W51AA123P0002 SOLICITATION.pdf

SEE ADDENDUM

(No Collect Calls)

W51AA123Q0002 15-Aug-2023

b. TELEPHONE NUMBER

570-615-8742

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 29 Aug 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W51AA19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MELISSA HOFFMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$34,000,000

NAICS:

811210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF73

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W51AA123Q0002

Section SF 1449 - CONTINUATION SHEET

ADDENDUM

1. The Army Contracting Command, Aberdeen Proving Grounds (ACC-APG), Tobyhanna Division, Tobyhanna, Pa 18466, intends to solicit and award a hybrid Firm Fixed-Price (FFP)aAnd Time And Materials (T&M) Services Contract.

2. BASIS OF AWARD: The award will be based on the best value to the government, considering price and period of performance, to the responsible offeror otherwise conforming to all solicitation requirements. The Government reserves the right to award to other than the lowest price.

3. PLEASE NOTE PROVISIONS 52.204-24, 52.204-26, 52.209-2, 52.209-11 AND 52.219-28 NEED TO BE

FILLED OUT UPON RETURN OF THE SOLICITATION.

4. The Government is not responsible for any costs incurred for contractor’s time or materials expended in preparing a proposal for this solicitation.

5. PROPOSAL SUBMISSION: All proposals shall be submitted to melissa.hoffman4.civ@army.mil by the date and time specified in the solicitation. Submissions shall include a signed copy of the SF 1449 solicitation (by a company representative authorized to bind the company), filled in with pricing for the CLINS, period of performance dates and ATTACHMENT 1: Proposed Pricing Sheet, and all other items listed above. Submissions not including all of these items may not be accepted.

Submissions not received by the date and time specified in the solicitation or not providing all of the required documentation, may not be considered for award. It is the responsibility of the offeror to verify that their submission, to include all attachments, was received by the date and time specified in the solicitation.

6. Department of Labor (DOL) Service Contract Act Wage Determination No. 2015-5797 Revision No.: 23, Date of Last Revision: 06/30/2023 is incorporated into the solicitation (Attachment 2). APPLICABLE WAGE RATES CAN

BE FOUND ON THE SERVICE CONTRACT ACT SIDE OF WWW.SAM.GOV.

7. Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised to acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the amendment with their proposal.

8. ATTACHMENTS:

Attachment 1: Proposed Pricing Sheet Attachment 2: Wage Determination

9. 508 COMPLIANCE:

Offeror must also meet the applicable accessibility standards at 36 CFR part 1194 per FAR 39.2, Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Information may be found at the following websites:

Section 508. http://www.section508.gov Section 508 – Electronic and Information Technology. 21 December 2000, http://www.usdoj.gov/crt/508/508law.pd

PERFORMANCE WORK STATEMENT PWS

PERFORMANCE WORK STATEMENT (PWS)

MISSION UPS (UNINTERRUPTABLE POWER SUPPLY)

SERVICE CONTRACT

1.0 GENERAL

1.1 This is a non-personal services contract to provide Preventative Maintenance, unscheduled and emergency repairs to all aspects and associated equipment for the multiple “point of use” UPS systems located throughout the building 1 Complex (Buildings 1,1A,1B,1C,1D,1E/IOF, TIERF and Bldg. 4) Tobyhanna Army Depot, Tobyhanna, PA. The Contractor shall perform routine scheduled preventative maintenance as well as respond to unscheduled/emergency repair calls, when requested. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government will appoint a Technical Point of Contact (TPOC) who will serve as the contractor’s main point of communication.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform.

1.2.1 Objectives: The preventative maintenance and emergency repair services described in this PWS will keep identified UPS equipment running to their optimal level as to minimize down-time.

1.3 Scope: The contractor shall provide Preventative Maintenance, as well as Unscheduled or Emergency Repairs on equipment identified in this PWS. For Governments accounting, and to aid the TPOC in processing payment applications all work shall be identified under one of the following categories.

1.3.1 Preventative Maintenance <Firm Fixed Price>

1.3.2 Unscheduled/Emergency Maintenance <Time & Material>

1.4 Period of Performance: The period of performance shall be for one (1) Year of 12

(twelve) consecutive months starting at the award of the contract, plus 2 (two) additional 12 (twelve) consecutive month option years.

1.4.1 Preventative Maintenance on UPS Equipment to be performed Semi- Annually and Annually per the preventative maintenance schedule to follow.

1.4.2 Unscheduled/Emergency Maintenance shall be exercised as needed.

1.4.3 ANY funding increase in excess of contract value or extension beyond period of performance shall require review by the KO who may issue a Contract Modification if approved.

1.5 Times of Performance: All work on government installation shall be coordinated through the TPOC with response times as later defined in this PWS. Except for Emergency Maintenance, all work shall be performed during normal duty hours in accordance with scheduling mutually acceptable to the TPOC and the Contractor.

Normal duty hours are 7:00 AM thru 4:30 PM, Monday thru Friday, excluding Federal holidays, and regular days off (as prescribed by TYAD operation calendar).

1.5.1 Exceptions may be made for emergency repairs if off duty hours are required/anticipated. This will be handled on a case-by-case basis, but in no instance shall the response and completion time extend beyond the requirements listed in the PWS.

1.5.2 ON-SITE LABOR CHARGE (See Contract Pricing Sheet)

1.5.3 TRAVEL CHARGES (See Contract Pricing Sheet)

1.5.3.1 Acceptable travel charges consist of technician travel time, mileage, lodging and meals. Receipts must be provided to accompany payment request and reimbursement will be made “at cost”. Under no circumstances will receipts be approved totaling in excess of government published “per-diem” rate at the time of travel.

1.5.4 GROUND TRAVEL: Travel labor and mileage shall be from vendors office to project site and will be based on time and distance calculated via “google maps” or similar and shall not include time for meal stops or unanticipated traffic. Ground vehicle travel is expected on distances of up to 300 miles. Mileage will be at government rate during time of travel.

1.5.5 AIR TRAVEL: If distances are in excess 300-mile radius of the site airfare costs must be pre-approved by the TPOC and/or KO. If approved, airfare receipts will be required, and reimbursement made at cost.

2.0 PREVENTATIVE MAINTENANCE <FIRM FIXED PRICE >:

2.1 All assets are fully mission capable and in good operational status unless specifically noted as “Decommissioned”. The decommissioned assets may be used for parts. Prior to any part/component removal from a decommissioned system, coordinate and obtain approval for use from TPOC.

2.2 The assets covered under this PWS include the following:

2.3 Services shall address the following salient elements of each UPS system component including but not limited to:

2.3.1 Overall Uninterruptible Power Supply System (UPS)

2.3.2 Batteries (Including Sealed UPS)

2.3.3 Environment

2.3.4 Unit & System Configuration

2.3.5 Mechanical Inspection

2.3.6 Input / Output / Battery Power

2.3.7 Measurements & Conditions

2.3.8 Miscellaneous

2.3.9 Documentation

2.4 The contractor shall perform routine preventative maintenance and service calls at intervals identified in below in accordance with the following efforts:

2.4.1 ANNUAL Major Service/ Major PM (MPM)

2.4.2 SEMI-ANNUAL minor Service/ minor PM (PM)

2.5 This schedule shall cover all elements of the UPS service.

2.5.1 For preventative maintenance activities, the contractor shall budget and include in his proposal all time, mileage, meals and expendable items such as miscellaneous lubricants, cements, cleaners, filters, belts, and similar common hardware such as miscellaneous screws, nuts, bolts etc.

considered part of the general repair and maintenance service. The contractor shall include associated costs of the replaceable wear items such as filters and belts to assure compliance with the replacement schedule indicated in the preventative maintenance schedule.

2.5.2 All “Scheduled” maintenance shall consist of the preventative maintenance activities required to keep the equipment operating in peak efficiency and to prolong life expectancy. This type of service includes the routine maintenance of measurements and testing, wearable item replacements, adjustments of sensors and controls and other similar activities. The following is the minimum that must be performed.

Contractor shall provide additional services as recommended to enhance reliability.

2.5.3 Contractor shall visit the job site for regular inspections and the monitoring covered equipment. Contractor must schedule each service with the Government TPOC at least 7 days in advance. Government TPOC will make every attempt possible to facilitate service and coordinate performance based on equipment accessibility and Governments acceptable “maintenance window”. If service requires system(s) to be de-energized or repair requiring a change of UPS status to maintenance bypass mode, disruption operations MUST BE APPROVED IN ADVANCE by the Government TPOC prior to any shut down or transfer.

2.6 Overall Uninterruptible Power Supply System (UPS): -Annual Major PM (MPM):

2.6.1 With customer approval to place critical load in maintenance bypass, perform the following items as they apply, if accessible.

2.6.2 Prior to shut down- Thermal Image inverter and rectifier section of UPS

2.6.3 Inspect rectifier section for DC float voltage, DC recharge/Equalize Volt and filtered for DC ripple.

2.6.4 Verify DC bus reading, calibrate if necessary.

2.6.5 Inspect Inverter section and circuits for frequency regulation, voltage regulation, commutation control, drive circuits and automatic operation.

2.6.6 Inspect static switch for gate drive circuits, ensure voltage redundancy transfer level set properly, and retransfer time set.

2.6.7 Calibrate equipment per operational specifications.

2.6.8 Verify proper load sharing among modules.

2.6.9 Check and torque mechanical connections.

2.6.10 Test UPS switchgear transfer logic.

2.6.11 Verify operational integrity, transfer and battery discharge, short duration battery run. Return unit to normal operational mode; verify output and float voltages.

2.6.12 Submit a written report of the system load demands for the past year and make recommendations for future power demands.

2.6.13 Check air filters; replace or vacuum it out if necessary.

2.6.14 Inspect the environment, general room conditions, cleanliness, security, access to equipment, and similar to assure good practices are being maintained.

2.6.15 Clean unit of dirt, and debris.

2.6.16 Check all fans for proper operation.

2.6.17 Check for proper air movement, in and out and around the equipment.

2.6.18 Record the equipment display readings.

2.6.19 Inspect the instrumentation.

2.6.20 Check indication lamps.

2.6.21 Inspect Magnetics for signs of deterioration.

2.6.22 Check all electrical connections for signs of excessive heat.

2.6.23 Check the equipment for excessive vibration.

2.6.24 Inspect the power and control wiring for damage, worn insulation and signs of burning or arcing.

2.6.25 Check power and controls and control lugs and connections.

2.6.26 Check all AC and DC filter cap connections Check all electrical nuts and bolts for tightness.

2.6.27 Check the capacitors, swelling and leakage.

2.6.28 Verify alarm levels and status indications/operation.

2.6.29 Check output waveform parameters.

2.6.30 Verify alarm and status indications.

2.6.31 Check the free running oscillator.

2.6.32 Inspect the switchgear components for sign of heat.

2.6.33 Check the switchgear power and control wiring for damage.

2.6.34 Exercise the operation of the UPS circuit breakers, if applicable

2.6.35 Inspect remote monitor.

2.6.36 Check and record room temperature.

2.6.37 Document findings in report

2.7 Overall Uninterruptible Power Supply System (UPS): -Semi-Annual minor PM

(mPM)

2.7.1 Perform visual inspection of all internal compacts and record abnormalities or deficiencies.

2.7.2 Check and record room temperature.

2.7.3 Check all fans for proper operation.

2.7.4 Check for proper air movement, in and out and around the equipment.

2.7.5 Record the equipment display readings.

2.7.6 Verify alarm levels and status indications/operation.

2.7.7 Document findings in report

2.8 Batteries (Including Sealed UPS): - Perform during both Major PM (MPM) and Minor PM (MPM)

2.8.1 Visually inspect batteries, cabinets and environment

2.8.2 Measure and record all individual batteries float voltage and current

(100%) using a calibrated, accurate (.0.25%) digital voltmeter with a minimum two (2) decimal place referenced right-handed digit capability.

2.8.3 Measure and record 100% of all battery impedance.

2.8.4 Measure and record full string charging voltage and current.

2.8.5 Measure and record the AC ripple voltage and current.

2.8.6 Measure and record the voltage to ground for each string/cabinet.

2.8.7 Measure and record conductance of each jar

2.8.8 Review Battery status and integrity and supply written report of status of batteries.

2.8.9 Clean oxidation on any posts

2.8.10 Check and Re-torque loose connections.

2.8.11 Inspect connection terminal, connections, cables and associated hardware.

2.8.12 Record ambient room temperature.

2.8.13 Check all batteries for leakage.

2.8.14 Clean all normal dust and accumulation.

2.8.15 Document findings in report

2.9 Environment: - Perform during both Major PM (MPM) and Minor PM (MPM)

2.9.1 Verify that there is adequate cooling for the UPS. Record the room temperature.

2.9.2 Verify that the general area around the UPS is clean.

2.9.3 Verify adequate service space around UPS and exit ways.

2.9.4 Document findings or deficiencies in report

2.10 Unit & System Configuration: - Perform during both Major PM (MPM) and

2.10.1 Verify That the KVA rating in the personalization file matches the KVA rating on the label plate.

2.10.2 Document all optional communications options.

2.10.3 Perform a thorough visual inspection of all the de-energized sections of all auxiliary cabinets, maintenance bypass cabinets, battery cabinets and distributions cabinets.

2.10.4 Document findings in report

2.11 Mechanical Inspection: - Perform during both Major PM (MPM) and Minor PM

(MPM)

2.11.1 Remove the sheet metal, dead front panels.

2.11.2 Perform a thorough visual inspection of all de-energized power cables:

2.11.3 Tug on as many available de-energized power cables to verify a solid mechanical connection.

2.11.4 Verify proper system grounding.

2.11.5 If there is an output transformer in the UPS, verify a single point ground to neutral bond.

2.11.6 Perform a thorough visual inspection of all control wiring and ribbon cables. Verify proper mechanical connection.

2.11.7 Verify that the UPS interior is clean and that there is no loose hardware present.

2.11.8 Document findings in report

2.12 Input / Output / Battery Power: - Perform during both Major PM (MPM) and

2.12.1 Verify that the UPS input is with tolerance and is wired properly.

2.12.2 Record the input and bypass, output and battery voltages; Record the phase-to-phase values as well the phase to neutral / ground voltages, as well as DC voltage.

2.12.3 Record input/ output and bypass frequency

2.12.4 Measure all three phases of input / output / battery current and record.

2.12.5 Document findings in report

2.13 Miscellaneous: - Perform during both Major PM (MPM) and Minor PM (MPM)

2.13.1 With the UPS online (normal) record the measurements from front screen and compare for accuracy.

2.13.2 Determine if calibration is necessary.

2.13.3 Ensure that all internal communications options are operating correctly.

2.13.4 Ensure that the UPS system as a whole is operating properly.

2.13.5 Verify system line up including battery cabinets, auxiliary cabinets, maintenance bypass cabinet, and distribution cabinets.

2.14 Documentation: - Perform during both Major PM (MPM) and Minor PM (MPM)

2.14.1 Make any notes of government concerns or needs.

2.14.2 Complete and provide full Field Service Report

2.14.3 Provide any recommendations to enhance customer's uptime and reliability.

2.14.4 Refer to “REPORTS” section for additional reports requirements.

3.0 UNSCHEDULED/EMERGENCY MAINTENANCE <TIME & MATERIAL>

3.1 The preventative maintenance portion of the contract is very detailed and tailored to target specific items of maintenance, the items expected to result in the greatest benefit to the Government. In contrast, the unscheduled/ emergency maintenance and repair portion of this PWS is less specific. Any and all items, equipment and ancillary support equipment associated with the UPS systems identified above shall be covered by the scope of this contract including unit replacement and be eligible to receive unscheduled/emergency repairs.

3.1.1 Excluded from routine preventative maintenance but eligible for emergency and unscheduled maintenance services are the assets specifically identified as “decommissioned”. The decommissioned assets may be used for parts. Prior to any part/component removal from a decommissioned system, coordinate and obtain approval for use from

TPOC.

3.2 For any unscheduled or emergency repairs, the contractor shall obtain authorization from the TPOC prior to performing any repair work. If upon either contractor routine maintenance activities or upon request of the TPOC after a repair is deemed necessary, the contractor shall provide a Remediation Estimate (RE) for repairs. The Remediation Estimate (RE) shall be sent to the TPOC for evaluation and decision to;

proceed, not proceed or proceed as modified. Any approval to proceed shall be processed through the TPOC and may require Contracting Officer (KO) or Contract Specialist (KOS) determination as fair and reasonable. Repairs will be limited to funds allocated in the Unscheduled/Emergency Maintenance line item and will not be exceeded over the course of this contract without formal written contract modification. ONLY the KO issues formal contract modifications.

For this contract line item, the hourly rates charged to the Government as well as the response time shall follow one of the following categories:

3.2.1 Emergency Maintenance

3.2.2 Unscheduled Maintenance

3.3 The Contractor shall have available a 24-hour phone number (answering machine or answering service) to take emergency calls. Unscheduled maintenance requests shall be requested through the Contractors normal business number. Response time begins when the Government places the call to the Contractor's authorized emergency phone number. The contractor shall supply the authorized emergency number to the TPOC as soon as the base contract is awarded. Acceptable timeframes are identified below.

3.3.1 Emergency Maintenance: The contractor shall, upon notification by the TPOC, respond to emergency calls (and be on site to investigate) within thirty-six (48) hours of being notified. Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate (RE) to the TPOC within twelve (12) hours of visiting site. In no case shall a RE submitted after forty-eight (60) hours of initial notification be acceptable.

3.3.2 Unscheduled Maintenance: The contractor shall, upon notification by the

TPOC, respond to unscheduled calls (and be on site to investigate) within seven (7) business days of being notified. Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate to the TPOC within three (3) business days of visiting site.

3.3.2.1 As this maintenance is less critical, the time to complete the actual repair shall be dependent on the severity of damage and availability of parts. Estimated completion shall be identified in the Remediation Estimate and be agreed to based on acceptance of the contractors RE proposal.

3.4 All Remediation Estimates (RE’s) shall include all labor hours anticipated to execute the repair; include the number of employees, number of days to complete the effort and schedule to complete based on authorization to proceed date and contractor’s other workload.

3.5 All Remediation Estimates (RE’s) shall include detailed list of replacement parts and or materials required above and beyond the routine maintenance scope. Materials and parts list shall be provided and shall include manufacture part numbers along with a copy of the vendors estimate when required to procure the parts. This information shall be required in order for TPOC to evaluate the costs proposed in comparison to “market value”. For record and payment approval purposes, the contractor shall submit parts invoices supporting costs attached to payment application in the WAWF request.

3.5.1 The contractor shall replace defective parts only after verification of need has been determined by TPOC.

3.5.2 When the Contractor and TPOC determines that a part needs repair, overhaul, modification or replacement and the work cannot be performed "on post"; the part(s) shall be forwarded by the contractor at his expense to his or OEM facility for repair, overhaul, or modification. After a fair and reasonable price has been determined, the TPOC will notify the contractor as to when he/she is authorized to commence with the repair, overhaul, modification, or replacement of the item.

3.5.3 All labor & material shall charge against the Time & Material CLIN and shall be expensed at a pre-negotiated rate (the “labor rates” submitted at the time of solicitation). If specialist or sub-contractor is required, the Contractor shall base his hourly rate on one of the categories identified previously. Contractor shall NOT be compensated for additional travel time. All travel and other ancillary expenses shall be factored into the amount proposed by the contractor at the time of proposal and award. In any event, the Contractor shall be compensated at the hourly rate originally proposed and agreed to upon award of base contract.

3.5.4 The contractor is to be paid only for the actual Labor and Material/Parts used in the repair as verified by the TPOC. This amount cannot exceed the Remediation Estimate proposed/agreed to.

3.5.5 In the event extensive repairs are required, contractor shall provide Remediation Estimate for both component replacement as well as complete unit replacement. If the repairs costs are determined to be in excessive in relation to the replacement cost the unit may be classified as beyond economic repair (BER) by the TPOC. BER units may be replaced if funding is available or increased through modification.

3.5.6 For payment applications and any other invoices, the contractor shall submit supporting documentation for materials showing their cost along with any allowable handling charges. Materials shall be clearly excluded from the labor hour rate. The TPOC will validate actual labor hours on site prior to any payments being authorized.

4.0 REPORTS:

4.1 Daily Ticket (“Record of Service”): At the conclusion of each visit, a preliminary

“Record of Service” report shall be prepared, and it shall be signed by the TPOC or designated representative prior to leaving the installation. The service call report may be handwritten and shall identify what activities were performed along with the names of technicians and duration of services for the activity. The technician with signature authority of the contractor shall sign and date the report to attest that work was performed in accordance with actions claimed in the report. Falsification of reports shall be grounds for contract termination.

4.2 Formal Service Reports: Within 7 calendar days of service completion the Contractor shall prepare and submit to the TPOC a detailed report summarizing services provided. Reports shall be a typed document and submitted/attached in WAWF to the Contractor’s payment request. Payment applications will not be processed without service reports which shall include the following, as a minimum:

4.2.1 Copy of the handwritten service call report (w/ Government concurrence signature).

4.2.2 Dates and time of arrival and completion.

4.2.3 Name of person performing service.

4.2.4 Description of service/Preventative Maintenance performed, and parts used for routine service.

4.2.5 Equipment nomenclature and model number of equipment serviced in the space.

4.2.6 Equipment nomenclature and model number of equipment used to measure particle count/cleanliness, airflow, static pressures, velocities, and similar.

4.2.7 Problems detected, problems corrected, and problems identified by cause not isolated. Recommendations for corrective measures if applicable.

Corrective actions to be funded from the emergency/unscheduled maintenance (Time and Material) portion of the contract.

4.2.8 Document pre and post replacement filter static pressure and report values including differential along with recommendations regarding replacement interval.

4.2.9 Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification record must accompany reports.

4.3 Unscheduled/ Emergency Service Reports: Provide all information requested in the routine report but in addition provide the following:

4.3.1 Paragraph narrative of services requested by TPOC.

4.3.2 Physical condition report including repairs made.

4.3.3 Copy of the repair proposal accepted by TPOC prior to commencement of work.

4.3.4 Detailed list of replacement parts and or materials required beyond the routine maintenance scope. Materials and parts list shall be provided and shall include parts manufacture and part numbers along with a copy of the vendors receipt where the contractor procured the parts.

4.3.5 Pre-negotiated Unit Price for labor (dollars per hour) stated in original contract.

4.3.6 CLIN to which service is to be drawn. Previous balance available on CLIN, amount deducted for the associated service and balance available for future services.

4.4 Additional Documentation: Associated with any component delivered to TYAD either through the original contract (spare or replacement parts) or as required through an unscheduled/emergency repair, the Contractor shall include manufactures product data and specifications for the components. General product data with multiple model specifications is NOT acceptable; the specific model product data shall be identified on the product data sheets and non-applicable information “crossed out”.

5.0 GENERAL ACCEPTANCE

5.1 Upon successful installation and demonstration of the repair, TPOC (or designated

Government personnel) will sign the Daily Ticket/Record of service request indicating physical work performed and accepted.

6.0 FINAL ACCEPTANCE

6.1 Task Acceptance will occur upon processing of payment application in Wide Area Workflow (WAWF). Contractor must submit supporting documentation/white papers described previously for work to be considered complete. All documentation shall be directed to the TPOC. Final acceptance/payment application approval in WAWF will be consider final acceptance of the task.

6.2 Upon completion of all tasks, processing of all payment applications and coinciding with the conclusion of performance period, Final Acceptance will be given to the Contractor if all terms of the contract have been completed to the satisfaction of the

TPOC.

7.0 WARRANTY

7.1 The Contractor shall warrant all materials and workmanship for a period of one calendar year from the date of Task or Final Acceptance as applicable. Acceptance will be based on the date of the WAWF invoice acceptance by the TPOC. The Contractor shall have sole responsibility and accountability for all warranty items and time periods.

8.0 SAFETY

8.1 Follow general radiation hazard safety procedures for the installation. Follow all posted signage and obey warning lights in and around the building if applicable (consult TPOC for any pre-service safety coordination).

8.2 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

8.3 See below the Contractor Safety Standards for TYAD for additional information and requirements.

9.0 ENVIRONMENTAL

9.1 The Contractor shall supply SDS sheets for all HAZMAT to TPOC prior to performance of work.

9.2 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bays and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative the Contractor shall notify the TPOC a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

9.3 Additional Requirements:

9.3.1 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

9.3.2 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor in the vicinity of the work site.

The Contractor shall provide suitable storage facilities as required, located as approved by the TPOC, if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

9.3.3 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

9.3.4 Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at the Contractor’s expense.

9.3.5 The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

9.4 See below attachments including the Standard Specifications for Projects Under the National Environmental Policy Act in Accordance with 32 CFR 651 for additional information and requirements.

10.0 SECURITY/ INDUSRTIAL SECURITY (AT/OPSEC)

10.1 A TYAD A Local 648-C form for all personnel to include sub-contractors working under this contract shall be completed and submitted at least 10 days prior to requiring access to TYAD to allow sufficient time to process security information. No Contractor personnel or subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security. Background security approval shall remain in place throughout contract period of performance up to two years. Once individual is approved for access, daily temporary access badges will be assigned by security.

10.2 All security-training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent prior to entering site.

10.3 Refer to attachment section below for antiterrorism (AT) and other related protection matters to include, but not limited to: AT, Operations Security (OPSEC), cyber security, physical security, law enforcement, intelligence, and foreign disclosure.

10.4 Antiterrorism and OPSEC contract requirements applicable to this SOW and further defined in attachment below and referenced by clause include:

10.4.1 AT Level 1 Training

10.4.2 iWATCH Training

10.4.3 Mass Warning Notification System (MWNS)

10.4.4 Operational Security (OPSEC) Training-Level 1 OPSEC Awareness

10.4.5 Access and general protection/security policy and procedures

10.4.6 All contractors shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB)

1. Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.item.mil/ for CAC holders (Course number “- US007”). Non-CAC-holders may go to: http://jkodirect.jten.mil. Follow all the links and register for an account for first time users.

2. iWATCH Training: The contractor and The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award. Training can be found at: https://www.youtube.com/watch?v=vIzYhQp7fPw.

3. Mass Warning Notification System (MWNS) Requirement: Per DoDI 6055.17, all contractors accessing government installations must register with the MWNS system in use at the government place of performance. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

4. Contracts that require OPSEC Training: Per AR-530-1 Operations Security, the CECOM OPSEC Plan, and AR 350-1 Army Training and Leader Development contractor employees must complete Level I OPSEC Awareness training within 30 calendar days of reporting for duty and annually thereafter. Training will be provided to the contractor by their contract company (may coincide with the government employee training). All contractor employees must complete annual OPSEC awareness training. The training is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

a. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business controlled unclassified information may only be transmitted as directed in the SOW/PWS.

b. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business controlled unclassified information may only be transmitted as directed in the SOW/PWS.

c. The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the Contracting Officer Representative (COR) or Technical Point of Contact, as applicable.

d. Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.) Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data or information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

i. Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel or aircraft movements; specialized equipment orders, deliveries, shipments, etc.,

e. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the installation Security Office, contract point of contact, and your company Facility Security Officer and/or the Defense Security Service. Non- Disclosure requirements remain in effect during the duration of this contract and indefinitely thereafter.

f. Government issued badges, identification shall be removed and/or concealed from plain sight when off station and shall not be left in vehicles or unprotected.

Badges and passes may not be duplicated or copied or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the installation Security Office.

g. Practice OPSEC and implement countermeasures to protect CI and other sensitive unclassified information and execution of military operations performed or supported by the contractor in support of the mission. Protection of CI will include the adherence to and execution of countermeasures which the contractor initiates or as provided by TYAD, for CI on or related to the SOW/PWS.

h. It is strongly recommended the contractor mark and protect related internal production schedules, deliverables, inventories and shortages and identified vulnerabilities related to production of government material. Internal company markings e.g., Business Sensitive, etc., are appropriate for identifying the aforementioned as sensitive information. Specific Government-provided information, drawings etc., will be protected in accordance with guidance in applicable paragraphs of the SOW.

i. All government information must be destroyed at contract termination or returned to the government at the government’s discretion.

5. Access and general protection/security policy and procedures (standard requirement for contractor employees with an area of performance within Army controlled installation, facility, or area): Contractor and all associated subcontractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

10.5 See below attachments including the TYAD Security Requirements for additional information and requirements.

10.6 The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented.

Completion of contractor employee training will be documented on ELTY form 583,

11.0 ATTACHMENTS

CONTRACTOR SAFETY STANDARDS FOR TYAD

February 2021

Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to incorporate these particular requirements into their daily operations at all times while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 1910 & 1926, ARMY 385-10, USACE EM385-1-1, and DoD 6055.01 job site safety standards as well while performing contract work under the provisions of FAR Clause 52.236-13 on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office - 570-615-7027

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB- SITE

SAFETY.

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings.

The contractor must follow the TYAD fossil fuel memorandum of understanding requirements pertaining to such uses as noted below:

TYAD has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized. Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively fueled vehicles. The documentation will specifically state why electric or alternatively fueled vehicles are insufficient. The documentation may be in the form of signed memo or email and must be completed within 24-hours after the usage of the fossil-fueled vehicle. A copy of the documentation will be provided to the Union and the Safety Division

4. All direct construction supervision, including subcontractors, must as a minimum, complete an OSHA 10-hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

S.10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring, and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards)

Title 29 Code of Federal Regulations-1926 (Construction Industry Standards)

National Fire Protection Association Codes

Uniform Facilities Code

Department of Army 385-10, Department of Defense 6055.1

Unified Facilities Guide Specifications (UFGS)

USACE EM385-1-1

All other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA)

Prior to the start of work, the contractor shall prepare a JHA / AHA for each phase of work that will be done under the contract. This will be completed in accordance with all applicable OSHA safety requirements. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring.

Work done by each subcontractor is also a phase. The JHA / AHA will:

1. List the activity being performed and identify the sequence of work steps.

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable…