FINAL_RFP_Amendment_0001.pdf

0010827245-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment 0001 is to address Questions related to the RFP. Contractors are reminded that all amendments must be signed, dated and returned w ith your proposal.

The proposal due date w ill NOT be extended due to timing.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jul-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K00-16-T-0177

X 9B. DATED (SEE ITEM 11)

29-Jun-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jul-2016

CODE

W40M USA HLTH CONTRACTING ACT

SOUTHERN REG CONTR OFC

3551 ROGER BROOK DR BLDG 3600

FORT SAM HOUSTON TX 78234-6200

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K00-16-T-0177

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS & ANSWERS

Amendment 0001 Questions & Answers:

Q1. Will the Contractors be required to obtain a NAC and if so, will interim access be granted upon receipt of favorable fingerprints/ criminal background check?

A1. NAC not required. Contractors will not be issued CACs, granted access to government systems or work in the facility with the exception of presenting the summary briefing and training. Records will be provided on CDs for auditing purposes. All CDs must be accounted for and returned to BAMC upon completion of the audit. HIPAA is covered through Business Agreement.

Q2. Please confirm that the Government is requesting that the Contractor perform a full billing review along with documentation and coding. What documentation will be provided to the Contractor for each record in order to perform the billing review?

A2. The contractor will review coding practices and documentation to optimize billing and reimbursements while maintaining compliance with regulations. The following will be provided for each record as appropriate: coded record with supporting documentation (discharge summary, history and physical, operative notes, pathology reports, progress notes).

Q3. Will the Government provide the Contractors with remote access to AHLTA/ CHCS/Essentris/ CCE/ HAIMS?

A3. No access to these systems will be given.

Q4. How many Providers will be present for training?

A4. Unable to determine until the presentation of findings in the Executive Summary Report.

Q5. How many Coders/Auditors will be present for training?

A5. The maximum in attendance will be 40.

Q6. Will any other personnel be present for training and if so, please provide the number of additional personnel?

A6. Unable to determine this until the presentation of findings in the Executive Summary Report.

Q7. Will you accept credentialing by the American Academy of Professional Coders (AAPC) credentialing to audit

ER encounters?

A7. No, the required credentialing is identified in the PWS.

Q8. Is the Government requesting that the Contractor provide pricing for travel as part of its proposal?

A8. The Bid Schedule includes CLIN 0003 for Travel. PWS Paragraph 7 also references travel.

Q9. Is there an incumbent contractor providing these services or is this a new requirement?

A9. No, this is a new requirement.

Q10. Does the Government anticipate a backlog of encounters?

A10. The contract is a service contract for auditing records that have already been coded. There is no backlog for the contractor to complete.

Q11. Per the Instructions to the Offeror the Technical Proposal ( to include addressing all Subfactors) shall not exceed 7 pages. Please clarify if the resumes are included in the 7 page limit?

A11. There is no page limit on the resumes (Subfactor 1). Subfactor 2 PWS compliance is limited to 7 pages.

Q12. Is there a font size/style for the technical proposal?

A12. No, the font size/style is not dictated.

Q13. How many resumes are required for submission?

A13. The contractor will choose the number of personnel required to complete the service in the required timeframe.

Q14. Is MEDCOM requesting resumes of coders who will be specifically assigned to Brooke Army Medical

Center?

A14. Contractor personnel assigned to work this coding compliance audit shall submit their resumes so the government can validate minimum qualifications of those performing services have been met.

Q15. Typically staff rosters are not formalized and coders assigned until after the Project Kickoff Meeting. Will the

Government change this requirement to be required post-award?

A15. No, the contractor is responsible for obtaining adequate and experienced staffing to perform the service in the required timeframe. The contractor will provide a copy of credentials of all staff providing audit services for the purpose of this contract.

Q16. Factor 3: Past Performance instructions are silent regarding the requirement to submit a past performance questionnaires/references. What is the minimum number of references Offerors are required to submit?

A16. There is no limit to the number of references for Past Performance that can be submitted however the Past

Performance Questionnaires must be received by the RFP close date.

Q17. Will the government consider AAPC certifications, such as the new CIC and/or grandfathered CPC-H alongside the previously approved AHIMA credentials?

A17. No. The required credentialing is identified in the PWS.

Q18. Currently the government requires 10 years DRG coding experience and 10 years IP and or professional services coding experience. Considering the different guidelines within DoD, will the government consider auditors with specific DoD coding and auditing experience of 5 years or more?

A18. No, the required experience is identified in the PWS.

(End Questions & Answers)

(End of Summary of Changes)