RFQ_W564KV-18-R-0050.pdf

409th Contracting Support Brigade Theater Contracting Center

RFQ Number: W564KV-R-0057 Date of Re-issue: 26 Sept 2018 Closing Date and Time: 1300 ET, 27 Sep 2018 Description: Multifunctional Printer Device (OCONUS)

Delivery Date: 35 days After Receipt of Order (ARO). Prospective Offerors are asked to provide a delivery schedule if the requested delivery date is not feasible.

Delivery Address: DIRECTOR OF LOGISTICS (DOL), UM 01837 (Baza aeriana 57), Strada Tudor Vladimirescu 4, CAMP MIHAIL KOGALNICEANU AIR BASE, Constanta 907195 ROMAINA.

NAICS: 334118

This is a Request for Quotes (RFQ) for Printers through competitive pricing via Computer Hardware Enterprise Software and Solutions (CHESS). The Government requires the following items Brand Name or Equal to Konica Minolta BIZHUP C368 Multifunctional Device and Konica Minolta BIZHUB C3100P Color Printers.

A. This is a Request for Quote (RFQ) for solicitation W564KV-R-0057, commercial items, as supplemented with additional information included in this notice. This RFQ is for Printers and Peripheral Equipment with (2) Option Years for monthly services. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

CLOSING DATE FOR THIS ACTION IS 27 Sept, 1300 Eastern Time (ET). Please note the OCONUS Shipping address outlined in paragraph E. All prices shall Include Shipping.

Item Technical Specifications/ Minimum Requirements Period of

Performance

Qty Unit Item Cost-USD Total Cost-USD

CLIN 0001

FFP

Konica Minolta BIZHUB C3100P Color Printer

Voltage: 220v Print Speed: At least 31 color ppm Monthly Page Volume: 15,000 pages Warranty: Factory Standard + 2 Years Extended

FOB: Destination

N/A 8 Each

CLIN 0002

FFP

Toner: Konica Minolta BIZHUB C3100P Standard Yield Toner Cartridge Set (Black, Cyan, Magenta, Yellow)

FOB: Destination

N/A 96 Set

CLIN 0003

FFP

Konica Minolta BIZHUB C368 COLOUR MID-

VOLUME MULTIFUNCTION PRINTER

SEE ATTACHED SPECIFICATION SHEET

Voltage: 220v Warranty: Factory Standard + 2 Years Extended

FOB: Destination

N/A 2 Each

CLIN 0004

FFP

Toners and Monthly Services for 1 (One) year FOB: Destination

One Year 12 Monthly

CLIN 4001

FFP

Option Year 1 for Toners and Monthly Services

FOB: Destination

One Year 12 Monthly

CLIN 4002

FFP

Option Year 2 for Toners and Monthly Services

FOB: Destination

One Year 12 Monthly

B. Offers’ shall provide the unit price for each item and total amount, including shipping charges and any additional discounts.

D. Price quotes shall include:

• A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation

• Company Name

• Street Address

• City, State, and Zip

• Remittance Address

• Federal Tax ID Code #

• CAGE Code

• Estimated Delivery Date

• Discount Terms

• Foreign Product (Yes/ No)

Price Quotes, including any technical literature, are required NLT 1300 ET 27 September 2018. Offerors are requested to submit this information via F e d B i d . P l e a s e d o n o t s u b m i t t o m e . Failure to submit all of the information requested by the RFQ may result in the offer being eliminated from consideration for award. The Government kindly requests notification if your company does not intend to submit a response to this requirement.

E. There shall be no partial deliveries. The Government requires delivery within 35 days after date of order to the following address:

DELIVERY ADDRES:

ATTN: DIRECTOR OF LOGISTICS (DOL)

DoDAAC: WK4UT1 UM 01837 (Baza aeriana 57) Strada Tudor Vladimirescu 4

CAMP MIHAIL KOGALNICEANU AIR BASE

Constanta 907195 ROMAINA.

Delivery Tracking.

The vendor will be provided with a Delivery Tracker spreadsheet upon contract award. The vendor shall update the Delivery Tracker spreadsheet with the associated serial numbers and Warranty Date by CLIN and provide it the BS-AST DODAAC:

WK4UT1, Director Of Logistics (DOL), UM 01837 (Baza aeriana 57), Strada Tudor Vladimirescu 4, CAMP MIHAIL KOGALNICEANU AIR BASE, Constanta 907195 ROMAINA, POC by via email.

F. Evaluation for award: The Government intends to award a Firm-Fixed Price delivery order resulting to the offeror whose offer is the lowest price technically acceptable (LPTA) that meets product and delivery requirements. In order to be determined Technically Acceptable, potential vendors must submit technical specifications that meet the minimum requirements as described above.

G. Contractors must be capable of accepting electronic fund payment for this procurement.

Invoicing.

Vendor shall use Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) module of Wide Area Workflow (WAWF)) for invoicing. Invoices shall be submitted upon notification from the IRAPT POC that delivery has been confirmed received.

H. Additional Local Solicitation Provisions/Clauses:

PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

52.21-6 Brand Name or Equal 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 252.203-7000 Requirements Related to Compensation of Former DoD Officials 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

PROVISIONS/CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 Wide Area Workflow Payment Instructions (May 2013) (a)

Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c)WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d)WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e)WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f)WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s). Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

WK4UT1

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0672 Issue By DoDAAC W564KV Admin DoDAAC W564KV Inspect By DoDAAC WK4UT1 Ship To Code WK4UT1 Ship from Code Mark For Code _______ Service Approver (DoDAAC) _______ Service Acceptor (DoDAAC) _______ Accept at Other DoDAAC LPO _______ DoDAAC _______ DCAA Auditor DoDAAC _______ Other DoDAAC (s) _______

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g.

timesheets) in support of each payment request.

(5) Additional Email Notifications” field of WAWF once a document is submitted in the system.

TBD.

(6) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(7) For technical WAWF help, contact the WAWF helpdesk at 866-618-5188.

(End of clause)

The Offeror’s initial quote shall contain its best terms from a price and technical standpoint. Award will be made without holding discussions;

however, the Government reserves the right to conduct discussions and request final revised quotes if determined by the Contracting Officer to be necessary. Offerors must provide a full list of detailed specifications showing the offered items meet the requirements for Line Items 0001 through 2001 specified in Attachment (1), Minimum Requirements; otherwise the quote will not be deemed acceptable and will not be considered for award. It is the contractor's responsibility to ensure the Government has accurate specifications for each of the products proposed. The Government will consider only information provided in the quote and attached documentation. If adequate information is not provided for the Government to determine whether the quote meets the requirement, the Government will not make an attempt to locate additional information about the product you propose. Further terms and conditions:

New Equipment only, NO remanufactured or “grey market” items. All items must be covered by the manufacturer’s warranty.

Shipping must be Free On Board (FOB) destination OCONUS (Outside Continental US), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

a. INSTRUCTIONS FOR SUBMITTING THE QUOTE

Submission of Quotes shall be via FedBid NLT 27 September 2018, 1300 EST, Late Quotes will not be considered. Quote shall be submitted in PDF, MS Word or Excel 2000 or higher, but not greater than MS Word or MS Excel 2013 format. NO Zip files will be accepted.

1. Quote Preparation Instructions.

a) Offerors must provide a full list of detailed specifications showing the offered items meet the requirements for Line Items 0001 through 0006 specified in Attachment (1), Minimum Requirements. The Offeror shall provide its quote with a cover sheet that contains the company’s legal name, Cage Code, and D U N S , address and telephone number, name and title of the person authorized to sign and negotiate the delivery order and obligate the company contractually, offer validation period of ninety (30) calendar days, RFQ tracking number PR0011214237-0002, the original date of quote, and acknowledgement of any amendments, if applicable.

b) Cost/Price. Offeror shall submit pricing for the following, based on the specifications provided herein:

c) Delivery Schedule: 35 days ARO. Prospective Offerors are asked to provide a delivery schedule if the requested delivery date is not feasible.

d) Past Performance: Offeror is not required to submit Past Performance information.

2. Noncompliance with the RFQ requirements may hamper the Government's ability to properly evaluate the quote and may result in elimination of the quote from further consideration for delivery order award. Offeror is cautioned to follow the instructions carefully and is encouraged to present its best technical quotes and prices in its initial quote submission, as the Government reserves the right to make an award based on initial quotes received without discussions. Offeror should submit a quote that is self- sufficient and responds directly to the requirements of the RFQ. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the KO in writing with supporting rationale.

3. Trade Agreement Act (TAA) compliance. All Hardware shall meet TAA Compliance

4. 508 Rehabilitation Act of 1973, as amended (29 U.S.C. §794d). The contractor shall indicate whether each product is complaint or noncompliant with Accessibility standards at 36 CFR Part 1194 IAW Section 5087 of the Rehabilitation Act, and the contractor shall provide full details of compliance see FAR 39.201.

5. 52.211-6 Brand Name or Equal.

252.225-7020 Trade Agreements Certificate 252.225-7021 Trade Agreements.

6. See attachment (1) - Minimum Requirements