Variable Speed Gap Bed Lathe DRAFT PD.pdf

LETTERKENNY ARMY DEPOT

PURCHASE DESCRIPTION

VARIABLE SPEED GAP BED LATHE

BLDG 350 ANNEX

1.0 General Information:

1.1 Scope: Request the purchase of one (1), variable speed, 21”x80” gap bed, lathe.

This specification establishes the minimum requirements for the purchase of contractor installed variable speed gap bed lathe at Letterkenny Army Depot (LEAD). The contractor shall provide all professional architectural, engineering and construction services for the preparation of all necessary drawings, specifications, calculations, cost estimates and related design, permits, fabrication, construction, installation and testing services for the completion of this project. The lathe shall be installed turnkey in accordance with Original Equipment Manufacturer specification and standards. Specifications are based upon commercially available products and shall meet or exceed the minimum requirements specified in section 4.0 Specifications.

1.2 Place and Performance of Installation: All work shall be performed in building 350 Annex between the hours of 6:00 AM and 3:30 PM, Monday thru Thursday, exclusive of Federal Holidays and special depot closures (typically the Monday before or Thursday after Federal Holidays that fall on a Saturday, Sunday, Tuesday or Thursday). Other hours, weekend, and holiday work will be considered separately as requested by the contractor with adequate advanced notice and approved by the Contracting Officer.

1.3 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

The contractor and all associated subcontractor employees shall also comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.3.1 Security, Safety and Fire Protection: All work shall comply with LEAD Regulation 385-1 and Pamphlet 385-4. The equipment and the installation shall also meet all the safety criteria set forth in OSHA 1926.501 and ANSI/ASSE Z359.

DRAFT

1.3.2 Media Devices: All pictures shall be taken by LEAD representative and approved before release.

1.3.3 AT Level I Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.3.4 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.3.5 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.3.6 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training.

Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

2.0 Government Responsibilities:

2.1 Government Furnished Property and Materials: The Government will provide the facilities, equipment, materials and/or services listed below:

2.1.1 Facilities: The Government will provide clear access to all working areas necessary for the contractor to perform the installation outlined, during the specified hours listed in section 1.2.

2.1.2 Equipment: none

2.1.3 Materials: Stock material for testing.

2.1.4 Services: none

2.2 Site Preparation: Letterkenny Army Depot will provide a clear area for installation of the lathe and accessories.

2.3 Utilities: LEAD will provide adequate utilities for the installation and operation of the machines within 25’ of the equipment disconnect. LEAD will also provide temporary utilities for the operation of equipment required for the installation of the industrial equipment.

2.4 Delivery and Storage: The Government will not be responsible for loading, unloading, or providing any extended storage, prior to installation, of materials or equipment as part of this contract.

3.0 Contractor Responsibilities: The contractor shall be responsible to inform all of his workers, direct or contracted, and ensure they follow the information within this specification. The contractor shall also have a representative onsite to manage the project and be the point of contact (POC) to communicate and coordinate with Letterkenny’s POC. The contractor must address the requirements listed in this purchase description and disclose where in their proposal they address the requirements.

3.1 Post Processor: none.

3.2 Project Schedule: A project schedule shall be submitted by the contractor, within

30 days after receipt of the purchase order, to include a timeline for material delivery, installation, testing and training.

3.3 Utility Requirements: The contractor shall provide certified utility requirements within 15 days after receipt of the purchase order. They shall include type, number of connections, and requirements.

3.4 Field Verification: It shall be the responsibility of the contractor to verify, in the field, all measurements, locations of structures and utilities, and any other physical conditions which would affect the progress, or quantity of work. Any errors by the contractor, due to omission of field verification, shall not be the basis for any increase in contract price. Where existing utilities or other obstructions interfere with the progress of the contract, the contractor shall provide all materials and labor to relocate all obstructions as required and approved by the Contracting Officer.

3.5 Special Foundation: None.

3.6 Utility Installation: Utilities are to be run overhead. The contractor shall provide all materials, equipment, tools, and labor necessary for the installation of all utilities.

3.7 Disposal Of Materials And Equipment: All salvageable materials and equipment removed by the contractor shall be delivered to the Depot Property Disposal Yard, Facilities Engineering Division warehouse, or other sites as directed by the Contracting Officer, or his representative and shall remain the property of the Government. Delivery shall be made during normal operating hours of the receiving activity. No Government materials or equipment shall be removed from the reservation by the contractor. All packing, packaging, and scrap material accumulated during the performance of the contract shall be removed and disposed of properly by the contractor.

3.8 Dust Control: The contractor shall control the amount of dust generated during the installation of the system foundation and components, and shall prevent the spread of dust to occupied portions of the building. Use of water will not be permitted when it will result in, or create, hazardous or objectionable conditions such as ice, flooding or pollution.

3.9 Protection of Existing Structures and Equipment: The contractor shall take all necessary precautions to insure against damage to existing structures and equipment to remain in place.

3.10 Installation of New Equipment: The contractor shall be responsible for supplying all parts, material, equipment, tools, and labor required to install the equipment provided under this contract. This shall include off-loading equipment, moving it to the installation site, positioning and installing floor mountings. The contractor shall make all connections to utilities necessary for proper operation. The contractor shall remove and dispose all packaging and preservative material.

Removed components shall not be taken from the Depot property. Removed components shall be placed in a location designated by the TPOC.

3.11 Wiring: All electrical work and materials shall be in compliance with the National

Electrical Code and National Electrical Manufacturers Association. All electrical installations shall be inspected and accepted by a certified electrician. All work shall be subject to inspection by LEAD electricians.

3.12 Compressed Air and Water: Schedule 40 (minimum) black steel pipe, valves, and all materials necessary, shall be supplied and installed to provide the equipment with required adequate air and water supplies.

3.13 Fluids: The contractor shall provide all necessary fluids and chemical additives required for the start-up and proper operation of the equipment. Letterkenny will supply cutting coolant for the machine. The contractor shall supply LEAD with MSDSs for all the necessary fluids within 30 days after award of contract.

3.14 Permits: The contractor shall be responsible for determining and obtaining all necessary permits, fees, licensing, insurance, and bonding to perform and complete this installation.

4.0 Requirements:

4.1 Machine Options: The gap bed lathe shall have the following minimum options:

LED Work light Roller bearing live center with at least 0.0002” T.I.R. and 60⁰ point Steady rest with capacities of 3/8”-9” with bronze tip and roller fingers Follower rest with capacities of 3/8” – 4 ¼“ with bronze tip and roller fingers

Taper attachment with range of 10⁰ both sides of center, max taper at least 4”/foot

Quick change tool post with 2 turning and facing holders; 1 boring, turning, and facing holder; and 1 Morse taper holder

4.1.1 Documentation: Two sets (each) of paper and one (each) CD of operator instruction manuals, maintenance service manuals, and parts listing manuals shall be provided for the furnished systems. These manuals shall be written in the English language.

4.1.2 Preservation, Packaging and Delivery: The contractor shall utilize standard commercial methods for preservation and packaging appropriate for each unit and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage. The contractor shall be responsible for ensuring the equipment is delivered to LEAD in good condition.

4.1.3 Warranty: The contractor shall furnish with the equipment a standard commercial warranty or full one year warranty (parts, labor, and shipping, at minimum), whichever is greater. The contractor shall provide commercial warranties for any subcontracted components that will be underwritten. The contractor shall supply all corresponding warranty contact names and phone numbers before the end of the project. The warranty shall be effective beginning immediately after final acceptance of the equipment and not before that time.

4.1.4 Inspection and Acceptance: The equipment shall be examined for design, construction, materials, components, and workmanship to determine compliance with the contract and this specification. Any deviation from these requirements shall be cause for rejection.

4.2 Machine Readout:

4.2.1 Readout Features: The variable speed bed lathe shall have digital readout. The readout shall include, but not limited to, the following minimum features with the performance at least these levels:

LCD flat screen digital readout for each axes

16 tool offsets for compensation and different tools Lock axis feature Instant radius/diameter conversion Easy re-establish work zero after power loss Preset and zero reset Instant inch/metric conversion Taper calculator Metal case

4.3 Features: The following are features of the machine and bar feeder.

4.3.1 Machine: The machine shall include, but not limited to, the following minimum features with the performance at least these levels:

15 hp spindle motor 11” height of center 21” swing over bad 15 ¾ “ bedway width 4” spindle bore Morse taper spindle nose 3 infinitely variable spindle speed ranges 80” center distance Machine footprint (maximum) 140” wide x 57” deep Full rear splash guard Tool post chip guard Interlock chuck guard with limit switch Saddle mounted chip guard Emergency stop button End guard limit switch Forward/reverse/stop lever Wrench and key sets Coolant system with Electric coolant pump, tank, and fittings AC inverter variable speed spindle drive Interlocked end guard door Leadscrew reversing box Electromagnetic spindle brake HD Cast iron bed and base Covered leadscrew Hardened and ground ways

4.3.2 Additional Chucks, tool holders, and accessories: Lathe must include the following chucks with D1-11 size spindles.

15” Diameter Pratt Burnerd Self Centering Universal 3 jaw Setrite Chuck, max rpm of 2000

15” Diameter Pratt Burnerd Self Centering Universal 6 jaw Setrite Chuck, max rpm of 1500

16” Diameter Pratt Burnerd 4 Jaw Medium Duty independent Chuck

4.4 General Requirements:

4.4.1 Painting: All surfaces to be painted shall be cleaned of all foreign matter. The equipment shall be painted IAW standard commercial practice that shall not be less than one coat of primer and one coat of finish color.

4.4.2 Lubrication: Means shall be provided to ensure adequate lubrication to all moving parts. All oil holes, grease fittings and filler caps shall be easily accessible.

4.4.3 Power Requirements: All power requirements shall be 480V 3ph. If any requirement is not, the contractor shall supply all required transformers.

4.4.4 Automatic Lubrication: The system shall include a centralized lubrication system to automatically provide lubricant to critical components.

4.4.5 Energy Efficiency: All equipment that directly consumes energy in normal operation shall be designed and constructed for the highest degree of energy efficiency as governed by the latest developments available within industry.

4.5 Safety and Environmental Requirements:

4.5.1 Equipment Hazards: All hazards inside the machinery shall be guarded against unauthorized access. Clearly visible signs and symbols shall warn personnel in the area, and interlocks, safety mats and redundant deactivation systems shall guard against accidental access to the tooling and moving parts. Guards shall be easily removable to facilitate inspection, maintenance, or repair.

4.5.2 Mercury Restriction: The equipment shall not contain mercury compounds nor be exposed to free mercury during manufacture.

4.5.3 Asbestos Restriction: Asbestos and materials containing asbestos shall not be used in or on the equipment.

4.5.4 PCB Restriction: Equipment and materials containing Polychlorinated Biphenyl

(PCB) shall not be shipped to Letterkenny Army Depot.

4.6 Installation Requirements:

4.6.1 Design and Installation: The contractor shall provide all parts, labor, and services for the design, fabrication and installation of the lathe and accessory equipment. The contractor shall provide competent English speaking personnel to place the system in operation and to conduct the acceptance tests and training of depot personnel. The contractor, through his service personnel, shall be fully responsible for the offloading, installation, activation, and testing of the system and the service personnel shall remain until system activation and testing has successfully been completed. Under no circumstances should the contractor plan on gratuitous Depot assistance during installation, activation, and testing such as diagnosis, troubleshooting, or repair of the system.

4.6.2 Badges: Identification badges will be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he will ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg 2, phone # 717-267-5301. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

4.6.3 Fire Extinguishers: The LEAD R 385-1 designates the type and number of fire extinguishers required to perform the contracted work. The LEAD Fire Department will not provide any extinguisher support. The contractor can gain the above information through a pre-construction conference, visiting the fire department, or phone 717-267-8231.

4.6.4 Use of Portable Gas or Arc Equipment: The contractor shall obtain a permit, from the LEAD Fire Department, to use portable gas or arc equipment for cutting, welding or open flame operations. The Fire Department will require one day advance notice to permit necessary inspection before actually starting work, and notification when work is finished to allow for re-inspection. The Fire Department can be notified by calling ext. 8231. The contractor shall take necessary precautions to prevent fires IAW NFPA Standard No. 51B and LEAD R 420-13.

4.6.5 Spills: Any spills or releases of materials or wastes must be reported immediately to the site supervisor, the LEAD Fire Department, and the LEAD Environmental Office per the LEAD Installation spill Contingency Plan (ISCP). Any such spills or releases generated by the contractor shall be contained, cleaned and disposed of by the contractor per the direction of the LEAD on-scene coordinator.

5.0 Applicable Documents:

OSHA Safety and Health Standards 29 CFR 1910 Occupational Safety and Health Standards (copies may be obtained at http://www.osha.gov)

Letterkenny Army Depot (LEAD) Publications:

LEAD Regulation 385-1: LEAD Safety and Occupational Health Program LEAD Pamphlet 385-4 – Safety Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on LEAD (Copies may be obtained at LEAD Directorate of Contracting, Bldg 2)

National Fire Protection Association NFPA Standard 70 – National Electric Code NFPA Standard 79 – Electrical Standard for Industrial Machinery (copies may be obtained from http://www.nfpa.org/)

6.0 Quality Assurance:

6.1 Quality Conformance Inspection: The lathe and all accessory components shall be subject to a quality conformance inspection, performed by a designated Depot representative, to determine compliance with this specification.

6.2 Tests:

6.2.1 Accuracy: If an accuracy test was performed by the OEM before the machine was shipped, the contractor shall repeat the accuracy test at LEAD after complete installation. The results of the test performed at LEAD shall be compared to those from the test at the factory. If no accuracy test was performed at the factory, the contractor shall be responsible for developing test procedures to demonstrate the accuracy and operation of the machine to be in compliance with the requirements of this specification. All test procedures shall be submitted to and approved by Depot Technical Point of Contact (TPOC) prior to the start of testing. To support the testing procedures, LEAD will provide a supply of mild steel material of various thicknesses for use during the performance tests and training. If mild steel is not available, other readily available materials may be used. The contractor shall prove out all problems.

6.2.2 Post Processing Verification: none

6.3 Technical Instruction: The contractor shall be responsible for providing technical instruction of four (4) Depot personnel in the operation of the equipment and software and four (4) Depot personnel in the maintenance of the equipment supplied under this contract. All instructions, oral and written, shall be in the English language. The project LEAD TPOC will coordinate with individuals to be trained upon successful completion of all installation and test specifications.

7.0 Final Acceptance: Once all conditions of this contract are met, final acceptance will be after 100 hours of continuous operation without a breakdown or failure, or 14 days, whichever comes first. If the machine has a failure or breakdown and it is determined that is the fault of the machine hardware or software, the operating time and 14 days timeframe start over each time this happens. After the 100 hour operating time or 14 days have been met, final payment of this contract will be made.