W51AA125Q0036 SOLICITATION UPDATED.pdf

W51AA125Q0036

SEE ADDENDUM

(No Collect Calls)

W51AA125Q0036 27-Mar-2025

b. TELEPHONE NUMBER

570-615-9220

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 09 Apr 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W51AA19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JEREMY GRAGILLA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1V504900J2

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG TOBYHANNA DIVISION (W51AA1)

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

TOBYHANNA ARMY DEPOT

ASARS RECEIVING

BUILDING 1 C 6

INSERT PO NUMBER

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5091

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

333517

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF88

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ARMY CONTRACT WRITING SYSTEM

Army Contract Writing System (ACWS) Transition Information for Offerors

The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

During this transition period, Offerors are hereby advised:

The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued. Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

Will issue a complete, properly-formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

ADDENDUM

ADDENDUM

INTRODUCTION

This Request for Quote W51AA1-25-Q-0036 is to supply and install one each Computer Numerical Controlled (CNC) Lathe at Tobyhanna Army Depot. The Contractor shall also disconnect an existing machining center and transport it to an outdoor location on site. The Contractor will also be responsible for disconnecting all equipment associated with the central coolant filtration system on the existing machine and turning such equipment over to the Government for future use.

This acquisition is for one Firm Fixed Price contract The solicitation will be conducted competitively as a small business set aside requirement, pursued IAW Federal Acquisition Regulation (FAR) Part 12 (Acquisition of Commercial Items), and Part 13 (Simplified Acquisition Procedures). One award will be made for the requirements contained in this Request for Quote (RFQ).

Delivery date in solicitation represents final acceptance/ completed installation of request. Delivery date is an estimate and may be adjusted at time of award.

Failure to follow the instructions within this addendum may render your proposal nonresponsive. The Government reserves the right to cancel this solicitation at any time. The Government is not responsible for any costs incurred for the contractors’ time or materials expended in preparing an offer for this solicitation.

To receive an award, the contractor must have an active registration in the System for Award Management (SAM), https://www.sam.gov. Prospective offerors must be found to be responsible in accordance with (IAW) FAR 9.1 and have no delinquent federal debt.

Offers submitted on a basis other than F.O.B. Destination will be rejected as nonresponsive.

Offers not submitted by the closing date and time may be deemed unresponsive by the contract specialist. If an offer is deemed as unresponsive, it may not be evaluated or further considered by the Government.

BASIS OF AWARD

Award evaluation and basis for award will be performed in accordance with FAR 52.212-2, Evaluation-Commercial Items.

SITE VISIT

A site visit will be conducted on 2 April 2025 @ 1:00 PM. Interested offerors are encouraged to attend. The meeting location will be the Visitors Control Center (BLD 606) at the Scranton Gate. Attendees are encouraged to arrive 15 minutes before scheduled time to allow for processing. If visitors do not possess a TYAD issued Contractor badge, they will be required to present a valid, Government issued photo ID in order to gain access to the base (vehicle registration and insurance may also be required). Information provided, as well as answers to any general questions, shall not affect the terms and conditions of the solicitation and/or specifications. Terms remain unchanged unless the solicitation is amended in writing. It shall be the responsibility of the Contractor to supply his personal protective equipment (PPE) for the site visit. At a minimum, the PPE needed is protective eyewear, footwear and hearing protection. A Contractor in non-compliance with the PPE requirement may not be permitted on the site visit.

CONTRACTOR / OFFERORS QUESTIONS

All questions and requests for clarification shall be submitted in writing, via email ONLY to the contract specialist jeremy.m.gragilla.civ@army.mil. The open period for submitting questions firmly ends at 4:30 PM (EST), three (3) calendar days prior to the closing date of this solicitation. If received after this time and date, questions may remain as unanswered. Answers will be consolidated and posted ONLY to SAM.GOV in the form of Questions and Answers, and/or, if required, an amendment to the solicitation.

REQUIREMENTS OF A COMPLETE OFFER

SF1449 (http://www.forms.gov) Complete blocks 12, 17a, 19 thru 24, 30a, 30b, and 30c. The offer must be signed by a company official authorized to contractually bind the company. All provisions must be completed if not certified/represented in SAM.gov. Offers must also include a lead time for delivery.

SF30 AMENDMENTS

Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised to acknowledge their acceptance of all amendments issued to the solicitation with their proposal by completing, signing, and including page one (1) of each amendment with their proposal submission.

Offerors are advised to utilize the “follow” feature for the posted notice on SAM.GOV to be notified of any potential updates or amendments after submission of an offer. If an amendment is executed and posted after an offer is submitted, the contractor need not resubmit the entire package again. Only the signed SF30 amendment to show acknowledgement is required. If additional documents and/or information is required to be submitted as a result of the amendment, it will be stated within the SF30 amendment and shall be submitted by the offeror accordingly.

Offerors need not complete and submit with their offer, any provisions or clauses that are already answered within their currently active SAM profile.

EMAIL TRANSMISSIONS

Only electronic proposals will be accepted. No hardcopy proposals will be accepted. Each proposal and supporting documentation must be submitted electronically via email to the contract specialist, jeremy.m.gragilla.civ@army.mil by the closing date and time specified in Block 8 of this SF1449.

The contract specialist requests that when submitting offers, the Solicitation Number W51AA1-25-Q-0036 be included in the subject line of the email, and the body of the email contain the offeror’s Cage Code and Unique Entity ID (UEID). The size per e-mail must not exceed 9MB. If necessary, offerors may submit multiple emails.

If multiple emails are sent, emails must be marked 1 of 2, 2 of 2, etc.

If the contractor does not receive written confirmation of receipt from the contract specialist (via “Read Receipt” or manual reply to acknowledge receipt), before the established deadline, it is the responsibility of the contractor to contact the contract specialist within two (2) business days of initial transmission to confirm that their submission was received.

The Government will not consider submissions that were delayed, or otherwise not timely delivered to the contract specialist’s email inbox, due to complications with the contractor’s or the Government’s service providers, to include email maintenance, firewall, delivery to any other email inbox, (i.e. junk folder, spam folder, etc.).

Contractors should anticipate delays in transmission and are advised to plan ahead and begin transmitting their submission in enough time to ensure successful delivery prior to the submission deadline.

PAYMENT TERMS AND METHOD

The resultant award will be NET 30 Days via Combination (COMBO) Invoice & Receiving Report submitted by the

Contractor into Wide Area Work Flow (WAWF) IAW DFARS Clause 252.232-7006. (NOTE: All mentions of https://wawf.eb.mil are hereby replaced by https://piee.eb.mil )

508 COMPLIANCE

Contractor must also meet the applicable accessibility standards at 36 CFR part 1194 per FAR 39.2, Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Information may be found at the following websites:

Section 508 - http://www.section508.gov

Section 508 – Electronic and Information Technology. 21 December 2000, http://www.usdoj.gov/crt/508/508law.pdf

Desktop and Portable Computer (1194.26). 1 August 2001, http://www.access-board.gov/sec508/guide/1194.26.htm

(End of Addendum)

STATEMENT OF WORK

Statement of Work for Computer Numerical Controlled (CNC) Lathe for Tobyhanna Army Depot

1.0 General Scope

1.1 This Statement of Work (SOW) is for the turn-key design, supply, delivery, off-loading, transporting, locating, installation, cleaning, assembly, set-up and training for one each Computer Numerical Controlled (CNC) Lathe at Tobyhanna Army Depot (TYAD) in Tobyhanna, PA 18466. The Contractor shall supply all materials, supplies, freight, delivery, tools, equipment, consumables, labor, and supervision for the turn-key design, supply, delivery, off-loading, transporting, locating, installation, cleaning, assembly, set-up and training for the machine. The Contractor shall also disconnect an existing machining center and transport it to an outdoor location on site. The Contractor will also be responsible for disconnecting all equipment associated with the central coolant filtration system on the existing machine and turning such equipment over to the Government for future use. The Contractor shall supply only new machines and new associated equipment. Used and refurbished machines and used and refurbished equipment are unacceptable and will not be considered. All repair and replacement parts for the machine and associated equipment shall be new. All repair and replacement parts shall be available for purchase and supplied from within the continental United States.

1.2 The Contractor shall provide machine operation and machine maintenance training for Government personnel.

Training shall be conducted by the Contractor’s qualified training representative and shall be conducted on-site at the machine location in Bldg. 1C Bay 2 at TYAD. This training shall focus on basic operations, programming, preventive maintenance, general maintenance, cleaning and housekeeping, and features familiarization. Instruction shall also include the maintenance that needs to be done by machine operators on a daily basis. All training materials used during the training shall become the property of TYAD.

1.3 ACCESS TO INSTALLATION SITE: There are two routes to the installation site. A general description is given below. However the Contractor shall verify cargo door access dimensions and also aisles to the installation site. The Contractor shall be responsible to ensure that all material fits through these openings and aisles. All material handling equipment that is used by the Contractor, likewise, shall fit through this clearance WHILE MOVING AND HANDLING all material that is being delivered.

The first route is from the Building 1C, Bay 4 dock through three cargo doors. The Building 1C, Bay 4 dock cargo door is 9 feet 4 inches high and 11 feet 10 inches wide. The Building 1C, Bay 3 to Building 1C, Bay 4 and Building

1, Bay 3 to Building 1, Bay 2 cargo doors are 13 feet 11 inches high and 11 feet 11 inches wide. Aisles vary and will need to be assessed during the site visit.

The second route is from the Building 1C, Bay 1 ramp through two cargo doors. Both cargo doors are 13 feet 10 inches high and 11 feet 11 inches wide. The cargo doors are the ramp-to-Building 1C, Bay 1 cargo door and the Building 1C, Bay 1 to Bay 2 cargo door. Aisles vary and will need to be assessed during the site visit.

Contractors must verify all machine and worksite dimensions and ensure the machine and ancillary pieces fit within the available floor space at the project installation worksite in Bldg. 1C Bay 2. The Contractor shall be responsible to verify clearance dimensions for the machine and ancillary pieces at the project installation worksite in Bldg. 1C Bay 2 during the site visit (see paragraph 1.7). If proposed equipment and material does not fit through these openings, or through any other aisle ways from the exterior opening to the installation site, the Contractor must propose mitigation measures as described in Mitigation Measures, below. This requirement also applies to any material handling equipment that will be used during delivery of the equipment.

Mitigation Measures: It shall be the responsibility of the Contractor to identify obstructions and impediments to the project and to make any and all accommodations for correction and modification to mitigate the problem.

Contractors must identify any and all such problems in the proposal. If a corrective measure conflicts with other requirements listed in the SOW, or is outside the work area, the Contractor shall identify these issues in the proposal submitted to the Government, prior to award. Any mitigation measures (e.g. building alterations or modifications) must be approved by the Government prior to award and must be performed in accordance with commonly accepted industry standards, codes, laws and regulations. Any building alterations/modifications made must be restored unless otherwise agreed upon.

1.4 Power available for the machine is both 208V/3 Phase/60Hz and 480V/3 Phase/60 Hz. For machines that are not designed and constructed for this power, the Contractor shall supply, install and connect the necessary transformers that permit the use of this available power by the machine.

1.5 It shall be the responsibility of the Contractor to verify all machine and worksite dimensions and ensure the machine and ancillary pieces fit and can be operated normally within the available floor space at the project installation worksite in Bldg. 1C Bay 2. The Contractor shall be responsible to verify overhead clearance dimensions for the machine and ancillary pieces at the project installation worksite in Bldg. 1C Bay 2. The general available site footprint space is approximately 17 feet by 31 feet and is 13.5 feet high. The machine, and clearance around it for the operator and maintenance, shall fit within this footprint.

1.6 TYAD currently uses CNC Software’s MasterCAM Computer-Aided Manufacturing (CAM) software for the programming of all on-site machining centers. The Contractor shall ensure the Contractor-proposed and the Contractor-installed machining center shall be CNC programmable using MasterCAM Computer- Aided Manufacturing (CAM) software. It shall be the responsibility of the Contractor to develop and supply the appropriate post-processor to achieve the necessary CNC programming compatibility. The Contractor’s post-processor shall be given to Automation Support Branch personnel by the Contractor in accordance with section 3.0 Cyber Requirements for loading onto the Government network.

1.7 SITE VISIT: Interested sources are encouraged to perform a site visit. See the solicitation (SF1449) for site visit information. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The site visit is for the purpose of the interested sources to consider the layout and floor space of the system within the necessary installation area and to enable the viewing of the delivery, utility, and installation sites. Technical questions must be submitted in writing prior to the due date and time in the SF1449. Should the Contractor fail to identify an obstruction and hindrance to the project that is identifiable from a site visit the Contractor shall provide a solution to the problem that is to the satisfaction of the Government and at no additional cost to the Government. It shall be the responsibility of the Contractor for all dimensioning of the system including all auxiliary pieces and materials. It shall be the responsibility of the Contractor to supply his personal protective equipment (PPE) for the site visit. At a minimum, the PPE needed is protective eyewear, footwear and hearing protection. A Contractor in non-compliance with the PPE requirement may not be permitted on the site visit.

1.8 Following installation completion and prior to Final Acceptance the Contractor shall supply to the Contracting Officer’s Representative (COR) a computer-aided design and drafting (CADD) as-built drawing of the installed machine in Bldg. 1C Bay 2. The drawing shall be furnished in both .pdf and .dwg format to the Central Point of Contact (CPOC) and shall also be provided in hardcopy, ANSI D paper sized 22”x34”, in triplicate.

1.9 The Vendor shall agree that the system being purchased is considered an Operational Technology (OT) asset to be operated at a Government facility and as such must adhere to local and Government regulations outlined in this document under section 3.0 Cyber Requirements.

1.10 TYAD currently uses a government-off-the-shelf (GOTS) Distributed Numerical Control (DNC) software within the depot facility. The TYAD DNC uses a one-way “drip-feed” communication protocol via RS-232 to transfer machine code programming files to on-site machining centers. It shall be the responsibility of the Vendor to collaborate with TYAD personnel to integrate, develop, and supply any necessary hardware and/or software to ensure their product is compatible with the TYAD DNC.

1.11 The Vendor, and all their sub-contractors, shall provide a detailed listing and any relevant documentation for all individual software and hardware components. They shall additionally provide backup copies of installed software content and/or unique computer controlling options, for recovery and software repository storage (reference section

3.2 and 3.8.1).

2.0 Minimum Specifications, Characteristics and Features for the Machine Turnkey project. Project to include all design engineering, equipment and installation. Field labor to include supervision and installation labor for but not limited to removal of existing CNC lathe, equipment assembly, and rigging work.

1. The machine is to be a CNC lathe.

2. The CNC lathe will be installed inside of a building at Tobyhanna Army Depot.

3. CNC machines are considered Operational Technology (OT) assets operating at a government facility and as such must adhere to pertinent and necessary local and Government regulations for cyber security.

A pre-solicitation meeting will be scheduled for interested parties to review the cybersecurity technical controls and requirements presented in section 3 of this document.

4. Include post processor development for MastercamV2020.

5. X-axis travel shall be 9-12 inches.

6. Z-axis travel shall be 20-33 inches.

7. Swing over bed 20-25 inches.

8. Maximum spindle speed exceeds 3250 RPM.

9. Spindle motor horsepower peak 26-30 HP.

10. Spindle motor horsepower continuous minimum 18 HP.

11. Spindle Bore diameter minimum Ø3 inches.

12. Tool turret minimum of 10 stations.

13. Driven tool maximum speed minimum 3,700 RPM

14. Driven tool HP peak minimum 6HP

15. Driven tool HP continuous minimum 3HP.

16. The machine shall be equipped with a coolant system. A handheld splash gun shall be provided at the operators’ door.

17. The machine shall be provided with a mist collector.

18. The machine shall be equipped with a chip conveyor and chip collector.

19. Machine will include a servo drive bar feeder.

a. Bar Feeder capability from .25 inch to minimum 2.5 inches diameter.

b. Bar Length from 12 inches to an upper minimum of 60 inches.

c. Loading capacity minimum of 24 inches.

d. Designed and integrated to a fixed headstock CNC lathe.

20. The primary method of sending and receiving files shall be over serial RS-232 communication. Other methods can exist but cannot be used in place of RS-232.

21. The machine shall at minimum be proven to receive files from Tobyhanna’s DNC system. The system sends files over serial RS-232 from a Tobyhanna provided workstation using a method commonly known as drip-feeding.

22. Equipment and machine must fit through 11’-10” doorway.

23. The machine shall be equipped with door and window interlocks. The machine spindle shall automatically cease operation while the machine doors and windows remain in an open position. The spindle shall resume operation only upon closing of all doors and windows.

24. The machine shall be fully enclosed during operation and shall be equipped with an integrated coolant mist collection system that clears the coolant mist generated during the machining process from the enclosed machining area.

25. The coolant mist collection system shall be activated and powered by the machine.

26. The machine shall be equipped with high-intensity lighting that can be adjusted by the machine operator to illuminate the entire machining area.

27. The high-intensity lights shall permit manual turning ON and turning OFF by the machine operator.

28. The machine shall be equipped with an air blast system to permit the removal of chips during dry machining operations.

29. 3 jaw, hole through, hydraulic chuck shall be 8 inch to 12 inch diameter.

30. The machine will include a parts catcher.

31. Turnkey project. Project to include all design engineering, equipment and installation. Field labor to include supervision and installation labor for but not limited to removal of existing CNC lathe, equipment assembly, and rigging work.

3.0 Cyber Requirements

The United States Army works in a contested cyber environment with Operational Technology (OT) being a prevalent and often-targeted attack surface. The requirements presented in this section are intended to mitigate the risk posed by the CNC machining center to Army networks.

The Vendor and all their sub-contractors shall cooperate with TYAD personnel in the implementation of pertinent and necessary technical controls to ensure the performance, availability, and security of the product.

3.1 Applicable Publications

The Vendor and all their sub-contractors shall abide by all pertinent and necessary regulations, publications, manuals, policies, and procedures whether they are local or Government-wide. These publications can include but are not limited to:

- Army Regulation (AR) 25-1, Army Information Technology

- NIST Special Publication (SP) 800-82r3, Guide to Operational Technology (OT) Security

- DOD Risk Management Framework (RMF) Manufacturing Overlay

- DOD Control Systems Security Requirements Guide (SRG)

Security Template Implementation Guides (STIGs) and Security Requirements Guides (SRGs) can be accessed on the DOD Public Cyber Exchange (https://public.cyber.mil).

3.2 Minimum Informaton Needed From Vendors

To assess which cybersecurity technical controls are necessary and pertinent, TYAD personnel require a documentation package to be submitted by the Vendor and all their sub-contractors detailing minimum information about their product. This documentation package shall consist of the following:

- Hardware Bill of Materials

- Software Bill of Materials

- Connection Diagram, including a List of Ports and Protocols

- Vendor Point of Contact (POC)

Further details on what the minimum information package shall consist of can be provided upon request. This documentation package is subject to requirements outlined in section 3.7.

3.3 Acronyms and Definitions

See Appendix A

3.4 Hardware Requirements

Without exception, OT equipment shall comply with all pertinent and necessary SRG/STIG requirements as published by the Defense Information Systems Agency (DISA). This includes physical security requirements.

Additionally, all OT equipment shall comply with relevant DOD guidance and mandates regarding hardware lifecycle upgrades. Without exception, all hardware shall be provided by sources approved by the DOD and abide by all current restrictions.

Note: “compliance” in the first context means properly documenting the state of the system in accordance with all applicable SRG/STIG requirements.

3.4.1 Communication Interfaces

The first layer of defense for OT systems at TYAD is physical and logical network segmentation. To achieve this, all OT equipment must utilize at least RS-232 serial or Universal Serial Bus (USB) communication interfaces.

USB connections are to function as peripheral devices only, such as a printer. USB mass storage devices are strictly prohibited (reference section 3.4.4).

Additional communication interfaces, such as RS-485 or Ethernet, are acceptable but cannot be in lieu of RS-232 or USB interface(s).

All communication interfaces on Vendor-provided OT equipment must be enabled and available for use by the Government upon delivery of the product. This requirement is provisioned to ensure continuity of operation in the event that any communication interface be rendered inoperable or inaccessible.

Note: the suggested best practice is for Contractors to utilize industrial controllers running a Windows embedded OS (such as Windows 10 or 11 IoT) so TYAD personnel can implement an RS-232 retrofit utilizing a USB-to-Serial converter. Contractor assistance in the implementation of the RS-232 retrofit constitutes satisfaction of the requirements presented in section 3.4.1. Reference section 1.10.

3.4.2 Computing Hardware

Only standardized Government owned, managed, and maintained computing hardware shall be utilized in the provided OT equipment.

3.4.3 Removable Storage Media

The use of removable storage media, including but not limited to, USB flash drives, CompactFlash cards, and Secure Digital (SD) cards is prohibited except by authorized Government personnel.

Neither the Vendor, nor their sub-contractors, shall utilize such devices and will provide data via optical media, such as a compact disc (CD), or DOD SAFE available at https://safe.apps.mil/.

3.4.4 Volatile Memory

In the event of main and backup power failure, the OT equipment shall not utilize volatile memory to store information critical to the operation of the product. This can include but is not limited to parameters, configurations, or passwords.

Upon restoration of power, the OT equipment must return to a functional state such that the Government can continue to use the OT equipment without requiring service by either the Vendor or any of their sub-contractors.

Reference section 3.8.2 for further details on demonstrating system recovery in the event of a severe power failure.

3.4.5 Documentation and Backups

The Vendor and all their sub-contractors shall provide a detailed listing and any relevant documentation for all individual software and hardware components.

The Vendor and all their sub-contractors shall additionally provide backup copies of installed software content and/or unique computer controlling options for recovery and software repository storage.

Vendor-provided data deliverables shall include Federal Information Processing Standard (FIPS) 140-2 compliant cryptographic hashes for all deliverables (reference section 3.7). These hashes must be provided at the same time as the data itself on a separate piece of media from the data itself.

These hashes allow TYAD personnel to verify the integrity of all received data deliverables, and any data deliverable which does not match it’s provided cryptographic hash shall not be considered valid and will not be accepted.

3.4.6 Registration and Licensing

All products shall be registered to:

Commander Tobyhanna Army Depot 11 Hap Arnold Boulevard Tobyhanna, PA 18466

Unless approved by the TYAD CCB, physical security tokens are restricted to server use only and prohibited in end-user OT equipment. No licensing terms between the Vendor, or any sub-contractors, may supersede any requirements from either TYAD or higher DOD headquarters.

Note: sensitive information shall not be provided by the Government to the Vendor, or any sub-contractors. This information includes but is not limited to computer hostnames, IP addresses, usernames, or passwords.

3.4.7 Additional Hardware Requirements

Additional hardware requirements, such as smart card access or cryptographic functionality, may be implemented based on review of the Vendor-provided minimum information package and TYAD business objectives.

3.5 Software Requirements

Without exception, all OT equipment shall comply with all pertinent and necessary SRG/STIG requirements specified by DISA. Additional software requirements may also be pursuant to Army guidance and mandates.

In this context, the term “software” includes all software, firmware, and/or operating system(s) to be used on, with, or in support of the product. Software shall require approval from the TYAD Configuration Control Board (CCB).

Software shall also have a unique name to identify the product and employ a version numbering scheme to enable tracking of outdated software. All data and software delivered to TYAD will require cryptographic hashes (reference section 3.7).

3.5.1 Operating Systems

Unless authorized by the TYAD CCB, the OT controller and embedded subsystems (e.g., microcontrollers, FPGAs, PLCs, CPLDs, or HMIs) shall only utilize operating systems approved by the Army and configured according to pertinent and necessary requirements, guidance, and mandates.

3.5.2 Software Installation

Unless authorized by the TYAD CCB, all software, firmware, and data provided by the Vendor and all their sub-contractors must be installed within standard locations appropriate to the particular operating system in question (e.g., Program Files or Program Files (x86) on Windows-based systems).

Software, firmware, and data must provide their full and complete system functionality while running from standard install locations or CCB-authorized alternate install locations.

3.5.3 Account Credentials

TYAD must have the ability to access, change, and/or disable all built-in administrative, user, and service accounts in the OT controller and embedded subsystems (e.g., microcontrollers, FPGAs, PLCs, CPLDs, or HMIs).

3.5.4 Network Segmentation

All operational data shall remain within the bounds of the TYAD internal campus area network (ICAN).

Connections to outside entities for purposes including but not limited to performance metric reporting or remote support is strictly prohibited.

3.5.5 Additional Software Requirements

Additional software requirements, such as public key infrastructure (PKI) integration, may be implemented based on review of the Vendor-provided minimum information package and TYAD business objectives.

3.6 Support Requirements

All OT equipment is required to have a valid support contract in place for software and firmware system dependencies.

While a support contract is in effect SOW requirements, DISA’s SRG/STIG requirements, and all relevant DOD guidance and mandates shall apply.

The information contained in the Acceptance section (reference section 3.8) of this document shall also apply for the duration of the support contract. Additionally, an upgrade path for the system for its planned life cycle must be outlined by the Vendor. The upgrade path must be able to address all potential issues discussed under this section and its subheadings.

3.6.1 Response Time

The Government will receive a response from either the Vendor or one of their sub-contractors no later than 24 hours after the Government initiates a service request with either party.

3.6.2 Replacement Hardware

All replacement hardware shall be new or equivalent to new in form, fit, and function.

3.6.3 Software Updates

Software support will include software updates and enhancements on covered software products. Covered software products are defined as any software or firmware provided by the Vender or one of their sub-contractors to the Government.

3.6.4 Operating System Compatibility

If applicable, the OT controller and embedded subsystems (e.g., microcontrollers, FPGAs, PLCs, CPLDs, or HMIs) must remain compatible with future updated operating systems in accordance with DOD migration schedules.

Should it be required, delivery to the Government of all materials required to perform compatibility upgrades must be completed within the timelines set by DISA, U.S. Army Cyber Command (ARCYBER), U.S. Cyber Command (USCYBERCOM), and any additional DOD organizations tasked with the security of the Global Information Grid

(GIG).

3.6.5 Security Updates

The Vendor and all their sub-contractors shall address all security-related issues for the duration of the support contract.

Should it be required, delivery to the Government of all materials necessary to perform mitigation and/or remediation of Information Assurance Vulnerability Alerts and Bulletins (IAVAs and IAVBs) must be completed within the timelines set by DISA, U.S. Army Cyber Command (ARCYBER), U.S. Cyber Command (USCYBERCOM), and any additional DOD organizations tasked with the security of the GIG.

3.6.6 Safety Issues

The Vendor and all their sub-contractors shall address all safety-related issues, as identified by the TYAD Safety Office, for the duration of the support contract.

Should it be required, delivery of all materials required to perform mitigation and/or remediation of safety hazards must be completed within the timelines set by the TYAD Safety Office.

3.7 Cyber Documentation

Vendor-provided digital deliverables shall include Federal Information Processing Standard (FIPS) 140-2 compliant cryptographic hashes for all deliverables. These hashes must be provided at the same time as the data itself on a separate piece of media from the data itself.

These hashes allow TYAD personnel to verify the integrity of all received digital deliverables, and any digital deliverable which does not match it’s provided cryptographic hash shall not be considered valid and will not be accepted.

The Vendor and all their sub-contractors shall provide a digital copy of the information in this section, in a file format to be approved by the TYAD CCB.

3.7.1 Manuals

The Vendor and all their sub-contractors shall provide a complete set of both paper and digital instruction manuals containing all information necessary to operate, maintain, administer, and reinstall software and hardware contained within the system.

3.7.2 Disaster Recovery

The Vendor and all their sub-contractors shall provide step-by-step instructions to facilitate a complete restoration of the system to the state in which it was initially accepted by TYAD in the event of a fatal system error.

3.7.3 System Backups

The Vendor and all their sub-contractors shall provide a backup copy of all configuration settings in effect at the time of successful demonstration of system functionality.

3.7.4 Source Code

If any software has been customized for use within TYAD, the Vendor or their associated sub-contractor shall deliver the source code, firmware, build environment, and build instructions for said customized software (reference section 3.5 for definition of “software”).

If any software governed by an open-source license has been provided for use by TYAD, the Vendor or their associated sub-contractor shall deliver the source code, firmware, build environment, and build instructions for said open-source software (reference section 3.5 for definition of “software”).

3.7.5 Calibrations and Certifications

The Vendor and all their sub-contractors must provide a digital copy of any documentation related to certifications received by the system or information of calibrations performed on the system.

3.8 Acceptance

The following criteria must be met before any OT equipment can be accepted and put into use,\ by TYAD.

Upon acceptance, all assets provided to TYAD by the Vendor and all their sub-contractors shall become the sole property of the Government. Digital deliverables provided by the Vendor and all their sub-contractors are subject to the requirements outlined in section 3.7.

3.8.1 Proof of Implementation

Upon solicitation, the Vendor will submit a written implementation plan for review and acceptance by the TYAD CCB (reference section 3.2).

This plan will include but is not limited to detailed information regarding components (hardware, software, firmware, and data) of all OT controllers and embedded subsystems.

This plan, and the associated list of components will be verified by TYAD personnel to ensure the promised assets have not been tampered with prior to system delivery at TYAD. The same component list will be used to verify that no assets are tampered with during the install phase, after delivery, but prior to acceptance by TYAD. The component list will continue to be used to verify system integrity, and track changes made after acceptance by

TYAD.

3.8.2 Proof of COOP

A successful demonstration of disaster recovery is required. The demonstration must include removing any power or backup power (battery or otherwise) from the system followed by the return of the system to a functional state.

This must be accomplished in such a manner that TYAD can continue to use the OT equipment without requiring service by either the Vendor or any of their sub-contractors. Any files and/or passwords used in the disaster recovery demonstration must be provided to TYAD by the Vendor.

3.8.3 Proof of Functionality

The OT equipment must obtain written confirmation from the Contracting Office Representative (COR) of successful demonstration of full system functionality, a demonstration of COOP (reference section 3.8.2), and any demonstrations agreed to by the Vendor during the solicitation or performance periods.

The demonstration must occur at TYAD in the presence of either the COR or the Contracting Office Technical Representative (COTR) and at least one TYAD subject matter expert (SME). The COTR cannot serve as the only SME, at least one SME shall be from the Cost Center where the asset is to be utilized.

Full system functionality demonstrations shall only be performed on the fully installed OT equipment. The COR’s written confirmation will contain an itemized list of checks performed during the demonstration. Each check will detail the steps taken, inputs/commands given, and results received.

The TYAD personnel present during this demonstration shall sign and date the verified component list (reference section 3.8.1) as well as the completed system functionality demonstration checklist.

End-user license agreements (EULA) and similar documents will be signed by the same TYAD personnel after signing both the verified component list and completed system functionality demonstration checklist.

If the COTR is present for the full system functionality demonstration test and signs on behalf of the COR, then the COR must sign and date the same documents upon receipt from the COTR.

3.8.4 Proof of Documentation

The COR will provide a signed and dated memo once all documentation outlined in in this section has been delivered to and verified by TYAD.

3.8.5 Additional Acceptance Criteria

Additional acceptance criteria, such as proof of an Authority To Operate (ATO), may be required based on review of the Vendor-provided implementation plan and TYAD business objectives. Should an ATO become necessary, further requirements regarding Risk Management Framework (RMF) Assess Only or Assess and Authorize procedures will be imposed.

Additionally, in the process of satisfying acceptance criteria posed by the TYAD CCB, forms such as an ELTY 1642 Requirement Document or ELTY 6353 Change Request form may be required.

4.0 Site Preparation

4.1 Within 10 working days after receipt of order (ARO) the Contractor shall coordinate with the COR for a post-award pre-installation meeting to be scheduled at TYAD and attended by the Contractor at TYAD. No video conferencing and no teleconferencing with the Contractor is acceptable; the Contractor shall be personally present at the meeting. It is at this meeting the Contractor shall furnish a project timeline. It is suggested the Contractor’s sub-contractor personnel attend the post-award pre-installation meeting.

4.2 Contractor personnel will remove an existing machine from the project installation worksite and transport it to another building on the TYAD site.

4.3 The floor at the project installation worksite in Bldg. 1C Bay 2 is, on average, 6 inch non-reinforced concrete. If the existing on-site floor does not meet the manufacturer’s floor specifications to accommodate the installation of the machine, the Contractor shall be responsible for the turn-key installation of the manufacturer’s specified foundations for the machine.

4.4 For the turn-key installation of the manufacturer’s specified machine foundations the Contractor shall be responsible for supplying all equipment, tools, materials, supervision and labor. Notify TYAD Garrison Engineering prior to drilling for anchors, cutting concrete or installing ground rods. The contractor shall use a HEPA Vacuum with a dust/Silica capture device when drilling or cutting concrete. Commonly, wet methods can also be used in conjunction with HEPA Vacuum Dust and Particulate capture while cutting or drilling concrete. The contractor shall use a HEPA Vacuum with a Dust/Silica capture device when drilling or cutting concrete, in conjunction with applicable wet methods with appropriate additional housekeeping measures to ensure that any slurry generated by the wet control method is cleaned up when the work is completed to avoid a secondary dust exposure hazard. The Contractor shall saw-cut the existing concrete floor at the required locations in Bldg. 1C Bay

2. The Contractor shall remove the saw-cut concrete pieces and excavate to the required depths. The Contractor shall supply and install the manufacturer’s specified steel reinforcements; pour and level the concrete. Contractor is responsible for ensuring that work areas are free from dust at the end of each shift. The Contractor shall clean the work areas and equipment covered by dust by the end of every shift and before departing on weekends and holidays, utilizing a HEPA filter vacuum. Dry sweeping and the use of compressed air are prohibited for removing dust and debris containing silica. The Contractor shall perform the saw-cutting and excavation work between the hours of 5:00 PM Friday and 6:00 PM Sunday. The Contractor may perform concrete installation and finishing during normal 1st-shift duty hours, Monday—Thursday from 7:30 AM to 4:00 PM.

4.5 The Contractor shall supply and have delivered to TYAD a refuse receptacle for rubbish and debris collection and for rubbish and debris removal from TYAD. Location for placement of the Contractor’s refuse receptacle will be provided by the Government to the Contractor in advance of Contractor work initiation, to ensure the location and method used to store waste will not allow silica containing dust to re-enter the workplace.