J&A_Sole_Source_Justification.pdf

Control Number: 18-RHCO-C-686

Limited Sources Justification or

Sole Source Determination for Actions under the Simplified Acquisition Threshold (Currently $150K)

1. Contracting Activity: Regional Health Contracting Office – Central, Fort Sam Houston TX

2. Description of Action: Sole Source contract for License and Maintenance Service for iMedConsent software located at William Beaumont Army Medical Center, Fort Bliss, TX

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: Total Dollar Value: $101,364.00

Name of Intended Contractor: Taylor Communications, Inc.

Street Address: 4205 S. 96th St City, State, Zip: Omaha, NE 68127-1221

Phone: (404)441-9037

3. Description of Supplies/Services: License and Maintenance to support the iMedConsent software and interface with AHLTA and CHCS currently in place at William Beaumont Army Medical Center. This software is proprietary and used to enhance the education, discussion and documentation associated with the informed consent process for physicians, and ambulatory surgery centers. Informed consent is the communication process between a patient and physician that results in the patient’s agreement to undergo a particular medical procedure or treatment. Period of Performance Base plus 2 Option Years: 1 October 2018 – 30 September 2021.

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

(17 March 2017)

Control Number: 18-RHCO-C-686

5. Reason for Authority Cited: Taylor Communications Inc., is the only provider for annual license and maintenance support of the iMedConsent software program and owns proprietary rights.

iMedConsent is propriety to Taylor Communications which regularly adds to and updates its Content Library. There are no other sources or resellers of the standard maintenance for iMedConsent.

6. Actions to Increase Competition: Notice of Intent was posted on FBO for 15 days and no responses were received. Taylor Communications has proprietary rights on its iMedConsent software program and is the only company that can provide license and service. When the current software becomes obsolete or equivalent software becomes available future procurements will be advertise through GPE. The Government will continue to seek new resources that will satisfy the requirement through continued market research, and telephonic inquiries.

This will be posted on FBO to increase competition.

7. Market Survey: Market research was conducted to confirm that no other vendor could provide like or similar service. Extensive market research was conducted via internet and GSA but only Taylor Communications Inc. was identified as the authorized vendor. Taylor Communications is the only company that has the proprietary rights on the iMedConsent software. There are no other authorized third party vendors for selling, distributing or servicing iMedConsent.

8. Procurement History:

Previous Contract or Purchase Order Number: W912DY-16-P-0102 Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: FAR 13.106-1(b)(1)(i)

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief.

EAVES.DAVID.LYNN.121 Digitally signed by

Signature: 7612868

EAVES.DAVID.LYNN.1217612868

Date: 2018.08.02 08:32:30 -06'00'

Submitted By: David Eaves

Position Title : DCIO (Deputy Chief Information Officer)

Email address: david.l.eaves.civ@mail.mil Date: 1 August 2018

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Emerita Torres Position Title: Contracting Officer

Email address: emerita.torres.civ@mail.mil Date: 13 August 2018

(17 March 2017) mailto:david.l.eaves.civ@mail.mil mailto:es.civ@mail.mil