W50S8S20P0004 Project Manager.pdf

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Attached to: PMIIA Federal contract opportunity
Solicitation number: W50S8S20P0004
Issued by: Department of the Army National Guard

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SEE ADDENDUM

(No Collect Calls)b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.510-521-4020

W50S8S9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

W50S8S20P0004 07-Apr-2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

REF: Quote 2 Aprr 2020

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

F9F3CE0084AW01

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

BARRY B. BEALE / CONTRACTING OFFICER

See Schedule $134,001.00

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: SEE SCHEDULE

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE 367V1 FACILITY

OFFEROR CODE

USPFO OH 180 MISSION SUPPORT CONTRACTING

2660 S EBER RD

SWANTON OH 43558-8752

MACDONALD-BEDFORD LLC

J. ZACHARY BEDFORD

2900 MAIN ST STE 200

ALAMEDA CA 94501-7522

DFAS DEAMS-F87700

ACCTG DISB STA NR 387700, DFAS DEAMS, 27 ARKA

LIMESTONE ME 04751-6216

18a. PAYMENT WILL BE MADE BY CODE F87700

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE

SEE ITEM 9

15. DELIVER TO CODE F9F3CE 16. ADMINISTERED BY

Net 30 Days

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP

F9F3CE - 180TH CES

JEREMY FERGUSON

2660 SOUTH EBER ROAD

SWANTON OH 43558-8752

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

541330

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL: barry.b.beale.mil@mail.mil

419-868-4237TEL:

31c. DATE SIGNED

07-Apr-2020

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF19

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W50S8S20P0004

Section SF 1449 - CONTINUATION SHEET

PWS

1.0 Organizational Analysis 25 Mar 2020

Air National Guard (ANG):

Source: (http://www.ang.af.mil/)

Mission:

The Air National Guard's federal mission is to maintain well-trained, well-equipped units available for prompt mobilization during war and provide assistance during national emergencies (such as natural disasters or civil disturbances). During peacetime, the combat-ready units and support units are assigned to most Air Force major commands to carry out missions compatible with training, mobilization readiness, humanitarian and contingency operations such as Operation Enduring Freedom in Afghanistan.

Vision:

The Air National Guard will meet 21st century challenges by proactively shaping our future with combat-ready, adaptable Airmen at our core. Together with our partners we will provide the capabilities necessary to guard America at home and defend freedom worldwide.

State Mission:

When Air National Guard units are not mobilized or under federal control, they report to the governor of their respective state, territory (Puerto Rico, Guam, Virgin Islands) or the commanding general of the District of Columbia National Guard. Each of the 54 National Guard organizations is supervised by the adjutant general of the state or territory. Under state law, the Air National Guard provides protection of life, property and preserves peace, order and public safety. These missions are accomplished through emergency relief support during natural disasters such as floods, earthquakes and forest fires; search and rescue operations; support to civil defense authorities; maintenance of vital public services and counterdrug operations.

Enduring Properties:

Secure the home front while defending the nation Develop adaptable Airmen Modernize our war fighting capabilities

2.0 Technical Specifications:

The following technical specifications are provided to demonstrate the task environment in which the services will be delivered. The following specifications are not directives on how the services are to be provided, but an example of what will be required to successfully support the task order objective. The contractor is encouraged to surpass the minimal technical specifications, as well as demonstrate technical, operational, and administrative expertise to support the customer in exceeding organizational and departmental objectives.

All recommendations, plans, reports, program changes or updates, etc., shall be reviewed and approved by an authorized Government official prior to any action by the contractor.

The Contractor Shall:

2.1 Project Management of Facility Projects

2.1.0 Assist with long and short range planning for replacement of facilities and future base development.

2.1.1 Prepare for record and higher authority: studies, briefs, reports, summaries, etc. pertaining to the base engineering functions and responsibilities.

2.1.2 In staff meetings and daily activities, present briefings on construction operation, maintenance, and financial management concerning real property facilities. Identify and discuss problems as well as corrective actions being taken, program status, including assisting in the fiscal aspects of the engineering portion of the annual budget, and related matters of interest to the Base Civil Engineer and staff.

2.2 Assistance in Preparing Project Documentation for SRM Design Projects:

2.2.0 Prepare project documentation for new construction, renovations and improvements for real property facilities projects as authorized by 180th CES. This includes conceptual planning and programming of total requirements for maintenance, repair, and construction of facilities. DD 1391 forms are completed with supporting cost data and sketches for project approval by BCE.

2.2.1 Project documentation shall be completed in accordance with applicable directives and implement ANG design policy. Project documents shall incorporate applicable code requirements to include the Unified Facilities Criteria.

2.2.2 Prepare project book and statements of work to provide detailed design guidance for A/E contract services in accordance with ANGETL: 01-1-1, Air National Guard Design Objectives and Procedures and other ANGETL: design policies.

2.3 Project Design Technical Support:

2.3.1 Assist the Base Civil Engineer staff with technical design reviews. Project designs performed by Architect

Engineer firms require local technical review. Contractor shall perform technical reviews of designs.

Technical design reviews shall be checked by Base Civil Engineer staff.

2.3.2 Technical review shall include reviews of drawings and specifications for all engineering disciplines for conformance to the project documents, ANG design policy, applicable codes, and constructability.

Conformance to cost limits shall also be confirmed.

2.3.3 Assist Design Working Group members in specialized review of the drawings and specifications to ensure understanding and incorporation of specialized technical inputs into the design review comments.

2.4 In House Design of Local SRM Projects:

2.4.1 Complete the investigative work to include user interviews, technical research, and site investigation to develop designs for projects that provide a cost effective solution to existing problems.

2.4.2 Perform limited technical design within his/her capability to produce drawings, specifications and/or statements of work for construction.

2.4.3 Assist in developing project estimates using Means cost estimating tools and/or other accepted industry practices.

2.4.4 Completed designs shall be packaged with all appropriate information into a task order request package for

Base Contracting.

2.5 Bid Period Assistance and Construction Observation:

2.5.1 Attend pre-solicitation site visits; contractor employee prepares technical review and response to RFIs for the Base Civil Engineer’s approval and distribution.

2.5.2 Construction management services shall include submittal reviews, site observations, and progress meetings attendance and documentation.

2.5.3 Assist in contract closeout with facility inspections, system start up, and coordination of operation and maintenance training.

3.0 Additional Requirements and Notes:

3.1 Highly desired Bachelor's degree or 7 years demonstrated practical experience in the area(s) of expertise required by the Task Order, Architecture/Engineering Construction Project Management field, as well as a demonstrated capability to organize and manage multi-disciplined project tasks. Frequently provide subject matter or functional area expertise in performing technical tasks. The candidate must have 5 years of experience in an area related to the project or discipline. Other combinations of experience and education that meet the minimum qualifications may be substituted.

3.1.1 Possess additional Air National Guard experience that demonstrates the individual is a prominent and recognized authority in the subject matter field or area of consultation and has broad knowledge and skills to perform the work of the position described in the Task Order.

3.2 The Contractor shall have extensive working knowledge of Federal, DoD, Army and National Guard engineering regulations, instructions and technical letters and knowledge of the Federal and DoD Acquisition Regulations; agency standard operating procedures and safety issues.

3.3 Suggested Skill Set: In order to successfully meet the performance objectives of the task order, the Contractor should possess the following knowledge/skills:

Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, and Access

Ability to plan and organize tasks, establish and meet suspense, and create acceptable work products independent of supervision

Strong written and oral communication skills Ability to interact tactfully and diplomatic with others and function under pressure, such as intense project interest or time limitations.

3.4 The Contractor shall comply with the following Government directives in order to successfully complete the tasks:

a. Federal Acquisition Regulation (FAR)

b. Defense Federal Acquisition Regulation Supplement (DFARS)

c. Army Federal Acquisition Regulation Supplement (AFARS)

d. National Guard Federal Acquisition Regulation Supplement (NGFARS)

e. ANG Engineering Technical Letters and Series 32 Regulations and Instructions

f. NGB Acquisition Policy Letters

g. Office Operating Instructions

3.4 Services will be monthly, on-site. Hours may vary. Average 32-40 hours per week. Time in excess of 40 hours must be pre-approved by the Contracting Officer.

3.5 Potential travel is anticipated for this task order. A Modification to the Task Order will be issued if travel is required.

3.6 Federal position equivalent is GS-12, CE Project Manager IIA. Location of work Air National Guard _180th Fighter Wing, Toledo Express Airport, 2660 S. Eber Road, Swanton, OH 43558, Lucas County.

3.7 Contractor will be provided with adequate office space located at __180th Fighter Wing__, including a complete workstation and chair, expendable supplies, computer hardware and software (and support), internet/intranet/Local Area Network (LAN) (and support), telephone and fax, copy machine and printer, mail service and postage. All government furnished supplies and services shall be for official use only.

3.7.1 The contractor and Government representative shall conduct an inventory of all Government furnished equipment within ten days of commencement. The contractor shall sign a receipt for all furnished equipment. The contractor and Government representative shall determine the working condition of all equipment. The Government will replace and/or repair any item not in working order.

4.0 Security Requirements:

4.1 A National Agency Check with Inquiries (NACI) is required, and a favorable completion of FBI fingerprint. History Check must be completed, which is the responsibility of the government. This service does not require access to classified information. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.2 The Contractor may have the need to access Personally Identifiable Information (PII) and/or For Official

Use Only (FOUO) information in the performance of official duties. The Contractor shall work with the sponsoring office to complete local requirements, to include training, prior to accessing PII and/or FOUO information. PII and FOUO information must be protected under the Freedom of Information Act (5 U.S.C. 552) and/or the Privacy Act of 1974 (5 U.S.C. 552a). Unauthorized disclosure or misuse of FOUO or PII may result in disciplinary action, criminal and/or civil penalties.

4.3 A Common Access Card (CAC) is required for Base access and the Local Access Network (LAN).

Contractor shall work with the contracting office for processing into the Trusted Associate Sponsorship System (TASS). Contractor shall work with the sponsoring office to complete local requirements for gaining access to the network. See below for additional information on obtaining a CAC.

4.4 Antiterrorism/Operational Security/Information Protection

4.4.1 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.4.2 For Contractors Requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Air Force Directive 31-101. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

4.4.3 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.4.4 Advanced Distributed Learning Service (ADLS). All contractor employees and associated sub-contractor employees assigned to work on a government site and/or requiring access to a DoD network will be required to register with ADLS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD Information Assurance, OPSEC, Security Administration). ADLS website:

https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

4.4.5 AT Level I Training. This standard language is for contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness training is available at the following website:

http://jko.jten.mil

4.4.6 Information Assurance (IA) / Information Technology (IT) Training. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness CyberAwareness Challenge before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoD 8570.01, DoD 8570.01-M and AFPD 33-2 within 30 days of the start of contract performance.

4.4.7 Information Assurance (IA) / Information Technology (IT) Certification. In accordance with DoD 8570.01-

M , DFARS 252.239.7001 and AFM 33-282, contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

5.0 Miscellaneous:

5.1 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

5.2.1. Contractor shall complete a non-disclosure agreement prior to participation in acquisition related functions.

5.2.2 Performance of Service during Crisis Declared by the National Command Authority is not applicable this task order (ref. base contract sec. C 7.9).

5.3 Hours of Operation: The contractor shall perform the services required under this contract within core operating hours as stated in the TO Request for Quote.

5.4 Identification of Contractor Employees: Contractor personnel are required to wear company identification/badges at all times in order to identify themselves as a contractor and to avoid creating an impression that they are government employees. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail). Ref. base contract sec. C 7.

5.5 Contractor Manpower Reporting Application (CMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for AIR FORCE via a secure data collection site.

5.5.1 The contractor shall completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

Unit Identification Code (UIC) for the Requiring Activity: __FFMH60___ Issuing Office DoDAAC: __W50S8S___

PERFORMANCE REQUIRMENT SUMMARY (PRS) W91364-19/20 Project Manager IIA CE

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Task Order Objective: Provide Project Manager IIA Civil Engineering services to:

Civil Engineering, 180th Fighter Wing, Toledo Express Airport, Ohio.

Task / Service PWS Paragraph

Performance Standard and Acceptable Quality Level Surveillance Method /

Frequency / By Whom

Project Management of Facility Projects

Technical Specification 2.1 thru 2.1.3

Complete and accurate records of required documents, minutes of meetings and agreements/decisions made regarding projects, and status of project compared to milestones are prepared and properly maintained within 5 working days 90% of the time.

Periodic Inspection/ Spot Checks /

Monthly Assistance in Preparing Project Documentation for SRM Design Projects

Technical Specification 2.2 thru 2.2.3

Participate in review of as-built drawings. All project documents are prepared in accordance with applicable ETLs and directives. _Base Civil Engineer_ shall accept and approve the project documents. The Design Working Group shall find the documents to be complete and acceptable 95% of the time.

Monitor/Inspect Projects

Technical

Specification

2.5 thru 2.5.3

Maintain surveillance over projects to ensure compliance with contract documents. Project files are current 95% of the time.

Monitor and/or inspect complex projects and substantial new construction, renovations and improvement to real property facilities.

Reported findings meet 95% of suspense times.

Ensure close out documents are signed, validated and forwarded to __CES office within 45 days of substantial completion date, meeting 95% of suspense dates.

Project Design Technical Support

Technical Specification

2.3 thru 2.3.3

Technical reviews of designs by Architect Engineer firms shall be performed and submitted to Base Civil Engineer staff to confirm compliance with no significant design errors overlooked by contractor 95% of the time.

Review of project designs are completed and returned within 15 working days of receipt.

In House Design of Local SRM Projects

Technical Specification 2.4thru 2.4.4

Locally approved Facility Board projects are designed to include basic specifications, drawings, cost estimates, and the package materials required for task order contract solicitation, with 95% timeliness.

Package reviews and approval of designs completed by the Base Civil Engineer staff show good engineering judgment and practices. Cost estimates are expected to be within 15% of contractor's proposals.

Bid Period Assistance and Construction Observation

Technical Specification

2.5 thru 2.5.3

Site visit technical representation, contractor employee prepares technical review and response to RFIs for the Base Civil Engineer’s approval and distribution, submittal reviews, site observations, documenting progress meetings, and facility acceptance inspections are performed timely and accurately 95% of the time.

Bid openings are not delayed due to documentation or errors during the preparation of technical review and response to RFIs for the Base Civil Engineer’s approval and distribution.

DELIVERABLES SCHEDULE

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

4.4.6 / AT Level 1 Awareness Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

4.4.7 / OPSEC

Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

___________________________________ END OF PWS ________________________________

QUALITY ASSURANCE PLAN

COR INFORMATION

In your role as Task Order (TO) Contracting Officer Representative (COR) you assume some Quality Assurance duties. You will monitor contractor performance, complete and sign the Quality Assurance Worksheet provided below at least monthly, but you can submit the worksheet more frequently if needed. This worksheet allows you to document compliance with the Task Order and fill a regulatory requirement to ensure adequate oversight is being performed.

Annotate the number of hours worked and overtime (if applicable) worked, travel and reimbursable costs incurred.

Hours worked in excess of the normal work schedule require prior approval by the Contracting Officer.

Annotate only the actual hours worked and approved; do not include holiday, vacation or sick hours. Only the actual time the contract employee was on the job should be submitted as billed hours.

The COR shall complete the Quality Assurance Worksheet no later than the 5th day of the month (every month) and then sent directly to the Contractor and Contracting Office.

The quality rating may change from “Green” to “Red” without notice, however we encourage the COR to utilize the “Yellow” quality rating to alert the contracting office and the Contractor of quality issues that have the potential for a “Red” quality rating if corrective action is not taken.

Any time the rating is less than “Green” the COR shall clearly document the worksheet to indicate what did or did not occur per the PWS requirement. When an observation indicates other than a “Green” rating, the COR will require the Contractor to initial the observation. Initialing the observation does not constitute concurrence with the observation; it only acknowledges that they have been made aware of the defective performance. Notify the Contracting Officer if there is a deficiency. If the Contractor’s response to an identified quality deficiency is unsatisfactory, the Contracting Officer along with the COR will contact the Contractor to implement a plan of action to remedy the identified deficiency.

COR CHANGES: If your supervisor decides to re-assign these COR oversight duties to another Government employee, you must notify the Contracting Officer or Administrative Contract Office immediately, in writing, with their name, position, email and telephone number. Email notification is acceptable. Each COR conducting oversight duties must provide the Contracting Office a copy of the certificates from the required courses below BEFORE services start on the task order or before they can be assigned as the COR.

CONTRACT EMPLOYEE CHANGES: Ensure that all replacement contract employees, to include short-term temporary replacements, are reported to the Contracting Officer listed on the Task Order.

COR REQUIRED COURSES: The Task Order COR must be nominated by their supervisor, appointed in writing by the Contracting Officer and formally trained, which requires the following courses:

1.) DAU CLC106, COR With a Mission Focus – REQUIRED EVERY 3 YEARS 2.) DAU CLC 107, OPSEC Contract Requirements - REQUIRED ONE TIME 3.) DAU CLC 013, Services Acquisition - REQUIRED EVERY 3 YEARS 4.) DAU CLM 003, Overview of Acquisition Ethics - REQUIRED ANNUALLY 5.) Combating Trafficking in Persons (CTIP)- complete one of the authorized CTIP courses for

Contracting/Acquisition personnel listed at http://ctip.defense.gov/ . REQUIRED ANNUALLY 6.) Complete Form OGE 450, Confidential Financial Disclosure Report – REQUIRED ANNUALLY

a. Go to: HTTPS://WWW.FDM.ARMY.MIL/ within 30 days of appointment and annually by February 15 of each year you are a COR. A copy of the OGE 450 shall NOT be provided to the Contracting Officer as it is a confidential form.

The COR Nomination Letter and Appointment Letter and proof of training certificates are required to be submitted to the contracting office BEFORE services start on the task order.

MONITOR TRAFFICKING IN PERSONS: The COR shall monitor the contractor’s performance for noncompliance with FAR 52.222-50, Combating Trafficking in Persons (CTIP). At a minimum, the COR shall:

1.) Read and understand the Combat Trafficking in Persons clause, FAR 52.222-50.

2.) Monitor the contractor’s performance for noncompliance with the Combat Trafficking in Person clause through contractor inspection and reported information or complaints.

3.) Document any observed non-compliance.

4.) Bring any potential issue in this area to the immediate attention of the contracting officer before engaging the contractor in reference to these activities.

CONTRACTING OFFICER REPRESENTATIVE TRACKING (CORT) TOOL REGISTRY REQUIRED (ALL

SERVICE CONTRACTS):

Contracting Officer Representative Tracking (CORT) Tool- The COR, the COR Supervisor, the Contracting Officer (KO), and the Contract Administrator (CA) shall comply with the DoD requirements for participation in the CORT Tool. The CORT Tool may be accessed through WAWF e-Business Suite: https://wawf.eb.mil/

1.) The COR, the COR Supervisor, the KO, and the CA shall create an Army Knowledge Online (AKO) account and obtain an AKO name which must be entered in the users WAWF profile.

2.) A COR shall create a profile and be nominated and appointed in the CORT tool prior to the inception of service.

3.) The COR shall upload and maintain the following documents listed below in the CORT Tool:

Training certificates: See “COR Required Courses” above.

COR Monthly Surveillance Reports (ie. the QAW) starting the first mo. of the task order. THE

QAW MUST BE UPLOADED BY THE 5TH DAY OF THE MONTH FOLLOWING THE

SERVICE (EVERY MONTH).

4.) The COR Supervisor or Commander will review and approve the COR Nomination and Appointment Letters. Contact the contracting office for a sample COR Nomination Letter.

5.) The KO will review the COR Nomination and appoint the COR.

QUALITY ASSURANCE RATINGS DEFINITIONS

Rating Description

Green Yes, performance and technical specifications are being met at AQL.

Yellow

Yes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs contractor attention.

The Customer must identify what component of the deliverable and/or service requires attention.

Red

No, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate contractor resolution.

The Customer must identify what component of the deliverable and/or service is below the minimum AQL.

Professional Category

Period of Performance: From ________________________________to______________________________

Number of Hours Actually Worked: ________________ (Include only actual hours worked. Do not include non-worked holidays, leave, etc. these are included in the rate the Government pays and are not paid as hours worked.)

Reimbursable Expenses (include receipts): ___________ Travel (include approval sheet): ______________

(For SCLS services): NOTE: Time in excess of 40 hours/week must be pre-approved by the Contracting Officer.

Approved by: ______________________________________Date:_______________________________________ (Name of COR) (COR)

QUALITY ASSURANCE WORKSHEET

Task Order #__________________Project Manager IIA Contractor Name:____________________________

Performance Rating

Deliverable/Service Quality Rating

Causative Factors Effect on Mission

Action Required /

Date

Project Management of Facility Projects Green Comments Unnecessary for “Green” QA Rating

Yellow

Red

Assistance in Preparing Project Documentation for SRM Design Projects

Technical Specification