Draft_Performance_Work_Statement-JBLM_PRISMS.pdf

Performance Work Statement (PWS) Proactive Real-Property Interactive Space Management System (PRISMS) Sustainment and Real Property Data Accountability Joint Base Lewis-McChord, WA

PART 1. GENERAL INFORMATION:

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform facility surveys, data maintenance, PRISMS training, CADD conversion, GIS data gap analysis and reconciliation, PRISMS system maintenance and business systems data analysis and operations services as defined in this Performance Work Statement (PWS) except as Specified in Part 3 as government furnished property and services at the contractors location. The contractor shall perform to the standards in this contract.

1.2 BACKGROUND: The Office of the Assistant Chief of Staff for Installation Management (OACSIM) established the Installation Geospatial Information & Services (IGI&S) program to operate as a liaison between the Office of the Secretary of Defense (OSD) and the geospatial activities within the Army’s Installations, Energy and Environment (IE&E) community. The IGI&S Program is responsible for oversight of the creation, maintenance, and management of installation geospatial data. The IGI&S program is managed exclusively for JBLM by the Directorate of Public Works (DPW).

PRISMS (Proactive Real-Property Interactive Space Management System) is the Army’s real property space utilization tool. It is used by Army users worldwide from the Army’s nine accountable organizations – AMC, ANC, USAR, ARNG, DLA, IMCOM, SMDC, USACE and USAREUR. PRISMS makes it possible to display every building, service, process, equipment, and tenant within a physical context and show where every dollar in the garrison is spent contextually. With PRISMS, installation facilities’ interiors can be captured including space types and occupant information.

Joint Base Lewis-McChord (JBLM) is comprised of the former Fort Lewis (Lewis Main and Lewis North) and McChord Air Force Base; Yakima Training Center (YTC); cemeteries at Fort Worden and Fort Stevens; two remediated landfill parcels at the former Hamilton Air Force Base in California and the demilitarized and closed Umatilla Chemical Depot in Oregon. Altogether and exclusive of Umatilla, JBLM encompasses over 430,000 acres with over 8,000 facilities and 23 million square feet of buildings.

The effort described in this PWS is limited to the following sites: Lewis Main, Lewis North, McChord Field, and Yakima Training Center (YTC).

1.3 OBJECTIVES: The objectives of this contract are to:

1.3.1 Conduct Facility Surveys;

1.3.2 Perform data maintenance;

1.3.3 Train JBLM users;

1.3.4 Convert CADD Files to PRISMS compatible;

1.3.5 GIS Data Maintenance/Creation with Real Property Records;

1.3.6 System Maintenance;

1.3.7 Data Analysis;

1.3.8 PRISMS/MC2 Reports

1.3.9 Data Entry Services;

1.3.9.1 Building Information File Update;

1.3.9.2 GFEBS Data Correction;

1.3.9.3 Create new Facility Records;

1.3.9.4 Input New Facility Records;

1.3.9.5 Report status of Objectives

1.3.9.6 OPTION: Develop RLANS Algorithms Feasibility Study (other than Army)

1.4 SCOPE: The Contractor shall provide highly specialized expertise and technical performance to execute JBLM Directorate of Public Works goals for Real Property Accountability financial reporting and its IGI&S Program; and DPW’s overall mission. The Contractor shall provide all personnel and supervision necessary to perform the services defined in the PWS. All tasks must be performed to the standards set forth in this document.

1.5 PERIOD OF PERFORMANCE: The contract tasks performed by the contractor, including submission of all required data and reports, shall be accomplished within a twelve (12) month option period and two one year option periods.

1.6 GENERAL INFORMATION

1.6.1 QUALITY CONTROL: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s QCP is the means by which the Contractor assures its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QCP procedures that address the areas identified in Specific Tasks Section 5 and the Technical Exhibit 1, “Performance Requirements Summary.” The Contractor shall submit the QCP with the contractor’s proposal. The Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QCP in advance of implementation.

1.6.2 QUALITY ASSURANCE: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP is the method the Government will use to measure Contractor performance in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 RECOGNIZED HOLIDAYS: The JBLM observes the following Federal holidays:

New Year's Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Note: When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday observance.

1.6.4 HOURS OF OPERATION: The Contractor shall be responsible for providing requested services, between the hours of 0800 – 1700 PDT or PST, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. The Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 PLACE OF PERFORMANCE: The contractor shall perform work on this contract at a contractor furnished facility, or as required on site, at JBLM.

1.6.6 TYPE OF CONTRACT: The Government anticipates awarding a firm-fixed price contract.

1.6.7 SECURITY REQUIREMENTS:

1.6.7.1 This is an unclassified contract. There are no requirements for Contractor personnel to have routine access to classified Government information in the performance of this contract effort.

1.6.7.2 All Contractor personnel performing work under this contract shall be able to obtain and maintain a Secret security clearance due to access to information that is of a pre-decisional sensitive nature to the government for the life of the contract.

1.6.8 PERSONAL IDENTITY VERIFICATION (PIV):

1.6.8.1 The Contractor shall comply with PIV procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24.

1.6.8.2 The Contractor shall insert this clause, FAR 52.204-9 as required by FAR 4.1303, in all subcontracts when the Subcontractor is required to have physical access to a Federally-controlled facility or access to a Federally-controlled information system.

1.6.8.3 In accordance with HSPD-12, OMB M-05-24 and FIPS 201-1, unless a previous favorable background investigation has been completed in the last ten (10) years, all Contractor employees shall be the subject of a background investigation conducted by the Government.

1.6.8.4 No Contractor employee shall commence work until the personnel security questionnaire (PSQ) paperwork has been completed, reviewed and submitted to the Office of Personnel Management (OPM).

1.6.8.5 Contractor employees not meeting the minimum PIV requirements shall be the subject of a National Crime Information Center (NCIC) check prior to beginning work in addition to the submission of the PSQ to OPM.

1.6.8.6 Non-US citizens shall not be used in the performance of this contract unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-US citizen to perform the required mission.

1.6.9 VISIT NOTIFICATIONS:

1.6.9.1 If the Contractor has previously been granted a facility clearance (FCL) through the Defense Industrial Security Clearance Office (DISCO), the Contractor Facility Security Officer (FSO) shall submit visit notifications via JPAS in the format prescribed and provided by JBLM Security through the Government COR.

1.6.9.2 If the Contractor is not cleared through DISCO, the Contractor shall submit a signed visit request on company letterhead stationary through the Government COR. The request shall include the full name

(last, first, middle), date of birth (MM/DD/YYYY), place of birth (city, state, country), citizenship, type of last investigation and date last investigation was completed, if any and shall be the subject of a National Crime Information Center (NCIC) check prior to beginning work.

1.6.10 REGULATIONS: All Contractor employees shall read all applicable security regulations, to be provided by the Government. Contractor personnel shall familiarize themselves with the Government’s regulations and policies and site-specific regulations regarding access to sensitive materials, computer facility/IT network access, issue of access credentials which shall be provided as required by the Government.

1.6.11 PHYSICAL SECURITY: Some work shall be performed off the Government site however, when the Contractor is required to work on the Government site, the Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.12 ACCESS CREDENTIALS: The Contractor shall establish and implement methods of making sure all access credentials (Common Access Card (CAC); DD Form 1466, DoD Building Pass) issued to the Contractor employees by the Government are not lost or misplaced and are not used by unauthorized persons. No access credentials issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering access credentials that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued access credentials by Contractor personnel who no longer require access to Government information systems or Government facilities. The Contractor shall immediately report any occurrences of lost access credentials to the COR.

1.6.12.1 In the event access credentials are lost or damaged, the Contractor employee shall immediately notify the COR who will notify JBLM Security of the loss or damage and request re-issue of the credential.

1.6.12.2. Multiple occurrences of loss or damaged access credentials shall be reported to the Contracting Officer. When the replacement of access credentials is performed by the Government, the total cost of re-issuing the credential(s) shall be deducted from the monthly payment due the Contractor.

1.6.12.3 The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued. The Contractor shall prohibit the opening of secure or locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the JBLM Security Office.

1.6.13 IDENTIFICATION OF CONTRACTOR EMPLOYEES: All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties shall identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor employees with assigned duties requiring on-site performance shall meet the requirements to obtain either a Department of Defense, or JBLM, building pass. Contractor employees requiring use of Government information systems or facilities shall meet the criteria required to obtain a Common Access Card and building specific identification badge requirements/specifications.

1.6.14 ANTI-TERRORISM AND OPERATIONS SECURITY REQUIREMENTS:

1.6.14.1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

1.6.14.2. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

1.6.14.3. For contractors requiring Common Access Card (CAC). The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.”

1.6.14.4. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.6.14.5. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems

1.6.14.6. For Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.6.14.7. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.15 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.16 CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract. The warranted Contracting Officer is the only entity with authorization to negotiate and make changes to this contract.

1.6.17 KEY PERSONNEL: Key Personnel shall be designated in writing to the contracting officer.

Key personnel shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. An emergency notification list shall be maintained for all contractor employees. The emergency notification list and any updates shall be made available to the government’s and JBLM’s Program Managers. The Contractor shall have all Key Personnel on board on DOA (Date of Award).

1.6.18 CONTRACTOR TRAVEL: The Contractor may be required to travel to Government-designated sites to attend meetings. Site visits are expected to accomplish the effort specified by this PWS at JBLM, including Lewis Main, Lewis North, McChord Field, and Yakima Training Center

1.6.19 ORAGANIZATION CONFLICT OF INTEREST: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19.1 Organizational Conflict of Interest Specifics:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract.

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction.

Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components. (FAR 9.505-1).

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract, it will not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant. (FAR 9.505-2).

(3) The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors. (FAR 9.505-3).

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the contractor during performance of this contract with the same caution that a reasonably prudent contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract.

The Contractor shall educate its employees regarding the restrictions imposed by FAR 9.505-4 so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

g. Subcontracts. The Contractor agrees that it will include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "contractor" whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

i. Conflicts Involving Future Procurements. The award of this contract, Government taskings, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5 have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contract efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this contract issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future.

Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons in support thereof. (FAR 9.503).

k. IAW FAR 52.222-50. Contractor Requirements. The Contractor shall - (1) Notify its employees of (i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

- (2) Take appropriate action.

Part II, Section I – Contract Clauses; 52.222-50, Trafficking in Persons (TIP)

1. The contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

PART 2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1. AUTHORITIVE DATA SOURCE (ADS). An Authoritative Data Source is a recognized or official data production source with a designated mission statement or source/product to publish reliable and accurate data for subsequent use by users. An Authoritative Data Source may be the functional combination of multiple or separate data sources. Authoritative Data Sources provide enterprise-accepted and trusted information for reuse, analysis, and aggregation, which ultimately leads to accurate choices, rapid decisions, and a wealth of knowledge. Once a proposed source is certified by the Army Data Council as authoritative, it is registered in the ADS Registry so users can determine which of many sources containing information is authoritative and ensures the user of the most accurate, timely, trusted data.

2.1.2 AUDITABLE SOURCE SYSTEM. An auditable source system is one where information is first recorded from the original documents and/or business process. Auditable source documents substantiate the integrity of the data being used.

2.1.3 CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.7 DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.8 KEY PERSONNEL. Contractor personnel that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privities of contract with the Subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15 WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ADS Authoritative Data Source AFARS Army Federal Acquisition Regulation Supplement AGC Army Geospatial Center AKO Army Knowledge Online ANSI American National Standards Institute AR Army Regulation ASIP Army Stationing and Installation Plan BRAC Base Realignment and Closure CAC Common Access Card CAPCES Construction Appropriations Programming Control & Execution System CCE Contracting Center of Excellence CFR Code of Federal Regulations CIP Common Installation Picture CON Certificate of Networthiness CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial Off the Shelf DA Department of the Army DACSIM Deputy Assistant Chief of Staff for Installation Management DBDD Database Design Description DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DGMP DISDI Geospatial Metadata Profile DISA Defense Information Systems Agency DISDI Defense Installation Spatial Data Infrastructure DMDC Defense Manpower Data Center DOD Department of Defense EDMS Electronic Document Management System eMH Enterprise Military Housing ENBOSS Engineering and Base Operations Support System FAR Federal Acquisition Regulation FGDC Federal Geographic Data Committee FRPP Federal Real Property Profile FPRS Facility Program Requirements Suite GFEBS General Funds Enterprise Business System GIS Geographic Information System HIPAA Health Insurance Portability and Accountability Act of 1996 HQAES Headquarters Army Environmental System HQIIS Headquarters Installation Information System

IFS Integrated Facilities System IGI&S Installation Geospatial Information & Services IPR In Progress Review ISR Installation Status Report IT Information Technology JPAS Joint Personnel Adjudication System KO Contracting Officer MCA Military Construction, Army MOA Memoranda of Agreements MILCON Military Construction OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OMA Operations and Maintenance, Army OSD Office of the Secretary of Defense PAVER Pavement Maintenance Management System PAX Programming, Administration and Execution PIPO Phase In/Phase Out PM Program Manager POC Point of Contact PPS Project Prioritization System PRS Performance Requirements Summary QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RSC Regional Support Commands REMIS Real Estate Management Information System RFMIS Rental Facilities Management Information System RP Real Property RPAD Real Property Assets Database RPI Real Property Inventory RPLANS Real Property Planning and Analysis System RPUIR Real Property Unique Identifer Registry SDD Software Design Description SDLC Software Development Life Cycle SDSFIE Spatial Data Standards for Facilities, Infrastructure, and Environment SIA System Interface Agreements SMS Strategic Management System SOW Statement of Work SRM Sustainment Restoration and Modernization SRS Software Requirements Specifications STAMIS Standard Army Management Information System STP Software Test Plan TE Technical Exhibit UID Unique Identifiers USACE US Army Corps of Engineers

PART 3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 General. The Government will provide installation access to the contractor.

3.1.1 The Contract COR with the Army Geospatial Center will sponsor AKO accounts.

3.1.2 The Contract COR with the Army Geospatial Center will provide CAC cards for the contractor personnel.

3.2 Facilities: The Government will provide the necessary workspace when available for the contractor staff to execute as outlined in the PWS to include meeting space, desk space, telephones, network access, computers, and other items necessary to maintain an office environment.

3.2.1 Utilities: The Government will provide utilities for the contractor’s use in performance of tasks outlined in this PWS. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3 Government Property: The Government will furnish up to 3 three laptops for each Period of Performance.

3.3.1 Geospatial Database. Any geospatial data; IGI&S, CADD and other, developed as part of this contract becomes the property of the Government, and the Government retains the rights to all intellectual property (e.g. Patentable items and copyrighted materials) purchased or developed through this effort. The contractor shall make available to the Government draft and final copies of all publications based on the work performed under this contract in hard and electronic format as defined by the Government.

PART 4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, personnel and services required to perform work under this contract that are not listed under Part 3 of this PWS.

PART 5. SPECIFIC TASKS:

5. BASIC SERVICES: The Contractor shall execute all tasks as identified in sections 5.1 to 5.10.

5.1. FACILITY SURVEYS

The Contractor shall coordinate, manage and conduct field surveys for architectural dimensioning, space utilization, and manpower surveys for new PRISMS/MC2 buildings per the following. Note, Yakima Training Center is ~200 miles from JBLM main.

JBLM Area Gross Square Feet (GSF)

JBLM

Yakima Training Center

1,000,000 SF

50,000 SF

TOTAL 1.05 MSF

THIS TASK APPLIES TO THE BASE CONTRACT AND OPTION YEARS ONE AND TWO.

5.2. DATA MAINTENANCE

The contractor shall provide on-site management of updates and maintenance of existing and new PRISMS/MC2 architectural floor plans, space plans, associated database information, and other data that comprises the PRISMS/MC2 system per the following table. Contractor shall validate, coordinate and execute Space and Manpower Surveys (SMP) and corresponding database updates in the PRISMS and GFEBS systems for new, existing and recapitalized facilities and improvements, transfers and reassignments. The contractor shall validate assets to comply with Army regulations and conduct required inventories and utilization surveys.

JBLM Area Gross Square Feet (GSF)

JBLM

Yakima Training Center

5,000,000 SF

200,000 SF

TOTAL 5.2 MSF

THIS TASK APPLIES TO THE BASE CONTRACT AND OPTION YEARS ONE AND TWO.

5.3. DATA ANALYSIS

Contractor shall validate, coordinate and execute database updates in PRISMS and GFEBS for new, existing and recapitalized facilities and improvements, transfers and reassignments. Contractor shall conduct facility requirements analysis resulting from PRISMS data for Real Property Planning and Analysis System (RPLANS), a downstream dataset from HQIIS. Contractor shall develop RPLANS requirements edits in compliance with current OACSIM and HQ IMCOM guidance, validate edits with DPW Master Planning Division and complete process by entering edits in RPLANS. Results of this analysis support PRISMS data maintenance.

5.4. TRAINING

The Contractor shall provide on-site web-based training on Enterprise PRISMS/MC2 and the OACSIM Enterprise Geospatial System to JBLM DPW personnel and other JBLM Directorates and units. Training is not required more than four (4) times per month.

5.5. PRISMS/MC2 REPORTS

The Contractor, working with a feature-complete version of the Building and Key Manager application, shall complete field testing and deployment of the application. The application provides the following three (3) reports: 1) Building issue and turn-in, using DA Form 3161, dated AUG 2011, 2) Request for Issue or Turn-In, DA Form 3161-1, dated JUN 1973, with Request for Issue or Turn-In (Continuation Sheet), and 3) Key issue and turn-in, using DA Form 5513, dated SEP 2006. Note: DA forms are available at: http://armypubs.army.mil/. In coordination with JBLM staff, additional process refinements and workflow modifications shall be executed through the contract base year. The Contractor shall provide implementation for further software modifications based on findings in the contract option years one and two.

THIS TASK APPLIES TO THE BASE CONTRACT AND OPTION YEARS ONE AND TWO.

5.6. DATA ENTRY SERVICES

The contractor shall complete specified tasks described herein to enable the JBLM DPW to sustain effective management of real property to meet the Chief Financial Officer’s Audit (CFOA) compliance and Army requirements. The contractor shall provide data entry and inventory support services for various systems to include General Fund Enterprise Business System (GFEBS), HQIIS and PRISMS.

The contractor shall enter capitalization records, DDs 1354, facility transfer and DDs 377 disposal records. The contractor shall enter contract information and other ancillary data to comply with the current Department of the Army’s Office of the Chief of Staff for Installation Management’s Real Property Audit Readiness Handbook guidelines. Data to be entered shall be received from various sources to include printed, electronic and verbal information. The contractor shall request, compile, sort, and verify accuracy of data to be entered. The contractor shall compare data entered with source documents and creates, assembles and files completed documents in new or existing Building Information Files (BIFs). The contractor must be familiar with government contracts, engineering and MILCON programming documents and Chief Financial Officer Act of 1990 (CFOA) compliance requirements. The contractor shall generate system reports and QA/ QC reports as required by the customer. The contractor shall execute required validation or corrections to ASPR systems as needed to resolve QA/QC discrepancies and errors. The contractor shall develop and track queries and reports in ASPR and PRISMS and export to MS Word, Access and Excel, as necessary.

The contractor shall complete tasks 5.6.1 through 5.6.6 in order to ensure JBLM DPW’s real property records are accurate, complete and CFOA compliant.

THIS TASK APPLIES TO THE BASE CONTRACT AND OPTION YEARS ONE AND TWO.

5.6.1 - Physical files:

The contractor shall examine all hard copy, physical inventory records and documentation for compliance with all phases of auditability: existence and completion; rights and obligations; and valuation with and without documentation. If records are found to be deficient, the contractor shall record the deficiency found and take appropriate steps in accordance with references to resolve the deficiency. Contractor shall notify the Government at least weekly of deficiencies and resolution obtained. Contractor shall utilize the “existence and completeness checklist provided by OACSIM and included in the Army Real Property Readiness Handbook. Details include, but are not limited to general details (such as DD Forms 1354, floor plans, maps, dated, color photographs (mandatory), Property Cards, cost details, GFEBS screen http://armypubs.army.mil/ shots & attestation memos), disposal records (such as DD Forms 1354, DD Forms 337, historic and environmental reviews, DD Forms 1391, Excess or Disposal reports, transfer and privatization documentation), equipment records that exceed capitalization thresholds or change depreciation schedules, and other data (such as inventory inspection reports, diversion / conversion requests to IMCOM, utilization reports, outgrants, contracts & contract mods, work authorizations, statements of work, task and delivery orders, legislative documents and DD Forms 1354).

5.6.2 - GFEBS Record Examination and Data Corrections/Updates:

The contractor shall review and validate all real property records currently entered into GFEBS for accuracy and completeness. The contractor shall then enter all data necessary, including making changes, updates and corrections, so all real property records in GFEBS are complete and in compliance with Army Audit standards and CFOA requirements. This shall include, but not be limited to, updating pooled space and rental objects, units of measure, units of measure codes, submission dates, placed in service dates, CATCODEs, and other data as required for CFOA compliance, Army accountability and Department of Defense Real Property Inventory Requirements.

5.6.3 - Creation of new records for real property assets:

The contractor shall enter all required information for newly constructed or existing real property assets that are not currently in GFEBS, with information…