W15QKN-19-Q-1200.pdf

SEE ADDENDUM

(No Collect Calls)

W15QKN19Q1200 04-Jun-2019

b. TELEPHONE NUMBER

609-562-2719

8. OFFER DUE DATE/LOCAL TIME

10:00 PM 18 Jun 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W15QKN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTINA HILTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011302482

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W27AV6 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W6KH LEWISBURG AFRC

99TH READINESS DIVISION

748 N. JEFFERSON STREET

LEWISBURG WV

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF67

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W15QKN19Q1200

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS & BASIS FOR AWARD

INSTRUCTIONS TO OFFERORS - Addendum to FAR Clause 52.212-1, Instructions to Offerors – Commercial

Items

1. The purpose of this solicitation is to procure Grounds Maintenance Services in support of the 99th Readiness

Division (RD). Services shall be performed at the Lewisburg USARC/OMS, 748 N. Jefferson Street, Lewisburg, WV 24901-9506. The contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation and other items and non-personal services necessary to provide grounds maintenance services in accordance with this Performance Work Statement (PWS).

2. The Government intends to award a single firm-fixed-price contract. The period of performance for this effort shall be a 12-month base period and four, 12-month option periods.

3. See Federal Acquisition Regulation (FAR) Clause 52.212-1, "Instructions to Offerors -- Commercial Items" for additional information.

4. See Basis for Award for additional information and evaluation criteria.

5. A site visit is HIGHLY ENCOURAGED and will be conducted on 11 June 2019 and an alternate on 12 June

2019, both beginning at 10 AM EST. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please note delays should be expected at the entry processing center due to increased security measures. Offerors who plan to attend should email a list of attendees to include company name, visitor names, visitor drivers’ license number and state of issue, and vehicle information

(make/model/license number, if known), to Jason Belcher at jason.m.belcher.civ@mail.mil and Contract Specialist

Christina Elardo at christina.m.elardo.civ@mail.mil no later than 10 June 2019 for security processing. Visitors must have driver’s license or state issued ID and proof of auto insurance for entry. Failure to respond in a timely manner may result in delay or denial of access to the installation. If problems accessing the base are encountered or directions to the base location are required on the day of the site visit, contact Jason Belcher at 918-802-7094.

Questions should be submitted in writing to the Contract Specialist, Christina Elardo at christina.m.elardo.civ@mail.mil.

6. Questions regarding this solicitation shall be submitted via email no later than 13 Jun 2019 to the Contract

Specialist, Christina Elardo at christina.m.elardo.civ@mail.mil and the Contracting Officer, Lorraine Carruba at lorraine.m.carruba.civ@mail.mil.

7. All services shall be performed in accordance with the Performance Work Statement (PWS).

8. Contractors must have an active registration in System for Award Management (SAM) in order to be eligible to be awarded a Department of Defense (DoD) contract. If you need to register in SAM, please do so using the following link: https://www.sam.gov/sam.

9. Contractor offers shall be submitted via the Federal Business Opportunity (FBO) website at https://www.fbo.gov/ using the document upload option. Offers received via any other medium will not be considered. Instructions are available, if needed, in the FBO Vendor Guide on the FBO website. Offers include:

I. Price/Admin:

a. Unit and extended pricing for all Contract Line Item Numbers (CLINs) for the base and option periods found in

Section B, Supplies or Services and Price/Cost of this solicitation. A total price shall also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the Performance Work Statement and any Technical Exhibits/Attachments.

https://www.fbo.gov/

b. CAGE Code, DUNS Number, and business-size standard under the applicable NAICS of 561730.

c. Complete blocks 12, 17 and 30 of the SF1449 as well as signing/acknowledging any amendments. In doing so, the offeror accedes to the contract terms and conditions as written in the Request for Quote.

d. Contractors shall provide a valid copy of Certificate of Insurance in accordance with FAR Clause 52.228-5, Insurance – Work on a Government Installation. Coverage amounts shall comply with insurance requirements listed in FAR Subpart 28.307-2 as follows:.

Workers Compensation and Employer’s Liability

- At least $100,000 coverage

General Liability

- Bodily injury liability insurance coverage shall be written on the comprehensive form of policy of at least $500,000 per occurrence

Automobile Liability:

- Shall provide automobile liability insurance written on the comprehensive form of policy

- At least $200,000 per person for bodily injury

- $500,000 per occurrence for bodily injury

- $20,000 per occurrence for property damage

11. All offers shall remain valid for 120 calendar days.

12. Multiple offers will not be accepted.

13. Attachment 1: Site Map – Lewisburg, WV

14. Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

BASIS FOR AWARD

1. Award shall be made to a single contractor. Offer must include prices for each line item listed so quotes may be properly evaluated. Failure to do so may be cause for rejection of the entire offer. Award shall be made to the responsible offeror with the lowest total evaluated price meeting the solicitation requirements..

2. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

3. PRICE:

a. Proposals shall include prices for each line item listed and a total price, in order that proposals may be properly evaluated. Offers shall also include the completed SF 1449 and any amendments as well as the Certificate for

Insurance.

b. The Government will evaluate offers for award purposes by adding the total price for all Contract Line Item

Numbers (CLIN) (base period and option periods) for the total evaluated price. In the event there is a difference between a unit price and the total CLIN amount, the unit price will be held as the intended price multiplied by the number of units. If the offeror shows only the total amount but fails to submit a unit price, the total CLIN amount divided by the quantity will be held as the intended price. Evaluation of options shall not obligate the Government to exercise the option(s).

c. Unbalanced pricing exists when, despite an acceptable total evaluated price, one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

4. The Past Performance Information Retrieval System and Federal Awardee Performance & Integrity Information

Systems as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

5. Failure to provide the requested information may deem the offeror ineligible for award.

CONTRACT ADMINISTRATION

CONTRACT SPECIALIST: CHRISTINA M. ELARDO

(609) 562-2719

Christina.m.elardo.civ@mail.mil

CONTRACTING OFFICER: LORRAINE M. CARRUBA

(609) 562-3195 lorraine.m.carruba.civ@mail.mil

CUSTOMER: 99th Readiness Division

JENNY B. SERRANO

(609) 562-7983 jenny.b.serrano.cibv@mail.mil

99th Readiness Division

LISA J. CASALETTO

(609) 562-7757 lisa.j.casaletto.civ@mail.mil

JASON M. BELCHER

Regional Facilities Operational Specialist (RFOS)

(918) 802-7094

Jason.m.belcher.civ@mail.mil

PERFORMANCE LOCATION: New River Valley MEM USARC

5746 Reserve Way

Dublin, VA 24084-3524

PERIOD OF PERFORMANCE: Twelve-month base period and four, twelve-month option period.

mailto:Christina.m.elardo.civ@mail.mil mailto:lorraine.m.carruba.civ@mail.mil mailto:jenny.b.serrano.cibv@mail.mil mailto:lisa.j.casaletto.civ@mail.mil mailto:Jason.m.belcher.civ@mail.mil

Section SF 1449 - CONTINUATION SHEET

UNIT PRICE INFORMATION

DISCLOSURE OF UNIT PRICE INFORMATION

This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for

Confidential Commercial Information (June 23, 1987), of our intention to release unit prices in response to any request under the Freedom of Information Act, 5 USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such posting prior to submission of initial proposals.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 18 Each Base Year - Mowing - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011302482

PSC CD: S208

NET AMT

0002 8 Each Base Year - Trimming/Edging - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

0003 1 Job Base Year - Manpower Reporting - WV024

FFP

Contract Manpower Reporting."The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Reserve via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on

Æ’??Department of the Army CMRAÆ’?? or the icon of the DOD organization that is receiving or benefitting from the contracted services. " Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk by clicking on Æ’??Send an emailÆ’?? which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/ComponentÆ’??s CMR website."

FOB: Destination

1001 18 Each OPTION OY1 - Mowing - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

1002 8 Each OPTION OY1 - Trimming/Edging - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

1003 1 Job OPTION OY1 - Manpower Reporting - WV024

FFP

Contract Manpower Reporting."The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Reserve via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on

Æ’??Department of the Army CMRAÆ’?? or the icon of the DOD organization that is receiving or benefitting from the contracted services. " Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk by clicking on Æ’??Send an emailÆ’?? which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/ComponentÆ’??s CMR website."

FOB: Destination

2001 18 Each OPTION OY2 - Mowing - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

2002 8 Each OPTION OY2 - Trimming/Edging - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

2003 1 Job OPTION OY2 - Manpower Reporting - WV024

FFP

Contract Manpower Reporting."The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Reserve via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on

Æ’??Department of the Army CMRAÆ’?? or the icon of the DOD organization that is receiving or benefitting from the contracted services. " Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2021. Contractors may direct questions to the help desk by clicking on Æ’??Send an emailÆ’?? which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/ComponentÆ’??s CMR website."

FOB: Destination

3001 18 Each OPTION OY3 - Mowing - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

3002 8 Each OPTION OY3 - Trimming/Edging - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

3003 1 Job OPTION OY3 - Manpower Reporting - WV024

FFP

Contract Manpower Reporting."The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Reserve via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on

Æ’??Department of the Army CMRAÆ’?? or the icon of the DOD organization that is receiving or benefitting from the contracted services. " Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2022. Contractors may direct questions to the help desk by clicking on Æ’??Send an emailÆ’?? which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/ComponentÆ’??s CMR website."

FOB: Destination

4001 18 Each OPTION OY4 - Mowing - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

4002 8 Each OPTION OY4- Trimming/Edging - WV024

FFP

Contractor shall furnish all plant, labor, materials, equipment, supervision and transportation necessary to provide ground maintenance at Lewisburg USARC/

OMS , 748 N Jefferson Street , Lewisburg, WV 24901 in accordance with the performance work statement.

FOB: Destination

4003 1 Job OPTION OY4 - Manpower Reporting - WV024

FFP

Contract Manpower Reporting."The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Reserve via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on

Æ’??Department of the Army CMRAÆ’?? or the icon of the DOD organization that is receiving or benefitting from the contracted services. " Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2023. Contractors may direct questions to the help desk by clicking on Æ’??Send an emailÆ’?? which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/ComponentÆ’??s CMR website."

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUL-2019 TO

30-JUN-2020

N/A W6KH LEWISBURG AFRC

99TH READINESS DIVISION

748 N. JEFFERSON STREET

LEWISBURG WV

FOB: Destination

W27AV6

0002 POP 01-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-JUL-2020 TO

30-JUN-2021

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUL-2021 TO

30-JUN-2022

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JUL-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JUL-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JUL-2022 TO

30-JUN-2023

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-JUL-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-JUL-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JUL-2023 TO

30-JUN-2024

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

Grounds Maintenance Services

FY – 2019-REV. 3

1. GENERAL. This is a non-personal services contract to provide grounds maintenance services in support of the 99th Regional Support Command. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract services providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation and other items and non-personal services necessary to provide grounds maintenance services in accordance with this Performance

Work Statement (PWS) except as those items specified as government furnished property and services. The contractor shall perform to the standards in the contract as well as all local, state and federal regulations.

1.2. OBJECTIVE: The result of this contract will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1.3. SCOPE. Grounds maintenance service applies to those areas identified in the site plan.

1.4. PERIOD OF PERFORMANCE. The period of performance shall be for one base year and four twelve-month option periods.

1.5. GENERAL INFORMATION.

1.5.1. QUALITY CONTROL. The contractor shall maintain effective quality control to ensure services are performed in accordance with this PWS. The contractor’s quality control is a means by which he assures himself that his work complies with the requirement of the contract.

1.5.2. QUALITY ASSURANCE. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. The plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The

Government will utilize the grounds maintenance inspection sheet found at Exhibit 2 to document quality of service provided.

1.5.3. HOURS OF OPERATION. The contractor is responsible for conducting business between the hours of 8:00 AM to 4:30 PM, Monday through Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. No work shall be performed during non-duty hours, weekends or when the Government has no workforce on duty available for inspection of the

Contractor’s work unless prior approval has been obtained. The contractor must maintain an adequate workforce for uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons.

1.5.3.1. RECOGNIZED HOLIDAYS: Any reference to holidays shall be construed to mean the Government holidays listed below:

New Year’s Day 1 January

Martin Luther King Day 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday. If a holiday falls on a scheduled Contractor workday, the following proceeding workday will be used to schedule the work to be accomplished.

1.5.4. PLACE OF PERFORMANCE. The work to be performed under this contract will be performed at LEWISBURG USARC/OMS, 748 N JEFFERSON STREET, LEWISBURG, WV

24901-9506.

1.5.5. TYPE OF CONTRACT. The Government will award a Firm Fixed Price contract vehicle.

1.5.6. PERSONNEL. The Contractor shall provide the Contracting Officer, and the Contracting

Officer Representative (COR) or Regional Facilities Operational Specialist (RFOS) via email with a list of the names of employees or alternates to be employed in performance of the work 15 calendar days of performance start date. The Contractor shall also notify the COR or RFOS with any additions or deletions to the list of employees immediately.

1.5.6.1 Employees of the contractor assigned for performance of this contract shall be capable employees with sufficient experience and training to assure compliance with the contract requirements. The employees shall be required by the Contractor to maintain themselves and their clothing in a neat and clean manner. A fully qualified workforce shall be on board no later than the second week of the contract.

1.5.6.2. CONTRACTOR REPRESENTATIVE. The contractor shall provide an onsite contractor representative who shall be physically present during normal duty hours to conduct overall management coordination and furnish liaison with the government. The contractor representative shall be the point of contact with the government and shall have authority to act or make decisions for the contractor on all matters pertaining to this contract.

1.5.6.3. CONDUCT OF PERSONNEL. The Contracting Officer may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employee shall be subject to dismissal from the premises upon determination by the contracting officer that such action is in the best interests of the government. The installation commander has the authority to bar individuals from the installation. Such removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.5.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES. All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves by wearing clearly written and visible nametags at all times, as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.5.8. ORGANIZATIONAL CONFLICT OF INTEREST. The contractor shall not employ any employee of the United States Government or the Department of Defense, either military or civilian, if such employment may create a current or subsequent Organizational Conflict of

Interest (OCI) as defined in Federal Acquisition Regulation Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting

Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary.

1.5.9. SECURITY REQUIREMENTS. Contractor personnel or any representative of the contractor entering the Reserve Center shall abide by all security regulations and shall be subject to security checks. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.9.1. KEY CONTROL. If the contractor is provided with keys to allow access to areas requiring mowing, they shall ensure they are not lost or misplaced and are not used by unauthorized personnel. The contractor shall not remove the keys from the premises nor are these keys to be duplicated. All keys that are provided to the contractor will require a logged entry signed signature and date. Keys shall be retained in possession of the janitorial staff while on the premises and returned to the COR/RFOS prior to leaving the premises including a logged entry signed signature and date. All keys lost by Contractor’s personnel shall be reported to the

COR/RFOS immediately and shall be replaced at the Contractor’s expense.

1.5.9.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, Re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock, or locks shall be deducted from the monthly payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total costs deducted from the monthly payment due to the Contractor.

1.5.9.3. At no time shall the contractor allow anyone other than authorized contractor personnel into any locked or unlocked areas of the facility being serviced.

1.5.10. VEHICLE OPERATION. Contractor personnel operating motor vehicles used in performance of this contract shall have a valid state operator’s license and shall operate all motor vehicles in accordance with policies and procedures established by the Reserve Center. The contractor’s vehicles shall have an identification tag clearly visible while on site. Parking by contractor employees shall be in non-reserved spaces available to the public.

1.5.11. CONSERVATION OF UTILITIES. The Contractor shall instruct employees in utility conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include, but not be limited to the following and other like items:

a. Lights shall be used only in areas where and at a time when work is actually being performed.

b. Heating, Ventilation and Air Conditioning controls shall not be adjusted by the

Contractor’s employees.

c. Water faucets and valves shall be turned off after use.

1.5.12. SAFETY. The contractor shall maintain a safe working environment to prevent accidents and preserve the life and health of contractor personnel and Government personnel.

The Contractor shall instruct employees in appropriate measures as specified by the applicable provisions of the Occupational Safety and Health Act, 1970, PL 91-596 (84 Stat 1590). The

Contractor’s employees shall not place equipment in traffic lanes or other locations in such a manner as to create safety hazards.

1.5.12.1. The Contractor shall protect the safety and health of employees and of members of the public and minimize dangers from all hazards of life and property and shall comply with all

Health, Safety, and Fire Protection regulations and requirements (including reporting requirements) of the Army and Safety and Health regulations issued by the Secretary of Labor in

26 CFR (1910) and any subsequent amendments. The Contractor shall permit safety inspections of all work being performed under this contract.

1.5.12.3. The information shall be recorded with the COR/RFOS and Contracting Officer within 24 hours of time of notification of occurrence to the contractor by the employee.

1.5.13. INTERFERENCE WITH GOVERNMENT BUSINESS. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of

Government business and a mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference and inconvenience of the customer.

1.5.14. PROTECTION OF GOVERNMENT PROPERTY

1.5.14.1. The Contractor shall assume full liability and responsibility for any loss or damage to

Government property caused by his operations and shall assume full responsibility for any and all damages or claims for damage for injury to persons, property or equipment which might result from any service performed under this contract.

1.5.14.2. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, repairing or replacement of any/all curbing, soil, lawn, shrubs, fences, gates and handrails, if necessary.

1.5.15. ENVIRONMENTAL PROTECTION AND DISPOSAL FACILITIES:

1.5.15.1. The contractor shall dispose of, off the installation, all refuse and debris collected in accordance with this contract at a landfill or disposal site established and operated in accordance with the applicable Federal, State, and local laws and regulations. The contractor shall provide to the Contracting Officer the name, address and location of landfill and or other disposal sites at the pre-performance conferences and when changes occur.

1.5.15.2. The contractor shall comply with all Federal, State, and local laws and regulations regarding environmental protection. In performing this contract, the contractor shall not engage in any practice which places or might place the Government in violation of any law or regulation.

1.5.16. OTHER REQUIREMENTS.

1.5.16.1. The Contractor shall at all times observe and comply with, and shall cause all the agents and employees of the Contractor to observe and comply with, all such existing and future laws, regulations, ordinances, by-laws, orders and decrees; and shall protect and indemnify the

99th Reserve Support Command against any claim or liability arising from or based upon the violation of any such laws, regulations, ordinances, by-laws, orders and decrees, whether by the

Contractor or its agents or employees.

2. DEFINITIONS. As used throughout this contract, the following terms shall have the meaning set forth below.

2.1. CONTRACTING OFFICER. The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

2.2. CONTRACTOR. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of the contract.

2.3. CONTRACTOR REPRESENTATIVE. A foreman or superintendent assigned in accordance with paragraph 1.5.6.2.

2.4. REGIONAL FACILITIES OPERATIONAL SPECIALIST (RFOS). A designated individual who shall have the primary responsibility for assuring that all supplies, service or workmanship presented to or performed for the Government meet all conditions of the contract.

2.5. CONTRACTING OFFICER REPRESENTATIVE (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring of Contractor performance.

2.6. PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key performance indicators of the contract that will be evaluated by the Government to assure contract performance the contractor meets standards.

2.7. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor for each item of the Performance Requirements Summary.

2.8. QUALITY ASSURANCE (QA). A Method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.9. QUALITY CONTROL (QC). A method used by the Contractor to control the quality of goods and services received.

2.10. DISPOSAL. Disposal is the process of spreading and covering in sanitary fills, spreading and covering in landfills, and dumping in public dumps, or other solid waste disposal facility.

2.11 Edging. The vertical cutting of the grass that goes into the soil. Along all mowing lines to include but limited to edging of sidewalks, gardens and walkways.

2.12 Trimming: Horizontal cutting of grass. Along all mowing lines to include but not limited to trimming of sidewalks, gardens, walkways and fence lines.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES. The Government will provide the property and services listed below.

3.1. UTILITIES:

3.1. Government facilities shall not be used to power mowers, trimming equipment or other small maintenance equipment.

3.1.2. Water from existing sources.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES.

4.1. GENERAL. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

Material, equipment, and supplies provided shall be of acceptable commercial grade and quality.

Unsafe or unsatisfactory equipment will be replaced by the contractor.

4.1.2 Site Visit. It is urged and expected to have vendors conduct a site visit prior to submitting a quote/offer for the requirement as the Maps are always revised and the scope of the requirement can't be properly ascertained without a site visit. There will be an initial and alternate site visit for this requirement see instructions to offeror for details. The contractor is responsible for obtaining appropriate site maps and solicitation prior to visit, none will be provided at the site visit. The site maps provided are estimates only and MUST be verified by the contractor.

5. SPECIFIC TASKS.

5.1. The contractor shall provide the grounds maintenance services described herein. A description of the areas to receive grounds maintenance services is included in the applicable site plan.

5.2. Basic services shall be performed at the locations identified in the site plan. Any equipment (including waste containers) moved while performing basic services shall be returned to their original position.

5.3 SCHEDULE OF WORK. The contractor shall provide grounds maintenance services for the areas set forth on site map. The contract period for grounds maintenance service is March through November in the Southern Region and April through November in the Northern Region of the respective fiscal year indicated in the contract, unless otherwise approved by the contracting officer. Prior to commencing any work, the Contractor shall submit a schedule via email of operations to the COR or RFOS for approval. The mowing schedule shall be subject to change in order that the contractor’s operations do not conflict or otherwise disrupt normal operations of the government in the facility involved. In the event the mowing is not necessary when scheduled, the COR will contact the contractor 48 hours prior to the work scheduled. The cancelled mowing will be credited and if necessary rescheduled to another date at the discretion of the COR.

5.4. MAINTAIN GROUNDS

5.4.1. MOWING. All grass cutting equipment will arrive at the site with mowing blades in a sharp condition. Mowing shall include areas identified in the site map to include but not limited to embankment, parking lots, retention ponds, drain basins, displays and isolated areas.

Contractor’s responsibility to maintain all areas to the commercial standards. This includes but not limited to overgrown areas that have not been maintained. To bring the area up to the commercial standard, the contractor is responsible to complete as specified on maps at no additional cost. The methodology to bring the property up to the standard is up to the contractor and not dictated by the Government. During the growing season grass shall be cut to a height no higher than three (3) inches and no less than two (2) inches. All clumps and/or clippings must be removed within four (4) hours after being cut. The Contractor shall remove and disposed off site, at no extra cost to the Government. Grass will be cut approximately every 14 days or as directed by the COR. Routine policing of the grounds will be conducted during mowing services and all site areas, walkways, and parking areas shall be kept free of debris/trash by either sweeping or blowing and disposed. The contractor is responsible to remove all branches or limbs (up to 2 inches in diameter) from the areas prior to mowing. The branches and limbs shall be removed off site.

5.4.2. EDGING: The edging will be completed within the 30 days of the start of the spring season and once in the fall cutting season or as prescribed by the COR/RFOS.

5.4.3 TRIMMING: All areas of the site must be properly trimmed during the period of performance as specified in PWS 5.3 schedule of work, or as directed by the COR. All walks, fence lines, plazas, and roadway curbs adjoining turf areas but limited to shall be cleanly trimmed and consistently maintained throughout the growing season.

5.4.4 Verification of services – The contractor shall submit accurate, clear and precise photographs of the service areas prior and upon completion of work within 24 hours from date of service to the appropriate RFOS’ official email. The location of the pictures to be taken is designated on the site map. It’s the contractor’s responsibility to obtain the email address within

5 calendar days after contract award. The contractor’s invoices will not be processed if photographs are not complete as required.

6. CONTRACTOR MANPOWER REPORTING (CMR)

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 99th RSC via secure data collection site. The contractor is required to completely fill in all required data fields using the following address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website”.

http://www.ecmra.mil/

7. ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

7.1. AT LEVEL 1 TRAINING. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil or non-CAC card holders -http://jko.jten.mil/courses/atl1/launch.html

7.2. ACCESS, GENERAL PROTECTION, AND SECURITY POLICY AND

PROCEDURES. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.2.1 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive

2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at

OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.3 iWATCH TRAINING. The contractor and all associated subcontractor employees shall brief all employees on the local iWATCH program (training standards are provided by

COR/RFOS). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/RFOS.

This training shall be completed within 30 calendar days of contract award and with 30 calendar days of new employees commencing performance with the results reported to the COR/RFOS not later than 5calendar days after contract award.

http://jko.jten.mil/

7.4 OPSEC TRAINING. Per Army Regulation 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of reporting for duty and annually thereafter.

7.5 Threat Awareness Reporting Program. For all contractors with security clearances. Per

AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

8. ATTACHMENT/TECHNICAL EXHIBIT LIST

8.1 EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Standard

Performance

Threshold

Method of

Surveillance

All mowing/grass cutting services completed in accordance with PWS paragraph 5.4.1

AR 420-1 95% with no more than one valid customer complaint a month

Random Sampling, Periodic Surveillance and/or Validated

Customer Complaint

All grass clippings removed in a timely manner in accordance with

PWS paragraph 5.4.1

AR 420-1, 95% with no more than one valid customer complaint a month

Random Sampling, Periodic Surveillance and/or Validated

Customer Complaint

All trimming/edging services completed in accordance with PWS paragraph 5.4.2

AR 420-1 95% with no more than one valid customer complaint a month

Random Sampling, Periodic…