RFI 1 Yellow Ribbon.pdf

RFI #1 – Yellow Ribbon Event Questions:

1. Should the staff lodging (Wed-Sun) be included in the contract? Or are they self pay?

A. All lodging will be self pay.

2. VIP rooms on contract?

A. Please clarify question – there are not any VIP rooms listed per the contract.

3. Attendees will be making their own reservations? No rooming list? If this is the case- will the government cover no-show/late cancelled rooms?

A. Hotel will be required to block of rooms for a time period (i.e. 5 business days) to allow all staff and attendees to register. Members will be responsible for their own registration – to include any cancellation procedures. The Government will not be responsible for individual lodging reservations.

4. Please clarify- where children are eating lunch?

per the PWS 5.4.4.1 #5 Lunch will be eaten by the children in the designated rooms-

Contractor will provide additional staff as needed to assist with serving.

per the PWS 5.5.2.3 Saturday Lunch- Parents must pick up their children for lunch break. Children will eat this meal with their parents.

A. Children will eat lunch with their parents in the main ball room. Individual snacks (as applicable) will be provided for the children in the break out rooms.

5. How many parking spots should be included in the contract? Will vendors pay their own parking fee?

A. Parking will be the responsibility of the individual staff member/attendee. There shall be enough parking venues within walking distance available for use.