W81K0022Q01030001.pdf

0011786901

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A. The purpose of this amendment is clarify PWS 3.2. that there w ill be tw o (2) PMs for the mass spectrometer and one (1) for the chromatography pump system per year.

B. All other terms and conditions remain unchanged.

See SUMMARY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Jun-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0022Q0103

X 9B. DATED (SEE ITEM 11)

06-Jun-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Jun-2022

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K0022Q0103

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Jun-2022 10:00 AM to 16-Jun-2022 10:00 AM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

William Beaumont Army Medical Center (WBAMC), El Paso, Texas, has a requirement for a full service on-site maintenance contract. Contractor shall furnish all parts, labor, equipment, materials, travel, and transportation to perform all scheduled and unscheduled maintenance for the equipment listed below.

1. Mass Spectrometer, Manf: AB Sciex, MN: 6600, SN: EY220892006

2. Chromatography Pump System, Manf: AB Sciex, MN: EKS- C400, SN: 20-02-33-056/200044

1. CONTRACTOR REQUIREMENTS:

1.1. Contractor shall provide only technically qualified technicians who are formally trained on the above equipment. Service personnel shall have a good working knowledge of the equipment.

1.2. Contractor shall provide a plan for service coverage if less than two (2) personnel are trained on the equipment.

The plan describes and ensures the government is not without service support for more than one day (i.e., coverage during technician illnesses, vacations, terminations, and /or strikes).

1.3. Contractor shall obtain the most current legal editions of the original equipment manufacturer (OEM) literature or approved copies.

1.4. Contractor shall furnish and install only OEM repair parts and OEM recommended substitution/ modifications, as required ensuring proper and safe operation of the equipment.

1.5. Contractor shall have knowledge of, furnish and install all OEM-sponsored modifications at no additional charge. This includes all the OEM-published Equipment Change Orders (ECO) and Fielded Change Orders (FCO).

Mandatory modifications include equipment upgrades or enhancements to equipment design, and changes necessary for operator and patient safety. Manufacturer-sponsored modifications are made as hardware/software updates/ corrections become available from the manufacturer. The government may request that the Contractor install said OEM-sponsored modification in the event that the government obtains knowledge of ECO or FCO before the Contractor. Contractor shall make all ECO and FCO modifications in a timely manner, but in no case shall it exceed sixty (60) calendar days after ECO or FCO is announced by the OEM. All such modifications shall be made so as not to interfere with the government’s operation. If such modification is not possible during normal duty hours, the Contractor shall do the modifications outside of normal duty hours (overtime) at no additional cost the government

1.6. If the Contractor is unable to repair the unit and subcontracts out to a third party, the Contractor shall not stop the third party in the middle of the repair job and shall not charge the government for the subcontracted labor.

2. MAINTENANCE TIME FRAMES:

The Contractor shall provide two (2) preventive maintenance (PM) and one (1) annual calibration verification check (CVC). The Contractor shall perform CVC in conjunction with the PM services. Services during the timeframe shall include one (1) electrical safety current leakage test to determine the amount of electrical current electrical leakage to the case of the unit. All services performed are documented and indicated on the service ticket upon completion of services as follows:

(a) Calibration: CA with the time spent.

(b) PM INSP is inspection with the time spent, the electrical safety test is considered to be part of this process.

(c) Scheduled Parts Replacement (SPR) with the time, name, and part numbers with cost of parts replaced.

3. SCHEDULED SERVICES:

3.1. For base year, the Contractor shall perform the schedule PM inspection within 3 weeks after the award of the contract and one six months later.

3.2. For all option years, two (2) PM services for the mass spectrometer and one (1) PM for the chromatography pump system.

3.3. The Contractor shall complete all required scheduled services within 4 working days after starting each scheduled service.

3.4. The Contractor shall coordinate with the Contracting Officer Representative (COR), to ensure access to the equipment to be serviced, no later than the 4th working day of the month scheduled for service.

4. UNSCHEDULED SERVICES:

4.1. All repairs shall be accomplished and the unit fully operational within three (3) working days of telephonic notification of a malfunction. These days are Monday through Friday, excluding all government holidays. All equipment repaired shall meet manufacturer specifications at all times.

4.2. The Contractor shall respond telephonically within four (4) hours during normal duty hours days and within six

(6) hours after normal duty hours/or weekends/holidays.

4.3. Delays caused by the government shall be immediately communicated to the COR and will not be counted against the repair completion time frame.

4.4. If parts are required and are not in stock with the OEM-authorized sales representative, or repair parts supply outlets, an allowable delay will be determined by the COR and subsequent ship time shall not exceed two days.

4.5. The Contractor shall provide for all replacements of worn and/or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.

4.6. HOURS OF OPERATION: Medical Maintenance Branch, WBAMC, office hours 7:30 A.M. thru 4:30 P.M., MT, Monday thru Friday

5. SERVICE REPORTS:

Upon completion of services, a service report shall be provided to the COR. This report is initiated by the Contractor upon completion of each repair and at the minimum shall include:

(1) Contractor’s name

(2) Contract number

(3) Name of technician performing the repair (full printed and signed name)

(4) Number of hours expended on each and associated Contractor’s hourly rate. Hours are in tenths and rounded up to the nearest tenth of an hour. Example 1.1 is one hour and six minutes.

(5) Part number and listed cost of each repair part used

(6) Equipment Control Number and serial number of equipment being repaired.

6. GOVERNMENT-FURNISHED PROPERTY AND MATERIALS:

The COR will provide the Contractor access to the equipment covered under the contract.

7. CONTRACTOR-FURNISHED PROPERTY:

7.1. All materials, other than those materials specified as government-furnished, required in the performance of this contract shall be furnished by the Contractor.

7.2. Availability of manufacturer’s service literature needed in the performance of the contract is the Contractor’s responsibility and shall remain Contractor-owned upon contract termination.

7.3. Equipment maintenance performance under the contract includes the unlimited replacement of defective repair parts.

7.4. Contractor shall notify the COR immediately when parts required to accomplish a maintenance service are not available from the original manufacturer, authorized sales representative, or other repair parts supply outlets.

7.5. The government is not responsible for any damages or loss of Contractor supplies, materials, or equipment.

7.6. The government is not responsible for any damages or loss of the Contractor’s personal belongings or those of the Contractor’s employees due to fire, theft, accidents or other causes.

8. PERSONS AUTHORIZED TO PLACE SERVICE CALLS

The government’s COR, as well as those authorized to give instructions, place service calls, or request updates status, are listed below. No instructions shall be accepted by anyone other than the people listed below or the Contracting Officer. One of the persons listed below will call and leave their name and number and the Contractor shall return the call or come directly to the COR to verify the call prior to initiating any action.

Chief, Medical Maintenance Branch (CW2 Sean Paul Mahany) (915) 569-1042

COR, Contract Service - (Patricia Klauss) (915) 742-0179

9. SCOPE OF WORK

9.1. Qualified Technician shall report to the Medical Maintenance Branch and sign-in the Contractor’s Log by indicating company name, individual’s name, time of arrival, and destination. When departing WBAMC, the technician shall exist through Medical Maintenance and provide the service report with applicable information.

9.2. The performance of all services shall meet or exceed the specifications of the original equipment manufacturer.

9.3. The Contractor is not responsible for the maintenance of equipment listed when damage resulted from act of God, government neglect/misuse/abuse, or when services from other than the Contractor’s personnel have been performed.

9.4. The Contractor shall provide unlimited unscheduled maintenance services for the equipment covered under the contract.

9.5. The Contractor shall perform scheduled PM inspection two (2) times per year and calibrated/verification/ certification as needed.

9.6. The Contractor shall establish and follow a procedural checklist when performing scheduled services. Any updates shall be supplied to the COR.

9.7. The Contractor shall comply with applicable federal, state, and local laws and regulations.

9.8. The Contractor shall ensure that all maintenance services meet or exceed accreditation requirements/standards of the Joint Commission on Accreditation of Healthcare Organizations.

9.9. The Contractor shall complete DD Form 2164 in accordance with (IAW) the instruction provided in TB 38-750-

2. A continuation sheet shall be attached to the DD Form 2164 indicating the manufacturer, model, serial number, and date of calibration expiration of all items of test and measurement equipment used to perform the calibration.

Required forms and extracts from pertinent directives will be furnished to the Contractor by the government.

9.10. When CVC services are complete, the Contractor shall affix a DD Form 2163 to the equipment, update the current form, when appropriate, as specified 750-1. The COR shall determine where on the equipment the DD Form will be affixed.

9.11. Upon completion of each repair or service, the Contractor shall provide the COR with a Service Report not later than the second duty day following the performance of each maintenance service.

9.12. The Contractor shall have available or have reasonable access to all repair parts to maintain the equipment. At no time during the contract period shall the equipment remain inoperative more than four (4) consecutive working days following initial on-site visit. Delays caused by the government will not be counted as Contractor “down time” for the purpose of this requirement.

9.13. Repair services shall continue uninterrupted until the equipment is fully operational. If the Contractor determines that additional parts are required, services shall resume as soon as parts become available.

9.14. DD Form 2164, Verification/Certification Worksheet, shall be completed and returned to the COR.

9.15. When it is questionable as to whether a malfunction exists with the Contractor-maintained equipment or the government’s utilities (i.e., water, air, electricity), the COR will notify the government’s maintenance representative and establish an arrival time for said representative who shall arrive at the job site within 30 minutes or less upon notification by COR. The Contractor’s maintenance representative shall remain at the site, if not, the Contractor’s maintenance representative is allowed to depart the site and return at a time which coincides with the arrival of the government’s maintenance representative. The utilities shall be tested; it shall then be determined what failed (the utility or the equipment). Should it be determined that the Contractor-maintained equipment malfunctioned, the government shall be reimbursed by the Contractor for the added costs for chargeable maintenance time spent testing utilities.

10. REPLACEMENT REPAIR PARTS:

10.1. The Contractor shall have and maintain an adequate inventory of repair parts to service the equipment listed herein and satisfactory sources of supply for such parts as may be needed in the performance of this contract.

Inventory of available parts shall be readily available and be verifiable by the government if so desired at any time.

The Contractor shall ensure a backup inventory of spare parts so that any spare parts can be delivered to the site within the time frames established, if the spare part is not available from the local Contractor inventory

10.2. Repair parts used in the performance of this contract shall be new or reconditioned, however, government-approved reconditioned repair parts shall be the only reconditioned repair parts allowed for performance of services under this contract.

10.3. Parts which have been replaced with Contractor-furnished parts shall become the property of the Contractor.

Parts once placed in a system or sub-system become the property of the government.

10.4. The Contractor shall replace all worn, failed, or doubtful components and parts at no further cost or charge to the government. Replacement parts shall be of like or current design to minimize system depreciation and obsolescence. Where statistical data of the manufacturer indicate that the failure point is approaching for any component, such component may be repaired or replaced in advance to prevent a system failure.

11. CONTRACTOR PERSONNEL:

11.1. The Contractor shall provide technically qualified technicians to accomplish all maintenance services required by the contract. Repair technician shall have received formal training presented by the OEM specific or similar to make and model of equipment listed herein within the last 24 months or received a combination of formal training presented by the OEM specific or similar to the make and model of equipment listed herein, and has had repair experience on this equipment within last 12 months. The Contractor’s service representative shall be factory trained and have a minimum of two years of experience working on the contracted equipment.

11.2. The Contractor shall designate a point of contact (POC) for the contract. The Contractor’s POC shall be authorized to discuss with the COR any and all maintenance services required by the contract and ensure response to requests for performance of the contract. The POC shall have the authority to make decisions for the Contractor.

The Contracting Officer or the COR shall be notified immediately whenever the POC changes. Contractor’s POC shall be submitted no later than 10 days after award of contract, and shall minimally include name, title, and telephone number.

11.3. The Contractor shall not hire off-duty government employees who serve as inspector or CORs in their government position, or any other persons whose employment would result in a conflict of interest.

11.4. The Contractor shall provide each employee an identification badge which shall be displayed on their outer garment at all times when on duty. The badge shall minimally include the employee’s name, current picture, the Contractor’s name, and title identification.

12. SAFETY:

12.1. When the Contractor leaves on-site location where maintenance services are being performed, the site shall be lift in a clean, neat, and orderly condition ensuring the hospital staff and patients are not subjected to any safety hazards including, but not limited to, exposed wiring, open circuit panels or tripping hazards.

12.2. Equipment which is left unserviceable at the end of normal duty hours or until performance can be resumed, shall be identified by the Contractor by attaching DD Form 1577 (TAG) to the equipment in plain view of hospital staff. The COR shall be informed personally or in writing of the equipment status prior to the Contractor leaving the work site.

13. APPLICABLE PUBLICATION AND FORMS - Publications documents and forms applicable to this PWS are listed below. The Contractor is required to comply with these directives. Supplements or amendments may be issued during the life of the contract and will be considered to be in full force and effective immediately upon receipt by the Contractor. If compliance with such supplements and amendments changes the contract cost, it shall be a change within the meaning of the “Changes” clauses of the contract.

14. ARMY PUBLICATION – Army publications shall be made available to the Contractor during the period of the contract. These publications are located in the Medical Maintenance Branch, WBAMC.

AR 40-5 Preventive Medicine

AR 40-61, Medical Logistics Policies and Procedures

SB8-75-11 Supplement to AR 40-61

TB MED 7, Maintenance Expenditure Limits for Medical Equipment

TB MED 750-1, Operating Guide for Medical Equipment Maintenance

15. OTHER PUBLICATIONS – The following publications will be acquired by the Contractor for their use at their own expense. These publications are other than Army publications which establish guidelines for administering adequate healthcare services. When a conflict between these publications and Army publications arises, the publication which is more restrictive shall be followed.

Joint Commission of Accreditation of Healthcare Organization Manual (Current edition)

National Fire Protection Association (NFPA) 99, Health Facilities Handbook, (Current edition).

National Fire Protection Association (NFPA) 101, Life Safety Code, (Current edition).

16. DOCUMENTATION FORMS – No Contractor-developed forms shall be used except those used as a Service Report.

The forms listed below will be provided to the Contractor by the government for use in the performance of this contract.

DD Form 1577, Warning Tag.

DD Form 2163, Medical Equipment Verification/Certification.

17. DEFINITIONS: Terms used throughout this contract have the following meaning:

17.1. CALIBRATION/VERIFICATION/CERTIFICATION (CVC) – The comparison of a system or device of unverified accuracy to measure system or device of known accuracy to detect and correct deviations from required performance specifications/standards. Required performance specification/standards are detailed within the original manufacturer’s service literature/manuals and Federal publications.

17.2. MAINTENANCE SERVICE – An action taken to keep equipment in a serviceable condition in accordance with original equipment manufacturer’s specifications. It includes the systemic care, inspection, service, repair, testing of equipment, and repair parts.

17.3. EQUIPMENT CONTROL NUMBER (ECN) - A unique number assigned and affixed to each item of medical equipment used for Army property accounting purposes. This number starts with an alphanumeric character followed by four numerical digits. The label affixed to the equipment consists of the number and a BAR code indicating the number.

17.4. PREVENTIVE MAINTENANCE (PM) – A systematic scheduled inspection of equipment per the original manufacturer’s literature/service manual. Preventive maintenance includes, but is not limited lubrication, cleaning, inspections, functional tests and adjustments.

17.5. SCHEDULED SERVICES – Periodic maintenance services to medical equipment at Government prescribed times during the contract period. These services includes PM and CVC.

17.6. ON-SITE MAINTENANCE SERVICE – Scheduled and unscheduled maintenance performed at the Government’s facility and location where the equipment is utilized in the treatment and care of patients.

17.7. TEST, MEASUREMENT, AND DIAGNOSTIC REQUIREMENT (TMDE).

An instrument or device, the accuracy of which is directly traceable to the National Bureau of Standards, natural physical constant, or material with known performance characteristics, which is used to provide maintenance services on equipment listed in this contract.

17.8. UNSCHEDULED SERVICES – A repair service performed on an as required basis when an equipment item or system fails to perform as specified by the original equipment manufacturer. These are commonly referred to as repairs.

18. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Government Quality Assessment and Improvement (QA&I): The government will monitor the contractor’s performance under this contract using the quality and improvement procedures established by WBAMC and pursuant to the Inspection of Services Clause. Additionally the contractor’s performance is subject to schedule and unscheduled review by quality assessment personnel as defined by the QASP.

RANGE RATING

(91-100) Exceptional

PERFORMANCE

OBJECT

PERFORMANCE

STANDARD

REFERENCE

METHOD OF

ASSESSMENT

Reporting Requirements

Ensure that all technicians report to Medical Maintenance.

Para 9.1

Verify (COR) Log Book

Field Service Reports

Ensure the Field Service Report (FSR) - is provided to the COR upon completion of PM or repair.

Para. 5

Confirm FSR is provided to the

COR.

Scheduled/Unscheduled PM’s and Repairs

All repairs must be accomplished and the unit fully operational within 3 working days.

Para 4.1

Confirm all repairs are completed.

(81-90) Very Good

(71-80) Satisfactory

(61-70) Marginal

(less than 61) Unsatisfactory

(End of PWS)

(End of Summary of Changes)