis-McChord Tacoma WA is requesting a follow-on Base year Equipment Lease- Reagents.

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: Total Dollar Value: $177,208.68

FAR 52.217-8 Option to Extend Services, (Included): or NA:

FAR 52.217-9 Option to Extend the Term of the Contract; (Included); or NA:

Name of Intended Contractor: Sysmex America, Inc.

Street Address: 577 Aptakisic Rd City, State, Zip: Lincolnshire IL 60069-4325

Phone:

Description of Supplies/Services: The Department of Pathology is requiring a renewal Base Year lease of the Sysmex Hematology Analyzer, (including reagents & supplies) for connection to the existing Roche Diagnostic Equipment currently installed in the Laboratory. The Government entered into a contract (W81K02-16-D-0008) with Roche Diagnostics as part of MAMC Core Laboratory’s transition to total laboratory automation (TLA), which provides the greatest move forward for providing the highest quality patient testing results in the shortest amount of time, thereby improving efficiency.

TLA also helps to reduce the need for the Physicians to have to order STAT tests because all tests are handled quickly and results in the shortest time period possible. This reduces long term staffing requirements, thereby providing a savings to the Government in civilian personnel costs.

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

Control #: 19-RHCO-P-712

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: Based on research this requirement for equipment lease and reagent supplies, are proprietary, to Sysmex America on the Hematology Analyzer lease & Roche Diagnostics by company signed letter, for sole source connection to their equipment in creating the Core Laboratory.

6. Efforts to Obtain Competition: A general competitive effort is made throughout the requirement review process which considers the applicability of supplies, services & leases available from various sources to determine the one that best meets the needs for the patients. The intended contractor has been identified as the only source capable of meeting these requirements.

7. Actions to Increase Competition: Sysmex America Inc. is the only authorized source vendor authorized by Roche Diagnostics to connect their hematology system and provide the required laboratory testing improving accuracy, timeliness, overall quality as a goal in achieving Total Laboratory Automation (TLA). This effort at the requirement definition level as a Sole Source is not normally publicized on Federal Business Opportunities, except as a “Special Notice with J & A “in accordance with FAR 5.201, but is standard industry practice. This notice will be posted to FBO.

Efforts to obtain competition are not practical because of the sole proprietary rights as of both manufacturers. The contractor as listed is the only source capable of meeting the requirement outlined by the customer without impacting the critical mission of patientcare

8. Market Survey: This requirement is for Equipment Lease & Reagent Supplies (Class W065).

Detail, including key work searches described in the Market Research report which supports this J & A can be found in PCF Market Research. Market Research has been conducted by searching the Dynamic Small Business search using NAICS Code: 325413; results from the research did not locate any small businesses that could provide the above equipment lease andsupplies..

8. Procurement History:

Previous Contract or Purchase Order Number: W81K02-16-C-0005 or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: FAR 13.106-1(b)(1)(i)

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief.

Submitted By:

Position Title : Supervisor, Core Lab Automation/Hematology

Email address:

Date: 18 September 2019

Control #: 19-RHCO-P-712

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name:

Position Title: Contracting Officer

Email address:

Date: 23 September 2019