PWS-ENVIRONMENTAL_LAB_MATERIALS_AND_REPAIR_20190117.DOC

UNCLASSIFIED

PERFORMANCE WORK STATEMENT

Environmental Lab Materials and Repair

1.0 Scope

1.1 This effort is UNCLASSIFIED.

1.2 Place of performance: Environmental Test Laboratory, Picatinny Arsenal, NJ 07806

1.3 Period of performance: twelve (12) months from initial date.

1.4 The contractor will provide materials and repair service for environmental laboratory test equipment located at ARDEC. The lab equipment is used to provide temperature-humidity and physical conditioning of ARDEC/Army materiel generally in the range of –100 degrees F to +200 degrees F.

1.5 The following is laboratory equipment that shall be repaired/installed/maintained under this call order.

1.5.1 Webber Altitude Chamber: repair refrigeration system.

1.5.2 Install seven (7) Electric Elements: 2022K53 elements and required mounts, hardware, wire, and controls.

1.5.3 Build 150 Cu Ft Portable Environmental Tent to fit MB 340 Electrodynamic Shaker.

1.5.4 C220, C150, B340 Shakers and associated cooling/amplifier equipment maintenance including two visits within 12 months interval.

1.5.5 Preventative Maintenance/Evaluation of Environmental equipment including two visits within 12 month interval (Environmental Chambers listed below in 1.2.6)

1.5.6 Calibration of electronic and mechanical equipment (chambers, controllers, measurement devices listed below in 1.2.6)

1.5.7 Environmental Chambers in the building 3109 area

Tenney

Tenney

Tenney

N2470

Tenney

Tenney

W6680

W6686

2.0 Applicable Documents

2.1 AMCR 385-100, Safety Manual, Dated 26 September 1995

DA PAM 385-64, Ammunition and Explosive Safety Standards, Dated 15 December 1999

2.2 Any additional documents will be provided as needed.

3.0 Performance Requirements

3.1 Contractor shall supply licensed/certified personnel fully trained on the above equipment. Contractor personnel shall bring all tools and equipment necessary/appropriate to perform the service work.

3.2 Contractor shall be recognized as a licensed/certified commercial/industrial specialist.

3.3 The Contractor shall arrive on site within one business day of receiving telephone notification from the COR or the alternate COR (ACOR), and shall complete the repairs within five consecutive working days. In some instances, the COR may require that service to be initiated within four clock hours from the time of the call; the contractor shall comply with this time request. If such a scenario were to occur where the time period for a service required needed to be extended, the COR shall notify the cognizant Contracting Officer as soon as practicable, but shall not authorize the contractor to perform any work beyond what is delineated in the contract. Upon notification of the additional time and/or material needed to perform the repair(s), the Contracting Officer will also ensure that the contractor provides an estimate of the extra time and/or material necessary for the specific effort. This will, in turn, be modified against the contract.

3.4 The types of repairs, purchases, and calibration anticipated include:

3.4.1 repair refrigerant leaks,

3.4.2 recharge systems,

3.4.3 replace belts,

3.4.4 replace and/or repair failed seals,

3.4.5 valves,

3.4.6 electrical components,

3.4.7 refrigeration components,

3.4.8 fluids,

3.4.9 controllers,

3.4.10 amplifiers,

3.4.11 air compressors, pumps

3.4.12 heaters, heat exchangers

3.4.13 shock and vibration components

3.5 Maintenance and repair services shall be in compliance with AMCR 385-100, Safety Manual and DA PAM 385-64, Ammunition and Explosive Safety Standards. The COR shall ensure that the Contractor has access to these documents.

3.6 Maintenance and repair service shall be coordinated between the COR (or his alternate) and the contractor, prior to the commencement of repairs.

4.0 General Requirements

4.1 1.1 Non-Personal Services:

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Such contractor employees shall be accountable solely to the Contractor who, in turn is responsible to the Government. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

4.2 Government - Contractor Relationships:

The Government and the contractor understand and agree that the services to be delivered under this task order by the contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the task order between the Government and the contractor and/or between the Government and the contractor's employees. It is therefore in the best interest of the Government to afford the parties a full and complete understanding of their respective obligations.

a. Contractor personnel under this task order shall not:

(1) be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(2) be placed in a staff or policy making position.

(3) be placed in a position of command, supervision, administration or control over DA Military or Civilian personnel, or personnel of other contractors, or become a part of the Government organization.

(4) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(5) be used in administration or supervision of military procurement activities.

b. Employee Relationships

(1) The services to be performed under this task order do not require the contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather the contractor's employees will act and exercise personal judgment and discretion on behalf of the contractor.

(2) Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter any Government installation, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services task order.

4.3 Identification of Contractor Employees:

a. All contractor employees shall be identified as such by wearing badges at all times while performing work at Government facilities and when performing work for the Government under the scope of specific contract at other installations or nongovernment sites to include attendance at meetings, seminars, etc. The badges may be either affixed to clothing or be displayed from a chain or other mechanism worn around the neck. Badges must include contractor's company name and employee's name. No other items may be placed on the badge.

b. Contractor workspace shall ensure that Federal employees and the public know that they are not Federal employees.

c. Contractor employees shall initially identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings/seminars or any other situations where their contractor status is not obvious.

d. Official contractor correspondence (written, facsimile, and email display) shall include their company name and any other documents or reports produced by contractors are identified as contractor products or contractor participation is disclosed.

4.4 Inherently Governmental Functions:

The Contractor shall not provide inherently governmental functions as defined in FAR2.101 under this task order.

4.5 Environmental Compliance:

4.5.1 All activities executed under this PWS must be in compliance with Federal, State, and local environmental laws and regulations, Executive orders, treaties and agreements.

4.5.2 The contractor shall conduct a post award conference at the Government's facility within 14 days after award of the contract. The primary purpose of this meeting is to discuss with the safety office, the contractor's accident prevention plan addressing specific occupational and safety hazards.

4.5.2.1 The contractor shall submit a written, site-specific accident prevention plan for implementing OSHA standards, DoD, Army, Federal, state, and local safety and health requirements to the Contracting Officer for approval. This plan shall also address specific occupational and safety hazards associated with requirements as defined within this contract. The contractor shall adhere to the practices and procedures detailed in the accident prevention plan for the duration of this contract. Random audits of the contractor's adherence to the accident prevention plan shall be conducted during the course of this contract. Work shall not begin until the accident prevention plan has been approved by the Government. The contractor shall adhere to OSHA and Army Explosive Safety Regulations throughout the execution of this contract. The plan shall include:

(1) An activity hazard analysis of the significant hazards to life, limb, and property inherent in the specific contract work performance and a plan for controlling these hazards.

(2) Designation of the contractor quality control qualified personnel primarily responsible for safety and health at the project site.

(3) A description of how the contractor quality control safety duties will be performed on the project. At a minimum, these duties will consist of—

(a) A pre–work review of appropriate activity hazard analysis, to be reviewed with each worker.

(b) Regular safety training for the workforce.

(c) Frequent and regular checks for compliance with contract safety requirements by contractor and subcontractor workforce.

(d) Records providing factual evidence of quality control activities for safety performance and state the following: items/areas checked and the results, and any instructions or corrective actions.

4.5.3 The contractor shall report immediately any accident/incident (including fire) resulting in any one or more of the following:

4.5.3.1 Causing one or more fatalities; disabling injuries; damage of Government properties;

4.5.3.2 Affecting program planning or production schedules;

4.5.3.3 Degrading the safety or the equipment under contract, such as personal injury or property damage may be involved;

4.5.3.4 Identifying a potential hazard requiring corrective action per A001 of CDRL (DI-SAFT-81563).

4.6 Prohibitions

4.6.1 Contractor is not permitted to perform maintenance or repair on equipment during explosive operations. The COR or his alternate shall assure that there is no energetic material in or on the equipment prior to the start of maintenance or repairs.

5.0 Contractor Manpower Reporting System

5.1 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes:

5.1.1 (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

5.1.2 (2) contract number, including task and delivery order number;

5.1.3 (3) beginning and ending dates covered by reporting period;

5.1.4 (4) contractor name, address, phone number, email address, identity of contractor employee entering data;

5.1.5 (5) estimated direct labor hours (including subcontractors);

5.1.6 (6) estimated direct labor dollars paid this reporting period (including subcontractors);

5.1.7 (7) total payments (including subcontractors);

5.1.8 (8) predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different);

5.1.9 (9) estimated data collection cost;

5.1.10 (10) organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the UIC for RDECOM‑ARDEC is W4MKAA);

5.2 Note: For in-theater contracts, requiring activities have the option of requiring more frequent reporting. Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. For internal Army analysis, the reports and queries from the database shall not contain proprietary data. Contact Dr. John Anderson for any information requests at (703) 614‑8247, John.Anderson@hqda.army.mil.

6.0 Security/Information. The highest level of classification for this effort is UNCLASSIFIED. In performance of this effort, the contractor will be required to access Picatinny Arsenal and will obtain a visitor pass from the Visitor Control Center, located at the main gate of the installation. Only U.S. citizens are authorized to work on this effort. The contractor will observe and comply with all security provisions and installation guidelines in place on the Army Installation.

7.0 AT Level I Training. “All contractor employees, including subcontractor employees, requiring access to Department of Defense installations, facilities, or controlled access areas shall complete AT Level I awareness training within 45 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, and then annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 14 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at http://jko.jten.mil.”

8.0 Access and General Protection/Security Policy and Procedures. “All contractor employees, including subcontractor employees, shall comply with all installation and facility access and local security policies and procedures (provided by the Government representative), and security/emergency management exercises. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. During FPCONs Charlie and Delta, services/installation access may be discontinued/postponed due to higher threat. Services will resume when FPCON level and or threat is reduced to an acceptable level as determined by the Installation Commander. Contractor personnel working on an installation are required to participate in the Installation Random Antiterrorism Measures Program as directed. Contractors may be subject to and must comply with vehicle searches, wearing of ID badges, etc. Failure to comply with policies and procedures could result in barred access onto the installation.”

9.0 iWATCH (See Something, Say Something) Training. “All contractor employees, including subcontractor employees, shall receive training and participate in the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, and then annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 14 calendar days after completion of training by all employees and subcontractor personnel.”

10.0 For contractors that do not require CAC, but require access to a DoD facility or installation. “Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.”

11.0 Export Control Laws/International Traffic in Arms Regulation. Requires the addition of “DFARS Clause 252.225-7048, Export Controlled Items applies to this effort. All documents determined to contain export controlled technical data will be marked with the following notice” WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (title 22, U.S.C, App. 2401et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.”

12.0 For Contracts That Require a Government Provided OPSEC Standing Operating Procedure/Plan. “The contractor is subject to compliance with the ARDEC Operations Security Plan, per AR 530-1 (or DoDM 5205.02-M),. This SOP/Plan will specify the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it.”

13.0 For Contracts That Require OPSEC Training. “Per AR 530-1 (or DoDM 5205.02-M), new contractor employees, including subcontractor employees, must complete initial OPSEC training within 30 calendar days of reporting for duty and must also complete annual OPSEC awareness training as provided by the appropriately designated OPSEC level II trained OPSEC Officer/Coordinator. The Contracting Officer Representative (COR) or Agreements Officer Representative (AOR) can request ARDEC OPSEC training from ARDEC OPSEC POC e-mail: usarmy.pica.ardec.mbx.ardec-opsec@mail.mil.”

14.0 For Contracts that Involve the Public Release of Information: Requires the addition of: “Per AR 530-1(or DoDM 5205.02-M), an OPSEC review is required prior to all public releases. All government information intended for public release by a contractor will undergo a government OPSEC review prior to release.”

15.0 Performance Requirements Summary/Quality Assurance Surveillance Plan (PRS/QASP)

PERFORMANCE REQUIREMENTS SUMMARY

QUALITY ASSURANCE SURVEILLANCE PLAN

Method Compliance

Exceeded, Met or

Partially Met.

Completeness Licensed/certified personnel fully trained in equipment to be serviced.

Possess all tools and equipment needed.

Random sample by COR of personnel files

Random sample of work.

All personnel is certified – Exceed All senior personnel is certified - Met Some personnel is certified – Part Met Possess all hand tools as well as specialty tools on the Van – Exceed Possess all hand tools and being able to acquire specialty tools within a day – Met

Possess all hand tools and being able to acquire specialty tools within a week– Part Met

Completeness Quality Quality All work must be started within 1 business day of the notification of work to be done.

All work must be completed within 5 consecutive working days unless otherwise determined by the COR. Work area will be cleaned of all residue of the project.

Maintenance performed must keep systems operating in a reliable manner.

There shall be no call-backs for poor workmanship on a completed job.

COR

Review

The same day – Exceed

Within 1 day – Met

Within 2 days- Part Met

Within 3 days – Exceed

Within 5 days – Met

Within 10 days – Part Met

Fixed the first time within 3 days Excd.

Fixed the first time within 5 days – Met

Multiple call backs within 10 days – Part Met

No call-backs – Exceed

Call-back due to equipment age – Met

Call-back due to partly finished job – Part Met

Contractor confirmed by COR 100% within 30 days of contract and annually

OPSEC Officer and COR Within 90 calendar days of contract award iWATCH & AT

Training

Contractor confirmed by COR 45 days after contract award and annually thereafter

16.

Contracting Officers Representative:

Alex Plotkin

US Army ARDEC

QESA, Environmental Test & Evaluation Facility

RDAR-EIQ-EC

B3109

Picatinny, NJ 07806

Email: alexander.plotkin.civ@mail.mil