V3 Revised 5_Needs Statement Supply - Back to School Items LAARNG RRB -.docx

NEEDS STATEMENT – Supply: Back to School Items

1. Introduction. – Louisiana Army National Guard (LAARNG) Recruiting & Retention Battalion (RRB), SFC Jade Mays, jade.m.mays.mil@army.mil, 318-290-5405.

2. Description of Supply. Back to School Items (Pens, Pencils, Lanyards, Cinch Bags, Collapsible Phone Stand, Stadium Cups).

a. Pens. Quantity: 19,000

1) The requested pens should be comparable to the Laser Comfort Grip Metal Pens.

2) Material Requirements.

a) Metal

b) 5.25" W x 0.5" H

c) 1 Color Imprint Area: 1.40" W x 0.30" H

d) Laser Imprint Area: 1.30" W x 0.25" H1x1 spandex ribbed cuffs and waistband

e) Ink Color: Black

f) Laser Engraved

3) Should include the LAARNG Linear Logo. Bidders are required to provide either a link to a website containing the item description and a visual for the product they are bidding or written specifications along with a visual for the product they are bidding. Vector files will be provided upon request. See Example 2.

Example 1: Example 2:

b. Pencils. Quantity: 53,000

1) Material Requirements. Reference Examples 3 & 4.

a) Black pencil

b) #2 Lead

c) Black or silver ferrule

d) Pink eraser (Standard pencil eraser color - HEX: #dbb7bb)

e) Full color imprint

Example 1: Example 2:

c. Lanyards. Quantity: 3,333

1) Material Requirements. Reference Examples 3 & 4.

a) Micro-weaved polyester material

b) 3/4" wide

c) Breakaway connector with metal lobster attachment

d) Dimensions: 36"L x 3/4"W

e) Base color: Black

f) Fire resistant

g) Full Color Logo imprint (Black, opaque white and Pantone 123 (yellow))

h) One Side imprint

Example 5: Example 6

d. Cinch Bags. Quantity: 4,760

1) Material Requirements. Reference examples 7 & 8.

a. 16.5" High x 12" Wide in size

b. PU vinyl waterproof material backing

c. 600 Denier Polyester

d. OCP Material

e. Top enclosure with nylon cinch

f. Front zippered nylon lined pocket for extra storage

g. Pocket has metal zipper with zipper pull

h. Large imprint space for embroidery: 5L x 4W (below zipper) Example 7: Example 8:

f. Collapsible Phone Stands Grips. Quantity: 4,000

1) Material Requirements. Reference examples 9 & 10.

a) Size: 1.56" Dia x 0.25" Tall (collapsed) or 0.9" Tall (expanded)

b) Components: Platform, Accordion, Button, Adhesive

c) Material: Polycarbonate, TPU, and polyurethane (d) Adhesive: 3Mƒ or comparable

d) VHB

e) Colors: Base – Black

f) Logo: White outline & text

g) Graphic(s): Imprint Area:1.25 Diameter. Louisiana National Guard with URL

Example 9: Example 10:

g. Stadium Cups. 12,500

1) Material Requirements. See Examples 11 & 12.

a) -16 oz. – Traditional stadium cup

b) -.762 mil plastic

c) Color logo on both sides.

d) Color: Black

e) Made in the USA

f) CPSIA Tested/ Compliant

g) BPA Free

h) FDA Food Safe\

i) Dishwasher Safe

j) Graphics will be images/logos from the State of Louisiana.

k) Imprint is DIRECT – NOT A LABEL

l) Even quanties

Example 9: Example 10:

3. Proofs. Contractor must submit one PDF proof of the art file demonstrated in position on the Back to School Items. PDF proofs will be evaluated for image position and product quality. Proofs will not be used for color match.

Email proofs the proofs will be checked for quality and compliance with these specifications, approved or approved with comments and the contractor will be notified of the necessary action within THREE (3) working day after receipt by the ordering agency. If, in the opinion of the agency, the proofs are not a true representation of the furnished art,or contain noticeable defects they will be rejected and the contractor will be required to make the necessary corrections and reproof at no additional expense to the Government.

Email Correspondence. Include contract number and name in the subject line of all emails. If the contractor cannot provide an acceptable set of proofs by the date specified or within reasonably sufficient time to allow for proof review and printing, BEFORE THE ESTABLISHED DELIVERY DATE, he/she may be required to show cause as to why the contract should not be terminated for default.

4. Pre-Production Sample. Upon receipt of PDF approval, prior to the commencement of production of the contract production quantity, the contractor must provide a total of ONE (1) prior-to-production sample of the Back to School Items. Each prior-to-production sample must be constructed as specified using the form, ink, equipment, and methods of production which will be used in producing the finished product.

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price for the production quantity.

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured. Samples will NOT be returned.

5. Packing. Pack to ensure no damage occurs to product during transit. Pack to ensure no shifting of product in transit, using spacers if necessary. Product should arrive with no abrasions, dog-ears, etc.

6. Shipping. All Shipments must be made via traceable means. INSIDE DELIVERY REQUIRED. All shipments requiring pallets or special equipment to unload, must include a vehicle equipped with a lift gate. Agency does not have a dock or heavy parcel handling equipment. Deliveries accepted Tuesday through Friday between the hours of 8 a.m. to 11:30 a.m., and 1:00 p.m. to 4:30 p.m. Contact SSG Charles Nichols at (318) 290-5432/(318) 955-5690 or SFC Jade Mays at (318) 290-5405/)318) 955-0109 at least 48 hours prior to delivery to schedule a projected delivery appointment.

7. Required Delivery Date: 29 September 2023

8. Delivery Location: Warehouse, 494 I Street, Pineville, LA 71360, Attn: SFC Jade Mays / SSG Charles Nichols

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