Purchase_Description_for_End_Of_Line_Test_System.docx
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- End of Line Test System Federal contract opportunity
- Solicitation number
- W56HZV16R0164
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PURCHASE DESCRIPTION FOR
End of Line Test System (EOLTS)
| 1 | PURCHASE DESCRIPTION |
| 1.1 | Scope. This purchase description sets forth the minimum requirements for the procurement, turn-key installation, testing and training, for three (3) each End of Line Test Systems (EOLTS). The systems shall be delivered and installed at Red River Army Depot (RRAD). The test systems shall meet all requirements, capacities and testing as specified herein to be acceptable. All prospective contractors shall have experience in the supply of heavy duty End of Line Test systems and shall include with its bid a list of prior projects that involve the supply of End of Line Test Systems. Prospective contractors must be able to show where they have managed prior End of Line Test Systems or similar projects that were at least three million dollars or more. The three (3) EOLTS will be installed in current facilities at RRAD. It will be the winning contractor’s responsibility to come on depot prior to fabrication of the EOLTS to insure a proper fit inside the facilities to include the EOLTS control rooms. The facilities will have electrical panels within seventy five (75) feet of the equipment once the equipment is placed inside the building. It will be the contractor’s responsibility to connect the equipment to the panel. The contractor shall be responsible for designing and constructing the foundation for the EOLTS. Currently one of the facilities only has a gravel floor. Included in the contractors responsibility for providing the foundation to support the EOLTS is any and all demolition of the current ground/foundation and removing all demolition debris from the depot. The contractor shall provide and install a standalone air compressor with all plumbing from compressor to the equipment to support the EOLTS if compressed air is required. Building drawings will be provided to contractors. The drawings will give close dimensions for the capacity (top interior ceiling height, door opening widths, etc..) of each facility. |
| 1.2 | Intended Use. The primary purpose of the End of Line Test systems (EOLTS) will be to test Heavy Duty Military Wheeled Vehicles, specifically Navistar’s Maxx Pro Mine Resistant Ambush Protected (MRAP) vehicle (6x6) and Oshkosh’s Mine Resistant Ambush Protected – All Terrain Vehicle (M-ATV) (4x4). The systems must be able to test the above listed 6x6 and 4x4 wheeled vehicles as a minimum and must be a drive through test stand. The System must be upgradeable so that in the future it could test 8x8 wheeled vehicles. |
| 2 | REQUIREMENTS |
| 2.1 | General Requirements. The End of Line Test System offered shall be new and a current production model. A current production model is defined as the manufacturer’s current production model which, on the date this solicitation is issued, has been designed, engineered and sold or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental unit do not qualify as meeting the requirements specified herein. This procurement will not provide for the research and development of equipment to meet the government’s current requirement. All prospective contractors be able to show EOLTS they have previously built that are one position/station test stands which are capable of performing chassis roll/dynamometer testing and Anti-lock brake testing in one station. Two position/station test stands will not be accepted. The equipment shall be complete, so that when connected to the utilities identified herein, it can be used for any function for which it is designed and constructed. |
| 2.1.1 | New Developments. If, during the contract period, any new developments are generated that would improve the efficiency, accuracy or productivity of the machine and its related equipment or decrease its operation costs, the contractor shall notify the Contracting Officer. |
| 2.1.2 | Safety and Health Requirements. The test system shall be fitted with safety devices or coverings for any parts that present safety hazards. All equipment furnished under this purchase description shall comply with applicable OSHA 1910 and NFPA 70 standards. The machine shall include provisions to isolate and lock out all sources of hazardous energy, either input to the machine or generated by the machine, to ensure safety of operation and maintenance personnel. Electrical lockout devices shall conform to the requirements of NFPA 79. Lockout devices for electrical or any other type of hazardous energy (mechanical, hydraulic, pneumatic, chemical, thermal or other) shall be designed to allow full operational compliance with the requirements of OSHA Standard 29 CFR. All system and operation standards shall comply with OSHA standards on Human Factors Engineering (Ergonomics). |
| 2.1.3 | Reclaimed Materials. The machine may contain reclaimed materials provided such materials will not jeopardize the intended use, performance or design life of the machine. Reclaimed materials shall have been collected or recovered from solid waste and reprocessed to become a source of raw materials, as opposed to virgin raw materials. None of the above shall be interpreted to mean that the use of used, rebuilt or remanufactured products is allowed under this specification. |
| 2.1.4 | Mercury Restriction. The machine shall contain neither mercury nor mercury compounds, or be exposed to free mercury during manufacture. |
| 2.1.5 | Asbestos Restriction. Asbestos and materials containing asbestos shall not be used on or in the machine. |
| 2.1.6 | Polychlorinated Biphenyl (PCB) Restriction. The use of polychlorinated biphenyl on or in the equipment is prohibited. |
| 2.1.7 | Lubrication. Means shall be provided to ensure adequate lubrication of all moving parts. If the design of the equipment includes a recirculating lubrication system, the system shall include a cleanable or replaceable filter. Each lubricant reservoir shall have at least a 24 hour capacity and means for determining fluid level. All oil holes, grease fittings and filler caps shall be readily accessible. |
| 2.1.8 | Interchangeability. All parts of the end item shall be manufactured to definite standards and tolerances that will provide for the interchangeability of respective parts between end items of the same model without modification of the part or the machine. All replacement parts shall be available commercially within the continental United States. |
| 2.1.9 | Controls. All mechanical, electrical, hydraulic and pneumatic operating controls shall be located convenient to the operator's work station(s). |
| 2.1.10 | Workmanship. Workmanship of the machine and its accessories shall meet all requirements specified herein. |
| 2.1.11 | Warranty. The End of Line Test System under this specification shall be guaranteed for a period of time equal to the manufacturer’s normal commercial warranty, or for a period of one (1) year, whichever is longer, against defective materials, design, and workmanship. Upon receipt of notice from the Government of failure of any part of the system during the warranty period, that part or parts shall be replaced promptly with new parts at the expense of the contractor. The warranty is to begin upon final acceptance by the Government. |
| 2.2 | Equipment Construction. The Systems shall be constructed of parts that are new, without defects and free of repairs. The machine construction shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to damage from environmental hazards (such as dust, debris, or residue) shall be sealed or otherwise protected. The structure shall withstand all forces encountered during the operation of the system to its maximum rating and capacity without permanent distortion or failure. |
| 2.2.1 | Castings and Forgings. All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, or filling with solder or paste shall be used for reclaiming any defective part. Such processes may be used only for enhancing surface finish and appearance. |
| 2.2.2 | Welding, Brazing and Soldering. Welding, brazing or soldering shall be employed only where those operations are included in fabrication of the original design. These operations shall not be employed as repair measures for defective parts. Any excess material used for such operations shall be thoroughly removed from the part(s) upon completion of the operations. Weldments shall comply with AWS D1.1/D1.1M, AWS D1.2/D1.2M and AWS D1.3. |
| 2.2.3 | Fastening Devices. All fasteners shall be installed as to prevent change of tightness. Fastening devices subject to removal or adjustment shall not be permanently installed. |
| 2.2.4 | Surfaces. All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as otherwise specified herein, the condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practices. |
| 2.2.5 | Painting. The equipment shall be painted in the manufacturer's standard color provided it results in a highly wear resistant finish which guarantees continued protection to the surfaces covered against all service conditions. The paint formulation shall contain no hazardous materials. |
| 2.2.6 | Measuring/Indicating Devices. All measuring and indicating devices such as dial indicators, pressure gages, temperature indicators, depth stops, and other similar devices used on the machine shall be graduated in the U.S. Customary System of Units (US). Marking on all measuring and indicating devices shall be permanently and legibly engraved or etched on a non-glare background. All dials and other type indicating devices shall be securely mounted in place. This unit shall be located so to allow reading from the operator’s stationary workstation. |
| 2.2.7 | Maintainability. The system shall be designed and constructed to permit Maintenance Personnel to easily service the equipment using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement or repair. Consistent with required maintenance and design of the equipment, the Contractor shall provide any special tools required to service the Unit. The equipment shall be equipped with access covers to facilitate inspection, cleaning, and repair, or replacement of parts. |
2.2.8 Performance of Work. The Contractor shall furnish sufficient technical supervisory and administrative personnel at all times to insure prosecution of the work in accordance with the delivery schedule. The supervisor shall be capable of reading, writing, and conversing fluently in the English language on the job site during working hours. The Contractor shall provide on-site general supervision to ensure quality standards are met, work meets the contract requirements, safe work practices, and work, once begun, continues without unnecessary delay. Identification badges are required and will be furnished without charge. Application for and use of badges will be as directed. Immediately report instances of lost or stolen badges to the COR. Failure to obtain entry approval will not affect the contract price or time of completion.
2.2.8.1 Project Coordination and/or Manager. The Contractor shall appoint a project coordinator and/or manager to serve as a single point of contact and liaison between the Contractor and the COR for all work required under the task order. Upon award of the task order, the Contractor shall immediately advise the COR in writing the name of the individual so designated. The project coordinator and/or manager will be responsible for the complete coordination of all work developed under the task order. All work will be accomplished with adequate internal controls and review procedures which will eliminate conflicts, errors and omissions and insure the technical accuracy of all designs, drawings and specifications.
2.2.8.2 Meetings. Periodic meetings shall be held whenever requested by the COR or the Contractor for discussion or questions and problems relating to the work required under the contract.
| 2.2.8.3 | Confirmation Notices. The Contractor will be required to provide a record of all conferences, meetings, discussions, verbal directions, telephone conversations, etc., participated in by the Contractor and/or his representative(s) on matters relative to the contract and the work. These records, entitled “CONFIRMATION NOTICES,” will be numbered sequentially and shall fully identify participating personnel, subject discussed and any conclusions reached. The Contractor shall forward to the COR as soon as possible (not more than 5 work days), a reproducible copy of said confirmation notices. |
| 2.2.8.4 | Site Visits, Inspections and Investigations. The Contractor and/or his representative(s) shall visit and inspect/investigate the site of each identified project as necessary and required during the preparation and accomplishment of the work. The Contractor may take pictures or arrange for the taking of pictures of the site and/or structures in connection with the project. The Contractor must comply with the rules governing the use of photographic equipment on RRAD. Permission to obtain photographs will be obtained through the RRAD COR. On any additional site visits for inspection or investigation required by the Contractor, the RRAD COR shall be notified by the Contractor prior to the site inspections and/or investigations. All travel, costs, and expenses incurred by the Contractor and/or his representative(s) including consultants for such site visits, inspections and investigations are included in the lump sum price of the task order. |
| 2.2.9 | General Equipment Description. As stated in section 2.2.8 each EOLTS shall be a one position/station test stand, a two position/station test stand is not acceptable. The system shall be comprised of a test rig, control system with associated components, software and a user interface computer system as well as a control room. Red River Army Depot will retain all rights to the software and programming. The system must perform the same test and have the same functional capabilities as the EOLTS that the vehicle OEM General Dynamics currently has in place at its facility for testing the Cougar, Cheetah and Buffalo MRAP vehicles. All bidders will need to submit the following: |
| A. | Draft mechanical drawings for their proposed End of Line Test System (should include for both in-ground and above ground configurations). |
| B. | Control System Schematic’s |
| C. | Utility Requirements including air and/or hydraulics and electrical. For compressed air specify type, pressure and CFM. For hydraulics specify flow and pressure. For electric specify voltage and amperage. |
| D. | PLC Controls specifications including I/O assignments |
| E. | Specifications for the torque and speed sensors proposed. |
| F. | Software manual or detailed software specifications. |
| G. | Sample print out test reports |
| H. | Prior relevant experience including references. |
| I. | Recommended Spare Parts |
| J. | Concept floor plan sketch |
| K. | Warranty |
| 2.3 | End of Line Test System Specification. |
| 2.3.1 | Frame: Structural Steel frame consisting of three separate roller sets one for each axle. The middle roller set will be fixed while the front and the rear will be moveable. The movable roll sets shall be able to be adjusted to accommodate for various wheelbases. An air holding lock/brake will then hold the movable roller sets in place during testing. Top plates should cover the top of the roll tester so the vehicle has and easy ingress and egress across the roll tester. The top plate system will be constructed of steel diamond plate and shall include sliding plates and false floor plates to cover all gaps regardless of testing configuration. Vehicle anchoring shall be achieved using heavy duty D-rings and/or in floor anchors along with adjustable chains and ratchet binders. Vehicles will need to be anchored in the front and rear during testing. The supplier will design and furnish a restraint system. The test system must be designed to accommodate vehicles having an axle weight of 35,000 lbs. Each system shall have its own control room (portable buildings are acceptable). The control room shall be large enough so that two desk can be located inside the room along with any and all equipment needed to operate the EOLTS. Each control room shall be equipped with a self-contained HVAC system. |
| 2.3.2 | Rollers: |
| a.) | Minimum top speed: 100 MPH |
| b.) | Bidders should recommend a roll diameter, however 17.5” is the minimum finished diameter that will be acceptable. |
| c.) | Rollers are to be supported by pillow block bearings with grease fittings. |
| d.) | Roll face width should be 40” |
| e.) | Outside roll track should be 120” |
| f.) | Inside roll track should be 40” |
| g.) | Rollers must be independent from one another for brake testing purposes (each roller/wheel must be independent of one another and not coupled during ABS brake testing). |
| h.) | Roll Surface shall be suitable for brake testing and chassis roll testing. |
| i.) | Minimum axle weight capacity for the rollers (for testing purposes) shall be thirty five thousand (35,000) pounds. |
| j.) | Bidder should specify roller material and balancing specifications for the system it is proposing. |
| k.) | Rollers must function in both direction of rotation; thus the system must function in reverse and forward directions. |
| 2.3.3 | Wheelbase: The wheel base system should be activated to move the adjustable axle system to pre-determined lengths based on the vehicle being tested. The vehicles to be tested include General Dynamics Cheetah, Buffalo and Cougar variants (4x4 and 6x6) and Navistar’s Maxx Pro Mine Resistant Ambush Protected (MRAP) vehicle (6x6) and Oshkosh’s M-ATV (4x4). The center roller set should be fixed, while the front and rear most rollers are to adjust to accommodate the wheelbase variations. For single and / or cradle roller approaches this means moving the rollers to match the axle spacing. Single roller machines must move the roller so that the center line of the roller matches the center line of the axles (top dead center of the roller). No gaps in the top plating are permitted. Sliding plates and / or drop in plates must be furnished so that there are no gaps in the top plating for any particular wheelbase position. Bidders should furnish with their proposals there approach for wheelbase adjustment including mechanical design, adjustment method, approach to control and the wheelbase adjustment ranges in inches of travel. |
| 2.3.4 | Roller Lock System: All rollers need to be able to be locked during egress and regress. For single rollers this shall be accomplished using a roller lock. For cradle roller approaches there should be a lift system which pushes the tire(s) out of the cradle position for ease in leaving and entering the test stand while at the same time there must be a roll locking mechanism to keep the rollers from spinning. The lift system must support a minimum of 35,000lb / axle drive over capacity and shall be designed to lift wheels and axles with this weight. The roller lock and/or lift system shall be controlled from the main control system. An override switch shall be incorporated into the system in case the main control system becomes inoperable. There must also be a system in place that does not permit testing to commence until the roller lock and/or lift system is disengaged. |
| 2.3.5 | Calibration Hardware: Calibration hardware shall be included for calibrating torque sensors. Calibration arm/hanger and weights shall be included. For storage purposes a roll around caddy shall be supplied with suitable casters. Calibration procedure should be detailed in bidder’s package. |
| 2.3.6 | Vehicle Cooling Fan: |
| A. | 24” minimum tube axial fan, portable with handles |
| B. | Aluminum propeller |
| C. | Direct Drive |
| D. | 3 HP, TEFC motor (1750 RPM) |
| E. | Wire inlet and outlet guards (must meet all OSHA standards) |
| F. | Rotatable 180 degree’s on horizontal axis |
| G. | Vertically adjustable |
| H. | Two (2) each three inch rigid plate casters |
| I. | Minimum output of ten thousand eight hundred (10,800) CFM. |
2.3.7 Dynamometers: There should be a total of six (6) dynamometers for each test system, one for each roller set/ wheel. The dynamometers should capture the torque and speed for each roller set / wheel. Dynamometers should be electric based style. Water brake, friction brake and hydraulic brake styles will not be acceptable. Each dynamometer must be air cooled. They (dyno’s) must be infinitely variable in terms of control. In conjunction with the control system, dyno’s must be able to simulate vehicle weight and road loads for each variation of vehicle listed in section 2.3.3 including simulating a five (5) percent grade. Peak absorption per roller at max speed of 100 mph should be at least seven hundred horsepower.
2.3.8 Brake Testing: The roll tester shall be capable of testing the brakes, including measuring the brake effort as well as testing the ABS system for proper installation and functionality. Brake testing capability for the roll tester shall be identical to that used by General Dynamics for testing of the MRAP vehicles following production. The tester must be able to communicate with the vehicles ECM and ABS system for this purpose. The system should measure brake torque and speed independently at each roller set or each wheel. Maximum Brake effort capacity should be >/= to 8,750 lbs. of force per axle or 4,375 lbs. of force per roller set/wheel. Inertia brake testing methods are not acceptable, direct measurement via force/torque sensors is required. System must be able to validate speed sensor and ABS brake valve assignments at each wheel. System should also be able to measure brake effort independently at each wheel, calculate brake balance, and measure wheel drag.
| 2.3.9 | Controls: The system must be controlled using a Programmable Logic Controller, or PLC. Allen Bradley Micro Logic PLC based control is preferred. The supplier is responsible for configuring a PLC control system based on the Roll Test Stand system’s specification and shall include in its response to this solicitation their approach to configuring this PLC. The control system should include the following as a minimum: |
| A. | Hard wired E-Stop for each control room. Length at least thirty feet, final length TBD. |
| B. | Wired Hand Pendant with E-Stop for in cab/vehicle use. Length at least thirty feet, final length TBD. |
| C. | Drives/Controllers for the Dynamometers |
| D. | Low Voltage Signal Cables. Length at least thirty feet, final length TBD. |
| E. | Dynamometer Cables. Length at least thirty feet, final length TBD. |
| F. | Torque Sensor- torque sensors must be traceable and be temperature compensated. Bidders should provide specification sheet on type of torque sensors to be used. |
| G. | Speed Sensors- bidders should specify type/method and accuracy class. |
| H. | Controls and sensors for the wheelbase adjustment |
| 2.3.10 | Computer: minimum specifications; |
| A. | Intel Core i5-3450 |
| B. | Microsoft Windows 7 Professional (64 bit) |
| C. | Two (2) each USB ports |
| D. | 8GB DDR3-1333 RAM |
| E. | 2TB 5,400 RPM Hard Drive |
| F. | Super Multi DVDRW Drive |
| G. | Multi-In-One Memory Card Reader |
| H. | Intel HD Graphics 2500 |
| I. | 10/100/1000 Network |
| J. | 802.11b/g/n Wireless |
| K. | Wireless Mouse and Keyboard |
| L. | Barcode Reader with thirty foot cable |
| M. | Back up external desktop type hard drive with USB 3.0 connection, 3.0TB storage capacity. |
| N. | Color Laser Jet Printer/Copier/Fax, 25ppm, 256 MB memory, 2400x600 dpi print resolution. |
| O. | One (1) each 22” Flat Panel Color LED monitor/display |
| P. | One (1) each 40” Flat Panel Color LED monitor/display mounted on a portable display stand. Stand shall be adjustable in height. |
| Q. | Vehicle ECM Bus and ABS communications interface cables and Protocol: testing parameters shall be collected from the vehicles ECU. J1939 and J1708 shall be supported. Additionally, the system shall be able to communicate with the vehicles ABS braking system for ABS testing. All ECM interface cables shall be furnished by the winning bidder as well. |
| 2.4 | End of Line Testing System Software: The system shall include Testing Software written in Visual Basic which is a mature, commercially available package. The system shall not have any reoccurring fees and shall include all the programs features, with no restrictions or time limits as to when the software license would expire. There shall be no annual maintenance fees or time based licensing fees for this software. Software that is not designed for End of Line Testing/Inspections is not desired. The software must prompt the Operator through a pre-defined test sequence that matches the test sequence used by the OEM, General Dynamics, for the vehicles being tested. The software must include security levels, calibration routines, and maintenance schedules which can be configured by the user. Test sequences must be able to be modified and changed by the user, including changing pass/fail criteria. Visual Inspections must be fully user configurable with the ability to add or remove the inspections by the user. The software must be able to identify the proper test sequence based on the vehicle being tested. Software must be capable of adding new vehicles and adding the ability to test 8X8 vehicles in the future. Software must include a test out record and hard copy printable report. All bidders shall furnish with their proposal up to ten (10) samples of various configurations of printed test out reports. The proposed system must duplicate the OEM’s system software as it concerns function and form. Potential Suppliers must provide a detailed software specification and/or software manual with their response to this solicitation. |
| 2.5 | Exhaust Extraction: Exhaust extracting minimum requirements will consist of the following: |
| A. | Fan |
| B. | Five horsepower, 3,000 CFM at 4” SP Exhaust Fan |
| C. | Vibration Isolation Platform |
| D. | Shaft Cooler |
| E. | High Temperature Bearings |
| F. | High Temperature Paint |
| G. | Inlet tee/Flex |
| H. | Venturi / Screen |
| I. | Manual Controlled Damper |
| J. | Back Draft Damper, weather cover and drain connection |
| K. | Single down drop assembly including flange set, blast gate and female coupler connection for 12” duct/hose collection. |
| L. | 10” x 12” High Temperature Hose with adaptor, elbow, heat handles and coupler connection. |
| 2.5.1 | Caution-Warning Plates. Corrosion resistant "Caution" or "Warning" plates shall be securely attached to the equipment in a visible location. Safety precautions to be observed by the operator or maintenance personnel shall be permanently marked on the plates. |
| 2.5.2 | Identification Plate. An identification plate shall be securely attached to the machine and contain the information listed below. The captions listed may be shortened or abbreviated, provided the entry of each caption is clear as to its identity: |
| • | Nomenclature |
| • | Manufacturer’s Name |
| • | Manufacturer’s Model Designation |
| • | Manufacturer’s Serial Number |
| • | Power Input (volts, total amps, phase, frequency) |
| • | Contract Number or Order Number |
| • | National Stock Number (see note below) |
| • | Date of Manufacture |
NOTE: The receiving activity is responsible for stamping/engraving the National Stock Number after receipt of the equipment.
| 2.6 | Lubrication Chart or Plate. A lubrication chart or plate shall be permanently and securely attached to the machine. The following information shall be furnished on the chart or plate: |
| • | Point of lubrication |
| • | Service interval |
| • | Type of lubricant |
| • | Viscosity |
| 2.7 | Design Review. The contractor shall provide the following design details for government review and approval within sixty (60) days of contract award: |
| • | General floor plan and equipment layout. |
| • | Utility requirements. |
2.8 Acceptance Test Plan. The contractor shall submit a test plan for government review and approval within sixty (60) days of receipt of contract. The test plan shall include all mechanical and electrical functions of the system to determine proper functioning in each mode of operation required to meet all requirements of this Purchase Description. Test plan shall be submitted to the contract office and will be approved or rejected within 30 days by Keith Kelley, Phone: 1-903-334-2273. Email: keith.l.kelley10.civ@mail.mil .
| 2.9 | Installation. |
| 2.9.1 | Turn-Key Installation. The contractor shall provide a full Turn-key installation of the system. The installation shall include all equipment, labor and materials to install the system and make it fully operational and functional. |
| 2.9.2 | Installation Coordination. The contractor shall coordinate the proposed construction/installation schedule with the receiving activity within thirty (30) days after award of contract. The construction / installation schedule shall be subject to approval of the receiving activity. Approval of the schedule shall not relieve the contractor of any responsibility for performance. Receiving activity Point of Contact: Keith Kelley, Phone: 1-903-334-2273. Email: keith.l.kelley10.civ@mail.mil |
| 2.9.3 | Off Loading. The contractor shall provide all equipment and man power to perform any and all foundation work, as well as Test System off load, un-crate, and set the test systems in the facility area. |
| 2.9.4 | Utilities. Connection to utilities shall be the responsibility of the contractor. |
| 2.9.5 | Field Supervisor. The contractor shall provide a full-time (start of construction of the facility to final acceptance of the test systems) field supervisor to direct construction, installation and testing of the supplies. The field supervisor shall have full authority to implement field decisions expeditiously. No work shall be accomplished when the field supervisor is not in the immediate work area. The field supervisor shall be identified to the receiving activity prior to start of contract. The field supervisor shall be responsible for coordinating with the receiving activity for any security clearances for all contractor personnel expected to perform on-site work. |
| 2.9.6 | On Site Regulations. The installation site will be occupied during installation. The contractor shall comply with all regulations, including liability insurance, safety practices, environmental directives and security clearance restrictions governing the operation of the premises. Work performed outside the normal working hours of the receiving activity shall be done only with written approval of the receiving activity and at no additional cost to the Government. |
| 2.10 | Startup Support. The contractor shall provide four (4) days on-site startup support. During this four day period, support shall be provided for the End Of Line Test Systems and all related equipment. Startup support shall commence following training and equipment acceptance. Startup support shall be conducted during normal working hours M – Th (0630 – 1700) with the exception of Federal Holidays at RRAD. |
| 2.11 | Training. |
| 2.11.1 | Qualifications. The contractor shall provide one or more qualified representatives who are conversant in English and are thoroughly familiar with all aspects of equipment, installation, calibration, maintenance, and operation, for the purpose of training facility personnel. All printed training aids shall be supplied at no additional cost to the government, and shall be in the English language. |
| 2.11.2 | Training Requirements. Training shall be performed at the receiving activity and shall commence immediately after government acceptance inspection and run off of the system. |
| 2.11.3 | Operator / Maintenance. Four (4) days training, formal classroom and hands-on, covering system operation, maintenance, and calibration for up to ten (10) personnel. Training shall be given to two (2) work shifts. 1st Shift normal working hours are M – Th (0630 – 1700) and 2nd Shift normal working hours are M – Th (1700 – 0330) with the exception of Federal Holidays at RRAD. |
| 2.12 | Technical Data. |
| 2.12.1 | Technical Data. Contractor shall provide four (4) complete sets of technical data (hard copies). All manuals and lists shall be written in the English language. All Technical Data shall identify Manufacturer’s Name, Model Number, Serial Number and Contract Number. A copy of all manuals shall be furnished on a CD-ROM in PDF format. Technical Data shall include (as a minimum): |
| • | Electrical, electronic, and mechanical schematics |
| • | Spare Parts List |
| • | Preventive Maintenance (PM) Plan |
| • | Operation Manuals |
| • | Programming Manual |
| • | Maintenance Manual (include calibration procedures) |
| • | Calibration procedures |
| 2.12.2 | Installation Drawings. English language installation drawings shall be provided in hard copy and pdf format, not later than thirty (30) days after completion of government design review (see 3.9). The drawings shall be in Electronic IGES CAD format and shall contain at least, but shall not be limited to, the following information: |
Overall and principal dimensions in sufficient detail to establish limits of space in all directions required for installation, operation and servicing; amount of clearance required to permit opening of doors and removal of plug- in units; clearance for travel or rotation of any moving parts, and interface piping and interface connections; size and location of ducts; and weight of all major components.
| 2.12.3 | Schedule and Milestones. The Offeror shall prepare and submit, as a part of his proposal, a schedule and milestones chart. The milestones shall be detailed to a level that clearly indicates thorough in-depth planning coupled with realistic scheduling and indicates the delivery date of all contract deliverables. The Offeror shall identify and submit, with the schedule and milestones chart, any areas of uncertainty / development, if any, which may have the potential for adversely impacting the project schedule. The Offeror shall state how the plan copes with such areas of uncertainty / development so that the project can be successfully accomplished within the contract schedule and requirements. |
| 2.12.4 | Lockout / Tag out (LOTO) Requirements. Equipment vendor shall furnish a graphical, machine-specific LOTO procedure that clearly and specifically describes the steps necessary to establish a zero-energy state for the equipment in accordance with the requirements of OSHA Regulation CFR 1910.147. This procedure shall be printed on a durable material suitable for posting on the equipment. All LOTO locations on the equipment shall be clearly identified with a durable label keyed to the LOTO procedure. Vendor shall furnish the procedure in an electronic format so the information can easily be transferred into a maintenance management data system. |
| 2.12.5 | TPM Requirements. Equipment vendor shall furnish a Maintenance and Operations manual that contains a list of preventive maintenance tasks required to keep the equipment operating at peak efficiency. The tasks shall be listed by frequency. Each service point identified in the maintenance task list shall be clearly labeled to permit easy identification. Vendor shall furnish the preventive maintenance task list in an electronic format so the information can easily be transferred into a maintenance management data system. |
| 2.13 | Responsibility for Inspection. The contractor is responsible for performance of all inspection requirements specified herein. The contractor may utilize his own personnel or an independent testing agency suitable for the performance of the inspection requirements prior to final acceptance at destination. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that supplies and services conform to the prescribed requirements. |
| 2.14 | Responsibility for Compliance. The End of Line Test System shall meet all requirements of this Purchase Description. The contractor shall furnish all instruments, materials, and tools required to perform and evaluate these tests. |
| 2.15 | Measuring and Test Equipment. The contractor shall provide gauges and other measuring and testing devices necessary to maintain the machines calibration requirements. |
| 2.16 | Test Methods. All tests shall be performed in an indoor facility with ambient conditions of 40 to 110 degrees Fahrenheit and 20 to 95 percent relative humidity. |
| 2.17 | Inspection and Test at Origin. The End of Line Test System shall undergo preliminary inspection and test at the builder’s facility. |
| 2.18 | Inspection and Test at Destination. Upon completion of the installation at RRAD the EOLTS shall undergo final inspection for acceptance. |
| 2.19 | Examination. The machine shall be examined to determine compliance with all requirements of this specification, including reference standards. All tests required in this specification shall be performed at the builder's facility and at RRAD. The machine shall pass all tests at the builder's facility before being shipped to RRAD. The testing at RRAD will be for the final acceptance of the machine. |
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