V5561616SU00001_Request_For_Quote.docx

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. M6770015SU2Z544 is a Request for Quotation (RFQ) for a commercial supply prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 13, as supplemented with additional information included in this notice. Prospective awardees must be registered in System for Award Management (SAMs) prior to invoicing. Information on registering in SAMs may be obtained (866) 606-8220 or via the internet at https://www.sam.gov. The provisions FAR 52.212-1 Instruction to Offerors – Commercial Items and FAR 52.212-3 Offeror Representations and Certifications- Commercial Items apply to this acquisition. The clause FAR 52.212-4 Contract Terms and Conditions - Commercial Items and 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders - Commercial Items apply to this acquisition. The contractor shall comply with all Federal, State, and Local regulations

This RFQ document and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83, published Aug. 4, 2015.

This acquisition is a unrestricted under NAICS code 812332, $38,500,000 Size Standard.

Request for Quotation on the following items or services:

Microfiber Glass Towels

Microfiber Multi-Purpose Towels

Shop Rags

Microfiber Glass Towels

Microfiber Multi-Purpose Towels

Shop Rags

Microfiber Glass Towels

Microfiber Multi-Purpose Towels

Shop Rags

Microfiber Glass Towels

Microfiber Multi-Purpose Towels

Shop Rags

TOTAL

STATEMENT OF WORK (SOW)

HMX-1 Commercial Laundry Rag Contract

I. Scope.

The Aircraft Maintenance Shop (HMX-1) at Marine Corps Air Facility, Quantico, Va has a requirement for contracted commercial services to provide shop rags, maintenance of inventory, laundry services, pick-up, delivery, disposal and replacement of items for three (3) tool rooms within the facility. The contractor shall maintain ownership of the rags and on a weekly basis shall remove soiled articles for laundering and provide clean rags to the locations specified in this SOW.

II. Definitions.

Clean Rags. Rags without any residual: greases, oils, cleaning solvents, paints, lubricants, hydraulic fluid, dirt, aviation fuel, or other items. Colored rags are acceptable provided there is no chemical residue left in the rag that might interact with any of the above mentioned materials and cause a chemical reaction or stains on the aircraft.

Contracting Officer’s Representative (COR). The Government official appointed in writing by the Contracting Officer, and designated in the contract, who provides technical direction/clarification and guidance with respect to the contract specifications or statement of work.

Hazardous Material/Waste. Any materials that can damage, destroy, or harm biological life and/or the environment.

Shop Rags. Size 18”x18”, Cheesecloth type material with an absorption capability of approximately one (1) pint of oil for the shop towels.

Microfiber Multi-Purpose Towel. Size 14” x 14” or close to that, microfiber material, lint free, and can clean the aircraft without leaving residue or streaks on the painted portion of the aircraft.

Microfiber Glass Towel. Size 14” x 14” or close to that, microfiber material, lint free, and can clean windows and black paint of aircraft without leaving streaks or residue.

III. General Requirements.

1. The shop rags shall be approximately 18 inches x 18 inches square rags made of cotton (either natural color or bleached) or another durable material able to withstand repeated scrubbing and cleaning of hard metallic helicopter components and parts and repeatedly exposed to a wide variety of greases, oils, cleaning solvents, paints, lubricants, hydraulic fluid, dirt, and aviation fuel without tearing, ripping, dissolving, or otherwise becoming damaged.

1. The microfiber towels shall be made of microfiber material that is lint free and able to withstand cleaning of hazardous materials such as grease, oil, lubricants, hydraulic fluid, dirt, aviation fuel, and cleaning solvents without ripping, tearing, dissolving, or otherwise becoming damaged. Rags shall clean painted aircraft and windows without streaking or leaving a residue after wiping.

1. Any rags or microfiber towels that are laundered by the contractor and do not meet the standards of cleanliness set forth in the definitions shall be replaced by the contractor at no cost to the government. The contractor shall replace rags and towels that are lost by the government and will be reimbursed for the replacement cost.

IV. Tasks.

1. The Contractor shall deliver clean shop rags, microfiber glass towels, and microfiber multi-purpose towels and pick up soiled rags and towels every Monday and Thursday (or other mutually agreeable weekday) at each location and in the quantities specified as follows:

1. The Contractor shall permit HMX-1 Tool rooms to maintain an inventory, above the weekly rag numbers, as follows:

0. Greenside Tool Room location of HMX-1.

0. Shop Rags: 1,500

0. Whiteside Tool Room location of HMX-1.

1. Shop Rags: 1,500

1. Microfiber Glass Towel: 1,000

1. Microfiber Multi-Purpose Towel: 2,000

1. Based on historical data, the estimated number of rags required on a weekly basis at each location is as follows:

1. Greenside Tool Room: 1,000 shop rags

1. Whiteside Tool Room: 1,000 shop rags, 1,000 Microfiber Glass Towels, 1,500 Microfiber Multi-Purpose Towels

V. Government Responsibilities

1. The Government will:

1. Bundle soiled rags in groups of fifty (50).

1. Verify the rag count upon pickup and delivery.

1. Government will have rags ready for pick up at the specified date and time.

VI. Contractors Responsibilities

2. The contractor shall provide all labor, transportation, equipment, facilities, supervisors, utilities, material, suppliers, and quality control necessary to support this requirement. The rags shall be owned by the contractor and provided to the Government to use for maintenance procedures.

2. The contractor shall maintain and inventory of 6,000 rags at the locations specified during the length of this contract.

2. The contractor shall be required to deliver an estimated (2,000) shop rags, (1,000) Microfiber Glass Towels, (1,500) Microfiber Multi-Purpose Towels on a weekly basis.

2. The contractor shall be responsible for fees to cover waste disposal, inventory and replacement cost of damaged rags.

2. The contractor shall provide all labor, transportation, equipment, facilities, supervisors, utilities, materials, supplies, and quality control necessary to support this requirement.

2. The contractor shall provide the services described in this SOW. The majority of the work shall be performed on normal government work days.

VII. Period of Performance

The period of performance shall be for a basic period of twelve (12) months with provisions for four (4) one-year option periods to be exercised at the discretion of the government per FAR Clause 52.217-9, Option to extend the term of the contract. The proposed costs for options will be evaluated in accordance with the FAR Clause 52.217-5 evolutions of options.

VIII. Deliveries or Performances

1. All deliveries/services shall be made between the hours of 7:00 a.m. and 2:00 p.m. local time, Monday through Friday, except legal holidays. When a Holiday falls on the delivery day, the contractor shall deliver the following business day. The contractor shall coordinate delivery dates and time with Government Representatives noted in paragraph X.

1. DELIVERY TICKETS – The Contractor shall prepare for each delivery or service, a numbered delivery ticket in duplicate consisting of, as minimum, the following information:

1. Contract item number

1. Quantity/Service

1. Date Delivery

1. Signature of individual receiving item(s).

1. The contractor is hereby advised that the government facility will observe the following holidays. The contractor is further advised that the access to the government facility may be restricted on these holidays:

HOLIDAY OBSERVANCE

New Year’s Day Martin Luther King, Jr. Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1. Normal working hours are as followed:

Monday thru Friday – 0700 (7:00a.m.) to 1400 (2:00p.m.)

1. Vehicle and personnel information must be sent to P.O.C. prior to visiting to be able to process through security check points.

IX. Invoice and Payment Office Instructions

1. BILLING PERIOD – The billing period for this contract shall be on a monthly basis with period of billing ending the last Thursday of the month.

1. SUBMISSION OF INVOICES/DELIVERY TICKETS – Invoices and delivery tickets will be submitted to the following individuals or alternate(s) for acceptance and certification for payment. TBD.

Please provide FOB Destination pricing and a delivery schedule (with your offer) for the following address:

Delivery Address:

HMX-1 Quantico Marine Corps Air Facility 2134 Rowell Road Quantico, Virginia 22134-5061

The closing date and time for quote submission is: 28 September 2015, 9:00am EST. Offers received after this date and time may be considered non-responsive and will not be given further consideration. Please provide all submissions to Government Point of Contact: Colleen Powers at (703) 784-2523 (phone); (703) 784-5908 (fax) or e-mail colleen.powers@usmc.mil.

Questions may be submitted via email to colleen.powers@usmc.mil. Questions received after 24 September 2015, 5:00pm will not be answered.

All contractors must comply with the requirement listed above for this request. Failure to comply may result in disqualification. This will be a Firm Fixed Price (FFP) contract.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in accordance with FAR 15.101-2. Technical tradeoff will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program.

Technical acceptability will be evaluated on all quotes. Only those quotes determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Then, price will be evaluated and the quotes will be listed from lowest to highest price based on the total evaluated price and technical acceptability. Award will be made to the lowest evaluated priced quote meeting the acceptability standards for the non-priced factors.

TECHNICAL EVALUATION STANDARD:

The contractor shall address the following two factors:

1. Factor 1 – Technical Capability – Offeror shall clearly demonstrate its technical ability to meet the requirements of CLIN/Line Items based on meeting the requirements of the Request for Quote, quantity, quality and timeliness of delivery.

2. Factor 2 - Past Performance -- Provide a minimum of three (3) references, preferably organizational director or equivalent, who can attest to the quality of their work in this area. Each reference will include the following information:

1. Point of contact with telephone number, email and address.

2. Contract numbers, type(s) and values.

3. Brief synopsis of work performed for each contract referenced.

3. Factor 3 – Price – The offeror shall complete CLIN pricing on Pages 1-2 of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors prices.

DISCUSSIONS: If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to clarifications/discussion notices will be considered in making the source selection decision.

AWARD DECISION: The award decisions will be made as follows:

1. Step One – Determine Technical Acceptability. The technical evaluation, Factor 1, stated above, will assess the offerors capability to satisfy the Government’s requirement. The Government will evaluate all technical capability quotes received by the required date/time. The Technical Capability factor will receive a rating of acceptable and unacceptable. If any factor is rated “unacceptable”, the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range. Only quotes deemed technically acceptable (either initially or as the result of discussions) will be considered for award. The ratings are defined in the following table.

Table A-1

(2) Step Two—Evaluate Past Performance

The past performance ratings are defined below:

Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown (see Note below).

Unacceptable Based on the Offeror’s performance record, the Government has no reasonable expectation that the Offeror will successfully perform the required effort.

NOTE: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

(3) Step Three – Evaluate Price. The offeror’s Price quote will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 3 – Price. Lowest price will be determined by adding the yearly price for CLINs 0001, 0002, and 0003, and all corresponding option years.

(4) Step Four – Award Decision. Award will be made the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror’s quote to the terms and conditions of the solicitation.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror’s submission of a quote constitute a contract or authorize the individual or company to being work.

The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Costs shall be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

Only the Contracting Officer has the authority to authorize deviations from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices, costs, terms or conditions of this contract shall be referred to the Contracting Officer.

Please Provide the Following:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your DUNS# and/or Cage Code: _______________

If No, Will You Register: ________________

4. Company Considered Small or a Large Business under the NAICS Code of 812332: _____________

5. Delivery Time of Requested Items: ____________ Please show earliest delivery date possible.

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s Being Originated From: _______________

Discount Terms: ___________

Company Name and Address: ___________________________________________________________

Company Point of Contact: _____________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

Are you quoting from a GSA Contract? _____________

GSA Contract Number & expiration date: _________________________________

Quoted price(s) submitted that are open market shall be marked "commercial pricing".

The following FAR clauses and provisions apply to this acquisition and can be viewed at http://www.acquisition.gov/far:

52.204-9 Personal Identity Verification of Contractor Personnel

(Complete and return with offer unless registered electronically in SAM at http://www.sam.gov/.)

52.217-8 Option To Extend Services 52.217-9 Option To Extend the Term of the Contract 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.232-18 Availability of Funds Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated By Reference 252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.225-7002 Qualifying Country Sources as Subcontractors 252.232-7003 Electronic Submission of Payment Requestes and Receiving Reports 252.232-7006 Wide Area Workflow 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.243-7002 Requests for Equitable Adjustment 252.247-7023 Transportation of Supplies by Sea

U3 DD 250 Receiving Report Submission Through Wide Area Workflow – Receipt and Acceptance (WAWF-RA)

** Special Invoicing Instructions: Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) **

WAWF-RA is the only method authorized by the United States Marine Corps to electronically process payment requests. Compliance with WAWF-RA is mandatory. Include in each offer a statement acknowledging that you are WAWF-RA compliant. In order to get registered with WAWF-RA, visit https://wawf.eb.mil/. In order to WAWF-RA you must designate an Electronic Business Point of Contact (EB-POC) to serve as the group administrator within you company.

WAGE RATE DETERMINATION

(a) Offerors are advised that this procurement is subject to the requirements of the Service Contract Act of 1965, as amended.

(b) The Contractor agrees to furnish the Contracting Officer a copy of any collective bargaining agreement applicable to employees performing under this contract.

(c) The labor category and wage rate that is applicable to this requirement is: Occupational Title(s) and hourly rate: ___________________________________ Salaries paid to employees must be in compliance with this labor category and wage determination or collective bargaining agreement.

(d) Wage Determination No. _2005-2103_ Revision _15_ dated _12/22/2014_.

ECMRA REQUIREMENT

Enterprise-wide Contractor Manpower Reporting Application (ECMRA) Requirements

"The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Weapons Training Battalion via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.”

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