POSTING_HOTEL__LAUNDRY__J&A.pdf

For All Actions At or Below the Simplified Acquisition Threshold FAR Subpart 13.1

Control No: 2019-0004-A

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: 414th Contracting Support Brigade, Vicenza, Italy

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds:

FY:

Brand Name Buy: Yes No

3. Description of Services or Supplies:

VIP Lodging accommodations for CPX personnel and Laundry for the Shared Accord

19 CPX participants.

3.1 Laundry Service:

Dates: 15 – 29 August 2019 / 15 days Total number of bags of laundry: 2100

3.2 Sleeping rooms:

Dates: 12 – 31 August 2019 / 19 nights Total number of rooms: 47 Number of total nights: 893

For Actions without Options:

Period of Performance: 12 – 31 August 2019

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

There is only one hotel within 2 ½ hours from the training site that is approved by the US Embassy – Kigali and that can provide the number of sleeping rooms requested.

There are other possible lodging accommodations in Kigali, but this would require a 2 ½ hour commute each day, which would take valuable time away from the CPX participants training time.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202(a)(12).

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Market research was conducted on 26 March 2019 to inquire about possible vendors; conducted an internet search to identify potential vendors;

contacted Rwandan Defense Forces personnel to inquire about possible vendors; and conducted a site survey of the area to look for any potential vendors

8. Other Facts: None

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon historical pricing: pricing that has been paid by USARAF personnel who have stayed in the recent past and current rates posted rates.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name:

Date:

Title: Contracting Officer Signature: