W51AA123Q0013.pdf

SEE ADDENDUM

(No Collect Calls)

W51AA123Q0013 30-Aug-2023

b. TELEPHONE NUMBER

5706159536

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 18 Sep 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W51AA19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

FORREST L GREEN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1V317300FF

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,000,000

NAICS:

561790

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF91

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Base Year Snow Removal

T&M Base Year: Supplemental Snow Plowing Fully burdened hourly rate for each hour for all labor and equipment needed to complete all required task per PWS and snow map. Please refer to the enclosed Performance Work Statement for additional details.

***NOTE: Any effort to be performed under the Time & Material (T&M) CLINS must be approved by the COR prior to the initiation of any work.

- The Government is under no obligation to use all or any of the funds provided in Line Item 0001. The amount of this line item is a ceiling for the work to be performed. Payments will only be made for the actual work performed. The contractor exceeds the ceiling at their own risk. Changes to the contract ceiling will be made by contract modification only.

FOB: Destination

NSN: AASSVC317300FF

MILSTRIP: W25G1V317300FF

PURCHASE REQUEST NUMBER: W25G1V317300FF

PSC CD: S218

TOT ESTIMATED PRICE

CEILING PRICE

0002 1 Lot OPTION Option Year 1 Snow Removal

T&M Option Year 1: Supplemental Snow Plowing Fully burdened hourly rate for each hour for all labor and equipment needed to complete all required task per PWS and snow map. Please refer to the enclosed Performance Work Statement for additional details.

***NOTE: Any effort to be performed under the Time & Material (T&M) CLINS must be approved by the COR prior to the initiation of any work.

- The Government is under no obligation to use all or any of the funds provided in Line Item 0002. The amount of this line item is a ceiling for the work to be performed. Payments will only be made for the actual work performed. The contractor exceeds the ceiling at their own risk. Changes to the contract ceiling will be made by contract modification only.

FOB: Destination

0003 1 Lot OPTION Option Year 2 Snow Removal

T&M Option Year 2: Supplemental Snow Plowing Fully burdened hourly rate for each hour for all labor and equipment needed to complete all required task per PWS and snow map. Please refer to the enclosed Performance Work Statement for additional details.

***NOTE: Any effort to be performed under the Time & Material (T&M) CLINS must be approved by the COR prior to the initiation of any work.

- The Government is under no obligation to use all or any of the funds provided in Line Item 0003. The amount of this line item is a ceiling for the work to be performed. Payments will only be made for the actual work performed. The contractor exceeds the ceiling at their own risk. Changes to the contract ceiling will be made by contract modification only.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 05-DEC-2023 TO

04-DEC-2024

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

W25G1V

0002 POP 05-DEC-2024 TO

04-DEC-2025

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 05-DEC-2025 TO

04-DEC-2026

N/A (SAME AS PREVIOUS LOCATION)

ADDENDUM

ADDENDUM

1. This Request for this RFQ (W51AA123Q0013) is a Time and Material type contract to provide the services to of supplemental snow plowing on an as needed basis (see Performance Work Statement PWS). The Contractor shall clear ice and snow in the areas specified in the PWS and Attachment 2 Snow Map. The contract will be for a period of one year, the government will have the option to extend the term of the contract for an additional two years.

2. The Government is not responsible for any costs incurred for contractor’s time or materials expended in preparing a proposal for this solicitation.

3. Solicitation will be conducted on a competitive basis as a total 100% small business set aside and pursued in accordance with Federal Acquisition Regulations, (FAR) Part 13, (Simplified Acquisition Procedures).

4. A Site tour will be held on 12 September 2023 at 10:00am. Interested vendors are strongly encouraged to attend. Please arrive 15 Minutes early to building 606 visitors center for tour.

5. BASIS OF AWARD: See 52.212‐2 Evaluation – Commercial Items.

(a) Please note requirement: Two Past Performance references (within last five years) of similar work that must include date of contract, contract number, description and location of the work performed.

(b) Attachment 1 Bid Sheet: Shall be filled out completely to be eligible for award.

(c) Please note requirement: Technical submittal shall be submitted to describe in detail how the offeror will satisfy the stated requirements and is not to be a parroting of the SOW.

6. Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All Offerors are advised to acknowledge all amendments issued to the solicitation with their proposal by completing and signing page one (1) and including one (1) copy of each Solicitation amendment with their quotation.

7. CONTRACTOR SUBMITTED QUESTIONS: Offerors are advised to submit any questions regarding this solicitation in writing to the purchasing agent via email: forrest.L.green8.civ@army.mil Please submit all questions in writing via email to the purchasing agent identified in the solicitation. Answers to questions will be posted in the same manner in which the solicitation is posted and be incorporated into the resultant award. Questions will not be accepted within two (2) business days of the solicitation closing date. Additionally, when submitting questions, the contractor should consider the paragraphs below, under section 13(d), as applicable to email transmission, and delays of, (substituting the term(s) “offer” and “complete offer” with “question(s)” and substituting “closing date and time” and “close of the solicitation” within “two (2) business days prior to closing date of the solicitation”, as applicable.)

8. Offers are only solicited on SAM.GOV website. Bids are emailed before deadline to forrest.l.green8.civ@army.mil.

9. Each offer must be submitted electronically before closing date and time to the purchasing agent, Forrest Green at email address: Forrest.L.green8.civ@army.mil. The email size must not exceed 9MB.

10. To receive an award, the company must have an active registration in the System for Award Management (SAM) https://www.sam.gov. Prospective offerors must be found to be responsible in accordance with FAR 9.1 and have no delinquent federal debt.

11. QUOTATION SUBMISSION: Parties interested in responding to this RFQ SHALL:

(a) Submit their offer on a completed standard form (SF) 1449 http://www.forms.gov, BLOCK Numbers 17a, 19 thru 24, 30a, 30b, and 30c. The offer, (SF1449), must be signed by a company official authorized to contractually bind the company. The complete offer, including any/all applicable attachments, must be received before the closing date and time, see BLOCK # 8 of the SF1449);

(b) offerors should anticipate delays in transmission and are advised to plan ahead and to begin transmitting their offer in enough time to ensure successful delivery prior to the close of the solicitation.

(c) If a complete offer, including any/all applicable attachments, does not appear in the email inbox of the purchasing agent identified in this solicitation before the closing date and time, then it is considered as not received and the offeror’s entire offer is late and will not be considered for award.

(d) If the offeror does not receive written confirmation of receipt from the purchasing agent before the closing date and time, it is the responsibility of the offeror prior to the closing of the solicitation to contact the purchasing agent, to confirm that their complete offer has been received.

(e) The Government will not consider offers that were delayed, or otherwise not timely delivered to the Purchasing Agent’s email inbox due to complications with the offeror’s or the Government’s service providers, to include email maintenance, firewall, delivery to any other email inbox, (e.g. junk folder, spam folder, etc.), or that the purchasing agent’s email inbox has reached maximum capacity; offerors should anticipate delays in transmission and are advised to plan ahead and to begin transmitting their offer in enough time to ensure successful delivery prior to the close of the solicitation;.

12. Attachments: Attachment 1‐ Bid Sheet, Attachment 2 Snow Removal Ice Alleviation Map

PERFORMANCE WORK STATEMENT

TOBYHANNA ARMY DEPOT

TOBYHANNA, PA

SUPPLEMENTAL SNOW PLOWING

PERFORMANCE WORK STATEMENT

1.1 SCOPE

This scope consists of supplying all labor, equipment, and materials in performing all operations in connection with removal of snow and alleviate ice conditions in the specified roads and parking lots. Work to be in accordance with specifications and information provided.

1.2 PURPOSE

To assure that snow removal and ice alleviation is performed in accordance with all standards to ensure compliance with random sampling and customer satisfaction.

1.3 PROCEDURES

1.3.1 Operating Procedure

The Contractor will provide the Contracting Officer with an operating procedure as part of the Management Plan which states how the Contractor will meet the GOVERNMENT requirements for snow removal and ice alleviation. The areas to be maintained are shown on the Snow Removal/Ice Alleviation Map, (Attachment 2)

1.3.1.1

The Contractor will furnish all equipment, fuel, antifreeze, operator(s) and necessary operating attachments.

1.3.1.2

The GOVERNMENT shall provide for storage of Contractor equipment in an open area designated for that use. The Contractor will be responsible for fire, theft and vandalism insurance.

1.3.1.3

Prior to winter, an inspection will be made to determine the condition of GOVERNMENT property (including curbs and fire plugs). Fire plugs will be marked at this time. After winter and the completion of all operations by the Contractor, another inspection will take place to determine condition of damage to GOVERNMENT property as a result of Contractor operations. The Contractor is responsible for all damage to any property as a result of performing operations IAW this contract.

1.3.1.4

The Contractor will commence operations within two (2) hours of telephonic notice from the COR or POC. Prior to winter, an inspection will be made to determine the condition of Government property with contractor. After winter and upon completion of contract an inspection of areas will be made to determine condition and damage as result of contractors operations. The contractor is responsible for all damage to any property as a result of performing operation IAW this contract.

1.3.1.5

Drifting occurring after initial plowing will be addressed by Depot as needed.

1.3.1.6

Determination of quantity of snow will be determined by P.O.C. with agreement of contractor.

1.3.1.7

Plowed snow will be placed in area determined prior to plowing by P.O.C. so not to disrupt business operations in areas to be plowed. Depot forces who have done such areas will assist in this determination using knowledge gained from past plowing.

1.3.1.8

Scheduling of work between contractor and TYAD shall be coordinated to achieve this.

Weekends, Holidays, and/or evening work may be required.

1.3.1.9

For heavy snow fall, plowing will be required every 4" depth of snow fall, plus one last time if snow is greater than 1". For example, a 10" snowfall would normally require the parking lots and roadways to be plowed three times as follows: Once after 4" has fallen, a second time after another 4" has fallen, and a third time to clean up the last 2" of snow fall.

1.3.1.10

If snow falls greater than 1" during the night and stops by 02:00 hours the parking lots must be cleared of snow and ice by 06:00 hours. Clear parking lots in the following order. Bldgs. 335, 336, 337, Army Family Housing loops, 230,233, 310, Villas, 220, 221, 103, 816, and 333 or as directed by Chief of Roads & Grounds

1.3.1.11

The contractor and Tobyhanna Army Depot have an informal on servicing and billing.

The contractor only works plowing when needed; then he submits a bill at the end of each month.

1.3.2 Snow Removal

The Contractor will perform snow removal on road surfaces and parking areas at 1 inch of snow accumulates on designated surface areas shown on the Snow Removal/Ice Alleviation Map. (Attachment 2)

1.3.2.1

Upon request from the Government COR or POC the contractor shall assist with snow plowing efforts regarding building 606 parking lot and Truck Inspection parking lot.

1.3.3 Project Manager

The Contractor will act as or provide a Project Manager physically present at the Contractor's place of business during all cleaning plowing operations or when his men are present on depot. The Project Manager will conduct overall management coordination, direct the work force and operations, and be the central point of contact with the COR or POC for the performance of all work under this contract. Another individual will be designated to act for the Project Manager for work to be performed during absences such as illness, vacation, etc. Advance notice of such change will be provided to and reviewed by the COR or POC. The Project Manager and any individual designated to act for the Project Manager, will have full authority to contractually commit the Contractor and take prompt action on matters relating to this contract. Seven days after contract award the Contractor will designate in writing to the COR or POC the name of the Project Manager and any alternates. Thereafter, any changes must be submitted in writing as they occur. Cancellation of this contract can effected with a 30 day written notification by either party.

1.4 Historic Data

1.4.1 Approximately 70 hours per contract year have historically been spent on snow plowing efforts here at Tobyhanna Army Depot

1.5 CONTRACTORS USE OF PREMISES

A. General: During the service period the contractor shall have limited use of the premises for the performance of his snow and ice alleviation operations. The contractor’s use of the premises is confined to those areas where work is to be performed.

B. Keep driveways and entrances serving the premises clear and available to the depot and depot's employees at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

C. Use of the existing building: Repair damage caused by removal operations. Take all precautions necessary to protect the building and its occupants during the removal period.

1.5.1 OWNER OCCUPANCY

A. Full depot occupancy: The depot will occupy the existing buildings during the entire snow removal period. The contractor shall cooperate with the depot during removal operations to minimize conflicts and facilitate depot usage. Perform the work so as not to interfere with the Tobyhanna Army Depots operations.

9.SECURITY REQUIREMENTS

9.2. Contractor personnel working on the Tobyhanna Army Depot must be fully identified. Contractors register with the TYAD Security in Building 606. All employees, staff, and subcontractor personnel, etc., which will require access must present the following to access TYAD:

9.2.1. Full name

9.2.2. Driver’s License

9.2.3. Nationality (if non-U.S. Citizen, alien registration number)

9.2.4. Completed Form ELTY 648C (Contractor Request for Access to TYAD)

9.2.5. Completed Form ELTY 648C must be submitted to TYAD prior to date of arrival as required by contract solicitation documentation.

9.3. If Contractor vehicles are required for use on TYAD, the following ID is required:

9.3.1. Make

9.3.2. Model

9.3.3. State Registration

9.3.4. Insurance

9.3.5. License Plate #

9.4. Contract personnel are expected to perform work during normal TYAD duty hours (0600-1700). If work must be performed otherwise, permission must be obtained three working days prior from the Security Office through the ISD Engineering POC. ISD Engineering POC will also coordinate with changes in work schedules with Mission Modernization Branch and Mission Operations as needed to determine impact on production.

9.5. Contractor personnel must confine themselves to the work sites specified in their contract. Visiting other areas is prohibited.

9.6. Alcoholic beverages, weapons, cameras, sound recorders, proscribed drugs and explosives are prohibited on Government property.

9.7. Use of Government property without prior written approval of the COR is prohibited.

9.8. TYAD will arrange for special Contractor parking if required. Contractor personnel must not park in numbered spaces, areas reserved for car pools, grassy areas or other prohibited areas. Posted speed limits and traffic restrictions must be observed at all times.

9.9. Accidents must be reported to the COR according to contractors approved APP and/or in accordance with OSHA and EM 385-1-1 requirements. Dial 911 for emergency and/or medical immediate attentions.

9.10. Security concerns should be immediately reported to the COR for action.

Immediate emergency security needs or concerns can be directly related to TYADs security office thru calling (570.615.7550) immediately.

9.11. Contractor personnel working on station for less than 30 days may be required to log in and out at the Visitor Control Center (Bldg. 606) each day and will not be issued an Extended Entry Contractor's Badge. The ISD Engineering POC will provide information on how to obtain an Extended Entry Contractor's Badge if one is required.

9.12. Pursuant to federal regulations, all personnel and vehicles on Government property are subject to search by authorized personnel at any time.

9.13. All Contractors personnel are required to display the TYAD issued identification badge on their person at all times while present at the work site. Access to Government property will not be allowed without this identification badge. The badge is to be displayed on the person outer clothing, above the waist and in full view. Identification badges and vehicle passes issued to Contractor personnel remain the property of the U.S. Government and must be surrendered upon completion of the Contractor at the termination of individual employment, and when requested by the Government. Badges will not be displayed when not on Tobyhanna property.

9.14. A list of all personnel working under this contract should be turned in immediately after award in order to allow sufficient time to process security information.

10.0 SMOKING RESTRICTIONS:

10.0. The bearing and use of lighted cigarettes, cigars, pipes, or any tobacco product is prohibited in the following areas:

10.0.1. All buildings including private offices, lobbies, and restroom

10.0.2. Alleys and passages between buildings

10.0.3. Stairways and ramps leading to building entries and exit

10.0.4. Within 50 feet of building entries and exits

10.0.5. Within 20 feet of heating, ventilation, and air conditioning intake ducts

10.0.6. Hazardous areas containing flammable liquids, gases, vapors, and all other locations where there is a collection of readily ignitable combustible material.

10.0.7. All TYAD contracts and other acquisition-related documents must ensure privacy and security controls follow the information, and that contractors and service providers protect Privacy Act information in the same way the organization adhering to the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and include the specified contract clauses (Parts 52.224-1 and 52.224-2), as appropriate, to ensure that personal information is protected as mandated.

10.0.8. In addition to the changes authorized by the clause of this contract; should

Force Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters and/or processes.

FPCON impact on work levels. (Please annotate with an X which may apply):

_____ During FPCONs Charlie and Delta, services are discontinued. Services will resume when the FPCON level is reduced to level Bravo or lower.

_____This contract and its employees are considered mission essential. Therefore, all contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the contacting officer via the appropriate COR.

10.1.9 Contingency Operations Plan

The Contractor shall prepare and submit a Contingency Operations Plan to the Government. The Contingency Operations Plan shall document Contractor plans and procedures to maintain support during an emergency. The Contingency Operations Plan shall include the following:

A description of the Contractor’s emergency management procedures and policy A description of how the Contractor will account for their employees during an emergency Planned temporary work locations or alternate facilities How the Contractor will communicate with Government during emergencies A list of primary and alternate Contractor POCs, each with primary and alternate telephone numbers Procedures for protecting Government Furnished Equipment (GFE)/Government furnished property (if any) Procedures for safeguarding sensitive and/or classified Government information

(if applicable) Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

10.1.10 Antiterrorism (AT) Level I Training.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html for their training.

Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website:

https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC. Ensure contracts include the provisions that check for the possibility of and prevent undocumented workers for inclusion in contracted work related to Army missions.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

Common Access Card (CAC) and Information Systems/Network Access by Contractor Workers. [If applicable.] Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-

05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

Collection of Badges: The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. The Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in of this section, unless otherwise approved in writing by the Contracting Officer. The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility. Contractor personnel will obtain a vehicle pass for access to the military installation and Common Access Cards (CAC) for computer access, if applicable.

Security and privacy requirements for all Department of Defense-Tobyhanna (TYAD) information technology (IT) procurements.

Applicability: The requirements established in this document apply to all employees, contractors, and users authorized to participate in the TYAD IT procurement process.

Further, the requirements established herein apply as the entire contract or order (hereafter referred to as a “contract”), or any portion thereof, includes either or both of the following:

a. Access (Physical or Logical) to Government Information: Physical and Logical Access refers to when contractor personnel (and/or any subcontractor) are expected to have (1) routine physical access to an TYAD-controlled facility; (2) logical access to an TYAD-controlled information system; (3) access to government information, whether in an TYAD-controlled information system or in hard copy; or (4) any combination of circumstances (1) through (3) as per OMB M-05-24, Implementation of Homeland Security Presidential Directive (HSPD) 12

– Policy for a Common Identification Standard for Federal Employees and Contractors.

b. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) employee will operate a federal system and information technology containing data that supports the TYAD mission. In addition to the Federal Acquisition Regulation (FAR) Subpart 2.1 definition of “information technology” (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

Requirements: Safeguarding Information and Information Systems In accordance with the Federal Information Processing Standards Publication (FIPS) 199, Standards for Security Categorization of Federal Information and Information Systems, the Contractor (and/or any subcontractor) shall:

a. Protect Government information and information systems in order to ensure:

Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information.

Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity.

Availability, which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to a TYAD network or operated by the Contractor on behalf of TYAD regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within sixty (60) minutes or less, bring the situation to the attention of the other party.

c. Adopt and implement policies, procedures, controls, and standards that are in effect at the time of contract solicitation and required by the TYAD Information Security Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the TYAD Information Security Program security requirements based on the National Institute of Standards and Technology (NIST) “Framework for Improving Critical Infrastructure Cybersecurity.” The framework contains the five (5) core functions to “Identify,” “Protect,” “Detect,” “Respond (to),” and “Recover (from)” any cybersecurity event.

d. Comply with the Privacy Act requirements and with the Federal Information Security Modernization Act (FISMA) and with the OMB memo M-17-12, Preparing for and Responding to a Breach of Personally Identifiable Information, Contractor Employee Personnel Security Screenings documents, and FAR clauses as applicable and incorporated into this solicitation/contract. Personally Identifiable Information is defined as below.

Per Office of Management and Budget (OMB) Circular A-130, Personally Identifiable Information (PII) is “information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual.” Examples of PII include, but are Security and Privacy Requirements for Information Technology Procurements not limited to the following:

social security number, date and place of birth, mother’s maiden name, biometric records, etc.

Per TYAD, sensitive PII is PII that if released improperly could result in harm, embarrassment, inconvenience, or unfairness to the individual whose name or identity is linked to the information. Context must be accounted for in order to determine whether PII is sensitive. Some PII is always sensitive, and some is only sensitive when it is used in a particular context. For example, a list of people subscribing to a government newsletter is generally not sensitive PII; a list of people receiving treatment for substance abuse would always be considered sensitive PII.

The list below is not exhaustive. Context must be accounted for in order to determine whether PII is sensitive. The following types of information are always considered sensitive:

Social Security Numbers (including using just the last 4 digits of the SSN) Date of birth Mother’s maiden name Biometric identifiers (e.g., fingerprint, iris scan, voice print) Personal financial information, credit card and purchase card account numbers Citizenship and immigration status Criminal history • Computer access passwords and security questions Medical records

a. Mandatory Training for All Contractor Staff - All contractor (and/or any subcontractor) employees assigned to work on this contract shall complete the applicable TYAD Cybersecurity and Privacy Awareness training (provided upon contract award) before performing any work under this contract (this training is available to new contractors, even if they do not have a PIV card). Thereafter, the employees shall complete the TYAD Cybersecurity and Privacy Awareness training at least annually, during the life of this contract. All provided training shall be compliant with TYAD training policies. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance (IA) Awareness prior to access to the information system and then annually thereafter.

b. Training Records - The contractor (and/or any subcontractor) shall maintain training records for all its employees working under this contract in accordance with TYAD policy. A copy of the training records shall be provided to the COR within 30 days after contract award and annually thereafter, or upon request.

Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

Information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

Acceptable Use Policy: Users who require TYAD Network access are required annually to digitally sign an Acceptable Use Policy. (AUP) The Acceptable Use Policy is intended to outline expected behavior in regards to the use of Government information technology (IT) resources and to delineate between authorized and unauthorized operating practices. The Acceptable Use Policy also provides an overview of IT system security policies mandated by TYAD. All Government IT resources, including but not limited to, hardware, software, storage media, and computer and network accounts, provided by TYAD are the property of TYAD. They are to be used for business purposes in serving the interests of the Government and TYAD customers in the course of normal operations. Use of Government IT resources for purposes other than those identified within this policy are strictly prohibited and could negate the security of TYAD IT systems. Effective security is a team effort involving the participation and support of everyone who deals with information and/or information systems. It is the responsibility of everyone to know these guidelines, and to conduct their activities accordingly.

The policy represents the commitment of TYAD to ensure that system and information integrity policy is appropriately defined and implemented, in order to protect TYAD systems from intentional or unintentional acts that may negatively impact system security. The policy applies to the use of information, electronic and computing devices, and network resources to conduct TYAD business. All TYAD employees, contractors, and vendors are responsible for exercising good judgment regarding appropriate use of information, electronic devices, and network resources in accordance with TYAD policies and standards, and local laws and regulation.

This policy applies to employees, contractors, and vendors. This policy applies to all equipment that is owned or leased by TYAD. This policy covers TYAD entire operational environment, including telework locations/sites.

Employees do not have a right, nor should they have any reasonable expectation, of privacy while using any Government IT resources at any time, including accessing the Internet or using e-mail. To the extent that employees wish that their private activities remain private, they should avoid using Government IT resources such as their TYAD-issued computer, the Internet access, or e-mail for such activities. By using Government IT resources, employees give their consent to disclosing the contents of any files or information maintained using this equipment.

Security Clearances. [If applicable.] Performance of work will require access to classified information or equipment IAW the DD Form 254, Contract Security Classification Specification, provided as an attachment. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

If, subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

The Contractor agrees to insert terms that conform substantially to the language of this clause, but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

Contractor personnel performing IT sensitive duties are subject to investigative and assignment requirements IAW AR 25-2, AR 380-67, DoD 8570.0 and affiliated regulations. Army regulation available at www.apd.army.mil.

Threat Awareness and Reporting Program (TARP). [If applicable.] For all contractors with security clearances, per AR 381-12, TARP contractor employees must receive initial and annual TARP training by a CI Agent or other trainer as specified in 2- 4b.

Contracts that Require an OPSEC Standing Operating Procedure/Plan. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. The training is available at the following website:

http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

a. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business, controlled unclassified information may only be transmitted as directed in the SOW/PWS.

b. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business, controlled unclassified information may only be transmitted as directed in the SOW/PWS.

c. The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the Contracting Officer Representative (COR) or Technical Point of Contact, as applicable.

d. Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.) Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data or information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

e. Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in…