VEHICLE TERMS AND CONDITIONS.pdf
PDF 112 KB Posted
- Attached to
- GOLF CART State and local contract opportunity
- Solicitation number
- RFQ-WC250712
- Issued by
- Westchester County, New York
About this file
This document is a Vehicle Terms and Conditions solicitation from Westchester County, specifically for the Department of Public Works Automotive Division located in White Plains, NY. The document provides instructions to bidders and general conditions for vehicle procurement, outlining detailed requirements for vendors submitting bids. Key requirements include that bidders must specify the exact unit being offered, provide a certified delivery date, and be prepared to demonstrate the vehicle upon request. Bidders are required to clearly note and explain any exceptions to the specifications, with the understanding that minor irregularities may be overlooked by the Purchasing Agent.
The county reserves significant flexibility in the bidding process, including the right to reject any or all bids, waive portions of the bid, and order additional vehicle quantities at the same price prior to the manufacturer's production build-out date. Bidders must submit all relevant information with their initial bid, as the county cannot consider information not included in the original submission. The delivery location is specified as the Westchester County Department of Public Works Automotive Division at 38 Brockway Place in White Plains, NY, with a requirement to contact Mr. Jay Haviland 48 hours prior to delivery. All exceptions to specifications are subject to end-using department approval, and failure to clearly explain exceptions may result in bid disqualification.
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| Empire Instructions and Conditions 11022016 (1).pdf | ||
| PARKS GOLF CART VISTA.pdf |
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Text version
VEHICLE TERMS AND CONDITIONS
INSTRUCTIONS TO BIDDER AND GENERAL CONDITIONS
1. Each bidder must specify in the space provided the actual unit offered in order that proper consideration be given to their bid. All exceptions to the attached specifications are to be clearly noted on our bid form and fully explained in outline format, referencing page number and component, on the attached “EXCEPTIONS TO SPECIFICATIONS” page.
2. If there are exceptions to the attached specifications, the Purchasing Agent shall determine whether said exceptions are minor in nature or represent a serious departure from the purpose and intent of the specifications and whether or not the best interests of the County will be prompted by waiving the original requirements and accepting the said exceptions.
3. The Purchasing Agent may ignore minor irregularities or deviations incorporated in any bid.
4. Each bidder is to give a certified delivery date for each unit being offered. Early delivery may be considered an important factor in awarding the bid.
5. All bidders shall be in position to demonstrate the unit they are offering upon request of the County.
6. The Purchasing Agent reserves the right to reject any or all bids, to waive any portion of this bid, and to make the award when in their opinion, the respective action serves to promote the best interests of the County.
7. The County reserves the right to order additional quantities of the vehicles mentioned in this quote at the same prices, terms and conditions prior to Manufacturers production build out date.
ORDER DELIVERY LOCATION:
WESTCHESTER COUNTY DEPT. OF PUBLIC WORKS
AUTOMOTIVE DIVISION
38 BROCKWAY PLACE
WHITE PLAINS, NY 10601
48 HOURS PRIOR TO DELIVERY PLEASE CONTACT MR. JAY HAVILAND AT (914) 995-4961.
SPECIFICATIONS
1. If your product is as specified, please indicate this on the attached “Exceptions to Specifications” page.
2. If your product is not as specified, please provide the actual data and fully explain the deviation in the attached “EXCEPTIONS TO SPECIFICATIONS” section as described above.
Bidders shall include all relevant information in its bid response, as Westchester County cannot consider information that is not included in the bid submission.
Westchester County reserves the right to verify bidder’s information and may request clarification from a bidder on the proposed equipment or products.
ALL EXCEPTIONS TO THE ATTACHED SPECIFICATIONS MUST BE CLEARLY NOTED AND
EXPLAINED – FAILURE TO DO SO MAY RESULT IN BID DISQUALIFICATION. ALL EXCEPTIONS ARE
SUBJECT TO END USING DEPARTMENT’S APPROVAL.
EXCEPTIONS TO SPECIFICATIONS
COMPANY NAME: ________________________________________________________
Are you taking Exceptions to any of the specifications? Y____ N____
If yes, please detail all exceptions below and add extra pages if necessary
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