justification.pdf

SIMPLIFIED ACQUISITON PROCEDURES (SAP)

Justification for Brand Name and or Sole Source Acquisitions Over $3,500 but not Exceeding The Simplified Acquisition Threshold (SAT)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLE AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION, WHICH LIMTS THE AVAILABILITY TO ONE SOURCE. THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE'' OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE "ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE

CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION.

1. PURCHASE REQUEST OR REQUISITION NUMBER 2. PROJECT/TASK NUMBER 3. ESTIMATED AMOUNT

4. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE.

Replace the 2 current Kardex filing systems located in 8-424 with 2 new ones. These systems are used to file all documentation for shipments and receipt~of ammuhition, as well as intra-depot movements.

5. UNIQUE CHARACTERISTIC THAT LIMIT AVIALIABILITY TO ONLY ONE SOURCE. WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. MOST RECENT MARKET RESEARCH CONDUCTED (INCLUDE DATES & DETAILS). IF MARKET RESEARCH WAS NOT

CONDUCTED. EXPLAIN.

We researched electronic filing systems and this system shows to be the best and most durable. It is the exact kind we already have and we plan on keeping the trays to our old systems for replacement parts in the new system. This is replacement of the existing electric retrieving filing components.

6. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES. COMPATIBILITY WITH EXISTING SYSTEM, IF APPLICABLE, & NON-CONPATIBILITY COULD RESULT IN EXCESSIVE ADDITIONAL MANUFACTURING AND/OR

RESEARCH AND DEVELOPMENT COSTS.

8. PROVIDE A STATEMENT OF ACTIONS, IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIER TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. IF THIS IS A FOLLOW-ON ACTION TO A PREVIOUSLY COMPETED ACTION.

SO STATE.

Replace old equipment before it goes out and cannot be repaired. One unit is currently only working at 75% capacity. If the unit goes out again, essential accountable documents may not be retrievable and only if the unit is completely dismantled.

9A. OFFICE SYMBOL 98. TELEPHONE NUMBER 9C. SIGNATURE OF DIVISION CHIEF OR HIGHER 9D. DATE

1 DA. OFFICE SYMBOL 1 OB. TELEPHONE NUMBER 10D. DATE

MCAAP FORM 715-24, February 2016