AWSM Section L M Zone 2 Final (16 Dec 2019).docx

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 General Proposal Information

The information contained in these sections serves as an addendum to 52.212-1.

L.1.1 The proposal, subject to the Submission, Modification, Revision, and Withdrawal paragraph of Instructions to offeror(s) Commercial Items (FAR Provision 52.212-1) contained in Section L of the solicitation, shall be submitted in the format and quantities set forth below. All information necessary for the review and evaluation of a proposal is to be contained in the proposal volumes set forth below. Section M of the solicitation sets forth the evaluation criteria and delineates the Factors to be evaluated and their relative order of importance. The offeror's proposal, as required by this section, will be evaluated as set forth in Section M of this solicitation. The Government will not assume the offeror possesses any capability, understanding, or commitment not specified in its proposal. It is an offeror's responsibility to submit a well-written proposal, with adequately detailed information, which clearly demonstrates an understanding of and the ability to comply with the solicitation requirements to allow for a meaningful evaluation. The Government does not assume the duty to search for data to cure problems it finds in proposals.

L.1.2 Minimum Acceptance Period

This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this solicitation.

ACCEPTANCE PERIOD means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of offers.

L.1.2.1 The Government specified minimum acceptance period is 180 calendar days.

L.1.2.2 The offeror shall clearly state in its proposal Administrative volume the acceptance period. Offerors may specify a longer acceptance period than the Government's minimum acceptance period stated above.

L.1.2.3 An offer allowing less than the Government's minimum acceptance period may be rejected.

L.2 Proposal Content, Format and Instructions

L.2.1 Proposal Content

L.2.1.1 All proposals shall be in English (American Standard) and shall be in US dollars. Proposals not in English or in US Dollars may be rejected. The proposal shall include all information specified and shall address all requirements outlined in Section L. The offeror's proposal shall be submitted in four separate volumes and in the quantities as set forth below. The offerors proposal shall consist of the following volumes:

Volume

L.2.1.2 A Proposal Executive Summary or transmittal letter is optional. It will neither be considered as part of the volumes required, nor will it be evaluated. If a Proposal Executive Summary is submitted, it must be submitted as part of the Administrative volume above and it should be no more than four pages in length. This page limit is based upon standard 8.5” x 11” paper with a minimum font size of 10 pt. and with a minimum of .5” margins.

L.2.1.3 Offerors are not authorized to include in the proposal citations for, or linkages to websites.

L.2.2 Proposal Format and Instructions

L.2.2.1 Each volume listed above shall be submitted on a separate set of CD-ROMs or DVDs. The offeror shall submit two identical sets of CD-ROMs or DVDs for each volume. One set of media shall be labeled as the primary copy and signed by a representative of the company authorized to submit proposals. In the case of defective file(s) on the primary disc, the second copy will be utilized only to retrieve and review the defective file(s) in question. If the primary disc is entirely defective, the second copy will be used entirely. All other data on the primary disc will take precedence.

L.2.2.1.1 Each CD-ROM or DVD shall be labeled so it is easily identifiable for evaluation purposes (example: Volume II, Price Factor, Set 1 of X, CD 1 of X), and shall also include the offeror's name and the solicitation number. Each volume shall include a (i) title page, (ii) table of contents, and (iii) list of tables and figures. Each page of the proposal shall be numbered, and each paragraph of the proposal shall have a reference number. A list of all attachments and substantiating data shall be provided in the table of contents. The table of contents shall be organized as set forth below. The table of contents shall include the following information for each Factor, attachment, and for all substantiating data listed:

L.2.2.1.2 Acceptable File Formats. All electronic information provided in response to the solicitation must be provided in Microsoft (MS) Office 2013 compatible or Adobe Portable Document Format (PDF) format or except as noted in instructions for individual volumes. For files in PDF format, scanners should be set to 200 dots per inch. The proposal shall not contain citations for, or active links to live Internet sites or pages. All linked information shall be contained within the electronic proposal. Any linked information that is not contained in the proposal will not be accepted.

L.2.2.1.3 Electronic Files. The proposal electronic file name should not exceed 50 characters in length (not including the file extension). Ensure the file name does not contain any periods.

L.2.2.1.4 Unless otherwise specified, proposals shall be formatted for 8.5 inch x 11 inch paper with a minimum font size of 10 pt. and with a minimum of 0.5 margins. Schedules, drawings and other documents more appropriate to larger size shall be formatted for no larger than 8.5 inch x 14 inch dimensions.

L.2.2.1.5 Provide spreadsheets that include all formulas, function, macros, computations, or equations used to compute the proposed amounts. For each workbook, all Rows, Columns, Cells, and Worksheets are to be visible. Do not include Zero height and zero width rows and columns in Worksheets. Do not format Worksheet cells with font color equal to the fill color. If Workbooks or Worksheets are password protected, then the passwords must be provided. Do not submit print image files or pictures or files containing only values. Print image files or files containing only values are not acceptable. Failure to provide fully functional excel spreadsheets in the proposal may result in the proposal being rejected (See Section M.2.1(a)).

L.2.2.2 Submission Due Date

The offeror must ensure its proposal, in its entirety, reaches the required destination before the date and time set for closing of the solicitation set forth in Block 8 on the SF 1449 front page of the solicitation.

L.2.2.2.1 Lateness The lateness rules for submitted proposals are outlined in FAR 52.212-1 "Instructions to Offerors-Competitive Acquisition," and are incorporated into this solicitation.

L.2.2.3 Proposal Submission Address Proposals shall be submitted to the address below. All proposals delivered in response to this solicitation, whether hand-carried or submitted via U.S. mail, shall be addressed as follows:

US Army Contracting Command Warren Bid Room, Bldg 231, Mail Stop 303 Attn: Jennifer Harris 6501 East 11 Mile Road Warren, MI 48397-5000

Solicitation Number: W56HZV-20-R-L806 Proposal Due Date & Time: (Refer to Standard Form 1449 (pg. 1), Block 8) TO BE DELIVERED UNOPENED (offeror's name)

L.2.2.4 Method of Submission Proposals submitted via e-mail will not be accepted. Proposals shall either be hand-carried or submitted via US mail. Hand-carried submissions* include proposals delivered by commercial carriers such as FedEx, UPS, or services other than the US Postal Service.

Proposals must be delivered to the Detroit Arsenal (DTA) Mail Handling Facility (Building 255) between the hours of 8:00AM and 1:00PM local Warren, MI time. The package(s) will be dated and time stamped at the Mail Handling Facility and the Government will be responsible for forwarding the package(s) to the appropriate personnel. Offerors should ensure that any commercial carrier it uses has a tracking system that can provide documentation that will prove the date and time of delivery to the Government. If the proposal is hand-carried by other than a commercial carrier, the delivery person (even if an employee of the offeror) must be a US citizen, and must obtain a signed receipt, indicating date and time of delivery, from the Mail Handling Facility personnel. The delivery person must provide the receipt since the Mail Handling Facility personnel do not have them.

*Directions to DTA: From Van Dyke Avenue, travel west on East Eleven Mile road to railroad track. Immediately after crossing railroad track turn right into DTA main gate and follow security officer directions to the Mail Handling Facility (Building 255). It may be necessary for the delivery person to obtain a visitors badge prior to being allowed to enter the installation. If so, the security officer will advise the delivery person of the procedures to follow.

L.2.2.4.1 Exterior envelopes must identify the solicitation number and date specified for receipt of proposals.

L.2.2.4.2 Offerors are cautioned that approval to enter the installation must be obtained prior to the closing date and time for receipt of proposals. Due to security procedures, delays are probable at the entry point and offerors must plan to accommodate them. It is the offerors responsibility to plan sufficient time to clear Detroit Arsenal security and ensure proposals reach the intended destination.

L.2.2.5 Proposal Modifications vs Proposal Revisions

Proposal modification is a change made to a proposal before the solicitations closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Procuring Contracting Officer (PCO) as the result of negotiations.

L.2.2.5.1 Offerors may submit proposal modifications at any time before the solicitation closing date and time as permitted by the Federal Acquisition Regulations.

L.2.2.5.2 Offerors may submit proposal revisions only if requested or allowed by the PCO.

L.2.3 Single Proposal Submission

FAR 52.212-1 is tailored to remove subparagraph (e) which does not apply to this solicitation. Offerors are limited to submitting one proposal with one approach to meeting all the requirements of this solicitation. Proposals that contain alternative terms and conditions may be considered as taking exception to the requirements of the solicitation. See Section M.2. An offeror is defines as an entity competing independently that does not share a common parent, does not have a parent/subsidiary relationship with any other offeror, and is not affiliated with any offeror (as defined in Federal Acquisition Regulation (FAR) 19.101).

L.2.4 Organizational Conflict of Interest

L.2.4.1 The provisions of FAR 9.5, Organizational Conflict of Interest (OCI), apply to any award under this Request for Proposal (RFP). Potential offerors should review their current and planned participation in any other Government contracts, subcontracts, consulting, or teaming arrangements where they may be in a position of actual or perceived bias or unfair competitive advantage.

L.2.4.2 Offerors shall disclose any potential OCI situations to the PCO as soon as identified including prior to proposal submission. The disclosure should include the facts and an analysis of the actual or perceived conflict and a recommended approach(s) to neutralize or mitigate the potential conflict. The preferred approach to potential conflicts is to negate/obviate the conflict. Mitigation is considered only if it is not practical to negate/obviate the conflict. The PCO will promptly respond to resolve any potential conflicts.

L.2.5 Restriction On Disclosure and Use of Data.

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall:

L.2.5.1 Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Governments right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

L.2.5.2 Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

L.3 Evaluation Factors: Offeror proposals shall address the following three Factors:

a. Past Performance Factor

b. Price Factor

c. Small Business Participation Factor

L.3.1 Volume 1 Past Performance

L.3.1.1 For the Past Performance Factor, provide information for a total of up to three recent and relevant contracts performed by the offeror as the prime contractor. These may include foreign, federal, state, local and private industry contracts. The burden of providing thorough and complete past performance information remains with the offeror. It is the offeror's responsibility to submit detailed and complete information so the Government may evaluate its Past Performance volume. The Government does not assume the duty to search for data to cure problems it finds in proposals. While the Government may elect to consider data obtained from internal and external sources other than the proposal, the burden to provide thorough and complete past performance information rests with the offeror. The below instructions are provided to advise offerors as to the information required by the Government to assess the contractor’s Recent and Relevant past performance. Since this information constitutes a basis of the Government's review, it is imperative that the offeror present its past performance in a clear and complete manner. Failure to provide the information requested under paragraph L.3.1.3 and L.3.1.4 (if applicable) below may result in an assessment that the offeror does not possess a record of Recent and Relevant past performance.

(a) For the purpose of this Factor, a Contract is defined as a written instrument that requires the performance of a distinct effort and demonstrates the distinct effort was actually performed. Written instruments containing supplies or services that can be ordered but typically do not demonstrate actual performance, such as Indefinite Delivery Contracts (FAR 16.5), Basic Ordering Agreements (BOA), Blanket Purchase Agreements (BPA) and Federal Supply Schedules (FSS) do not meet the definition of a Contract. Written instruments considered to demonstrate actual performance may include a single task or delivery order, a single work directive, or a single definite quantity contact provided it demonstrates a distinct effort was actually performed. An offeror may submit, or the Government may require, written instruments that enhance the Government’s understanding of the distinct effort actually performed if it is not identified on the Contract itself. It is incumbent upon the offeror to demonstrate that a distinct effort was actually performed.

(b) Recent Contracts are those performed within 3 years of the date of issuance of this RFP.

(c) Relevant Contracts are those comparable in scope, magnitude of effort, and complexity to the following statement of work requirements:

i. Ship repair including structural and machinery repairs on systems described in Attachment 0001 Vessel Systems, on vessels comparable in size to the Army Watercraft Systems, Exhibit B – Army Vessel Fleet 16 Oct 2018

ii. Ship modernization and refurbishment efforts involving modifications of structure and ship systems to accommodate new engines, transmissions, and generators on vessels comparable in size to Army Watercraft Systems Landing Craft Utility (LCU) 2000.

L.3.1.2 Contract Information: Refer to the definition of a Contract above (L.3.1.1.a). The offeror’s proposal shall substantiate what distinct effort was required and actually performed under each of the proposed Contract(s). For each Contract(s) submitted provide the following information:

(a) Prime Contractor name and address;

(b) Contract Number (and delivery/task order number if applicable);

(c) Contractor’s CAGE Code;

(d) Contract Type;

(e) Total Value of the Contract (beginning & ending value);

(f) Delivery or Performance Schedule;

(g) Government or private industry contracting activity address, telephone number and e-mail;

(h) Procuring Contracting Officers (PCO) and/or Contract Specialist’s name, or point of contact for private industry entity responsible for signing or administering the Contract, telephone number and e-mail;

(i) Government (DCMA) or private industry administrative contracting officer (ACO), contracting officers representative (COR), performance certifier, and/or quality assurance representative (QAR), name, telephone number and email;

(j) Specify the Government or Contractor Point(s) of Contact for which the Questionnaire was sent, and provide the date(s) it was sent.

(k) A description of the work performed by the offeror, which shall include a narrative describing the similarities between (1) the relevant work performed under the statement of work requirements of the offeror’s cited Contract(s) and (2) the statement of work requirements identified in L.3.1.1(c). In its narrative, the offeror shall specify the location in the cited Contract’s statement of work (to include paragraph and page number) that substantiates the relevant work performed;

(l) Contract period of performance;

(m) Provide a brief self-assessment of Contract performance. The self-assessment must address performance to meet Technical and Schedule requirements within the price of the contract; and

(n) Copy of the complete Performance Work Statement or Scope of Work for each of the submitted Contracts. If the proposed Contract was issued under or in connection with a related written instrument (e.g. Indefinite Delivery Contracts, BOA, BPA, FSS) and the details of the distinct effort actually performed needed to establish relevancy on the proposed Contract are further defined within the terms and conditions (e.g. statement of work) of that related written instrument, provide that information and any other information necessary to establish this instrument’s relationship to the proposed Contract (These documents can be submitted as stand-alone attachments within the proposal volume).

L.3.1.2.1 Associated Entity, Predecessor Company, and Joint Venture. As stated above only Contracts performed by the named offeror will be considered, however the Government may consider the Past performance of an associated entity, a predecessor company, or joint venture as explained below.

L.3.1.2.1.1 Associated Entity. The Government may consider the past performance of an associated entity if the offeror successfully demonstrates meaningful involvement by the associated entity in the proposed effort.

A) An associated entity may include a parent company, separate corporate division within the same parent company, subsidiary company, a legally affiliated company, etc. The offeror shall provide the Government a narrative that explains the offeror’s relationship to the associated entity. The offeror shall support the narrative with legal documentation, including but not limited to corporate papers, establishing the legal nexus between the offeror and the associated entity.

B) The offeror shall provide to the Government a narrative that explains the meaningful involvement the associated entity will provide to the proposed effort – i.e. the work to be performed by the associated entity. Meaningful involvement may include a description of the associated entity’s resources, such as its workforce, facilities, and/or other resources that will be provided or relied upon in the proposed effort. A Contract will not be considered unless the offeror successfully establishes meaningful involvement by the associated entity in the proposed effort.

L.3.1.2.1.2 Predecessor Company. The Government may consider the past performance of a predecessor company if the offeror demonstrates the experience of the predecessor company is reasonably predictive of the offeror’s performance under the proposed effort.

a) A predecessor company may include a company which was acquired by the offeror or merged with the offeror. It may also include other instances where the predecessor company was reorganized, restructured, or otherwise altered. A predecessor company does not include an entity which remains separate and distinct from the offeror. The offeror shall provide to the Government a narrative that explains the offeror’s relationship to the predecessor company. The offeror shall support the narrative with documentation evidencing the offeror’s status as the successor company.

b) The offeror shall provide to the Government a narrative that explains why the predecessor’s past performance is predictive of the offeror’s performance under the proposed effort. Evidence may include, but is not limited to, continuity of operations such as the continued employment of the predecessor’s employees and the transfer of assets including buildings, furnishings, and fixtures.

L.3.1.2.1.3 Individual Partners of a Joint Venture. If the offeror is a Joint Venture, the Government may consider past performance of each partner of the Joint Venture and any work performed by the Joint Venture itself previously. The offeror must successfully demonstrate meaningful involvement by the partner to the proposed effort.

a) The offeror shall provide to the Government a narrative that discloses the individual partners of the Joint Venture and shall provide documentation evidencing the Joint Venture.

b) The offeror shall provide to the Government a narrative that explains the meaningful involvement the Joint Venture partner will provide to the proposed effort. Meaningful involvement may include a description of the partner’s resources, such as its workforce, facilities, and/or other resources that will be provided or relied upon in the proposed effort. A Contract will not be considered unless the offeror successfully establishes meaningful involvement by the partner in the proposed effort.

L.3.1.3 Past Performance Questionnaire. A past performance questionnaire is provided in Attachment 0002. For each contract submitted by the offeror, the offeror shall send a copy of the past performance questionnaire directly to the appropriate PCO and/or COR or other appropriate technical and contracting individuals. The offeror shall request that these individuals complete the questionnaire and forward it electronically directly to the Government at Jennifer.l.harris194.civ@mail.mil as soon as possible and prior to the RFP closing date (See Block #9 of the SF 1449 cover page to this solicitation) with the subject heading “PAST PERFORMANCE INFORMATION FOR [Offeror name]”.

L.3.2 Volume II Price Factor In accordance with FAR 15.403-5(a)(1), certified cost or pricing data is not required for initial proposal submission. For initial proposal submission, provide the information outlined below.

L.3.2.1 Attachment 0003 – Government Format Pricing Model (GFPM):

Submit your completed Attachment 0003 - GFPM with your proposal. Complete the attachment in accordance with the instructions included within the attachment. Submit the attachment in Microsoft Excel format. Do not enter any proposed prices into Section B of the RFP.

L.3.2.2 Labor:

L.3.2.2.1 Labor Hours:

For evaluation purposes only, offerors shall utilize the Government provided labor hours for each of the labor categories within Attachment 0003. The offeror shall not alter or modify the Government provided labor categories or labor hours per labor category.

L.3.2.2.2 Fully Burdened Labor Rates (FBLR): Within Attachment 0003, the offeror shall propose a FBLR for each labor category. The FBLR is to include all costs such as direct labor, indirect costs, labor uplifts (as applicable), and profit. In cases where subcontracted labor is used, these rates include the subcontractor rate plus all applicable prime contractor indirect rates, plus applicable prime profit or fee. These FBLRs will be used to calculate the estimated total labor cost. The FBLRs will also be used to calculate composite labor rates within Attachment 0003. These composite labor rates will be incorporated into the contract as ceiling rates for use on future TO’s containing time and material CLINS. On future TO competitions, offeror’s must propose at or below these ceiling rates on time and material CLINS. The ceiling rates will cap the total cost per labor hour to the Government whether the proposed labor is performed by the prime contractor, subcontractor, or a mix of both. The time and material composite labor rates are located within Attachment 0003 on the “Zone 1 Labor Build Up” tab in column H of the GFPM.

L.3.2.2.3 FBLR Escalation: Offerors are required to input escalation rates associated with estimated increases in labor costs in future ordering periods. All of the out year labor rates will be calculated based on the escalation factor provided by the offeror. If an offeror fails to include any escalation rates, Ordering Year 1 FBLRs will be used throughout the life of the contract.

L.3.2.3 Material and Other Direct Costs (ODCs):

For evaluation purposes only, offerors shall utilize the Government provided material and ODC estimates included within Attachment 0003. The offeror shall not alter or modify the Government provided ODC estimates.

L.3.2.3.1 Material and ODC:

Each offeror shall input its overhead rate (or a combination of multiple overhead rates) and profit within the GFPM. The overhead rate input by the offeror will calculate the total estimated indirect costs by applying the proposed indirect rate to the Government provided material and ODC estimate for each ordering year. The profit rate input by the offeror will calculate the proposed profit dollars by applying the profit rate to both the Government provided material and ODC estimate and the associated indirect costs.

Within Attachment 0003, the offeror shall identify any indirect costs (such as overhead, G&A) and profit that it is proposing associated with the Government provided ODC estimate. If the offeror fails to propose any indirect costs and profit related to the Government provided ODC estimate, then it shall not be allowed to proposed indirect costs and profit on Material and ODCs if selected for award.

L.3.2.4 Cost Narrative: Each offeror shall submit a narrative that includes the following information; (1) provide cognizant DCMA and DCAA points of contact if applicable, (2) provide the methodology or Basis of Estimate (BoE) the offeror used to develop each proposed FBLR, (3) Provide a BoE for the escalation rates used, (4) Provide the BoE for the indirect rates applied to the Government provided material cost estimate.

L.3.2.4.1 Offeror’s may submit additional cost information in the form of Microsoft Excel workbooks and/or additional tabs to Attachment 0003 – GFPM.

L.3.2.5 The Government reserves the right to request additional or more detailed information to support its determination of price reasonableness.

L.4 Volume III Small Business L.4.1 Application: The Small Business Participation proposal submission instructions apply to every Offeror (U.S. and non-U.S.), regardless of size, socioeconomic status, or locations of working facilities or headquarters.

L.4.2 Small Business Participation Factor Workbook (Attachment 0004) and Small Business Participation Factor Workbook Instructions (Attachment 0005):

a. All Offerors, including Offerors who are themselves small business concerns for the North American Industry Classification System (NAICS) code assigned to this requirement, are required to complete the Small Business Participation Factor Workbook using the detailed Small Business Participation Factor Workbook Instructions. The Offeror’s submission of the Small Business Participation Factor Workbook is the Offeror’s proposed extent of Small Business Participation in each Small Business category.

b. An Offeror shall fill out the Small Business Participation Factor Workbook with goals for this solicitation specifically, even if it is an Other-Than-Small-Business (OTSB) submitting a Comprehensive Subcontracting Plan.

c. When filling in the Workbook, the Offeror shall include the following in the dollars for prime contractor participation and subcontractor participation: The proposed amounts for all of the Basic CLINs and all of the Option CLINs.

d. During its evaluation of the proposal, the Government will check for consistency. Therefore, the Offeror shall use the automatic “Roll-Up” tab in the Workbook to check for consistency between the Small Business Participation Factor Submittal and other parts of the proposal, including the Subcontracting Plan and the Offeror’s other factor volumes.

L.4.3. Registrations, Agreements, and Certifications:

a. The Government may use the System for Award Management (SAM) to verify size, ownership, and any other information provided about the prime and subcontractors listed in the proposal. The Small Business Administration (SBA) Dynamic Small Business Search (DSBS) Database is the official source for the SBA certified designations of 8(a), 8(a) Joint Venture, and HUBZone SB. The Government may use this system to verify any SBA certifications of the prime and subcontractors. Offerors should be aware of how SB concerns are defined (see Small Business Participation Factor Workbook Instructions (Attachment 0005) and 13 CFR 121, Small Business Size Regulations). Offerors are advised to review 13 CFR 121.103, "How Does SBA Determine Affiliation”; FAR 2.101, “Small Business Teaming Arrangement”; and FAR 19.101, “Affiliates”.

b. Failure to register in SAM for the corresponding NAICS code identified in Section K, FAR clause 52.204-8 prior to submitting a proposal for this solicitation may preclude an award being made to your company.

c. Joint Venture Registration. If the Offeror is a small business joint venture, the joint venture shall be registered in SAM under its own name in accordance with 13 CFR 121.103(h). In addition, each member in a small business joint venture shall be registered in SAM for the type of work it does. To be recognized as a small business joint venture and be eligible for award of a contract, the membership arrangements of the joint venture shall be identified and the company relationships fully disclosed in the Offeror’s proposal in accordance with FAR 9.603.

d. Affiliate Registration. If the Offeror is a small business that has first tier affiliates that will be performing work on the proposed contract, each first tier affiliate shall be registered in SAM for the type of work it does.

e. Subcontractor Registration or Certification. According to FAR Clauses 52.219-8 and 52.219-9 in Section I of this solicitation, the Offeror may not require subcontractors to be registered in SAM. For any small business subcontractor listed in the Small Business Participation Factor Workbook that is not registered in SAM, the Offeror shall provide in accordance with 13 CFR 121.411(g), a Certification Form (Attachment 0006) from that subcontractor verifying its small business size and socioeconomic status. This certification shall contain, on the same page as the size and status claimed, the signature of the official authorized to sign for the subcontractor.

L.4.4 Subcontracting Reports:

a. The Offeror shall provide documentation of performance in complying with the requirements of FAR 52.219-9, DFARS 252.219-7003, and DFARS 252.219-7004, as applicable, over the twelve months prior to solicitation release date if the Offeror meets both of the following criteria:

(1) Offeror is other than a small business concern as defined by the NAICS code applicable to this solicitation.

(2) Offeror has had prior contracts requiring the submission of a Small Business Subcontracting Plan.

b. Offeror shall provide the documentation by:

(1) Filling out the “Reports” tab of the Small Business Participation Factor Workbook (Attachment 0004) using the Small Business Participation Factor Workbook Instructions (Attachment 0005) and

(2) Submitting the documents requested in Section 1 of the “Reports” tab in the Workbook.

L.4.5. Other Resources/Additional Data: In addition to the data submitted by the Offeror, and the data found in Government systems specifically referenced throughout this L.5, the Government may use other resources to evaluate the Offeror’s Small Business Participation Factor Submittal. The Government reserves the right, during clarification or discussion under FAR 15.306, to request additional data to support its assessment.

L.5 Volume IV Administrative. The offer shall submit the following information:

L.5.1 Signature Actions/offeror Fill-Ins. The offeror shall submit a scanned image of a signed copy of the SF1449 cover page, a copy of all completed fill-ins for Sections A through K, and (if applicable) a signed copy of all Amendments to the solicitation. System for Award Management (SAM) certifications need not be separately submitted; however, all offerors must be successfully registered and valid in SAM prior to award.

L.5.1.1 Where certifications and approved systems are required for an offeror, if the proposal is being submitted by a Joint Venture (JV), certifications and approved systems for the principals (partners) of the joint venture will be considered as valid for that offeror providing the necessary documentation from all principals (partners) is provided with the proposal.

L.5.1.2 JV: To be recognized as a JV and eligible for award, the membership arrangements of the JV must be identified and the company relationships fully disclosed in the offeror's proposal in accordance with FAR 9.603. A copy of the agreement establishing the JV must contain the signatures of all of the members comprising the JV.

L.5.2 The offerors proposal acceptance period in terms of calendar days from the date for receipt of offers specified in the RFP (See Section L.1.2).

L.5.3 Statement of Acknowledgement. A statement specifying agreement with all terms, conditions, and provisions included in the solicitation or any exceptions. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents must be fully explained; however, any such exceptions may be grounds for the Contracting Officer to reject the proposal from further consideration in the source selection process (Reference Section M.2.1.c).

L.5.4 Assumptions. The offeror shall consolidate and identify all offeror's generated "assumptions" contained anywhere in the proposal. The offeror shall include a statement that none of the "assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation.

L.5.5 Assertion of Restrictions. The offeror shall include in its proposal submission, each of the following: Non-Commercial Technical Data, Non-Commercial Computer Software and Software Documentation, Commercial Technical Data, and Commercial Computer Software and Software Documentation on its Assertion of Restrictions listing required under DFARS 252.227-7017. Omission of restrictions applicable to Commercial Technical Data and Commercial Software and Software Documentation from the DFARS 252.227-7017 Assertion of Restrictions listing will bar the offeror from asserting such a restriction upon delivery of the data, unless the omission would analogously qualify for the allowable post-award presentations based on the conditions provided in subsection (e) of either DFARS Provision 252.227-7013 or 252.227-7014. The offerors assertions list will be incorporated into the contract at time of award.

L.5.6 The offeror shall provide an affirmative statement that the offeror does not have an OCI as it applies to this solicitation. (Reference Section L.2.4)

L.5.7 Small Business Subcontracting Plan

L.5.7.1 If the offeror is other than a U.S. Small Business concern as defined by the North American Industry Classification System (NAICS) code applicable to this solicitation shall submit an acceptable small business subcontracting plan in accordance with FAR Clause 52.219-9 ALT II and Defense FAR Supplement (DFARS) Clause 252.219-7003 and provide this plan as part of the proposal submission. Offerors are encouraged to review the DoD checklist at http://business.defense.gov/Acquisition/Subcontracting/Small-Business-Professionals-Government-and-Industry/. Note that such a plan is not required of offerors that are small businesses.

L.5.7.2 The plan shall be submitted as an Attachment to the offer in response to this solicitation.

L.5.7.3 Each page of the subcontracting plan shall be marked with the solicitation number and date, and may also be marked with other codes or identification symbols to aid in later identification.

L.5.7.4 The Small Business Participation Factor in this Section L includes specific instructions as to what to include in the dollars for Factor Submittal, for example, specific CLINS, options, task orders, proposed prices, target prices, or weighted average prices, etc. To ensure consistency with the Small Business Participation Factor, the Offeror shall follow those same instructions in developing the Small Business Subcontracting Plan dollars. The offeror shall also note the differences between the Small Business Participation Factor and the Small Business Subcontracting Plan, as explained in the Small Business Participation Factor in this Section L.

L.5.7.5 Percentages: The Offeror shall submit the Small Business Subcontracting Plan with goals expressed in TWO ways:

(a) as a percentage of Total Contract Amount as defined in the Small Business Participation Factor in this Section L.

(b) as a percentage of Total Subcontracting Amount.

L.5.7.6 Breakout: The offeror shall break out the Small Business Subcontracting Plan goals for:

(a) Ordering period 1

(b) Ordering period 2

(c) Ordering period 3

(d) Ordering period 4

(e) Ordering period 5

(f) Total roll-up of all ordering periods

L.5.7.7 Based on the instructions for percentages and breakouts, the Plan will have twelve sets of goals, two sets of percentages for each of the six breakouts.

L.5.7.8 If the Offeror lists small business subcontractors in the Small Business Participation Factor Submittal, the same subcontractors shall be listed in the Subcontracting Plan.

L.5.7.9 Failure to submit and negotiate an acceptable subcontracting plan which, in the judgement of the Contracting Officer, provides the maximum practicable opportunity for small business and small disadvantaged business concerns to participate in the awarded contract may render the offeror ineligible for award. In this connection, offerors should be aware of the statutory goal that has been placed on the Department of Defense to award five percent of its total planned subcontracting dollars to small disadvantaged businesses at the prime contract and subcontract levels. In view of this Congressional mandate, the offeror shall provide, within the plan, a specific explanation of any small disadvantaged business goal of less than five percent of the proposal’s total subcontracting dollars.

L.5.7.10 If the offeror participates in the Small Business Subcontracting Plan (Test Program) described in DFARS 219.702, an approved DoD Comprehensive Subcontracting Plan may be submitted with the offer. FARS 252.219-7004 shall be added to any contract that incorporates a DoD Comprehensive Plan.

L.5.7.11 In order to be considered for award as part of the responsibility determination, the offeror must provide evidence that it has an acceptable accounting system to accommodate a Time & Material type contract in accordance with DFARS 252.242-7006. This evidence may include a letter from either DCMA or DCAA that states that the Offeror has an acceptable accounting system for a cost-reimbursement type contract or a Time & Material type contract. If an accounting system has not been determined to be adequate by DCMA or DCAA, the offeror shall coordinate with the PCO to obtain an accounting system review prior to submitting a proposal.

L.5.8 The offeror shall provide a copy of their valid Master Vessel Agreement (MVA) or Master Agreement for Repair and Alteration of Vessels (MARAV) package. Offerors without a valid MVA that possess the necessary qualifications to perform ship repair work may request to have their facilities and capabilities evaluated and certified in order to obtain an MVA. Instructions and requirements for submitting a request for an MVA certification can be found by visiting https://beta.sam.gov and searching for AWSM Zone 1. Packages shall be submitted 30 days prior to the closing date of the solicitation to allow for proper assessment of the offerors application and execution of the MVA.

EVALUATION FACTORS FOR AWARD

M.1 Basis of Award

M.1.1 GENERAL The Government plans to award a firm-fixed-price, multiple award indefinite-delivery/indefinite-quantity type contract for the Army Watercraft Sustainment Maintenance (AWSM) Program- Zone 1 Continental United States (CONUS) as a result of this solicitation. The Government reserves the right to choose not to award a contract if such action is in the Government’s best interest.

M.1.1.1 There are three evaluation factors:

a. Past Performance Factor

b. Price Factor

c. Small Business Participation Factor

The relative order of importance of these Factors are described in Section M.4 below.

M.1.1.2 It is the Governments intent to award approximately 15 contracts. Selection of the proposals which are most advantageous and represents the best value to the Government will be determined on a Source Selection trade-off basis from offeror proposals which are otherwise eligible for award. The Government will follow the source selection process set forth in Section M.3 below.

M.1.1.3 Importance of Price. Award will be made to the Offeror whose proposal (1) is otherwise eligible for award (see M.1.2). This may not be the Offeror with the lowest evaluated Price Factor. However, the closer the Offeror's evaluations are to each other in those Factors other than the Price Factor, the more important the Price Factor becomes in the decision. Notwithstanding the relative order of importance of the two evaluation Factors stated herein, price may be controlling when:

(a) Proposals are otherwise considered approximately equal in non-price factors; or

(b) The advantages of a higher rated, higher priced proposal are not considered to be worth the price premium.

M.1.2 Eligibility for Award. Award will only be made to an offeror who is eligible for award. To be eligible for award:

a. The offeror must be registered in System for Award Management (SAM) (see provision 52.204-7); and

b. The offeror must be determined responsible (See Section M.3.6); and

c. The proposal must not contain a Deficiency(s) (per FAR Part 15.001); and

d. Have a valid and current MVA See Section L.5.8.

M.2 REJECTION OF OFFERS

M.2.1 The Government may reject any proposal if doing so is in the Government's best interest at any time after receipt of proposals. Examples include, but are not limited to, the following proposal conditions:

a. The proposal fails to meaningfully respond to the instructions in Section L of this solicitation (e.g. a proposal provides some data, but omits significant material data and information required by Section L, fails to follow proposal key proposal instructions or format requirements in Section L); or

b. When a proposal merely offers to perform work according to the RFP terms or fails to present more than a statement indicating its capability to comply with the RFP terms and does not provide support and elaboration as specified in Section L of this solicitation; or

c. The proposal proposes exceptions to the solicitation requirements, attachments, exhibits, enclosures, or solicitation terms and conditions; or

d. The proposal contains one or more OCIs that cannot be avoided or mitigated. Refer to Section L.2.4 of this solicitation, "Organizational Conflict of Interest."; or

e. The proposal is unbalanced as to price. See Section M.4.2; or

f. The proposal’s acceptance period does not meet the Government’s required minimum acceptance period (Refer to Section L.1.2); or

g. The proposal is not in English (American Standard) or in US Dollars; or

h. A proposal submitted for less than all the requirements called for by this solicitation

M.3 Source Selection Process.

M.3.1 Compliance Review. After receipt of proposals, but prior to the evaluation process, the Government will perform a compliance review of the offeror's proposal to determine the extent of compliance to the solicitation instructions, and whether the proposal meets any of the conditions listed in M.2, Rejection of Offerors.

M.3.2 Evaluation Process. Evaluated proposals which are eligible for award will be subject to the Source Selection Trade-off process, considering both the evaluation factors and their relative order of importance as cited in Section M.4, to identify the proposal which represents the best value to the Government. The Government will weigh the evaluated proposals (other than the Price Factor) against the total evaluated price to the Government. As part of the best value determination, the relative strengths and weaknesses of each offeror's proposal shall be considered, as specified below, in addition to the other evaluation methods described below. Selection of the successful Offeror shall be made following an assessment of each proposal, based on the response to the information requested in Section L of this solicitation and against the solicitation requirements and the evaluation criteria described in Section M.

M.3.3 Source Selection Authority (SSA). The SSA is the official designated to direct the source selection process and select the Offeror(s) for contract award.

M.3.4 Source Selection Evaluation Board (SSEB). An SSEB has been established by the Government to evaluate proposals in response to this solicitation. The SSEB is comprised of technically qualified individuals who have been selected to conduct this evaluation in accordance with the evaluation criteria for this solicitation. Careful, full and impartial consideration will be given to the evaluation of all proposals received pursuant to this solicitation.

M.3.5 Award without Discussions: This RFP includes FAR Provision 52.212-1 Instructions to Offerors Competitive Acquisition in Section L which advises offerors that the Government intends to make award without conducting discussions. Where awards will be made without discussions, exchanges with offerors are limited to Clarifications as defined in FAR 15.306(a). Therefore, the offerors initial proposal should contain the offerors best terms from a Price and non-Price Factor standpoint. However, under FAR 52.212-1(g), the Government reserves the right to hold discussions, if necessary.

M.3.6 Determination of Responsibility. Per FAR 9.103, the Government will place a contract only with an Offeror that the Contracting Officer determines to be responsible or refer the matter to the SBA per FAR 19.602. A prospective Offeror, in order to be eligible for award for this acquisition, must be able to demonstrate it meets the standards of responsibility set forth in FAR 9.104. As a part of this determination, the Contracting Officer may utilize the Offeror's proposed prices, as well as other information, to determine if the prospective contractor has adequate financial resources to perform the contract. The Government reserves the right to conduct a Pre-Award Survey on any or all Offeror(s) or its subcontractors to aid the Contracting Officer in the evaluation of each Offeror's proposal and ensure a selected Offeror is responsible. To verify an Offeror meets the responsibility criteria at FAR 9.104, the Government reserves the right to request additional information, to include, but not limited to the following:

(a) Arrange a visit to the Offeror(s) plant and perform a necessary Pre-Award Survey; or

(b) Request an Offeror provide financial, technical, production, or managerial background information. If an Offeror does not submit the requested information within seven working days from the date of the receipt of the request, or if an Offeror refuses to provide the Government access to its facility, the Government may determine the Offeror to be non-responsible. If the Government visits the Offeror's facility, the Offeror shall ensure current data relevant to the proposal is available for Government personnel to review.

M.3.7 Consistency. Each volume of the offerors proposal shall be consistent with the other proposal volumes. The offeror should provide supporting documentation in sufficient detail to permit a complete evaluation of the proposal. The Government may conduct a crosswalk between the information provided in offerors proposal volumes to assess whether the offeror submits consistent proposal information. Any inconsistency between the total contract amount in price and the total contract amount in small business, may result in an offeror being assessed with increased risk in the Small Business Participation Factor.

M.4 Evaluation Factors. The Government will assess each Offeror in three factors: (1) Past Performance (2) Price (3) Small Business Participation.

a. Factor 1: Past Performance (M.4.1)

b. Factor 2: Price…